GolfTournament

Bookletwww.TeamFusion364.org

Guide to a Successful Golf Tournament

Steps to follow:1. Establish a team booster club2. Find a booster club member that has golf tournament experience3. Visit all local golf courses to get the best rate per golfer4. Once you get a reasonable rate, determine what entry fee to charge

Example: Green fee per player $60 Fee to golf course $24 Profit per player $36

5. Determine the number of teams needed for tournamentExample: 18 teams (72 golfers x $36 = $2,592)

26 teams (104 golfers x $36 = $3,744) 36 teams (144 golfers x $36 = $5,184)Get as many golf teams that the course will accommodate.

6. Draft a reasonable budget. Identify all revenue and expenses.7. Tee box signs and banners are excellent avenues to make profit8. Establish a marketing value for signs and banners

Example: Tee box signs (2’x3’) $100 per sign Banners (4’x6’) $300 per banner

9. Have parents in the booster club to sell t-signs or banners.10. Assign each parent a determined amount to sell.

Example: Each parent must sell 5 t-signs and 2 banners 18 parents (50 t-signs = $5,000) (20 banners = $6,000)

11. Door prizes are also important. Door prizes are used as awards for winning teams, auction items, mulligan awards, closest to pin, longest drive and door prizes.12. Mulligans are essential because they generate quick revenue

- are to be sold during registration.- are sold to only golfers two per person.- are to be used one per each nine holesExample: 72 golfers (two for $10) x $10 = $720

13. Contact any soda companies (Pepsi or Coke) to get sodas donated. Contact local ice company to get ice donated.14. Contact local office supply company to get paper products donated.15. Contact a local sign company to get t-signs and banners donated.16. To increase sales, offer a 10% commission to each student for each t-sign or banner

sold. This is an excellent incentive for parents. The commission is given to students to defray travel expenses. Saves out of pocket expense for parents. Do not give commission for golf teams.

Proposed Budget

Revenue:26 teams entry fee x $60 $6,240104 mulligans x $10 $1,040Auction items $400Door prize sales $40050 t-signs $5,00020 banners $6,000

Total revenue $19,000Expenses:

Green fees to course 104 x $24 $2,496Sales commission 10% $1,100Sodas, ice, paper products DonatedTeam awards DonatedLongest drive/closest to pin DonatedDoor prizes/auction items DonatedT-signs/banners Donated or trade valueSocial or cookout Donated by parents

Total expenses $3,596

Net Profit $15,404

Note:1. Do not serve any alcoholic beverages. High school students do not need to see or be associated with this behavior.

2. If you follow these steps and use the Tournament Training Guide and Check List to train and trust the students, the students can actually run a successful golf tournament with limited support from parents. Believe in your students. They will surprise you!!!

3. If you experience corporate funding shortfalls, you may need to look at ways to increase fundraising opportunities. Over the past three years, Team 364 has experienced a 80% reduction in our corporate support. A golf tournament is an excellent opportunity to generate funds to support your team. The only way Team 364 exists is from a successful golf tournament!

For more information contact:Gulfport High School Team 364 Booster ClubMr. David Fava Rusty Ramage228-897-6028 228-832-4088

Golf

Tournament

Training Guide

and

Checklist

GOLF TOURNAMENT

Golf Tournament Assignments

Tournament Director __________________

Key Area Leader Student Student Student

Set Up/ Clean up ________ ________ ________ _________________ ________ _________

Banners ________ ________ ________ _________________ ________ _________

Social/Cookout ________

Coolers/ice/soda ________ ________ ________ _________________ ________ _________

Registration ________ ________ ________ _________Mulligan Sales ________ ________

Cart Set up _________ _________ ________ _________(must have drivers license) ________ ________ _________Cart return Everyone with drivers license

Golf greeters __________ ________ ________ _________________ ________ _________

Handicap system ________ ________Scorecards ________Score sheets ________Longest Drive/CTP ________(must have drivers license)

T-signs ________ ________ ________(must have drivers license) ___________ ___________

Photo ________Door prizes ________ ________Awards/Auction (Tournament Director) ________Beverage Cart ________ ________ ________ __________(must have drivers license) ________ ________ __________

Setup /Clean Up

Team Leader:__________________

1. Visit golf course

2. Determine and draw a layout for tables

3. Draft a list of all tables, chairs, trash cans, coolers, grills

4. Identify where folding tables and chairs are stored

5. Make sure to coordinate responsibilities with golf pro.

6. Coordinate with golf pro to ensure tables & chairs are put back in storage area.

7. Provide all information to golf pro.

8. Determine exact location for food cooking & serving

9. Determine exact location of soda cooler

10. Identify electrical outlets

11. Identify number of extension cords needed

12. Identify gas grill / extra tanks

13. Make arrangements to get equipment if not provided.

14. (Tables, chairs, grill)

15. Get an adult advisor to assist with the delivery and the return of equipment and clean restrooms

16. Pick up trash bags/ put bags in cans

17. Identify and store all tools and supplies in the “Golf Box”

18. Ensure the “Golf Box” is returned to storage

19. Responsible for clean up, sweeping, empty trashcans etc

20. Put trash in dumpster

21. Wipe down counter, table, chairs

Door Prizes

Team Leader:____________________________

Materials needed: Small post cardMagic MarkerBowls/ Basket for each gift1 roll double ticketMoney Bag

Poster Board

Completed

1. Get roll of tickets

2. Put gifts on display/put small box in front of each item

3. Mark each gift with value

4. Determine who will draw ticket

5. Determine when to draw tickets

6. Need 2 tables and 2 chairs

7. Must buy mulligan to get chance at door prizes

8. Sell tickets before and after tournament

9. Set price on tickets

10. Set up a separate area for display and ticket sales

11. Make a large poster!

12. Encourage golfers to buy extra tickets Mulligan Sales

13. Be familiar with all door prizes

Score Sheets

Team Leader:____________________________

Material Needed: Score Sheets Tape Magic MarkerThumb TacksStapler

Completed

1. Pick up score sheets from golf pro (week before)

2. Fill out scores sheets (use team scoring form as a guide)

3. List teams on sheet

4. Ensure hole assignment by each team

5. Post score sheets on wall, an hour before registration begins

6. After tournament begins post handicap to score sheets

7. Ensure volunteers understand scoring system

8. Determine low gross and low net winners (1st handicap hole on ties)

9. Cannot have same team with low gross and low net score

10. Get Golf pro to assist with posting score

11. Collect score charts when golfers finish

12. Post-gross scores on score sheet

13. Use the system to determine net score

14. Instruction on team scoring form

15. Return all cards, score sheets, scoring forms to Golf Box

16. Have Handicap scoring rules available if someone asks any questions

Handicap Scoring System

Team Leader:__________________________

Material Need: Copy Handicap Scoring System

Completed1. Use 10 point handicap-scoring system

2. Make sure all advisors understand the handicap system

3. Fill out team scoring form to tabulate HDC score

4. Verify this information with an adult advisor ortournament director

5. Make copies of Handicap System put in golf carts

6. Post copy of Handicap System on score sheet

7. Train Volunteers how to calculate scores(Practice, practice, practice)

8. Put team handicap score on score sheet after tournament begins

9. If you do not understand contact tournament director or Golf Pro,

10. Adult Advisor verify HDC before posting on score Sheets

11. All golfers must provide a HDC pct.This HDC on “scoring form”

12. Fill out scoring form and post team HDC on scoreSheet

13. When golfers turn in gross scores on score card. Write down this score next to HDC points. Add or subtract HDC points to obtain a net score.

Format – Handicap ScrambleTen Point System

A Player … 0-8 HDCP.4 POINTSB Player … 9-16 HDCP.3 POINTSC Player … 17-24 HDCP.2 POINTSD Player … 25 & UP HDCP.1 POINTS

Example for ten points scoring system. If the teams’ points total 10, the team handicap is zero. If the teams’ points add up to 14, at the conclusion of play, the team will add 4 to their actual score. If the teams’ points add up to 7, at the conclusion of play they subtract 3 from their actual score. If the team scored a 67, the net would be 64!

Handicap System

Scoring Form

A= 0-8 4 points B= 9-16 3 points C= 17-24 2 pointsD= 25 & up 1 point

Player Name Handicap Points

1. ________________ _______________ _______________

2. ________________ _______________ _______________

3. ________________ _______________ _______________

4. ________________ _______________ _______________

Total ____Handicap 10

Points more than 10 +____Points less than 10 - ____

Gross score _____

Handicap points _____

Net score _____

Note: If player does not know score, the maximum handicap will be 36.

Examples

4 person Scramble 10 point System

I. Handicap points more than 10

1.“A” Player (hdc. 6) = 4 pts2.“A” Player (hdc. 8) = 4 pts3.“B” Player (hdc.10) = 3 pts

4.“B” Player (hdc.16) = 3ptsTotal Handicap points: 14 pts

Scoring points 10Add points to gross score +4

Gross Score: 67+4

Net: 71

II. Handicap points less than 10

1. “B” Player (hdc. 16) = 3 pts 2. “C” Player (hdc. 22) = 2 pts 3. “D” Player (hdc. 28) = 1 pt 4. “D” Player (hdc. 36) = 1 pt Total Handicap points: 7 points

Scoring points 10 Subtract points from gross score -3

Gross score 67

-3 Net score 6

Score Sheet Board

Team Leader:___________________

Material Needed: StaplerPush Pins

Score Sheet Magic Marker

Completed

1. Contact golf pro on location to post score sheet

2. Tack score sheet to wall

3. In case of rain – protect score sheets

4. Post team hole assignment sheet on wall next to score sheets. Use hole assignment team!

5. Make sure all information is correct on scorecardsand team sign up sheet

6. Must communicate with score card advisor and score sheet advisor.

7. Pick up score sheet from golf pro the week prior to tournament.

8. If you have problems with hole assignments, set with golf pro

9. Some golf courses will provide this service

Gulfport High School

Team FusionGolf Tournament

20 March 0426 Teams

Hole Team Captain Hole Team Captain

Front Nine Holes

1A _____________ 1B ____________6 _____________3A _____________4A _____________ 4B ____________5 _____________6A _____________ 6B ____________7 _____________8 _____________9A _____________ 9B ____________

Back Nine Holes

10A _____________ 10B ____________11 _____________12A _____________ 12B ____________13 _____________14A _____________ 14B ____________15 _____________16A _____________ 16B ____________17 _____________18 _____________

Use this form for score cards and score sheets. This form determines the hole assignment for each team.

Very important form!!!!!!

Score Cards

Team Leader:____________________

Material Needed: Score CardsPencilsLabels

Completed

1. Pick up score cards from golf pro the week before

2. Put name of golf teams on cards (label or print.)Coordinate with handicap/ score sheet

3. Place correct hole assignment on cards

4. Place cards on correct carts

5. Coordinate with cart staging advisor

6. Have a contingency plan to keep cards dry

7. All information on cards must match the information on the score sheet.

8. If teams do not match then do not put them on the golf carts

9. Be flexible – “There will be last minute changes”

10. Some golf courses will provide this service. It’s best to have students do this!

Registration

Team Leader:___________________________

Materials Needed: Tape, Pencils, Poster BoardMagic Marker (fine point)Money BagGolf box to store supplies

1. Get alphabetical golfers list

2. Have golfers to fill out registration form

3. Make poster “Registration”

4. Make sign “make checks payable to” _______________________

5. Collect entry fee

6. Turn in money to Board Treasurer

7. Have $200.00 in change fund ( $100x10’s, $100x5’s)

8. 3 tables & 4 chairs

9. Do not use outdated list

10. Confirm final golf list to ensure all golfers are identified.

11. Divide registration line into A-L, M-R, S-Z

12. Make sure paid / not paid accurate

REGISTRATION FORM

GOLFER INFORMATION

NAME______________________________________

ADDRESS___________________________________

CITY________________________________________

STATE______________________________________

ZIP______________________

HOME PHONE_______________________________

WORK PHONE_______________________________

CELL NUMBER______________________________

E-MAIL_____________________________________

FAX NUMBER________________________________

Photo

Team Leader:______________________________

Materials Needed: Cameras Scrapbook

Completed1. Make arrangements for 1 cart

2. Buy cameras or film needed (if need too)

3. Assign volunteers to take pictures on course

4. Get copy of golfers list

5. Ensure photos are taken of every group on course

6. Get film developed

7. Buy new scrapbook if needed

8. Update scrapbook

9. Take pictures of banners and t-signs

10. Take pictures of registration, cookout, social, Awards

11. When using a golf cart, do not drive towards golfers when golfers are addressing the ball

12. Be Polite and Quiet!

Cookout

Team Leader:____________________________

Material Needed: Trash cans

Folding tablesPaper products

PA System

Completed1. Identify who is to do the cooking and serving

2. Identify time for volunteers

3. Determine location for grill

4. Ensure gas or charcoal is available

5. Identify amount and type of paper products needed

6. Identify type of food to serve

7. Draft list of condiments needed (mustard, mayonnaise, Onions, etc.)

8. Set time to start cooking

9. Find out who has food and where it is stored

10. Make arrangements to get food to golf course

11. Serve food, not self-service

12. Volunteers & staff eat separately

13. Draft a menu and a list of food parents need to bring

14. Wear gloves when serving

15. Identify serving supplies (spoons etc.)(Buy throw away)

16. Coordinate with set up advisor to provide tables and chairs

Cart Staging/Golf Greeters

Team Leader:_____________________________

Material Needed: Hole Assignment CardsGolf Team List

Completed

1. Make arrangements with golf pro on number of carts

2. Determine where carts will be staged, 1-9, and 10-18

3. Make arrangements for cart keys

4. Plan to control key/ keep one person in front of cart!

5. Have carts staged for front nine and back nine

6. Have some one to watch carts at all times to prevent moving until start of tournament

7. Put hole assignment cards on front of carts

8. Make sure each cart has a pencil for scorekeeping

9. Assist golf staff with staging and returning carts

10. Plan for rain, need towels to dry seats

11. Two carts per team/ One Score card per carts

12. Greet Golfers, be friendly and polite!

13. Take clubs to correct cart

14. Wipe down seats if wet

15. Cart staging leader must have list of golf team and hole assignment

16. Clean carts

17. Return carts to shed

18. Greeters take clubs to designated cart

19. Adult advisor needed to provide training on putting bags in carts.

20. Always ensure the strap around bag is secure!!

T- Signs

Team Leader:_________________________________

Materials needed: T-signs Metal stakes 1 golf cart

Completed1. Get list of t-signs

2. Make arrangements for picking up t-signs

3. Pick up stakes and signs. Count and verify signs and stakes

4. Put stakes in signs

5. On tournament day arrive 2 hours before and contact golfPro for keys to cart

6. Coordinate direction to put out signs

7. Put signs on all 18 tee boxes

8. Divide t –signs equally to front and & back nine

9. Erect signs in equal numbers on each t-box. Ensure signs areon the box facing golfers.

10. Return work carts to pro if they are needed for the tournament

11. After tournament pick up t-signs

12. Coordinate with golf pro to use carts to put out signs

13. Pick up all t-signs, remove stakes from signs, and store in box

14. Return all tools to Golf Box

15. Return t-signs to work shop for next years use

16. Drive Carefully

17. Must have drivers license to drive carts

Banners

Team Leader:_______________________________

Materials Needed: Metal postsPost driverHooksSmall Rope or TwineLadder

Completed

1. Make arrangements with golf pro to get ladder

2. Determine location of banners

3. Make arrangements to pick up banners

4. Put up banners

5. Take down banners after tournament

6. Get banner(s) back to school for storage

7. Ensure banner(s) are clean and dry before storage

8. Roll, do not fold, banners

9. Put all rope and string in the Golf Box

Work Carts

Team leader:________________________________

Material Needed: 1 Utility Cart

Completed

1. Make arrangements with golf pro to identify cart

2. Have cart stored in separate area before tournament

3. Clearly mark cart as “Work cart only”

4. Make arrangements with individuals to use carts

5. Identify beverage carts

6. Get key to carts form golf pro

7. Return carts after tournament

8. Must have drivers license to drive carts

9. No horse play

10. Pick up trash in trash cans on course

11. Take trash to dumpster

12. One cart for entire course

13. Carry one cooler in case golfers want a drink

Ice /Coolers

Team Leader:______________________________

Material Needed: Ice Coolers (6) Change Fund ($100)

Completed

1. Ice down soda and water 3 hours before the tournament

2. Identify and locate coolers

3. Make assignments to put coolers back in storage

4. Coordinate with beverage advisor to keep carts full

5. Check amount of ice soda and water during tournament

6. Coordinate with tournament director for change fund

7. Determine when and where to set up soda locations

8. Mark and identify coolers

Longest Drive/ Closest to the pin

Team Leader:____________________________

Material Needed: Pencils Stakes Score Card

Completed

1. Coordinate with golf pro where to put stakes

2. Assign someone to put out stakes 1 hour before tournament

3. Place all closest to pin on edge of green

4. Place longest drive 200 yards from t-box in middle of fairway

5. Assign someone to pick up stakes after all golfers have played

6. Take stakes back to pro shop

7. Turn in LD/CTP card to tournament director

8. Make sure each LD/CTP card is marked to identify what green or tee box

Beverage Carts/ Server

Team Leader:________________________________

Material needed: 4 Carts

Completed

1. Make out a list of volunteers to drive carts

2. Get donation jar

3. Make schedule to rotate drivers

4. Ensure all cart have soda, water, ice, etc.

5. Coordinate filling and refilling of coolers with ice, soda

6. Drive carts in opposite directions than golfers are playing

7. Always have golfers come to the cart

8. Have food and candy on carts

9. Drivers must have driver’s license

10. Must not disturb golfers

11. Never drive up on a golfer who is addressing the ball

12. BE QUIET

13. Identify number of coolers needed if not available, make arrangements with adults.

14. Only drivers who know the layout of golf course can drive carts

15. Stay on cart paths

Award Ceremony

Team Leader:____________________________

Materials Needed: P.A. SystemExtension Cord PlaqueTeam AwardsLD/CTP Awards

Auction ItemsCompleted

1. Determine winning teams. Low Gross/ Low net

2. Collect longest drive and closest to pin

3. Make announcements/ present awards

4. Door prize drawing

5. Draft script outline

6. Keep awards to 50 minutes

7. Collect cards from Golf Teams

8. If short of door prizes-may want to auction off best door prize

9. Verify all scores to determine winning team

10.Use an annual plaque to put winning team names on

11. Awards for winning teams should use rounds of golf

donated from other golf courses

Mulligan Sales

Team Leader:_______________________________

Materials needed: tapeMagic marker1 roll double tickets

Money bagTableChairs (2)

Completed

1. Set price at $5.00 each/ each player can buy two mulligans; one for each nine holes

2. Make sign for table

3. Need $200.00 change fund. ($100x10’s, 100.00x5’s)

4. Turn money into adult adviser after registration

5. Volunteers must not be shy, Encourage golfers to buy Mulligans!

6. Maximum of 2 Mulligans per player. Do not sell more than two per player.

7. Need 1 folding table and 2 chairs.

8. Golfers must buy mulligan ticket for door prize drawing

9. Need a box for tickets

10. Establish a Door Prize for mulligan tickets