GSA Office of Motor Vehicle Management Acquisition & Fleet Management
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Transcript of GSA Office of Motor Vehicle Management Acquisition & Fleet Management
GSA Office of Motor Vehicle Management Acquisition & Fleet Management
Kevin Gibson - Acquisition Branch Chief
GSA Fleet MissionTo provide safe, reliable, low cost vehicle
solutions assisting our customers to effectively and efficiently meet their mission requirements
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The RIGHT VEHICLEAt the RIGHT PRICEWith GREAT SERVICE!
10 Myths about Fleet Mgmt.March 2010 Gov’t Fleet Magazine
• #1 - Fleet Management is a part time job at best• #8 - Strategic sourcing leave the fleet manager out of
the decision making process• #10 - Fleet Management is a dying profession as
technology and outsourcing take the fleet managers place
• #9 - Fleet Management has changed drastically over the years and fleet managers have different more complex duties
STANDDO U
U R D 1 S ?
STANDWE
U R D 1 S
GSA Fleet MissionTo provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
What was the name of the horse to have the fastest time ever run in the Kentucky Derby?
Secretariat with a time of 1 minute 59 2/5 seconds in 1973
Line up• GSA Fleet Structure• How/What we buy• Fleet Terminology• AFVs and LGHG• Acquisition Process• Questions & Answers
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AdditionalsAmber [email protected](703) 605-2936
AFVs/Funding(703) 605-2949Sean [email protected](703) 605-9289Semeon [email protected](703) 605-5597
Agency HQ inquiriesStephanie [email protected](703) 605-2664
Central Office Contacts Ambulances, ADA Vans & IHSMilton [email protected](703) 605-2937 BusesStanley [email protected](412) 294-4006Amber [email protected](703) 605-2936 Manufacturer/DeliveryIssuesStephanie [email protected](703) 605-2664
Medium & Heavy, Trailers, Wreckers, Rollbacks, & RefuelersDan [email protected](703) 605-1896Ed [email protected](703) 605-2956Garyson [email protected](703) 605-3111
Vehicle Monitoring/Fleet SolutionsMarianne [email protected]
Vehicle Buying(703) [email protected]
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GSA Inventory by RegionGSA Region Number of Vehicles
1 6,2372 11,8493 17,6894 40,9105 15,0766 8,0697 30,1908 12,4659 34,005
10 17,63411 9,914
Grand Total 204,038The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT
SERVICE.
GSA Current Inventory
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Acquiring Vehicles - Purchase
• We buy LOW BID/ BEST VALUE– Required by regulation– Ensures greatest discounts
• How we pay for vehicles– Rates– Vehicle Sales Proceeds– AFV Surcharges
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Acquisition CycleFor every season there is a reason…
SummerCustomer Planning
Fall
Guidance
Vehicle Contracts Awarded
Ordering Begins
Winter
Orders Placed
and Reviewed
Spring
Vehicles Delivered
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What is this?
…An “Armored” Car
GSA Inventory by Fuel Type
EPAct 92
Low GHG 3,003
Low GHG 7,204
How many horses are in a race at the Kentucky Derby?
20 Horses
(maximum)
Acquisition Terminology• AFV- Alternative Fueled vehicle
• GHG- Green House Gas
• PEV- Plug-in Electric Vehicle
• Incremental Cost- price difference between the lowest priced gas-fueled vehicle and the requested AFV of the same class.
• Surcharge – the monthly dollar amt. charged per vehicle to fund AFV incremental costs—surcharge Amt. set by Agency HQs.
• AFV Fund- The money an agency accumulates and uses to purchase alternative fuel vehicles, that is generated through a monthly surcharge that is spread over the cost of the entire Fleet as directed by EPAct 1992/1995
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Acquisition Terminology
• AUTOCHOICE- GSA Automotive’s Web-based tool for government-wide vehicle purchasing.
• AMP- GSA Fleet’s internal Web-based ordering tool
• CAM- A new, ordering tool accessed through Autochoice that will improve ordering process
• Federal Standards- specifications of vehicle requirements by SIN
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Acquisition Terminology• Eligible Vehicle- a vehicle that meets the GSA Fleet’s replacement
criteria
• Replaced Vehicle- an Eligible Vehicle that is ordered against
• Additional Vehicle – A vehicle that is not replacing a GSA Fleet leased vehicle…….could be replacing an Agency Owned Vehicle, a commercially leased vehicle or not be replacing any vehicle.
• Consolidated Vehicle – A vehicle that is owned by a customer agency one day and owned by GSA Fleet the next.
• Consolidation – An agency’s vehicles that are “assimilated” into GSA’s leased Fleet (GSA replaces roughly 1/3 of the fleet/year)
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• Sedans: 3 years and 36,000 miles, 4 years and 24,000 miles, or 5 years any miles, or 75,000 miles any years
• Hybrid Sedans: 5 years and any miles• Hybrid SUVs: 7 years and any miles• Light trucks gas: 7 years or 60-65,000 • Light trucks diesel: 8 yrs or 150,000 miles• Medium trucks: 10 yrs 100,000/150,00 miles gas/diesel• Other equipment: varies
**The quantity of Vehicles replaced is determined by the availability of funding
Eligible Replacement Vehicles Minimum Replacement Guidelines
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33
VAM Agencies Plan to Decrease Fleet Size
9%
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Inventory Changes Planned (2011-2015)
34
2011 vs 2012 Best Selling Models
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2011 Top 10 Best Selling Models 2012 Top 10 Best Selling Models
Focus 7,015 Malibu 4,139
Malibu 4,780 GR Caravan 3,672
GR Caravan 3,764 Focus 2,852
Impala 1,754 Elantra 1,708
CG 3300 Van 1,602 Dodge 1500 1,469
Dodge 1500 1,483 Impala 1,456
Fusion HEV 1,270 Colorado 1,133
F250 1,164 CG3300 Van 1,076
Avenger 1,156 F250 962
Dakota 908 Tahoe 870
§102-34.50—What size motor vehicles may we obtain? (a) You may only obtain the minimum size of motor vehicle necessary to fulfill your agency’s mission in accordance with the following considerations: (1) You must obtain motor vehicles that achieve maximum _______ _________
§102-34.50—What size motor vehicles may we obtain? (a) You may only obtain the minimum size of motor vehicle necessary to fulfill your agency’s mission in accordance with the following considerations: (1) You must obtain motor vehicles that achieve maximum fuel efficiency.
40
____ is the new 30
Benefits of Rightsizing
• MPGs
• GHG Score
• Cost per Mile
• Vehicles in InventoryThe RIGHT VEHICLE. At the RIGHT PRICE. With GREAT
SERVICE.
FY 12 Low GHG Subcompact OfferingsStandard
Item Number
Fuel Type Manufacturer & Make
MPG City/Hwy/Cmb
GHG Score (FF/CF) Incremental Price
7 GAS HYUNDAI ACCENT 30/40/33 8 $ -
8C GAS HYUNDAI ELANTRA 29/40/33 8 $ -
8C GAS/E85 FORD FOCUS 28/38/31 7 $ -
8H GAS HEV HONDA INSIGHT 40/43/41 9 $ 4,338.96 8H GAS HEV TOYOTA PRIUS 51/48/50 10 $ 9,217.26
8N CNG HONDA CIVIC GX NGV 24/36/28 8 $ 11,033.24
8E EV MITSUBISHI IMIEV 123/99/112 10 $ 14,454.11 8E EV NISSAN LEAF 106/92/99 10 $ 20,303.028E PHEV CHEVROLET VOLT 95/90/93 8 $ 22,234.14
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Which of the following low-GHG item 8C Subcompact sedans is NOT a IIHS Top Safety Pick?
a.Chevrolet Cruzb.Ford Focusc.Hyundai Elantra
Answer: All 3 are top safety picks
Consider the following…
Interior Dimensions Corsica Insight Fusion Focus Elantra
Front Headroom (in.) 38.4 38.4 38.7 38.3 40.0
Rear Headroom (in.) 37.4 36.4 37.8 38.0 37.1Front Legroom (in.) 43.2 42.3 42.3 43.7 43.6Rear Legroom (in.) 35.5 33.0 37.1 33.2 33.1
Front Shoulder Room (in.) 53.1 52.7 54.8 55.6 55.9
Rear Shoulder Room (in) 54.1 50.4 56.5 53.7 54.8
Front Hip Room (in.) 49.7 51.6 54 53.9 53.5
Rear Hip Room (in.) 51.5 48.7 53.3 52.7 52.7
Total Interior Vol. (cu. ft.) 105 100.9 116.8 103.1 110.4
Consider the following…
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FY 12 Electric Vehicle Offerings
Chevrolet VoltContract Price: $38,96693/37 Comb MPG$22,244 Incremental
Nissan LeafContract Price: $33,68499 Comb MPG$20,303 Incremental
Mitsubishi I MiEVContract Price: $28,978112 Comb MPG$14,454 Incremental
Ford Focus BEVContract Price: $35,643Comb MPG 105$20,508 Incremental
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U.S. EV/Plug-in Hybrid SalesThrough May
Automaker Sales Nationwide
GM 7,057
Toyota 3,638
Nissan 2,613
Source: Automotive News Data Center
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The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Fleet EV/Plug-in LeasesAutomaker Total in Fleet FY12 Ordered TOTAL
CHEVROLET 59 22 81
NISSAN 7 0 7
TOTAL 66 22 88
Remember… AFV funds are required to buy EVs, hybrids
and any other vehicle with an incremental cost.
A) To discuss your monthly surcharge contact Stephanie Gresalfi ([email protected]) or
Semeon Pogossian ([email protected]).
B) The 8C Elantra and 8C Focus are great green alternatives to costly hybrid and electric vehicle options.
Hybrids Hybrids Hybrids
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Standard Item Number
Fuel TypeManufacturer &
Make
MPG City/Hwy/
Cmb
GHG Score
Incremental Price
9C E85CHEVROLET
MALIBU*15/23/18 6 $1,111.00
9H GAS HEVHYUNDAI SONATA
HYBRID**35/40/37 8 9,582.88$
9H GAS HEVFORD FUSION
HYBRID41/36/39 9 10,944.36$
Compact Sedan Offerings
*Only Low GHG when operating on E85**Quantities Limited
9C Rate: $174/month $0.15 cents/mile 9H Rate: $174/month $0.11 cents/mile
FY 12 Low GHG Compact Offerings
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• GSA purchased 4,152 Malibus in FY 12• Acq. Cost: $16,059.00• Incremental Cost: $1,111.00• GHG Score of 6 ONLY when operated on E85
The 2012 Chevrolet Malibu
MPGs: 15 City/ 23 Hwy/18
Cmb
$174/Month$0.15/Mile
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FORD FUSION HEV– Compact HEVSIN 9HLeasing Rate $174 monthly $0.11 per mileAcquisition Cost $25,742FY11 AFV Incremental Cost $ 10,482MPG 41 city/ 36 hwyGHG Score 9Length 190.6”Height 56.9”Width 72.2”Wheelbase 107.4”Cargo Vol. 16.5”
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
HYUNDAI SONATA HEV – COMPACT HEVSIN 9HLeasing Rate $174 monthly $0.11 per mileAcquisition Cost $25,742FY11 AFV Incremental Cost $ 9,582.88MPG 35 city/ 40 hwyGHG Score 8Length 189.8”Height 57.9”Width 72.2”Wheelbase110”Cargo Vol. 16.4”
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Classification Compact Sedan Compact Sedan
SIN 9H 9H
Make Model Ford Fusion Hyundai Sonata
MPG City/Highway 41/36 35/40
GHG score 9 8
Monthly Rate $174 $174
Rate $0.11 $0.11
Incremental Cost $10,944.36 $9,582.88
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FY 12 Passenger Vehicles Rates
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FY 12 Low GHG SUV OfferingsSIN Manuf. Model GHG
Score (Gas/E85)
Monthly Rate
Mileage Rate
Purchase Price
Incr.
91 GMC Terrain 6/6 $282 $0.21 $23,331 $4,141
98 Chevrolet Equinox 6/6 $191 $0.185 $21,311 $1,812
98 Ford Escape 4/5 $191 $0.185 $23,349 $3,851
96 GMC Terrain 5/5 $329 $0.21 $24,846 $2,295
99 Chevrolet Equinox 5/5 $303 $0.21 $23,129 $1,503
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The Equinox comes standard as an E85 engine, unless the vehicle is going to one of 13 California emissions states. Then you get a gasoline vehicle that qualifies as low GHG.
The 2012 Equinox
Standard Item
NumberFuel Type Manufacturer & Make
City/Hwy/Cmb
GHG Score
(FF/CF)
Selling Price
Incremental Price
98 GAS CHEVROLET EQUINOX 22/32/26 6 $ 21,311.00 $ 1,812.95
98 E85 CHEVROLET EQUINOX 15/22/18 6 $ 21,311.00 $ 1,812.95
99 E85* CHEVROLET EQUINOX 14/20/17 5* $ 23,129.00 $ 1,503.89
*Item 99 4x4 ONLY Low GHG when using E85
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FY 12 Non-Low GHG Large Vehicles OfferingsDescription Make/
Model Item Monthly
Rate Mileage
Rate Incremental
Costs MPG (City/Hwy/
Combined )
GHG Score (GAS/ E85)
Max Cargo Vol
4x4 Compact
SUV
Jeep Liberty
105 $303 $0.21 n/a 15/21/17 2 64.2
4x4 Medium
SUV
Ford Explorer
105A $317 $0.24 n/a 17/23/19 3 85.8
4x4 Large SUV
Ford Expedition
105B $333 $0.24 n/a 13/18/15 1 108.3
4x4 Extra Large SUV
Chevrolet 2500
Suburban 108 $347 $0.30 n/a 10/15/12 1 137.4
4X2 Minivan
Dodge Grand
Caravan 20 $218 $0.19 n/a 17/25/20 4 143.8
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
2012 Dodge Grand Caravan $218 per month
and $.19 per mile
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Dear Office of Motor Vehicle Management,
Overall the consolidation of USCP vehicles has been a success. Through this endeavor we have managed to extremely reduce our fleet lifecycle age and green our fleet in line with federal regulations. Highlights from the consolidation have brought streamlined GSA tag implementation, fuel card program and advantages to the Department through the STR program. The availability for GSA to be able to facilitate USCP on last minute request of vehicles to support our mission has been outstanding and seamless. The FSR assigned to our Department has been very knowledgeable and willing to support our needs and requirements. The only downsides if you will are the small fee’s identified in billing that were not briefed prior to the consolidation agreement. We have since worked out those identified cost accordingly.You and your staff have done a great job working with the USCP and we look forward to continued success. Regards, Marcelino J. SantosUNITED STATES CAPITOL POLICE
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FY 12 Ambulance Acquisition
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Medium-Duty Unit available on an International Chassis
“Pick-up” style cab with a standard 90” modular body available on a Dodge, GM or Ford chassis
Ambulances
“Van” style cab with a 90” cutaway style. It is only available on a GM Chassis and not available with AWD
Ambulances
“Van” style cab. It is only available on a Ford Chassis and only available as 4x2.
Refurbished Trailers…
Old Trailer… Good as new!The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT
SERVICE.
Customer Acquisition Module (CAM) Phase 2
A Revised Federal Fleet Ordering Module for Leasing Customers
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CAM Phase II – Improvements on the Horizon
• Automates ENTIRE ordering process by providing Agency HQ Fleet Manager the ability to approve and reject vehicle selections online via Drive Thru!!
• Adds “Low GHG ” as vehicle replacement type in dropdown menu on the replacement sheet.
• Makes Rate Bulletin, Agency Policies, Green Vehicle Options & Agency funding summaries accessible to view in a tab in Drive Thru.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
CAM Phase II Order Review Process
Step 1: FSR, customer apply agency policy, select replacement vehicle in DriveThru and click “Send to Mid-level Fleet Manager.”
Step 3: HQ FM receives e-mail that he/she has replacement vehicles to review in DriveThru.
Summary Tab in DriveThru helps HQ FM track
replacements by SIN, quantity AND incremental
costs!! Step 5: FSR creates orders for manufacturer.
Step 2: Mid-level FM* receives email he/she has vehicles to review in DriveThru.
HQ FMApproves?
Yes!No, I suggest . . .
MidLevel FM
Approves?No, I suggest . . .
Yes!
Do Not ReplaceSame/Like SINLOW GHG SUV/Truck
NEW Replacement Type Options !!
LOW GHG Sedan
Customer Acquisition Module (CAM) Phase 2
New Tabs!AFV Legislation and FY 13 AFV
Vehicle options!!
Agency Specific
Guidance!
FY 13 Rates!!
* FY 13 AFV Info & Vehs *Agency Guidance * FY 13 Rates Agy HQ Summary
Summary tab with Incremental and Vehicle Qty by SIN
Headquarter Fleet Manager Review
OLD Repl Type NEW Repl Type SIN FUEL LOW FNE Projected Customer POC POC GHG ? Incremental POC Email Telephone
9C GAS N $0.00 Gary Lee [email protected] 703-450-3321 Arlington, VA
FNE Field allows HQ to Approve Functional Needs Exemptions on the spot!
Edit Vehicle SIN/Type
Select Vehicle
Fleet Mgr Clicks HERE to edit
Return to Cust.
Fleet Mgr Clicks HERE to Return Tag to Customer to reselect veh type/sin
Approve or Not Approve
HQ Agency Summary Sheet
Category SIN Fuel
Agency Headquarter Summary Sheet
Category SIN FuelType
Qty Incremental Per Vehicle*
Total Incremental
Low- GHG (Y/N)
FY 13 YTD SUMMARYHQ Created/Approved : 432/200Total AFV Funds Created/Approved: $341,678.82/$281,000AFV Funds projected to Generate: $645,823.98EPAct %: 82.32%
SedanSedan4x2 Light Truck
8C 9H 99
GASE85GAS
2154
$0.00 $0.00 Y$9,582.88 $47,914.40 Y$0.00 $0.00 N
*Approximation based on low-bid or most commonly ordered Vehicle in that Standard Item Number
*Agency HQ Summary Sheet
Fleet Manager’s Click HERE to access this page
Questions
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SAY GOOD
SAY DIE
SAY MIGHTS
GOOD DIE MIGHTS