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GS1 Logistics Label Standards and National Market Specifications

,

GS1 Logistic Label Standards and National Market Specifications

Version 1.2, Final, November 2016

The Global Language of Business



Document Summary

Document Valor current

Document name GS1 Logistics Label – Standards and National Market

Specifications

Date of last modification November

Current document number Version 1.2

Status Final

Document description

This document aims to provide recommendations and good

practices using the GS1 Logistics Label in the Portuguese National

Market

Contributors

Name Organization

Arnaldo Oliveira BACARDI MARTINI

Artur Andrade GS1 PORTUGAL

Carlos Cardoso INTERMARCHÉ

Cátia Gouveia GS1 PORTUGAL

Cristina Sousa JERÓNIMO MARTINS

Diogo Domingues L´OREAL

Fernando Silva NOBRE

Filipe Esteves GS1 PORTUGAL

Helena Figueira NÉSTLE

Henrique Cota LOGIC

João Simões BEIERSDORF

Joaquim Custódio SOVENA

Jorge Andrade SOVENA

Jorge Correia UNICER

José Aleixo JOHNSON & JOHNSON

José Fonseca SONAE

Luís Alves BEIERSDORF

Luís Branco DANONE

Luís Silva STEF

Marcos Carreira GS1 PORTUGAL

Marília Silva UNICER

Nuno Miranda GS1 PORTUGAL

Leonor Afonso AUCHAN

Patrícia Alonso SALVESEN LOGÍSTICA

Paulo Silva DHL

Pedro Ferreira SOCIEDADE CENTRAL DE CERVEJAS E BEBIDAS

Rui Rua JERÓNIMO MARTINS

Silvério Paixão GS1 PORTUGAL



Disclaimer On the date of publication, the information provided in this document is in line with the content of the GS1

General Specifications, Version 16 of January 2016. However, in response to technological developments

and/or business/legal needs, this may be updated and the updates will be published in due course.

While every effort has been made to ensure that the GS1 Standards contained in this document are correct,

GS1 Portugal and any other partners involved are exempted from any liability, direct or indirect, for related

loss and damage due to the poor use/interpretation thereof.

Products and names of companies mentioned can be brands and/or registered trademarks of the respective

companies.

Acknowledgments The development of the present document was made by the “GS1-128 Work Group”, having as base

guideline the original English document “Standard International Logistic Label – STILL”, developed by GS1

GO and the remaining participant members as referred in the original document.

GS1 Portugal would like to thank both, the authors of the original document by providing an extraordinary starting point and to its own members involved in the GS1-128 Work Group for their valuable assistance

and collaboration in the creation of this national best practices.



Contents

1. Introduction ......................................................................................................... 6

2. Benefits from using the GS1 System and the GS1 Logistics Label........................ 6

3. The difference between numbering and barcoding .............................................. 7

4. Unique identification of trade items ..................................................................... 8

4.1. GTIN (Fixed Measures)................................................................................................. 8

4.1.1. Consumer unit identification ................................................................................. 8

4.1.2. Transport box unit identification ........................................................................... 8

4.2. RCN (Variable Measures) ............................................................................................ 10

4.2.1. Consumer unit identification ............................................................................... 10

4.2.2. Transport box unit identification ......................................................................... 11

5. SSCC for unique identification of logistics units ................................................. 13

5.1. Using SSCC advantages (ISO 15459) .......................................................................... 14

5.2. Good practices for SSCC allocation .............................................................................. 14

5.2.1. SSCC management and traceability throughout the supply chain ........................... 14

6. GS1-128 Symbology (EAN/UCC 128) ................................................................. 16

6.1. GS1-128 Symbology main benefits .............................................................................. 16

6.2. Application Identifiers (AI) .......................................................................................... 17

7. GS1-128 Logistics Label ..................................................................................... 18

7.1. Legal Regulation ........................................................................................................ 19

7.2. Party responsible for the content of the Logistic Label ................................................... 19

7.3. Homogeneous Pallets ................................................................................................. 19

7.3.1. GS1 Log ........................................................... istics Label structure (Homogeneous

Pallets) 19

7.3.2. GS1 Logistics Label mandatory and optional data ................................................. 22

7.3.3. Portuguese Nacional Market good practices and examples ..................................... 24

7.3.4. Logistics label dimensions .................................................................................. 29

7.4. Heterogeneous Pallets ................................................................................................ 30

7.4.1. GS1 Logistics Label Structure (Heterogeneous Pallets) .......................................... 30

7.4.2. Recommendation for the National Market (Heterogeneous Pallets) ......................... 31

7.5. Transport Boxes ........................................................................................................ 36

7.6. Placement of the Logistics Label .................................................................................. 37

7.6.1. On Pallets......................................................................................................... 37

7.6.2. On Transport Boxes ........................................................................................... 38

7.7. Quality Test .............................................................................................................. 39

8. Appendix 1 – GS1 Technical Components ........................................................... 40

8.1. GTIN ........................................................................................................................ 40

8.2. RCN ......................................................................................................................... 41

8.3. SSCC ....................................................................................................................... 43

8.4. GS1-128 Symbology .................................................................................................. 44

9. Appendix 2 – Application Identifiers List and Relationships .............................. 46

10. Appendix 3 – Glossary of Terms ......................................................................... 53



11. Appendix 4 – FAQ ............................................................................................... 55

List of Figures

Figure 1. SSCC vs. GS1-128 ......................................................................................... 7

Figure 2. Example of GTIN consumer unit identification ............................................. 8

Figure 3. Examples of GTIN-14 transport cases identification .................................... 9

Figure 4. Example of RCN consumer unit identification ............................................ 11

Figure 5. Example of GTIN-14 transportation box identification ............................... 12

Figure 6. Examples of SSCC logistic units identification (pallets) ............................. 13

Figure 7. Use of the SSCC in the supply chain ........................................................... 15

Figure 8. Maintaining the SSCC throughout the supply chain .................................... 15

Figure 9. Example of a SSCC encoded in GS1-128 symbology ................................... 16

Figure 10. Extract from the Application Identifiers List ............................................ 17

Figure 11. GS1 Logistics Label ................................................................................... 20

Figure 12. Table of Application Identifiers recommended by the Portuguese business

sector and by GS1 Portugal ....................................................................................... 23

Figure 13. Bacardi Martini Portugal Logistics Label example .................................... 24

Figure 14. Danone Portugal Logistics Label example ................................................ 25

Figure 15. XPTO Produção e Comercialização de Produtos Agrícolas Logistics Label example ..................................................................................................................... 26

Figure 16. Nobre Alimentação Logistics Label example ............................................ 27

Figure 17. Desmanchas Portuguesas Logistics Label example .................................. 28

Figure 18. A6 Logistics Label dimensions examples .................................................. 29

Figure 19. Heterogeneous pallet Logistics Label example ......................................... 30

Figure 20. Cross-docking heterogeneous pallet Logistics Label example (national

market) ..................................................................................................................... 31

Figure 21. Multiple Destination Heterogeneous Pallets example – Scenario 1 .......... 32



Figure 24. Packing list structure for the multiple destination heterogeneous pallet –

Scenario 3 .................................................................................................................. 34


Figure 26. Example of a label for transport boxes ..................................................... 36

Figure 27. GS1 Logistics Label placement on pallets ................................................. 37

Figure 28. GS1 Logistics Label placement on transport boxes .................................. 38

Figure 29. Application Identifiers by numeric order .................................................. 46

Figure 30. Mandatory associations of Application Identifiers ................................... 49

Figure 31. Invalid Combinations of Application Identifiers ....................................... 52



1. Introduction This document aims to provide guidelines on how to identify and barcoding information on logistic

units using the GS1 Logistics Label.

It is a guide of best practices for the construction and use of the GS1 Logistics Label, aimed at bringing about a common approach, and which may serve as a point of reference for the majority

of logistic processes (reception, warehousing, preparation of orders, shipment and transportation,

cross-docking, etc.).

Based on the GS1 Standards and Guidelines, this document was developed with the support of the “GS1-128 Work Group”, whose participants represent the various business partners in the

national supply chain, including Producers, Logistics Operators, Distributors and Retailers. This

Work Group’s mission is to harmonize and create the best practices for the use of the GS1

Logistics Label and for the set of EDI (Electronic Data Interchange) GS1 Standards Messages.

All the recommendations described throughout this document come from GS1 recommendations

aligned with the needs of the Portuguese market.

2. Benefits from using the GS1 System and the GS1 Logistics Label GS1 System

The use of standards for the numbering and barcoding of trade items, logistic units, locations, assets, documents, among others, provides benefits in terms of the speed, accuracy in

information management and also generates labor savings in the handling and distribution of

goods throughout the entire supply chain. Companies should consider that the implementation

and use of GS1 Standards helps them to work efficiently with their customers and business

partners and mainly to improve their own in-house management of the supply chain.

Therefore a number of benefits are common to all the parties involved in the supply chain:

More accurate information

Real-time information

Reduced manual data entry

Improved traceability (particularly in Product Recalls)

Common identification for the whole industry and supply chain

Improved stock handling

Improved stock management

Fewer errors in the orders processing (Picking)

Fewer errors in the requests shipment

GS1 Logistics Label

The GS1 Logistics Label is a global standard for all the parties involved in the supply chain. Using

it brings the following main benefits:

Single valid identification in the whole world for the logistic units

Significant reduction in time, thanks to automatic data capture and verification in

reception and shipment

Faster and more accurate and reliable information provided to the customer during

reception, thanks to the automatic reading of the label

Reduction in time and costs thanks to the elimination of the successive labels applied by

the participants in the supply chain

Reliable data thanks to the integration of the information that is contained on the label

with the GS1 international message standards for EDI

Complete and automatic traceability throughout the logistics chain


GS1 Logistics Label

Standards and National Market Specifications

3. The difference between numbering and barcoding

The GS1 System makes a clear distinction between numbering and barcoding. Although in most

cases they are used together, it is very important to be clear about the difference between the

two.

Numbering

The GS1 System is based on Identification Keys (the “Numbers”) for different applications. The

application will determine how the number is to be used. The data structure of GS1 Identification

Keys provides an unmistakable universal identification. In this regard, based in a GS1 Company Prefix Code there are GS1 Identification Keys that support the identification of trade items (GTIN),

logistic units (SSCC), loads and/or shipments (GSIN), consignment (GINC), locations (GLN),

documents (GDTI), services (GSRN), individual assets (GIAI) and returnable assets (GRAI)

amongst others. Each of the GS1 Identification Key guarantees the connection between items

and the information that is associated to them.

Barcoding

All GS1 Identification Keys (“Numbers”) used in the GS1 System can be represented in data carriers, among others, the barcodes are the most used. Barcodes are a means of representing

data that can be read by computers. Reading them enables the automatic capture of the

underlying data in each barcode, i.e. when an item is handled and the barcodes are decoded

through optical scanners, the information is automatically made available to the computers.

With the improvement in technology and new application requirements, new data carriers such

as the GS1 DataBar, GS1 DataMatrix and EPC/RFID have started to be used and adopted by the industry and by the supply chain. Barcodes are usually included in the production process, and

may also be applied throughout the supply chain according to the information that needs to be

barcoded, being such of those examples the Logistics Label and the traceability information.

Note: This document starts by providing the guidelines for the identification of trade items

(consumer units, cases, pallets) and then the guidelines for barcoding of further trade items

information which can be included in the GS1 Logistics Label.

(00)356098760000000129 Identification Key (“Number”): SSCC

GS1 Barcode (“Barcoding”):

GS1-128 (EAN/UCC 128)

Figure 1. SSCC vs. GS1-128


GS1 Logistics Label


4. Unique identification of trade items

4.1. GTIN (Fixed Measures)

4.1.1. Consumer unit identification

The Global Trade Item Number (GTIN) is the GS1 Identification Key that clearly identifies any item (product) that can be sold, ordered or invoiced at any point of the supply chain. Each trade

item that is different from another is assigned a unique GTIN. The GTIN’s main function is to offer

a single, unique distinct identification, so that it can be located in any database, for example, to

obtain a price, record a sale, confirm a delivery or identify an order, at any point of the supply

chain anywhere in the world. If the product undergoes a change in size, color, weight, description,

etc. a new GTIN is created that corresponds to a new trade item.

Generally, GTIN-13 is composed by a country flag number followed by a company number, a

product reference and ending with a check digit.

The GTIN is used to identify consumer units and EAN-13 is the symbology to barcode GTIN-13

itself, as can be seen in the following figure:

Notes:

For further information on the format and structure of the GTIN-13 please consult

appendix 1 For further information on the dimensions and rules of EAN-13 barcoding, please consult

the document “GS1 General Specifications”

4.1.2. Transport box unit identification

A trade item can take the form of a single unit or a group of various equal single units put together

inside a corrugated cardboard box or a tray wrapped in plastic film, for packaging and transport.

For this purpose, a GTIN-14 clearly identifies a number of equal units grouped together in a transportation unit. There is the possibility of identifying different numbers of packed products

contained in different boxes through the use of a logistic variable.

The Logistic Variable is the digit that helps to differentiate the different levels of packaging of the

same product and is only used in the identification of the GTIN-14:

Digits 1 to 8 are used to identify 8 levels of homogeneous trade items groupings with

fixed measures

Digit 9 is used for trade items of variable measures (e.g. weight)

5 6 0 1 2 3 4 5 6 0 0 1 5

GS1 Identification Key GTIN-13: 05601234560015

In GS1 Barcode: EAN-13

Figure 2. Example of GTIN consumer unit identification


GS1 Logistics Label


To group together different sets of equal units in different transport cases, new GTIN’s should be created.

GTIN-14 is used to identify the transport cases of consumer units and ITF-14 or GS1-128 are two

possible symbologies for the barcoding of GTIN-14 itself, as it can be seen in the following figure:

Figure 3. Examples of GTIN-14 transport cases identification

Box with 4 units of 5601234560015


GS1 Identification Key

GTIN-14: 15601234560012


GTIN-14: 25601234560019


In GS1 Barcode: ITF-14



GTIN-14: 35601234560016

(01)35601234560016In GS1 Barcode: GS1-128


GS1 Logistics Label


The GTIN is the corner stone of GS1 Identification which allows to identify items and cases inside

pallets and must be managed in the databases, following the hierarchical relationship between the different trade items of the same consumer unit.

Notes:

For further information on GTIN-14 format and structure please consult appendix 1 For further information on the dimensions and rules for barcoding ITF-14 and GS1-128,

please consult the document ““GS1 General Specifications”

4.2. RCN (Variable Measures)

4.2.1. Consumer unit identification

Consumer units with variable measures are characterized by having attributes that normally vary in two ways: products with variable weight and products of variable quantity. Restricted

Circulation Numbers (RCN’s) can be applied to identify and barcode products sold, ordered or

produced in quantities or weights that are not systematic equal.

So, a product of variable weight is one which, according to its production process or its nature,

does not have a fixed weight. Certain presentations of products like fish, meat, cheese, fruit and

vegetables, etc., can be consumer units with variable measures.

GS1 Portugal is responsible for identifying (allocate a number) to products of variable weight or

quantity that are managed by producers/manufactures.

Then, following the GS1 Standard for national (Portugal) barcoding on products of variable weight

or quantity, producers will be responsible for encoding (marking with a barcode) their products

individually, according to the numbers given by GS1 Portugal.

For retailers that wish to tell to producers/manufactures the code numbers (retailer internal reference) to use within their premises or who have own brands, the processes of identification

(numbering) and marking (barcoding), becomes of their entirely responsibility.

Portuguese legislation requires, in the retail trade, that each unit of products of variable weight

displayed for sale to be clearly marked with the price per kilo, weight and the amount to be paid

by the end consumer.

Based on the previous assumptions barcoding products of variable weight does not follow the same structure used for barcoding products of fixed measures (GTIN). Nevertheless, for variable

weight products two components will have to be necessarily considered: the weight and the price

per kilo. These data allow to determine the value of each variable weight consumer units

To encode the consumer unit public sale price:

The Producer/Supplier - use the 27 prefix followed by the 5-digits product

identification provided by GS1 Portugal-CODIPOR, plus 5-digits which represent the price with two implicit decimal places for the amount in Euros and, lastly, the check digit

calculated automatically according to the standard algorithm.

The Retailer - uses the 26 prefix 26 followed by the 5-digits product identification assigned by the retailer himself, plus 5-digits which represent the price with two implicit

decimal places for the amount in Euros and, lastly, the check digit calculated

automatically according to the standard algorithm.


GS1 Logistics Label


To encode the consumer unit weight:

The Producer/Supplier - uses the 29 prefix followed by the 5-digits product

identification provided by GS1 Portugal-CODIPOR, plus 5 digits which represent the

weight with three implicit decimal places for the weight in grams and, lastly, the check

digit calculated automatically according to the standard algorithm.

The Retailer - uses the 28 prefix followed by the 5-digits product identification assigned by the retailer himself, plus 5-digits which represent the weight with three

implicit decimal places for the weight in grams and, lastly, the check digit calculated

automatically according to the standard algorithm.

Note: For further information on the format and structure of the RCN please consult

appendix 1.

The RCN is used to identify variable measure consumer units and EAN-13 barcode is used to

encode the RCN in the consumer unit.

Figure 4. Example of RCN consumer unit identification

4.2.2. Transport box unit identification

To identify a transportation box that contains variable measures products, being these variable

weight, the use of the GTIN-14 identification number using the logistic variable 9 and the GS1

Company Prefix are required.

There are two ways for barcoding this type of information:

Encoding the GTIN-14 in a ITF-14 barcode

Encoding the GTIN-14 in a GS1-128 barcode, where is recommended the use of the

Application Identifiers (AI’s) to complement the information about weight and measures

The GTIN-14 is used to identify consumer units transport boxes and ITF-14 or GS1-128 are two

possible symbologies for the barcoding of GTIN-14 itself, as it can be seen in the following figure:

Identification Key RCN in the database:

02912345050009 e.g.: 5 Kilograms

In GS1 Barcode: EAN-13

2 9 1 2 3 4 5 0 5 0 0 0 9

5 Digits for representation of the weight

3 Virtual decimal places for the weight in grams


GS1 Logistics Label


Figure 5. Example of GTIN-14 transportation box identification

Notes:

For the alternative of barcoding the GTIN-14 in a ITF-14 the information should be

mentioned or printed on the transportation box

The GS1-128 allows to encode information about the weight of the box

For further information on the format and structure of the GTIN-14 please consult

appendix 1

For further information on the dimensions and rules for barcoding ITF-14 and GS1-128 symbologies, please consult the document “GS1 General Specifications”

Identification Key RCN in the database:

02912345050009 e.g. 5 kilograms

Box with 4 units of 2912345050009 (4 x 5 kilograms, 20 kilograms)



Box with 8 units of 2912345050009 (8 x 5 kilograms, 40 kilograms)


In GS1 Barcode: GS1-128



GS1 Logistics Label


5. SSCC for unique identification of logistics units Logistic units are items made up for transport and distribution purposes, and pallets are one of

the examples focused on throughout this section.

The Serial Shipping Container Code (SSCC) is the GS1 Identification Key used to ident ify individual logistic units. The logistic unit can be any combination of units placed together in a

box, pallet or truck, which this specific load unit needs to be handled through the supply chain.

The SSCC enables a logistic unit to be located individually, providing the benefit of tracking and

control of the order, through its delivery and automatic reception.

The only obligatory requisite is that each logistic unit is identified with a single/unique serial number, the SSCC. Scanning the SSCC barcoded in a GS1-128 symbol in each logistic unit allows

the physical movement of units to be matched with the electronic flow of information (EDI

messages) that refer to them.

The use of the SSCC for the identification of individual logistic units enables the implementation

of a variety of applications, like cross-docking, shipment and automatic reception.

Extra information, such as the data of expiry dates, batches, shipment numbers, and locations

(GLN’s), among others, can also be shown and barcode in the GS1 Logistics Label.

The SSCC acts as a single, global identifier and provides access to the information stored in the

information systems, and may be transferred through EDI.

Figure 6. Examples of SSCC logistic units identification (pallets)

Note: The SSCC’s serial reference component provides a very extensive numeric capac ity,

also guaranteeing a unique global identification.

SSCC 1

356012345600000016

SSCC 2

356012345600000023

SSCC 3

356012345600000030

(00)356012345600000016

In GS1 Barcode: GS1-128


GS1 Logistics Label


5.1. Using SSCC advantages (ISO 15459)

A SSCC acts as a « License Plate » from the ISO standards. In fact, ISO defined this standard to

give to each transport unit a unique identification worldwide. This standard allows every party in

the supply chain to work with multiple sectors by ensuring that each transport unit has an

unambiguous identification.

As logistic units are handled by several parties - the sender, the receiver, one or more carriers, customs authorities, etc., there is a need to identify the unit so that reference can be made to

associated information such as address, order number, contents of the unit, weight, sender, etc.

The information is often held on computer systems, and may be exchanged between parties

involved via EDI (Electronic Data Interchange).

There are considerable benefits if the identity of the unit is represented in barcode format, or

other RFID tag, and is attached to the unit so that:

It can be read electronically, thus minimizing errors One identity can be used by all parties

Each party can use the identity to look up its computer files to find the data associated

with the unit and the identify code is unique and cannot appear on any other item during

the lifetime of the unit

5.2. Good practices for SSCC allocation

As already stated the SSCC is the only compulsory data on the logistic label, and normally it will

be created by the company that is constructing the logistic unit. The best practice is that the

creator of logistic unit should use its own GS1 Company Prefix.

If the logistic unit is not marked/identified with a SSCC when it is received, the subsequent party

in the supply chain may and should allocate the SSCC. This party can be:

Shipper

Carrier or Freight Forwarder

Logistics Services Provider

Distribution Centre

…

This way logistic units have to be identified in a standardized way using a SSCC so that it can be

the key to logistical traceability.

If logistic unit is not broken or merged, it is recommended to maintain the initial SSCC throughout

the supply chain. If logistic unit is broken and then reconstituted or merged, it is a new logistic

unit. In that case, the party who create the new logistic unit has to create a new SSCC and has

to record and manage link between the initial SSCCs and the new one(s).

5.2.1. SSCC management and traceability throughout the supply chain

The important point to note is that the SSCC should remain the same for the whole lifetime of a

logistic unit. In practical life, the SSCC is allocated when the logistic unit is built.

For example: Products are manufactured, assembled and stored on pallets in the production plant. Normally the pallet label included the SSCC is applied to the pallet at the end of the

production line. The SSCC remains on the pallet unit until the pallet is split e.g. in a warehouse

or at the retailer.

The logistic unit may contain one or more labels with the same SSCC. But under no circumstances there must be different SSCC on the same logistic units simultaneously. From a traceability point

of view, keeping the same SSCC on the logistic unit through the whole supply chain, gives all

parties a common and unique reference back to the origin of the logistic unit who is responsible

for the products.


GS1 Logistics Label


This solution is cost efficient since the same label may be used without any cost of relabeling of the logistic units. Of course, the customer and carrier information may change through the supply

chain, and some additional labelling must be done related to this information. Furthermore, using

the same SSCC enables transparent EDI messages through the supply chain e.g. by use of

dispatch advice.

Figure 7. Use of the SSCC in the supply chain

In the above figure, the importer (Customer or the Logistics Service Provider) receives the logistic unit from the supplier with the original label and SSCC, and receives also a dispatch advice

containing the same SSCC and a specification of the products within the logistic unit. When

shipping the logistic unit to the retailer (Distribution Centre or directly to a Shop), the importer

(Customer or the Logistics Service Provider) can use the same supplier section of the logistic label (if no items were added to or removed from the logistic unit), but have to add new customer

and carrier information. He may also redirect the dispatch advice related to the information of

the logistic unit.

Reverse logistic needs also occur in the supply chain, e.g. food crises where recalls or withdraws

are to be made. For these situations it is easier to ensure the logistic unit traceability when it

keeps the same SSCC.

The SSCC is the basic identification system for the logistic units. ERP-systems should be

constructed in a way that must prevent duplicates of the SSCC’s.

Note: Under no circumstances two different logistic units can have the same SSCC

simultaneously.

Figure 8. Maintaining the SSCC throughout the supply chain

Importer

(Customer or the Logistics Service

Provider)

Retailer

(Distribution Center

Or Shop)


GS1 Logistics Label


6. GS1-128 Symbology (EAN/UCC 128) The GS1-128 barcode symbol has been carefully designed through joint co-operation between

GS1 and the Association for Automatic Identification and Mobility, Inc. (AIM Global).

Use of GS1-128 barcode symbols provides a high degree of security and distinguishes GS1

System Element Strings (data fields) from extraneous non-standard barcode symbols.

The GS1-128 symbology is used for GS1 Logistics Labels. This symbology, which is used exclusively for GS1 System defined data structures, is a highly refined, secure, and space efficient

alphanumeric symbology. The data carried by GS1-128 symbols must be structured using GS1

Application Identifiers (AIs). This symbology is the only one to encode the Serial Shipping

Container Code (SSCC).

Through GS1-128 it is possible to encode and capture additional data, for example referring to products. With this symbology is possible to integrate data such as expiry dates, production

batches numbers, quantities, weights, amongst other relevant data for the daily operations of

organizations. However, the data encoded in GS1-128 symbology varies according to the type of

product.

Note: The technical structure of GS1-128 symbology is detailed in Appendix 1.

6.1. GS1-128 Symbology main benefits

The main benefits associated to GS1-128 symbology came out from the use of the same barcode

by all parties involved in the supply chain, greatly facilitating communication and collaboration

between partners, given that, they all use the same language.

So, this symbology enables the requests follow-up through the SSCC leading to traceability, to

the introduction of complementary product information and also enables the concatenation of the

data in the various companies’ management systems.

In short, if GS1-128 symbology is correctly applied will provide gains through reduction of the

order cycle, which, ultimately, leads to an increase in productivity.

Figure 9. Example of a SSCC encoded in GS1-128 symbology

SSCC:

356098760000000129

(00)356098760000000129


GS1 Logistics Label


6.2. Application Identifiers (AI)

So that the system can recognize data that is encoded in GS1-128 barcodes, Application

Identifiers (AI’s) are used. AI’s are small, pre-defined elements that are inserted in the sequence

data of the barcode lines and which provide information on the meaning and format of the data

that follow them.

AI’s work as a list of generic codes of data fields for multiple sectors and applications in national and international supply chains. Each GS1 AI is comprised from two to four digits and provides

the definition, format and structure of the data fields encoded in a GS1-128 barcode.

Each information encoded in GS1-128 has to have an Application Identifier that determines the

data, its format and structure. Concatenation is an effective means to include various Application Identifiers in a single barcode and should be used to save space on the label and optimize the

operation of scanning/reading. GS1 Identification Keys are complemented by the GS1 Application

Identifiers.

For example:

There is a GS1 AI for each GS1 Identification Key, allowing these to be encoded in GS1-128 (e.g. GTIN, SSCC, etc.)

Additional data are always associated to a GS1 Identification Key

GS1 AI’s allow complementary data (e.g. batch, expiry date, etc.) associated to the GS1

Identification Keys

According to the type of data to be encoded there is a specific structure for the use of the different Application Identifiers. Each AI can be formed by two, three or four digits, followed by the

corresponding data field.

For example:

AI (00) – SSCC, Format n2 + n18 (00)356012345600000012

AI (10) – Batch, Format n2 + an..20 (10)abcd10x

AI (17) – Expiration Date, Format n2 + n6 (17)150201

Figure 10. Extract from the Application Identifiers List

Note: There are currently more than 150 Application Identifiers developed according business partners’ needs (appendix 2).

Furthermore, the AI’s list recommended by the Portuguese business sector can be referred

in the chapter “7.3.2. GS1 Logistics Label mandatory and optional data”, page 21.

AI’s FULL TITLE FORMAT

00 SSCC - Serial Shipping Container Code n2 + n18

01 GTIN of the Consumer Unit / GTIN of the Dispatch Unit n2 +n14

02 GTIN of Products Contained in other units (mandatory with AI 37) n2 + n14

10 Batch Code n2 + an..20

11 Production Date (YY/MM/DD) n2 + n6

13 Packaging Date (YY/MM/DD) n2 + n6

15 Best Before Date (YY/MM/DD) (best by)

n2 + n6

17 Expiration Date (YY/MM/DD) (use by) n2 + n6

37 Quantity of the trade item contained in other units (mandatory with AI 02)

n2 + n..8

400 Customer’s Purchase Order Number n3 + an..30


GS1 Logistics Label


7. GS1-128 Logistics Label Based upon and fully compliant with the GS1 General Specifications, the GS1 Logistics Label is a

Global Standard for all parties in the supply chain. This standard enables the automatic

traceability of the logistic units, whether they are pallets or cases.

This label avoids the successive relabeling of logistic units as they move through the supply chain

and gives the advantage and benefit to use only one logistic label. The GS1 Logistic Label has to substitute the proprietary label existing with numerous (nonstandard) proprietary formats. The

GS1 logistic label contains all information necessaries for usage during reception, warehousing,

shipment and transport of goods from the picking location to the delivery point.

GS1 Logistics Label implementation addresses various needs expressed by the parties involved

in the supply chain. It ensures the link, the synchronization and the consistency between the

physical flow of goods and the information flow through the exchange of Standardized EDI messages (enhanced by GS1 eCom Standards for the exchange of electronic messages between

trade partners).

The Logistics Label is designed to accommodate the information needs of all types of good.

Below are l isted the main Benefits with the GS1 Logistic Label:

Unique worldwide identification for the logistic unit

Significant saving of time thanks to the automatic data capture and checking of the

shipment

Faster information more precise and reliable sent to the logistic service client during the

receipt thanks to the scanning of the label

Saving of time and cost thanks to the elimination of labels successively applied by each

actors in the supply chain

Enhanced information reliability thanks to the removal of multiple retranscriptions and

data capture for the same information

Linkage with the standard and international EDI messages thanks to the information

which is contained in the message

Full traceability all along the logistic chain, notably thanks to the full compatibility with

the standard ISO/IEC 15459 often referred to as the ‘ISO License Plate”.

In short, the advantages obtained from using the GS1 Logistics Label are observed in full when

the same Logistics Label is used from the point of manufacture until the dismantling of the pallet.

This simple procedure eliminates unnecessary manual operating processes, such as the print and apply labels to pallets. It leads to cost reductions, increased productivity and also the

maximization of information accuracy and quality up to its arrival to the recipient’s warehouse.

It allows automatic accounting of information that the supplier sends in the receptors information

system. This last process is only possible through standardized electronic communication.


GS1 Logistics Label


7.1. Legal Regulation

According to many legal regulations the one who offers the product on the market is responsible

for its quality and safety. To offer on the market means to store and present goods to be sold to

clients, to deliver them as well as any other way to introduce these goods to the market, with

only exception of direct sale.

The creator of the label has to put information on the logistic label of goods subject to legal

regulations.

The GS1 Logistic Label produced by the manufacturer or on his behalf should be considered as a part of the logistic unit. It should not be damaged or destroyed in any stage in the supply chain

as long as the logistic unit remains.

7.2. Party responsible for the content of the Logistic Label

In this document, the description assumes that it is the consignor of the goods that produces the

logistic label and also applies it to the package. This may be the manufacturer or Logistics Service

Provider. Responsibility for the correctness of all the information contained on the label is

assumed to rest with the consignor.

7.3. Homogeneous Pallets

A homogeneous pallet is comprised of products of the same type, i.e. the items which make up

the pallet have the same GTIN, the same expiry date and the same batch number.

In this situation, besides the identification code of the pallet (SSCC), already explained, it is possible to encode additional data in a barcode. Data like the GTIN, and if there is an expiry date

or a batch number, etc. can be applied directly after the consolidation of a logistic unit (usually

a pallet).

Each logistic unit should have its own SSCC as a unique identification code. Bear in mind that a

logistic unit may carry one or more labels, but only one SSCC according to the GS1 System

Standard.

Note: A SSCC can be reused one year after it was created if this will not cause any problems. Some specific regulatory, industry organization specific or traceability

requirements may extend this period.

7.3.1. GS1 Logistics Label structure (Homogeneous Pallets)

The GS1 Logistics Label is made up from three blocks:

The lowest block contains the barcode information

The middle block contains human readable information reflecting barcoded data (as a

safeguard if the barcode cannot be decoded)

The top block is a free format “text box” usually used for addresses, logos, etc.


GS1 Logistics Label


Figure 11. GS1 Logistics Label

Note: As seen in the GS1 Logistics Label above, it is divided in three blocks. Having all the

information organized into a standard format and into three separate sections make it easier to interpret the information and process the associated units, either automatically

or manually.

(01)15601234567899(10)1061

(00)356067890000000154

SSCC

356067890000000154 GTIN

15601234567899 Batch

1061

GS1-128

Barcode

Human Readable Interpretation

Free text

Data title

Estrada do Paço do

Lumiar, Campus do Lumiar

Edifício K3 1649-038 Lisboa

To

p B

loc

k

Mid

dle

Bo

ck

L

ow

es

t Blo

ck

Human Readable

Interpretation


GS1 Logistics Label


7.3.1.1. Top Block

The top block contains free format information (Plain/Free Text) that has no barcode symbol

equivalent and is entirely at the discretion of the labeler. This may include company specific codes

or any other type of information. Companies often put their company name in this block.

7.3.1.2. Middle Block

O The middle block is comprised by human readable interpretation equivalent to data elements

represented in barcode symbols. The information is text designed to support manual operations

and to facilitate key entry in menu driven systems, if necessary.

Regarding data content:

The entire barcoded data must be given in Human Readable Interpretation

The data content should be at least 7 mm in height

Application Identifiers (AIs) are not included in Human Readable Interpretation and are

replaced by the data titles

Example:

(00) 356067890000000154

by:

SSCC

356067890000000154

Regarding data title, it is important to understand the following aspects:

Data titles are the standard abbreviated descriptions of data fields used to denote the

Human Readable Interpretation of encoded data

They are prefixes of the Human Readable Interpretation to support manual interpretation of data fields. They can also be used adjacent to other text or barcode symbols to clarify

content, such as the word “from” adjacent to a sender’s address

Data titles should be used in English as specified in the ‘GS1 General Specifications’. In addition, data titles can be provided in the local language of the creator of the logistic unit

if necessary

Other text information may be added that refers directly to the logistic unit

Note: The data titles can be consulted in the AI’s List (appendix 2).

7.3.1.3. Lowest Block

The lower block contains the GS1-128 barcodes that represent the data shown in the middle

block.

However, it should also have human readable interpretation essentially for the following points:

As a backup key entry and diagnostic aid, a Human Readable Interpretation of each

barcode symbol shall be provided. It includes Application Identifiers and data content

To facilitate key entry, Application Identifiers (AIs) should be set apart from the data by

parentheses

The Human Readable Interpretation characters shall be no less than 3 mm high and clearly

legible below the symbol

Note: The brackets should not be encoded in the GS1-128 barcodes. A verification process

should be carried out to ensure the quality of symbol decodification.


GS1 Logistics Label


7.3.2. GS1 Logistics Label mandatory and optional data

The SSCC is applied in the Logistics Label as the unique identifier of the logistic unit, being the

only obligatory data regardless of the product category.

It should also always be encoded in GS1-128 barcode and shown in numeric format. Thanks to

the automatic capture of the SSCC code, the parties involved in the supply chain can ensure the

logistic units traceability.

Other data can be used depending on the market needs, such as identification of the product

(GTIN), batches, best before date, order number, etc.

The list of Application Identifiers (AI) below illustrates the identifiers recommended by the

Portuguese business sector and GS1 to encode data related with products of 7 different

categories:

Fast Moving Consumer Goods (FMCG)

Fruit and vegetables

Cured meat products

Fish

Meat

Electronic

Parapharmacy

Notes: Regarding table shown in figure 12 below, it is important to take into consideration that:

a) Only one Application Identifier AI (01) or AI (02) can be use in the same barcode.

When AI (02) is applied, AI (37) and AI (00) are mandatory.

b) Only one Application Identifier AI (15) or AI (17) should be used. To indicate only Year

and Month, the Day (DD) should be filled in with "00".

c) The fourth digit of this AI indicates the position of the decimal place

d) Applied only together with AI (02)

e) The country identification defined in the Standard ISO 3166 is applied

f) (s) Indicates the sequence of the processor in the supply chain

There are currently more than 140 Application Identifiers developed according business

partners’ needs (appendix 2).

Considerations for data encoding in GS1 Logistics Label:

Maximum of 48 characters, per barcode line up to a maximum width limit

of 165mm

Fixed data fields should be placed to the left of the barcode (e.g. GTIN,

Experition date)

The SSCC should be placed in the lowest barcode line


GS1 Logistics Label


Figure 12. Table of Application Identifiers recommended by the Portuguese business sector and by GS1 Portugal

AI’s Notes FULL TITLE FORMAT FMCG

Fruit and

vegetables

Cured meat

products Fish Meat Electronics Parapharmacy

00 SSCC - Serial Shipping Container Code n2 + n18 ● ● ● ● ● ● ●

01 (a) GTIN of the Consumer Unit / GTIN of the Dispatch Unit n2 +n14 ● ● ● ● ● ● ●

02 (a) GTIN of the Products Contained in other units

(mandatory with AI 37) n2 + n14 ● ● ● ● ● ● ●

10 Batch Code n2 + an..20 ● ● ● ● ● ● ●

11 (b) Production Date (YY/MM/DD) n2 + n6 ● ● ●

13 (b) Packaging Date (YY/MM/DD) n2 + n6 ● ● ●

15 (b) Best Before Date (YY/MM/DD)

(best by) n2 + n6 ● ● ● ● ● ●

17 (b) Expiration Date (YY/MM/DD) (use by) n2 + n6 ● ● ● ● ● ●

21 Serial Number n2 + an..20 ● ●

251 Reference to Source Entity n3 + an..30 ●

30 Variable Count n2 + n..8 ● ● ● ●

310(n) (c) Net Weight (Kilograms) n4 + n6 ● ● ● ●

330(n) (c) Gross Weight (Kilograms) n4 + n6 ● ● ●

37 (d) Quantity of the trade item contained in other units

(mandatory with AI 02) n2 + n..8 ● ● ● ● ● ● ●

400 Customer’s Purchase Order Number n3 + an..30 ● ● ● ● ● ● ●

422 Country of Origin of the Trade Item (ISO-3166) n3 + n3 ● ● ● ● ● ●

423 Country of Initial Processing n3 + n..15 ●

425 Country of Disassembly n3+n3 ●

426 Country covering full process chain n3 + n3 ●

7005 Catch Area (FAO) n4 + an…12 ●

7006 First Freeze Date n4 + n6 ● ●

7007 Harvest Date (start date and end date) (YY/MM/DD) n4 + n12 ● ●

7008 FAO Code of Fish Species n4 + an..3 ●

7009 Fishing Gear Type n4 + an..10 ●

7010 Production method n4 + an..2 ●

703(s) (e); (f)

Processor Approval Number with ISO Country Code n4 + n3 + an..27

●

8002 Electronic Serial Number for Cellular Mobile Telephones n4 + an..20 ●

Key:

n – Numeric Characters n.. – Numeric Characters to an.. - Alphanumeric up to


GS1 Logistics Label


7.3.3. Portuguese Nacional Market good practices and examples


Figure 13. Bacardi Martini Portugal Logistics Label example


GS1 Logistics Label



Figure 14. Danone Portugal Logistics Label example


GS1 Logistics Label


Fruit and vegetables

Figure 15. XPTO Produção e Comercialização de Produtos Agrícolas Logistics Label example


GS1 Logistics Label


Cured meat products

Figure 16. Nobre Alimentação Logistics Label example


GS1 Logistics Label


Meat

Figure 17. Desmanchas Portuguesas Logistics Label example


GS1 Logistics Label


7.3.4. Logistics label dimensions

The business requirements for most users of GS1 Logistic Labels are met by using one of

following:

1) A6 (105 mm x 148 mm) – 4 x 6 inch, which is particularly suitable when only the SSCC,

or the SSCC and limited additional data, is encoded

or

2) A5 (148 mm x 210 mm) – 6 x 8 inch

However, the label can be any size that suits the labeler’s requirements, but it must be large

enough to carry all the information required together with the GS1-128 barcodes. Factors

influencing label sizes include the amount and a type of data required the content and X-

dimensions of the barcode symbols used, and the dimensions of the logistic unit to be labelled.

Observe the following figure which illustrates the correct dimensions to be adopted:

Figure 18. A6 Logistics Label dimensions examples

Rua Dr. Renato

Paes de Barros, 14º andar

04530-001 S. Paulo

Estrada do Paço do Lumiar,

Campus do Lumiar 1649-038 Lisboa


GS1 Logistics Label


7.4. Heterogeneous Pallets

Heterogeneous or mixed pallets are logistic units comprising items with different specifications,

meaning that is a pallet that includes different products and references which have different

GTIN’s, expiry dates, batch numbers, etc.

Each logistic unit should have its own SSCC, as a unique identification code. Bear in mind that a logistic unit may carry one or more labels, but only one SSCC. The GS1 Standard recommends

that independently of being homogeneous or heterogeneous a specific logistic unit should only

have one SSCC.

Note: A pallet with the same item reference but with different batch numbers should be

considered as a heterogeneous pallet.

7.4.1. GS1 Logistics Label Structure (Heterogeneous Pallets)

A heterogeneous pallet should contain only a label with the SSCC encoded in GS1-128 barcode.

Information regarding the composition of the logistic unit should be sent beforehand via EDI through a shipment advice message (DESADV in GS1 EANCOM® or Dispatch Advice in GS1 XML®)

at the time of shipment.

After physical reception procedure logistic unit reception confirmation should be made through

the Receiving Advice message (RECADV in GS1 EANCOM® or Receiving Advice in GS1 XML®).

SSCC:356098760000000129

(00)356098760000000129

Supplier Code: 56892100

XPT Distribuition Center National Road 123 Km 4,7 Free text

Humanamente Readable

Interpretation

GS1-128

Barcode

Figure 19. Heterogeneous pallet Logistics Label example



7.4.2. Recommendation for the National Market (Heterogeneous

Pallets)

All the recommendations described throughout this chapter come from the System of GS1

Standards aligned with the needs of the Portuguese market and in accordance with the work

undertaken by the “GS1-128 Work Group”.

Some of the solutions defined in this chapter may not fully meet the GS1 Standard. However,

they were developed by the national Work Group based on the local needs and defined as a

recommendation and national good business practice.

The Work Group participants represent the national supply chain different business partners from

Producers, to Retailers, accounting also for Logistics Operators and Distributors.

The Work Group’s mission is to standardize and create the best business practices for the use of

the GS1 Logistics Label, as well as the GS1 standardized of EDI messages.

7.4.2.1. Indivisible Heterogeneous Pallets

When a heterogeneous pallet undergoes cross-docking, it is recommends the usage of one unique

SSCC encoded in GS1-128 barcode.

Further information regarding identification of the products (GTIN’s), batches and expiry dates

should be sent beforehand through EDI (GS1 EANCOM® or GS1 XML®) shipment advice note.

7.4.2.2. Multiple Destination Heterogeneous Pallets

When a heterogeneous pallet received in the distribution center has products with different final

destinations (e.g. different shops), it is called a multiple destination pallet.

In this physical flow (multiple destination pallets) the products are received, checked and

separated by different destinations, and in this case there is no storage for the them.

In this situation and accordance with the needs of the national market different scenarios and

recommendations for the use of the Logistics Labels can be found:

Scenario 1: GS1 Logistics Label – Unique SSCC on pallet

Scenario 2: Several GS1 Logistics Labels – SSCC per columns of products

Scenario 3: Packing list

Scenario 4: Individual case identification and GS1 barcoding

Free text

GS1-128 Barcode

GS1-128 Barcode

Figure 20. Cross-docking heterogeneous pallet Logistics Label example (national market)



Figure 21. Multiple Destination Heterogeneous Pallets example – Scenario 1

7.4.2.2.1. Scenario 1: GS1 Logistics Label – Unique SSCC on pallet

1) For this scenario is recommended the appliance of GS1 Logistics Label for – Heterogeneous

Pallets.

2) The label should contain the SSCC encoded in GS1-128 barcode.

3) In the pallet should be separated by reference and conditioning in columns. In this scenario

each product reference is restricted to the use of a single batch number.

4) Information related to products identification, e.g. GTIN’s, batch numbers and expiry dates

shall be provided and sent through EDI (GS1 EANCOM® or GS1 XML®) shipment advice note.

Note: Restriction to a single batch number per reference on the pallet helps to guarantee

products traceability.

7.4.2.2.2. Scenario 2: Several GS1 Logistics Labels – SSCC per columns of products

1) For this scenario is recommended the appliance of GS1 Logistics Label for – Homogeneous

Pallets.

2) Products in the pallet should be separated by reference and conditioning in columns. If there

are different batches of the same product (in the same pallet), they should also be separated

by batch and conditioning in columns.

3) Each product column should carry a GS1 Logistics Label with the proposed structure for

Homogeneous Pallets.

4) The information regarding products identification, e.g. GTIN’s, batch numbers, expiry dates

and SSCC’s shall be encoded in GS1-128 barcodes.


can be provided and sent through EDI (GS1 EANCOM® or GS1 XML®) shipment advice note.

Note: In the case of use of an EDI shipment advice, the SSCC has to be strictly encoded

in an autonomous barcode line.

GS1 Logistics Label (Heterogeneous Pallets)




7.4.2.2.3. Scenario 3: Packing list

1) For this scenario is recommended the appliance of a packing list to accompany the

multiple destination heterogeneous pallet (see Figure 24. Scenario 3: Packing list structure

for the multiple destination heterogeneous pallet, page 34).

2) Products in the pallet should be separated by reference and conditioning in columns. If there

are different batches of the same product (in the same pallet), they should also be separated

by batch and packed in columns.

3) The packing list should contain the SSCC and the product information encoded in GS1-128 barcodes. Each product reference, separated and conditioning in columns, should correspond

to each section identified in the packing list (see Figure 24. Scenario 3: Packing list structure

for the multiple destination heterogeneous pallet, page 34).

4) The packing list can comprise one or more A4 sheets, according to the products/columns

quantity present in the multiple destination heterogeneous pallet.

5) It is recommended that packing list have a maximum 8 product references per sheet

6) The sections identified in the packing list should match the columns arrangement in the pallet.


can be provided and sent through EDI (GS1 EANCOM® or GS1 XML®) shipment advice note.

GS1 Logistics Label

(Homogeneous Pallets)

Packing list

(Heterogeneous Pallets)




Top

Blo

ck

(Title

)

Low

est B

lock

Free

Text

Title of Data

Human Readable Interpre.

GS1-128

Barcode

(00)356097610034774088

(02)0560112368642(15)151218(37)10(10)ABC

(02)15601055008540(15)161020(37)5(10)ADZ

(00)356097610034774095

(02)15601055008540(15)161020(37)9(10)AXX

(00)35609761003474149

(02)15601055091047(15)151222(37)25(10)1305

(00)356097610034774101

Product B: Product Descriptiom

GTIN: 0560112368642

Expiration Date: 18/12/2015

Batch: ABC

QTY: 10 Cases

SSCC: 356097610034774088

Product A: Product Description

GTIN: 15601055091047


Batch: 1305

QTY: 25 Cases

SSCC: 35609761003474149

GS1 Portugal – Estrada do Paço do Lumiar,

Campus do Lumiar, Edifício K3 1649-038 Lisboa

Destionation Adress: Estrada Nacional 123 Km 4,7 Customer Name: Centro de Distribuição ABC

Product C: Product Description

GTIN: 15601055008540


Batch: AXX

QTY: 9 Cases

SSCC: 356097610034774095

Product D: Product Description

GTIN: 15601055008540


Batch: ADZ

QTY: 5 Cases

SSCC: 356097610034774101

Figure 24. Packing list structure for the multiple destination heterogeneous pallet – Scenario 3

Note:

Minimum height of GS1-128 barcode lines should be 12mm.

1st S

ectio

n (

Co

lum

n)

2n

d Sectio

n

3rd S

ectio

n

4th S

ectio

n



7.4.2.2.4. Scenario 4: Individual case identification and barcoding

1) For this scenario is recommended the appliance of GS1 Logistic Label with the proposed

structure for Heterogeneous Pallets.

2) The (pallet) label should contain only the SSCC encoded in GS1-128 barcode.

3) The structure of the GS1 Logistics Label for transport cases should be used on all the cases

(refer to chapter “7.5 Transport Cases”, page 35).


should be encoded in GS1-128 barcode and attached to each product case.


shall be provided and sent through EDI (GS1 EANCOM® or GS1 XML®) shipment advice note.


GS1 Logistics Label (Transport Cases)

GS1 Logistics Label (Heterogeneous Pallets)


GS1 Logistics Label


7.5. Transport Boxes

A “Logistics Label” can be placed on transport cases whenever there is the need to capture

product additional data, e.g. a batch number, an expiry date, the weight, or country of origin.

The set of data to be encoded and which information is necessary for the traceability purpose

may vary from sector to sector (e.g. in the meat, fish and fresh vegetables sectors). These are products that can accounted in fixed measures (GTIN use) or weight variable measures (RCN

usage).

All the information’s contained in the Logistics Label of the case should be encoded in GS1-128

barcode, and the use of Application Identifiers (AI’s) is recommended.

Notes:

For further information on dimensions and encoding rules for both ITF-14 and GS1-128

barcodes, please consult the latest GS1 General Specifications.

There are currently more than 150 Application Identifiers developed by GS1 in

accordance with the needs of the market and general regulations (appendix 2).

The AI’s list recommended by the Portuguese business sector is available in the chapter

“7.3.2. GS1 Logistics Label mandatory and optional data”, page 23.

Free text & Human Readable

Interpretation

GS1-128

Barcode

Name: Batata Branca Nova Net Weight: 7,500Kg

GTIN: 95608951007840 Batch: AE505

Order Number: 2562305 Origin: Portugal

(01)95608951007840(3103)007500(10)AE505

(422)620(400)2562305

Figure 26. Example of a label for transport boxes


GS1 Logistics Label


7.6. Placement of the Logistics Label

The recommendations that follow apply to all logistic units, such as pallets, parcels or boxes. As

a general rule, for correct transportation and storage, the logistic label with barcode should be

placed on at least one of the sides of the logistic unit. However, it is recommended that two

logistic labels, with the same information and data content, should be placed on two contiguous

sides, in the following situations:

The printing process make it cost effective (e.g. pre-printed corrugated cartons)

The supply chain requirement is that one symbol is always visible (e.g. the pallets that

are stored either longer or short edge facing

7.6.1. On Pallets

For all types of pallets, including full pallets containing individual trade items and single trade

items, (such as a fridge or a dishwashing machine), the recommended height for the placement

of the bottom of barcode is between 400 mm and 800 mm from the base of the pallet. For pallets

that are less than 400 mm high, the barcode should be placed as high as possible.

The symbol, including its quite zones, should be at least 50 mm from any vertical edge, so as to

avoid damage to it.

Below is an example of placement of the logistic label on the pallet:

Note: There is no regulation that specify where the labels should be placed – on the left,

in the middle or to the right of the logistic unit – but, as most forklift operators are right-

handed, it is more correct from an ergonomic point of view, that the scanning/reading is done when the labels are placed to the right of each side.

Figure 27. GS1 Logistics Label placement on pallets


GS1 Logistics Label


7.6.2. On Transport Boxes

On boxes (shipment units), symbol placement may vary slightly. However, the ideal placement

for the base of the barcode is 32 mm from the natural base of the item. The symbol, including

its quiet zones, should be at least 19 mm from any vertical edge, so as to avoid damage to it.

For smaller packages, which can be sorted automatically in a conveyor, the label should be placed

on the largest surface.

In the following image you can see an example of label placement on the transport box:

Figure 28. GS1 Logistics Label placement on transport boxes

Note: For the labelling of shipping units of a single type of product, the corresponding

GTIN is the primary key for the identification and SSCC is not contemplated. The SSCC

should be applied only to mixed products boxes.

Minimum 19 mm

32 mm Recommended

SSCC


GS1 Logistics Label


7.7. Quality Test

To verify whether a symbol meets the specifications of the GS1 System, it shall be tested using

the specification defined in Standard ISO/IEC 15416, which details the conditions under which measurements shall be made. The specification defines methods of determining an overall quality

grade based on the attributes of the barcode and determining its conformity with the system.

The stages of the test including all the verifications are:

1 - Check that the barcode has been correctly assembled

2 - Barcode symbol test to examine the X-dimension, ratio and symbol height

3 - Label quality test inspection after a subject to a transport simulation

4 - Visual control of the layout and information content against the specifications

In some cases, it is recommended to perform the tests for different goods handling environments.

In this context it should be stated that the data and the good printing quality are extremely important. Any faulty data, label or data that cannot be scanned/read is as good as no label and

may lead to considerable business problems. There is no relevant legislation on this issue but

usually this type of negligence is penalized by the market.

Note: GS1 Portugal performs quality tests and provides technical assistance services.

Contact GS1 Portugal directly by calling +351 217 520 740 or consult www.gs1pt.org.


GS1 Logistics Label


8. Appendix 1 – GS1 Technical Components

8.1. GTIN

The Global Trade Item Number (GTIN) clearly identifies any item (products or services) that can be sold, ordered or invoiced at any point of the supply chain. The GTIN’s main function is to offer

a single, unique distinct identification, so that it can be located in any database, for example, to

obtain a price, record a sale, confirm delivery or identify an order, at any point of the supply

chain, anywhere in the world. If the product undergoes a change in size, color, weight,

description, etc. a new GTIN is created that corresponds to a new trade item.

Each trade item that is different from another is assigned a unique GTIN.

The format of the GTIN-13 is as follows:

The format of the GTIN-14 is as follows:

Logistic Variable – The Logistic Variable is only used in GTIN-14 (identify transport cases/boxes) to differentiate the different levels of packaging of the same product, with values 1

to 8 for fixed measure trade items and 9 for variable measure trade items. It is allocated by the

company.

GS1 Company Prefix – The GS1 Company Prefix is unique for each company. It consists of the Local Member Organization (MO) Prefix (560 for GS1 Portugal) and the Company Number (in

Portugal 4 to 8 digits variable, depending on the number of references to encode), which is

assigned to each system user, by GS1 MO.

Item Reference – The Item Reference usually holds 1 to 5 digits depending on the size of GS1 Company Prefix. The Item Reference is a non-significant number, meaning, that the individual

digits should not relate with any kind of classification and by themselves convey no information.

GS1 recommends the assignment to be done sequential, e.g. 000, 001, 002, 003 etc.

Check Digit – The Check Digit is used to verify that the full identification number – GTIN in this case – is correctly composed. It is calculated based upon the preceding 12 digits for GTIN-13 or

upon the preceding 13 digits for GTIN-14, using a GS1 algorithm. Check Digit can be calculated

in GS1 Portugal website: www.gs1pt.org

GS1 Company Prefix Item Reference Check Digit

N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13

Logistic Variable

GS1 Company Prefix Item Reference Check Digit

N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13 N14

http://www.gs1pt.org/


GS1 Logistics Label


Database and GS1-128 barcode GTIN representation

GTIN is a unique identification number for trade item. Such exclusivity is achieved regardless of

the number structure and the barcode symbology where is encoded. The GTIN that is stored in

databases or encoded in GS1-128 barcodes should always be represented by a fixed data field of

14 digits.

In 14 positions field, the digits should be right justified and for GTIN-13 a leading zero should be

used for the remaining position. The GTIN is the access key to all data related to a trade item

that is stored in a database or encoded in GS1-128.

It is necessary to create hierarchical links between trade items, i.e. between consumer unit and

all trade items containing that specific consumer unit – family items.

8.2. RCN

The RCN identifies consumer units of variable measures which are characterized by having

attributes that normally may vary in two ways: products with variable weight and products of

variable quantity.

So, a product of variable weight is one which, according to its production process or its nature,

does not have a fixed weight. Certain presentations of products like fish, meat, cheese, fruit and

vegetables, etc., can be consumer units with variable measures.

The format of the RCN from a producer/manufacture responsibility is as follows:

GTIN – Global Trade Item Number

GTIN Data Structure hold on a Database

GTIN-13 0 N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13

GTIN-14 N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13 N14

GTIN Data Structure conveyed on GS1-128 barcode

IA (01) GTIN-13 0 N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13

IA (01) or

IA (02) GTIN-14 N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13 N14

Price Exclusiv Prefix Item Reference

(by GS1 Portugal)

Item Price

(Euros)

Check

Digit

2 7 N3 N4 N5 N6 N7 € € €, € € N13

Weight Exclusiv Prefix Item Reference (by GS1 Portugal)

Item Net Weight (Kilograms)

Check Digit

2 9 N3 N4 N5 N6 N7 P P, P P P N13


GS1 Logistics Label


The format of the RCN from a retailer responsibility is as follows:

GS1 Portugal is responsible for identifying (attributing a number) to products of variable weight

or quantity that are managed by producers/manufactures.

Then, following the GS1 Standard for national barcoding (Portugal) products of variable weight or quantity, producers will be responsible for encoding (marking with a barcode) their products

individually, according to the numbers given by GS1 Portugal.

For retailers that wish to tell to producers/manufactures the code numbers (retailer internal reference) to use within their premises or who have own brands, the processes of identification

(numbering) and marking (barcoding), becomes of their entirely responsibility.

Portuguese legislation requires, in the retail trade, that each unit of products of variable weight displayed for sale to be clearly marked with the price per kilo, weight and the amount to be paid

by the end consumer.

The encoding solutions for variable measure products (weight or quantity) are national

solutions and should not be used when the products are intended for export (for other

country rather than Portugal).

Companies that wish to export their products should take in consideration the proposed solutions in the destination countries. To do so, GS1 Portugal-CODIPOR provides support to help implement

the solutions in each country.

Price Exclusiv Prefix Item Reference (by Retailer)

Item Price (Euros)

Check Digit

2 6 N3 N4 N5 N6 N7 € € €, € € N13

Weight Exclusiv Prefix Item Reference (by Retailer)

Item Net Weight (Kilograms)

Check Digit

2 8 N3 N4 N5 N6 N7 P P, P P P N13


GS1 Logistics Label


8.3. SSCC

The SSCC is the GS1 unique identification number specifically developed for the logistic units

identification – items of any composition such as pallets, containers or cases – going through the

supply chain. SSCC is a subset of ISO/IEC 15459 standard.

The SSCC is a worldwide unique number for the logistic unit identification. The complete numeric

structure of the SSCC improves the safety and precision of data.

The format of the SSCC is as follows:

Extension Digit

GS1 Company Prefix

Serial Reference

Check Digit

N1 N2 N3 N4 N5 N6 N7 N8 N9 N10 N11 N12 N13 N14 N15 N16 N17 N18

Extension Digit – The Extension Digit is used to increase the capacity of the SSCC. It has the

values 0 to 9 and has no meaning. It is allocated by the company.

GS1 Company Prefix – The GS1 Company Prefix is unique for each company. It consists of the

Local Member Organization (MO) Prefix (560 for GS1 Portugal) and the Company Number, which

is assigned to each system user, by GS1 MO.

Serial Reference – The Unique Serial Reference Number is allocated by the company to identify

its shipments (logistic units). The structure and content of the Serial Reference is at the discretion

of the system user, company, responsible for its assignment. The easiest way to assign the serial number is make it sequential, e.g. (for GS1 Company Prefix with 7 digits) 000000000,

000000001, 000000002, etc.

Check Digit – The Check Digit is used to verify that the full identification number – SSCC in this

case – is correctly composed. It is calculated based upon the preceding 17 digits, using a GS1

algorithm. Check Digit can be calculated in GS1 Portugal website: www.gs1pt.org

Reuse of the SSCC

The GS1 General Specifications explains:

“The SSCC element string AI (00) is used for the identification of logistic units (see section 3). Each individual logistic unit is allocated a unique number, which remains the same for the life of

the logistic unit. When assigning an SSCC, the rule is that an individual SSCC number must not

be reallocated within one year of the shipment date from the SSCC assignor to a trading partner.

However, prevailing regulatory or industry organization specific requirements may extend this

period”.

http://www.gs1pt.org/


GS1 Logistics Label


8.4. GS1-128 Symbology

The GS1-128 Symbology is a subset of the more general Code 128 Symbology. As defined by

ISO/IEC 15417, the use of the Function 1 symbol character (FNC1) in Code 128 Symbols in the first symbol character position following the Start Character has been reserved exclusively for

the GS1 System.

General structure of the GS1-128 is as follows:

Where:

S – Start Character

F1 – Function 1 Symbol Character (FNC1)

IA – Aplication Identifier

C – Symbol Check Character

E – Stop Character

Start Chartacter

Start characters A, B and C define the corresponding code set to be used initially in the symbol.

The Stop character is common in all code sets.

The decoder shall not transmit Start or Stop characters

Function 1 Symbol Character (FNC1)

GS1-128 Symbology uses the Function 1 symbol character (FNC1) in the position following the Start Character. This double start pattern is reserved for GS1 System applications worldwide.

This makes it possible to distinguish GS1-128 Barcode Symbols from other non-standard barcode

symbols.

This special Start Character differentiates GS1-128 Barcode Symbols from the more generalized

Code 128 Symbols.

The Function 1 Symbol Character (FNC1) is a symbology element used to form the double start pattern of a GS1-128 barcode symbol. It is also used to separate certain concatenated data fields

(Element Strings), dependent on their positioning in the barcode symbol (e.g. identifying the end

of variable length fields).

Placed following the Start Character: this double start pattern (start character + FNC1)

is reserved for GS1 System applications worldwide. This makes it possible to distinguish

GS1-128 barcode symbols from other non-standard barcodes symbols. This FNC1

character is encoded in the barcode.

As a separator: all variable length data fields must be followed by a FNC1 separator

when followed by another data field in a single barcode symbol. An FNC1 is not required

at the end of the last element string represented in a GS1-128 barcode symbol. This

FNC1 corresponds to the character 29 (<GS>) of the ASCII table.

S F1 IA 1 Data (F1) IA 2 Data C E


GS1 Logistics Label


Size of the GS1-128 symbol in Logistics Labels

The X-dimension is the specified width of the narrowest element in a barcode symbol. The GS1 General Specifications allow for GS1-128 barcodes to be printed with an x-dimension range of

0.495 mm to 0.94 mm when they are used on logistics labels. This upper limit ensures that a

GS1-128 barcode encoding an SSCC is no wider than 165 mm, the maximum allowed. For

companies using A5 sized labels with a width of 148 mm, the practical maximum x-dimension for

this barcode is 0.84 mm.

The target x-dimension for symbols used on the logistics label is 0.495 mm (0.0195 in.), and users may choose larger x-dimensions subject to the limits mentioned above. Scanning systems

work more effectively if all the barcodes have similar X-dimensions.

The target symbol height is 32 mm (1.25 in.) and does not include the Human Readable

Interpretation.

Careful consideration should be given to the expected scanning environment where reading takes

place, given that dirty environments hamper barcode performance.

Attention: For further information on the quality of printing, consult the latest GS1

General Specifications.


GS1 Logistics Label


9. Appendix 2 – Application Identifiers List and Relationships

Figure 29. Application Identifiers by numeric order

AI’s Notes FULL TITLE FORMAT FNC1 DATA TITLE

00 SSCC - Serial Shipping Container Code n2+n18 SSCC

01 GTIN of the Consumer Unit/GTIN of the Dispatch Unit n2+n14 GTIN

02 (a) GTIN of the Products contained in other units n2+n14 CONTENT

10 Batch Code n2+an..20 FNC1 BATCH/LOT

11 (b) Production Date (YY/MM/DD) n2+n6 PROD DATE

12 (b) Due Date of the Invoice (YY/MM/DD) n2+n6 DUE DATE

13 (b) Packaging Date (YY/MM/DD) n2+n6 PACK DATE

15 (b) Best Before Date (YY/MM/DD) (best by) n2+n6 BEST BEFORE OR

BEST BY

16 (b) Sell by (YY/MM/DD) n2+n6 SELL BY

17 (b) Expiration Date (YY/MM/DD) (use by) n2+n6 USE BY OR EXPIRY

20 Variant Number n2+n2 VARIANT

21 Serial Number n2+an..20 FNC1 SERIAL

240 Additional Product Identification Assigned by the Manufacturer n3+an..30 FNC1 ADDICIONAL ID

241 Customer Reference Number n3+an..30 FNC1 CUST. PART. NO.

242 Made-to-Order Variation Number n3+n..6 FNC1 MTO VARIANT

243 Package Component Number (PCN) n3+an..20 FNC1 PCN

250 Secondary Serial Number n3+an..30 FNC1 SECONDARY SERIAL

251 Reference to Source Entity n3+an..30 FNC1 REF. TO SOURCE

253 Global Document Type Identifier (GDTI) n3+n13+an..17

FNC1 GDTI

254 Global Location Number Extension Component (GLN) n3+an..20 FNC1 GLN EXTENSION

255 Global Coupon Number (GCN) n3+n13+n..12

FNC1 GCN

30 Variable Quantity Count n2 + n..8 FNC1 VAR. COUNT

310(n) Net Weight (Kilograms) n4+n6 NET WEIGHT (kg)

311(n) Length or 1st Dimension, Trade (Metres) n4+n6 LENGTH (m)

312(n) Width or 2nd Dimension, Trade (Metres) n4+n6 WIDTH (m)

313(n) Depth, Thickness, Height or 3rd Dimension, Trade (Metres) n4+n6 HEIGHT (m)

314(n) Area, Trade (Square Metres) n4+n6 AREA (m2)

315(n) Net Volume (Litres) n4+n6 NET VOLUME (l)

316(n) Net Volume (Cubic Metres) n4+n6 NET VOLUME (m3)

320(n) Net Weight (Pounds) n4+n6 NET WEIGHT (lb.)

321(n) Length or 1st Dimension, Trade (Inches) n4+n6 LENGTH (i)

322(n) Length or 1st Dimension, Trade (Feet) n4+n6 LENGTH (f)

323(n) Length or 1st Dimension, Trade (Yards) n4+n6 LENGTH (y)

324(n) Width, Diameter or 2nd Dimension, Trade (Inches) n4+n6 WIDTH (i)

325(n) Width, Diameter or 2nd Dimension, Trade (Feet) n4+n6 WIDTH (f)

326(n) Width, Diameter or 2nd Dimension, Trade (Yards) n4+n6 WIDTH (y)

327(n) Depth, Thickness, Height or 3rd Dimension, Trade (Inches) n4+n6 HEIGHT (i)

328(n) Depth, Thickness, Height or 3rd Dimension, Trade (Feet) n4+n6 HEIGHT (f)

329(n) Depth, Thickness, Height or 3rd Dimension, Trade (Yards) n4+n6 HEIGHT (y)

330(n) Gross Weight (Kilograms) n4+n6 GROSS WEIGHT (kg)


GS1 Logistics Label



331(n) Length or 1st Dimension, Logistics (Metres) n4+n6 LENGTH (m) log

332(n) Width or 2nd Dimension, Logistics (Metres) n4+n6 WIDTH (m) log

333(n) Depth, Thickness, Height or 3rd Dimension, Logistics (Metres) n4+n6 HEIGHT (m) log

334(n) Area, Logistics (Square Metres) n4+n6 AREA (m3) log

335(n) Gross Volume (Litres) n4+n6 VOLUME (l) log

336(n) Gross Volume (Cubic Metres) n4+n6 VOLUME (m3) log

337(n) (c) Kilos per Square Metre n4+n6 KG PER M2

340(n) Gross Weight (Pounds) n4+n6 GROSS WEIGHT (1b)

341(n) Length or 1st Dimension, Logistics (Inches) n4+n6 LENGTH (i) log

342(n) Length or 1st Dimension, Logistics (Feet) n4+n6 LENGTH (f) log

343(n) Length or 1st Dimension, Logistics (Yards) n4+n6 LENGTH (y) log

344(n) Width, Diameter or 2nd Dimension, Logistics (Inches) n4+n6 WIDTH (i) log

345(n) Width, Diameter or 2nd Dimension, Logistics (Feet) n4+n6 WIDTH (f) log

346(n) Width, Diameter or 2nd Dimension, Logistics (Yards) n4+n6 WIDTH (y) log

347(n) Depth, Thickness, Height or 3rd Dimension, Logistics (Inches) n4+n6 HEIGHT (i) log

348(n) Depth, Thickness, Height or 3rd Dimension, Logistics (Feet) n4+n6 HEIGHT (f) log

349(n) Depth, Thickness, Height or 3rd Dimension, Logistics (Yards) n4+n6 HEIGHT (y) log

350(n) Area, Trade (Square Inches) n4+n6 AREA (i2)

351(n) Area, Trade (Square Feet) n4+n6 AREA (f2)

352(n) Area, Trade (Square Yards) n4+n6 AREA (y2)

353(n) Area, Logistics (Square Inches) n4+n6 AREA (i2) log

354(n) Area, Logistics (Square Feet) n4+n6 AREA (f2) log

355(n) Area, Logistics (Square Yards) n4+n6 AREA (y2) log

356(n) Net Weight (Troy Ounces) n4+n6 NET WEIGHT (t)

357(n) Net Volume (Ounces) (USA) n4+n6 NET VOLUME (oz)

360(n) Net Volume (Quarts) n4+n6 NET VOLUME (lb.)

361(n) Net Volume (Gallons) (USA) n4+n6 NET VOLUME (g)

362(n) Gross Volume (Quarts) n4+n6 VOLUME (q) log

363(n) Gross Volume (Gallons) (USA) n4+n6 VOLUME (g) log

364(n) Net Volume (Cubic Inches) n4+n6 NET VOLUME (i3)

365(n) Net Volume (Cubic Feet) n4+n6 NET VOLUME (f3)

366(n) Net Volume (Cubic Yards) n4+n6 NET VOLUME (y3)

367(n) Gross Volume (Cubic Inches) n4+n6 VOLUME (i3) log

368(n) Gross Volume (Cubic Feet) n4+n6 VOLUME (f3) log

369(n) Gross Volume (Cubic Yards) n4+n6 VOLUME (y3) log

37 (d) Quantity of GTIN's (contained in the Logistic Unit) n2+n..8 FNC1 COUNT

390(n) (c) Amount Payable – Single Monetary Area n4+n..15 FNC1 AMOUNT

391(n) (c) Amount Payable – with ISO Monetary Code n4+n3+n..18 FNC1 AMOUNT

392(n) (c) Amount Payable per Variable Measure Trade Item - Single Monetary Area

n4+n..15 FNC1 PRICE

393(n) (c) Amount Payable per Variable Measure Trade Item - with ISO Monetary Code

n4+n3+n..18 FNC1 PRICE

400 Customer’s Purchase Order Number n3+an..30 FNC1 ORDER NUMBER

401 Consignment Number (GINC) n3+an..30 FNC1 GINC


GS1 Logistics Label



402 Global Shipment Identification Number (GSIN) n3+n17 FNC1 GSIN

403 Routing Code n3+an..30 FNC1 ROUTE

410 Global Location Number (GLN) Ship to Location n3+n13 SHIP TO LOC

411 Global Location Number (GLN) Bill to Location n3+n13 BILL TO

412 Global Location Number (GLN) Purchased From Location n3+n13 PURCHASE FROM

413 Deliver for / Ship for - (EAN Location Code) n3+n13 SHIP FOR LOC

414 EAN Location Code for the Physical Identification of a Location n3+n13 LOC No

415 EAN Location Code for the Invoicing Partner n3+n13 PAY TO

420 Deliver to – (Post Code) n3+an..20 FNC1 SHIP TO POST

421 (e) Deliver to – (ISO 3166 of Country with the Post Code) n3+n3+an..9 FNC1 SHIP TO POST

422 (e) Country of Origin of the Trade Item n3+n3 FNC1 ORIGIN

423 (e) Country of Initial Processing n3+n..15 FNC1 COUNTRY-INITIAL

PROCESS.

424 (e) Country of Processing n3+n3 FNC1 COUNTRY-PROCESS.

425 (e) Country of Disassembly n3+n3 FNC1 COUNTRY-

DISASSEMBLY

426 (e) Country covering full process chain n3+n3 FNC1 COUNTRY-FULL

PROCESS.

427 Region Code of the Country of Origin of the Trade Item n3+an..3 FNC1 ORIGIN

SUBDIVISION

7001 NATO Stock Number (NSN) n4+n13 FNC1 NSN

7002 (e) UN Meat Carcasses and Cuts Classification n4+an..30 FNC1 MEAT CUT

7003 Date and Time of Validity (YY/MM/DD/HH/MM) n4+n10 FNC1 EXPIRY TIME

7004 Active Potency n4+n..4 FNC1 ACTIVE POTENCY

7005 Catch Area n4+an..12 FNC1 CATCH AREA

7006 First Freeze Date n4+n6 FIRST FREEZE DATE

7007 Harvest Date (start date and end date) (YY/MM/DD) n4+n6..12 FNC1 HARVEST DATE

7008 FAO Code of Fish Species n4+an..3 FNC1 AQUATIC SPECIES

7009 Fishing Gear Type n4+n..10 FNC1 FISHING GEAR TYPE

7010 Production method n4+an..2 FNC1 PROD METHOD

703(s) (e);(f) Processor Approval Number with ISO Country Code n4+n3+an..27

FNC1 PROCESSOR # s

710 National Healthcare Reimbursement Number - Germany PZN n3+an..20 FNC1 NHRN PZN

711 National Healthcare Reimbursement Number - France CIP n3+an..20 FNC1 NHRN CIP

712 National Healthcare Reimbursement Number - Spain CN n3+an..20 FNC1 NHRN CN

713 National Healthcare Reimbursement Number - Brazil DRN n3+an..20 FNC1 NHRN DRN

8001 Roll Products - Width, Length, Diameter, Direction and Splices n4+n14 FNC1 DIMENSIONS

8002 Electronic Serial Number for Cellular Mobile Telephones n4+an..20 FNC1 CMT No

8003 Global Returnable Asset Identifier (GRAI) n4+n14+an..16

FNC1 GRAI

8004 Global Individual Asset Identifier (GIAI) n4+an..30 FNC1 GIAI

8005 Price per Unit of Measure n4+n6 FNC1 PRICE PER UNIT

8006 Identification of the Component(s) of an Article n4+n14+n2+n2

FNC1 GCTIN

8007 International Bank Account Number (IBAN) n4+an..30 FNC1 IBAN

8008 Date and Time of Production (YY/MM/DD/HH)+ (MM/SS) n4+n8+n..4 FNC1 PROD TIME

8010 Component/Part Identification (CPID) n4+an..30 FNC1 CPID

8011 Component/Part Identification Serial Number (CPID Serial) n4+n..12 FNC1 CPID SERIAL

8017 Global Service Relation Number (GSRN) Supplier n4+n18 FNC1 GSRN - PROVIDER

8018 Global Service Relation Number (GSRN) Recipient n4+n18 FNC1 GSRN - RECIPIENT


GS1 Logistics Label



8019 Service Relation Instance Number (SRIN) n4+n..10 FNC1 SRIN

8020 Payment Slip Reference Number n4+an..25 FNC1 REF No

8110 Coupon Code Identification for use in North America n4+an..70 FNC1 -

8200 Extended Packaging URL n4+an..70 FNC1 INTERNAL

90 Internal Use and/or Mutually Agreed n2+an..30 FNC1 INTERNAL

91-99 Internal Applications n2+an..30 FNC1 INTERNAL

Notes: (a) When AI (02) is applied AI (37) must be used (b) To indicate only Year and Month, the Day (DD) should be filled in with "00"

(c) (n) Indicates the position of the decimal point (d) Applied only together with AI (02) (e) The country identification defined in the Standard ISO 3166 is applied

(f) (s) Indicates the sequence of the processor in the supply chain

References: (n) Indicates the position of the decimal point. E.g. (3103)020388 = 20,388 Kilograms or (3106)020388 = 0.020388 Kilograms (s) Indicates the sequence of the processors:

0 - Indicates the abattoir 1 - Indicates the first cutting room

2 to 9 - Indicates from the second to the ninth processing/cutting location In relation to the FORMAT of the AI’s, the following is considered:

a = alphabetical characters

n = numeric characters an = alphanumeric characters

a3 = 3 alphabetical characters, fixed length data field n3 = 3 numeric characters, fixed length data field an3 = 3 alphanumeric characters, fixed length data field

a..3 = up to 3 alphabetical characters, variable length data field n..3 = up to 3 numeric characters, variable length data field

an..3 = up to 3 alphanumeric characters, variable length data field

Figure 30. Mandatory associations of Application Identifiers

AI DESIGNATION

COMBINATION OF AI’s AND MANDATORY

DATA

COMMENTS

(01) with N1=0

Identification of Variable Measure Trade Item scanned at POS

(30) or (3nnn)*

or (3nnn)**

Mandatory association with a variable count or trade measure information scanned at POS identified with GTIN-12 or GTIN-13

(01) or

(02) with N1=9

Identification of Variable Measure Trade Item not scanned at POS

(30) or (3nnn)*

or (3nnn)**

or

(8001)

Mandatory association with information of variable measures not scanned at POS and identified with GTIN-14 with logistic variable 9 (see note below). GS1-128 Symbology and ITF-14 may codify a GTIN with Logistic variable 9

(02) Identification of Content in the Logistic unit

(00) Mandatory association with a SSCC

(02) Identification of Content in the Logistic unit

(37) Obligatory count of the Trade Items contained

(10) Batch Code (01) or (02) Mandatory association with a GTIN or with the identification of the content in the Logistic unit

(11), (13), (15), (16)

Datas (01) or (02) Mandatory association with a GTIN or with the identification of the content in the Logistic unit

(12) Due Date (8020) and (415) Mandatory association with the payment slip reference number and the GLN of the invoicing party

(17) Date of Validity (01) or (02) or

(255) Mandatory association with a GTIN or with the identification of the content in the Logistic unit or with the GCN


GS1 Logistics Label


AI DESIGNATION


DATA

COMMENTS

(20) Product Variant (01) or (02) Mandatory association with a GTIN or with the identification of the content in the Logistic unit

(21) Serial Number (01) Mandatory association with the GTIN of a single trade item

(240) Additional Product Identification

(01) or (02) Mandatory association with a GTIN or with the identification of the content in the Logistic unit

(241) Customer Reference Number (01) or (02) Mandatory association with a GTIN or with the identification of the content in the Logistic unit

(242) Made-to-Order Variation Number

(01) or (02) with Logistic variable

N=9

Mandatory association with GTIN-14 with Logistic variable 9 represents a personalised industrial supply item

(243) Package Component Number (01) Mandatory association with the GTIN

(250) Secondary Serial Number (01) and (21) Mandatory association with the GTIN (the Secondary Serial Number cannot be applied to a group of items) and with the serial number of the Trade Item AI(21)

(251) Reference to Source Entity (01) Mandatory association with the GTIN

(254) Extension Component of the GLN

(414) Mandatory association with the AI(414)

Used with the GLN and not with the GTIN

(30) Variable Count (01) or (02)

Mandatory association with a GTIN for variable measure trade items (e.g. GTIN-12 or GTIN-13 for trade items scanned at POS, GTIN-14 with Logistic variable 9 for items not scanned at POS) or the identification of variable measure contained in the Logistic unit

(3nnn)*

Trade measures which cannot be summed

(01) Mandatory association with a GTIN for variable measure trade items (e.g. GTIN-12 or GTIN-13 for trade items scanned at POS, GTIN-14 with Logistic variable 9 for items not scanned at POS)

(3nnn)*

Trade measures which can be summed

(01) or (02)

Mandatory association with a GTIN for variable measure trade items (e.g. GTIN-12 or GTIN-13 for trade items scanned at POS, GTIN-14 with Logistic variable 9 para items not scanned at POS) or the identification of variable measure contained in the Logistic unit

(3nnn)*

Logistic Measures (00) or (01)

Mandatory association with a GTIN for variable measure trade items (e.g. GTIN-12 or GTIN-13 for trade items scanned at POS, GTIN-14 with Logistic variable 9 para items not scanned at POS) or the identification of variable measure contained in the Logistic unit

(337n) Kilograms per Square Metre (01) Mandatory association with the GTIN

(37) Quantity of units contained (02) Mandatory association with the identification of the content of the Logistic unit

(390n) Amount Payable or Coupon Value – Single Monetary Area

(8020) and (415) or (255)

Mandatory association with the payment slip reference number and GLN of the invoicing party or with the GCN

(391n) Amount Payable – ISO Monetary Code

(8020) and (415) Mandatory association with the payment slip reference number and the GLN of the invoicing party

(392n) Amount Payable - when scanned by POS - Single Monetary Unit

(01) Mandatory association with a variable count or a trade measure verified at POS when identified with GTIN-12 or GTIN-13

(392n) Amount Payable - when scanned by POS - Single Monetary Unit

(01) Mandatory association with variable measure information with GTIN-14

(393n) Amount Payable - when scanned by POS - with ISO Country Code

(01) Mandatory association with a variable count or variable measure when scanned at POS and identified with GTIN-12 or GTIN-13

(393n) Amount Payable - when scanned by POS - with ISO Country Code

(01) Mandatory association with a variable measure information with GTIN-14

(403) Routing Code (00) Mandatory association with the SSCC

(415) GLN of the Invoicing party (8020) Mandatory association with the payment slip reference number

(422) Country of Origin of the Trade Item

(01) or (02) Mandatory association with the GTIN


GS1 Logistics Label


AI DESIGNATION


DATA

COMMENTS

(423) Country of Initial Processing (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(424) Country of Processing (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(425) Country of Disassembly (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(426) Country Covering Full Process Chain

(01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(427) Region Code of the Country of Origin of the Trade Item

(01) or (02) and (422)

Mandatory association with the GTIN and with the ISO Country Code

(7001) NATO Number Stock (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7002) UN Meat Carcasses and Cuts Classification

(01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7003) Date and Time of Validity (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7004) Active Potency (01) or (10) Mandatory association with the GTIN and with the Batch Code

(7005) Catch Area (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7006) First Freeze Date (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7007) Harvest Date (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7008) FAO Code of Fish Species (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7009) Fishing Gear Type (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(7010) Production method (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(703s) Processor Number (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(710) National Healthcare Reimbursement Number

(01) Mandatory association with the GTIN of the Trade Item







(8001) Roll Products (01) Mandatory association with variable measure GTIN (e.g. a GTIN with logistic variable 9)

(8005) Price per Unit of Measure (01) or (02)

Mandatory association with a GTIN for variable measure trade items (e.g. GTIN-12 or GTIN-13 for trade items scanned at POS, GTIN-14 with Logistic variable 9 for items not scanned at POS) or the identification of variable measures contained in the Logistic unit

(8007) International Bank Account Number (IBAN)

(8020) and (415) Mandatory association with the Payment slip reference number and of the GLN of the invoicing party

(8008) Date and Time of Production (01) or (02) Mandatory association with the GTIN or with the identification of the content of the Logistic unit

(8011) Component/Part Identification Serial Number

(8010) Mandatory association with the part/component identifier

(8019) Service Relation Instance Number

(8018) Mandatory association with a GSRN Identification Key

(8020) Payment Slip Reference Number

(415) Mandatory association with the GLN of the invoicing party

(8200) Extended Packaging URL (01) Mandatory association with the GTIN

N – Digit number in the GTIN structure (e.g. N=1 is the first digit of the GTIN)

*(3nnn) the first three digits are 312, 313, 324, 325, 326, 327, 328 and 329

**(3nnn) the first three digits are 310, 311, 314, 315, 316, 320, 321, 322, 323, 350, 351, 352, 356, 360, 361, 364, 365 and 366

***(3nnn) where the first three digits are 330, 331, 332, 333, 334, 335, 336, 340, 341, 342, 343, 344, 345, 346, 347, 348, 349, 353, 354, 355, 362, 363, 368 and 369


GS1 Logistics Label


Figure 31. Invalid Combinations of Application Identifiers

AI DESIGNATION AI DESIGNATION COMMENTS

(01) Identification of the Trade Item


Duplication of GTINs with different values


(02) Identification of the content of the Logistic unit

AI(02) cannot be used for the identification of trade items contained in a trade item


(37) Count of Units Contained The count of Units contained would duplicate the master data of the GTIN

(242) Variation Number of the Request under Order

(01) or (02) with Variable

Logistics other than 9

Identification of Variable Measure Trade Item

Variation Under-Order only can be used the GTIN-14, with logistic variable 9

(420) Ship to Post Code, single postal authority

(421) Ship to Post Code with ISO Country Codes List

Only one ship to postal code may be

applied on an item

(422) Country of Origin of a Trade Item

(426) Country of full processing Duplication of the Country of Origin of the Trade Item (covered by country of full processing)

(423) Country of Initial Processing

(426) Country of full processing Duplication of the Country of Initial Processing (covered by country of full processing)

(424) Country of Processing

(426) Country of full processing Duplication of the Country of Processing (covered by country of full processing)

(425) Country of Disassembly

(426) Country of full processing Duplication of the Country of Disassembly (covered by country of full processing)

(390n)

Amount Payable or Coupon Value - Single monetary zone

(391n) Amount Payable - with ISO currency code

Only one amount payable, Data Element can be applied to a payment slip or coupon

(392n)

Amount Payable for a Variable measure trade item - Single monetary zone

(393n)

Amount Payable for a Variable measure trade item and the ISO currency code

Only one amount payable, Data Element can be applied to a variable measure trade item

(710), (711, 712, 713

(nnn)

National Healthcare Reimbursement Number

Any AI (01) with allowable attributes

Any GTIN with allowable attributes

When the NHRN(s) are applied to a physical trade item with the mandatory association to the GTIN, any attribute of IAs must only be processed with the GTIN and not with the NHRN(s) alone (IAs 710, 711, 712, 713…)

8006 Identification of Component

01 Identification of the Trade Item

Other GTINs cannot be used with AI(8006). The Trade Item is identified by a GTIN contained in the AI(8006)

8018 Global Service Relation Number for the Recipient

8017 Global Service Relation Number for the Provider

Only one Global Service Relation Number (recipient or provider) can be applied at one time for identification of an individual in a given service relationship


GS1 Logistics Label


10. Appendix 3 – Glossary of Terms

CONCEPT DEFINITION

An - Alphanumeric Describes a set of characters that contain alphabetical characters (letters), numeric characters (numbers) and other characters such as punctuation marks.

Application Identifier

(AI)

The field of two or more characters at the beginning of an Element String that uniquely defines its format and meaning.

Automatic Identification and Data Capture

(AIDC)

Abbreviation for Automatic Identification and Data Capture.

A technology used to automatically capture data. AIDC technologies include barcode symbols, smart cards, biometrics and RFID.

Batch / Lot The batch or lot number associates an item with information the manufacturer considers relevant for traceability of the trade item. The data may refer to the trade item itself or to items contained.

Carrier

Party undertaking the transportation of goods from one point to another.

The party that provides freight transportation services or a physical or electronic mechanism that carries data.

Carrier/ Forwarder

The carrier is the entity undertaking the transportation of goods from one point to another. The freight forwarder is the party arranging the carriage of goods including connected services and/or associated formalities on behalf of a shipper or consignee/recipient.

Check Digit A digit calculated from the other digits of an Element String, used to check that the data has been correctly composed (see GS1 Check Digit Calculation).

Company Number

A component of the GS1 Company Prefix. GS1 Local Member Organisations assign GS1 Company Prefixes to entities that administer the allocation of GS1 System identification numbers. These entities may be, for example, commercial companies, not for profit organisations, governmental agencies, and business units within organisations. Criteria to qualify for the assignment of a GS1 Company Prefix are set by the GS1 Local Member Organisations.

Concatenation The representation of several data in one barcode symbol/line (in the GS1 System through the usage of several Application Identifiers)

Consignee / Recipient

The party by whom the goods, cargo or containers are meant to be received. The actual physical receipt can take place by another party.

Consignor / Shipper

The party by whom the goods, cargo or containers are sent. The physical dispatch can be done by another party.

Consolidation The grouping together of individual consignments of goods into a combined consignment for carriage.

Consumer Unit Any item (product or service) presented in a package size agreed by trading partners as the size sold to end costumers at the retail point of sale.

Cross – Docking

Cross docking (Quay to Quay or Flow Through Distribution) is a distribution system, which does not store but prepares the received goods in a distribution centre or in a hub for the immediate reshipment to shops. The preparations per store are done by the supplier and/or retailer.

Cross docking can be applied in different ways:

Pre-packed cross docking or allotment performed by the manufacturer: the preparation of logistic units

(cases, pallets…) for shops is made by the supplier upfront. Afterwards, these logistic units are received

and stored on the quay of the distribution centre or the hub. Then they are regrouped with other logistic

units arriving from another manufacturer in order to be routed without any further manipulation

towards their final shipment point.

In this particular case, it is the supplier who places the logistic labels (including, among others, the final consignee’s location information) on the logistic unit.

Intermediate handling cross docking: the preparation for shops is performed in the distribution centre.

The logistic units (cases, pallets...) are received, split up and re-packed in another logistic units,

despatch by the distribution center and delivered to the final recipient. These new logistic units are

regrouped by destination point with those of other manufacturers.

In this case, it is the distribution centre that places the logistics labels on the newly regrouped logistic units.


GS1 Logistics Label


CONCEPT DEFINITION

Data title Data titles are the abbreviated descriptions of data fields, which are used to support manual interpretation of barcodes.

Despatch advice Document by means of which the seller or shipper/consignor informs the recipiente/consignee or buyer about the dispatch of goods.

Distribution Centre

A place specially designed for receipt, storage, material handling, reconditioning and shipping of products, on a short period of time as orders are fulfilled, commonly on a daily basis.


Fast Moving Consumer Goods (FMCG), also known as Consumer Packaged Goods (CPG), are products that have a quick turnover, and relatively low cost. Consumers generally put less thought into the purchase of FMCG than they do for other products. Though the absolute profit made on FMCG products is relatively small, they generally sell in large numbers and so the cumulative profit on such products can be large.

Examples of FMCG generally includes a wide range of frequently purchased consumer products such as toiletries, soap, cosmetics, teeth cleaning products, shaving products and detergents, as well as other non-durables such as glassware, bulbs, batteries, paper products and plastic goods. FMCG may also include pharmaceuticals, consumer electronics, packaged food products and drinks, although these are often categorised separately.

FMCG products can be thought of in contrast with consumer durables, which are generally replaced less than once a year (e.g. kitchen appliances).

Function 1 Symbol Character

(FNC 1)

A symbology element used to form the double start pattern of a GS1-128 Barcode Symbol. It is also used to separate certain concatenated data fields (Element Strings), dependent on their positioning in the barcode symbol.

Global Location Number

(GLN)

The GS1 Identification Key used to identify physical locations or legal entities. The key is comprised of a GS1 Company Prefix, Location Reference and Check Digit.

Global Trade Item Number

(GTIN)

Identification of a trade item, which is defined as any item (product or service) upon, which there is a need to retrieve pre-defined information and that may be priced or ordered or invoiced at any point in any supply chain.

A Global Trade Item Number® may use the GTIN-8, GTIN-12, GTIN-13, or GTIN-14 Data Structure.

GS1 Check Digit Calculation

A GS1 System algorithm for the calculation of a Check Digit to verify accuracy of data. (e.g.:

Modulo 10 check digit).

GS1 Company Prefix

Part of the GS1 System identification number consisting of a GS1 Prefix (in Portugal “560”) and a Company

Number, both of which are allocated by GS1 Member Organisations.

GS1 General Specifications

Defines the GS1 System data and application standards related to the marking and automatic identification of trade items, locations, logistic units, assets, and more using barcodes, RFID, and GS1 Identification Keys.

GS1 Logistics Label

Standardised format of the label, which has been defined by GS1. This label is appropriate for all logistic units.

GS1-128 barcode symbology

A subset of the Code 128 that is utilised exclusively for GS1 System data structures.

ISO/IEC 1541

ISO/IEC 15459-1

Barcode symbology, Specification, Code 128.

Unique Identifier for transport unit. Also known as “ISO Licence Plate”.

Logistic unit An item of any composition established for transport and/or storage that needs to be managed through the supply chain. It is identified with SSCC.

Multi-modal transport

The carriage of goods and/or equipments at least through two different means of transport.

Quiet Zone A clear space containing no machine-readable marks ((whatever may be the type of printing), which precedes the Start Character of a barcode symbol and follows the Stop Character. Formerly referred to as “Clear Area” or “Light Margin”.

Receiving Advice Document by means of which the recipiente/consignee or buyer informs the seller or shipper/consignor about the reception of goods.

Restricted Circulation Numbers

(RCN)

Signifies a GS1 identification number used for special applications in restricted environments, defined by the local GS1 Member Organisation (e.g., restricted within a country, company, industry). They are allocated by GS1 for either internal use by companies or to GS1 Member Organisations for assignment based on business needs in their country (e.g., variable measure product identification).

SSCC Term used for the Serial Shipping Container Code. This GS1 Identification Key is used to identify logistic units. The key uses an 18 digit data structure comprising the Extension Digit, the GS1 Company Prefix, Serial Reference and Check Digit.

Ultimate Consignee / Last Recipient

Party who is the final recipient of a consignment.

Warehouse A place specially designed for receipt, storage, material handling, reconditioning and shipping of products

X – dimension The specified width of the narrowest element in a barcode symbol.


GS1 Logistics Label


11. Appendix 4 – FAQ

1. Who decides the content of the SSCC?

It is the creator of the logistic unit who allocates the SSCC. The recipient may not impose the

structure of the SSCC on the supplier. The SSCC and the GTIN are separate numbering systems,

with their own rules for number allocation.

2. Is the extension digit in SSCC always ‘3’?

No. The extension digit may vary from 0 to 9, and its use is left at the discretion of the company

generating logistic labels – does not always have to be ‘3’.

3. Are the brackets present in the GS1-128 barcode?

No, the brackets containing AI’s are not present in GS1-128 barcode. The brackets are only used

in the human readable text under the barcode to differentiate separate data elements. GS1-128

software recognizes different information on the basis of the standardized AI format.

4. What is an FNC1? What is it used for?

The Function 1 Symbol Character (FNC1) is a symbology element used to form the double start pattern of GS1-128 barcode symbol. It is also used to separate certain concatenated data fields

(Element Strings), dependent on their positioning in the barcode symbol.

Following the Start Character: this double start pattern (start character + FNC1) is

reserved for GS1 System applications worldwide. This makes it possible to distinguish

GS1-128 barcode symbols from other non-standard symbols. This FNC1 is encoded in

the barcode.

As a separator: all data fields (element strings) that do not have a pre-defined (fixed)

length must be followed by an FNC1 separator when followed by another data field

(element string) in a single barcode symbol. An FNC1 character is not required at the

end of the last data field (element string) represented in a GS1-128 barcode symbol.

This FNC1 corresponds to ASCII character 29 (<GS>)

5. Which subset must preferably be used in GS1-128

barcode? A, B or C?

The Start Character of set C should always be used when the data inclusive of the AI begins with

four or more numeric characters. Character set C is preferred as it encodes data with double density. This way, the length of the barcode is optimized. Sets A and B do not have this double

density characteristic. Characters sets A and B should only be used when alphanumeric characters

are encoded or when at the end of the barcode odd-numbered positions occur. For example,

when using character set C and further on in the barcode an alphanumeric character appears,

then a change must be made from character set C to A or B. Whether to use of A or B depends

on the type of data that follows.


GS1 Logistics Label


6. Where extra human readable information (non

barcode encoded) should be placed?

Where human readable information is legally required (e.g., dangerous goods, maximum

temperature for frozen goods) in some countries the law requires food “NOT FOR HUMAN

CONSUMPTION” to be clearly marked as such must follow the local legal requirements. These

legal requirements may include font size, the location of the information, the exact wording, etc.

Such information is perhaps best suited to a separate informational label. However, if the labeler

so wishes, e.g. to avoid the costs of an additional label) and it is in line with legal requirements,

the content of the top block is free and the content is provide at their discretion.

7. Which recommendations regarding affixing the pallet

label should be taken into consideration in order to

obtain a maximum readability?

For film-wrapped pallets, affix the label above the film, not under the film, otherwise

reflection will disturb the scanning.

On pallets containing fresh/frozen products, apply labels that are resistant to humidity.

On pallets that are stored outside / exposed to bad weather circumstances, apply labels

that are resistant to these environments.

Use a label sticker. If you are obliged to use a label card or a loose paper (e.g. when the

pallet is not film wrapped), make sure that it is well affixed to the pallet content.

Different types of adhesives exist according to the type of surface (cartons, plastic,

film…). Before affixing labels, contact your label supplier to receive the appropriate

information.

8. What factors influence the choice of A6 or A5 format?

The factors influences are:

The amount of data

Availability of the data

Scanning/reading environment

Business requirements

Unit dimensions

Processing situation

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