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Guidance for FRMAC Involvement in Ingestion Pathway Exercises

RaJah MenaNREP Conference

April 10, 2013

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Topics• Overview of FRMAC support

• Planning document overview

• Details on the FRMAC planning process – Step-by-Step

• Reference materials

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Introduction to FRMAC

Assist the states in their mission to protect the health and well being of their citizens:

– Provide initial prediction based on source term estimate• In conjunction with the National Atmospheric Release Advisory Center

– Verify and validate prediction based on ground monitoring data and fixed-wing surveys

– Comprehensive characterization of environmental and public impacts based on ground monitoring, sampling and analysis, and rotary-wing survey data

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Federal Response• Regardless of the Coordinating Agency

– DOE coordinates radiological monitoring and assessment activities for the emergency and intermediate phases

– EPA coordinates the intermediate to long-term activities for radiological monitoring and assessment

• Advisory Team (EPA, CDC, FDA, USDA)– Provides PARs to the State / Local / Tribal representatives

• FRMAC (Multi-Agency)– Coordinates monitoring, analysis, and assessment– Provides data products to the State / Local / Tribal

representatives

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DOE IPX Involvement

• DOE participates in 6 - 8 exercises per year

• Standard level of participation

– Planning conference calls and meetings

– Outreach (1 assessment scientist)• Presentation• Tabletop exercise

– IPX (1-2 assessment scientists)• Data products• Exercise play

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DOE Involvement• Enhanced participation

– Technical Training (1 monitoring supervisor)• Equipment training• FRMAC monitoring and sampling procedures

– Assessment Training (1 assessment scientist)– Drill (1 assessment scientist)

• Provide guidance during drill • Inject map products • Cover Advance Party Meeting Checklist

– AMS Flyover and/or Show and Tell• King Air B200 flown during exercise• Show and tell of aircraft

– CMRT I Deployment (typically a reduced team)• Field team play• Real time data• Real time products

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But, how do we use all of this???

• It’s ok, most people are new to this!– Turnover– Excessive plume exposure

• We get tons of questions!– Is that MY job too???– What do we owe you during this process?– What’s going to happen during the exercise?– Will you write our injects?

Ultimately, these questions and a ton of experiences led to…

The FRMAC IPX Planning Document

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What is the Planning Document?

• A soup to nuts Reader’s Digest guide in how a state should use FRMAC

• Covers:

– General explanation of our support

• People

• Products

– Details about what state planners should provide

– Some best practice notes and examples of good IPX materials

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Why was the Planning Document Created?

• Answer frequently asked questions

• Reduce confusion in the planning process

• Formalize DOE/FRMAC’s involvement

• Bottom line: To reduce the likelihood of having issues with FEMA

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Who is this for?

State Planners Licensee Planners Other Federal Partners

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Now, let’s go through this process together!

Very early stage

Near early stage

Preparing for the graded exercise

The Outreach

The Drill

1 – 2 years before the exercise

6 months – 1 year before the exercise

6-ish months before the exercise

2 – 3 months before the exercise

The Graded

Exercise!

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Very Early Stages

• Establishing contacts– DOE– Advisory Team– State– Licensee– Utility and FEMA if possible

• Conferences• Other states’ exercises• What is done

– Meet and greet– Informal request for support made

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Near Early Stage

• DOE level of effort is known*

• State objectives can be discussed

• Points of contact more concrete

• Dates nailed down

• Additional support details discussed– FBO for aircraft– Training needs– Special data products or services

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Preparing for the Graded Exercise

• State/Licensee provide FRMAC POC with technical data– Source term– Meteorological data– Sample locations and details– Shapefiles and Layer files– Types of maps needed

• Deadlines!• FAQ’s

– Will the plume phase info be sufficient?– Does FRMAC help write the scenario?– How will we receive the products?

• Best Practices – Try not to be out of the office the month before the graded– Have a true back up

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Revisions, Revisions, Revisions!

• There WILL be at least two drafts!• Approvals needed:

– Extent of fictitious deposition– Products meet expectations– Sample data are reasonable

• Locations• Play they drive

• Documents to sign– Initial Signatory Page– Final Signatory Page

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The Outreach

FRMAC POC• Before

– Verify products needed– Determine the “good wind

direction”– Send map products

• During– Provide FRMAC

presentation– Brief map products– Answer technical questions

State POC• Before

– Secure location– Invite all participants– Write TTX scenario

• During– Moderate presentations

and TTX– Other duties as needed

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The Drill

• Standard support • FRMAC POC phone in

• Walk through Advance Party Meeting Checklist

• Intermediate support• Standard + Add maps

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The Graded Exercise

FRMAC POC• Before

– Create data products– Submit to POC responsible

for scenario package– Address data concerns

with FEMA• During

– Brief map products– Work through any technical

questions/concerns

State POC/Licensee• Before

– Approve all FRMAC products

– Print materials*– Communicate any

concerns• During

– Ask for FRMAC support where appropriate

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Questions?