Grundtvig Learning Partnerships, VOKA Finland, 1 – 3 March 2011

The series of analytical interactive exercisesAiming: to analyse the situation among stakeholders in the

community development To understand their importance, decision making

power and position in the community, a possible role they might play in future development including establishment of partnership,

To understand the partners or/and conflict relations among them,

To analyse the communication patters and proposed the communication action in order to improve the situation and deal with the gaps, which might threaten the partnership development.

Those who are going to gain/loose from development process – „they have stake“

It is important to understand:

The importance of particular stakeholder in the development process

The decision making power of particular stakeholder for the process (including financial power)

The position of the given stakeholder in this structure

The behavior of given stakeholders, communication, attitudes, approaches...

Need to understand who will support/block the development process, how and why

Need to understand how particular groups of stakeholders perceive the stakeholder environment and why and how can consensus be achieved in this area

Need to know who shall be present in the development partnership

Need to understand the mutual relations among future potential partners, their conflicts and co-operations at current stage

Need to develop a qualittive measurement for partnership development

Identification of stakeholders – the list Importance and power – Venn diagram,

choosing those who are important for partnership

Partnership and conflict matrix Stakeholders communication patterns

Objectives: A list of all important stakeholders of the region

development should be drawn up Steps: Drawing up a list of the local institutions, social groups,

individual representatives and external organizations that should have the stake in the process of development through a brainstorming within a certain geographical region

Numbering a list of these stakeholders

Objectives: To find out who is more and who is less important

for the development of the area. To find out who has the right to take decisions in

the region (formally and informally) and who should be included in the process of development.

To identify the relationships and connections among the local institutions, social groups and independent representatives and find out what could be won or lost from the implementation of the actions planned in relation with the regional development.

Steps: drawing up a list of the local institutions, social groups,

independent representatives and external organizations that should take part in the process

determining the extent of importance of each identified partner by writing his name / appellation on one of the cut circles: large circle – great importance, medial circle – average importance, small circle – small importance.

placing them on the flipchart paper with two circles one in each other. The central circle means the center of the decision power, the surrounding circle means power influence.

Venn diagram

Facilities for disabled

Kindergartens

Sport school

Post office

Local newspaper Educational

institutions

Communal enterprise

Local agricultural enterprises

Law enforcement agencies

Political party

fish processing enterprise

Drop-in center

Bank

Cheese production plants

Council

Head of administration

Local farmer Mr. Bolsun

Trade Unions

Forage production

Library

Veterinary

Employment center

Forestry enterprise

Religion

Bread production plant

Social Depts.

Music School

College

Farmers

Green Planet

NGO argo-tourism

University

Objectives: To determine the extent of partnership and

conflicts among the various institutions, groups and independent representatives identified by Venn’s Diagram (Exercise 2)

To identify the impacts of the partnership and conflict on the process of development

List of identified partners into a matrix – vertically and horizontally. Ranking each pair of partners in the crossing box as follows:

+++ very high level of partnership (commonly financed projects)++ medium level o partnership (regular meeting of partners)+ standard level of partnership (mutual communication without problem)– – – very high level of conflict (do not want to attend the same meeting)– – medium level of conflict (do not want to cooperate together)– existing conflict of smaller size (lack of communication) 0 no relationship

Example of the pair wise matrix

Partners

Partner 1

Partner 2

Partner 3

Partner 4

Partner 5

Partner 6

Partner 1

х +++ ++ +++ + – – –

Partner 2

х х – – – ++ +

Partner 3

х х х – – + +++

Partner 4

х х х х – – – +

Partner 5

х х х х х ++

Partner 6

х х х х х х

Objective To analyse the communication pattern of various stakeholders of the

developmentSteps Participants use the communication pair wise matrix, and analyse each

stakeholder and his/her pattern of communication. Very good communication pattern (information flow, the effort to discuss

and have mutual communication etc.) is marked by number 2, medium communication pattern (only informatin flow without expectation to get an answer) is marked by 1 and no communication is marked by 0.

Participants sum up numbers horizontaly and verticaly and set up pair of indexes for each stakeholder

Place each stakeholders in the communication map (communication pasice, active, no communication, both ways communicators) –see example

 

Example of the pair wise for communication

Stakehold.

Youth Women Local adm.

Agricoop Civil as. Total pasive

Youth xxxxxx 1 1 0 2 4

Women 0 xxxxxxx 0 0 2 2

Local adm.

0 0 xxxxxxx 2 2 4

Agricoop 0 0 1 xxxxxxx 2 3

Civil as. 2 2 0 2 xxxxxxx 6

Total active

2 3 2 4 8 xxxxxxx

If analysis shows that action to imporve communication among stakeholders shall be taken

The following shall be decided in the action plan: Steps to be taken Responsible stakeholders Time issue Methods, Place Budget Financial sources Monitoring

Thank you for your attention!

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