Group Advising Session

Group Advising SessionGroup Advising Session

A quick roadmap to more efficient, productive and personalized sessions

with your advisor.

TOPICSTOPICS• Motivation• Department Overview• Curriculum• Student Resources• Degree Plan• Curriculum Changes & Other Substitutions• Memos & Student File• Graduation Procedure• FAQs

MOTIVATIONMOTIVATION Senior Exit Interviews indicate that students would like time during advising sessions to:

• discuss curriculum options

• ask about potential employers

• discuss career information

• get personalized advice

College Administrative StructureDeanDr. Stafford

Asst. DeanDr. Fisher

Assoc. DeanDr. Ferregut

ECEChair

Dr. Nava

MMEChair

Dr. Murr

CSChair

Dr. Gates

MEChair

IEChair

Dr. Gutierrez

CEChair Dr. Li

Assoc. DeanDr. Flores

Assoc. DeanDr. Wicker

Assoc. DeanM. Pacillas

Chief Acc. Off.L. Abbud

ECE FacultyECE Faculty7 Professors

• Flores, Liu, Pierluissi, Riter, Schroder, Starks, Williams

8 Associate Professors• Cabrera, Lush, Nava,

Nazeran, Moussavi, Pineda, Sarkodie-Gyan, Usevitch

6 Assistant Professors• Gonzalez, MacDonald,

Moya, Quinones, Rosiles, von Borries, Yao, Zubia

6 Lecturers• Cruz-Cano, Llambes, Myers,

Rodriguez, Rubio, Woo

ECE StaffECE Staff• Office

- Ms. Socorro Quezada (Head Admin. Secretary)- Student Office Assistants: Roger, David

• Lab Tech- Mr. Ralph Loya- Student Lab Assistant: Eric

• Network Manager- Mr. Jerry West- Student Operators: Ernie, Vince

STUDENT FACTSSTUDENT FACTS377 undergraduate students

• 66 female• 311 male• 248 Hispanic

120 MS students27 Ph.D. students

ECE ProgramsECE ProgramsBS Electrical Engineering B.S.E.E. (128 credits) Concentrations:

• Computer Engineering• Fields and Devices• Systems and Communications• General

MS Computer Engineering M.S.Cp.E. (30-36 credits)MS Electrical Engineering M.S.E.E. (30-36 credits)Ph.D. Computer Engineering (60 credits)

BSEE ProgramBSEE Program*ABET Accredited * 60 Non-major credits (including core)

• University Studies• Science (Physics, Chemistry, Biology)• English Comp. and Prof. Communications• Math (Calculus, Diff. Eq., Matrix Algebra)• History and Political Science• Art, Economics, Humanities

* 68 EE credits

Curricular Area Curricular Area CommitteesCommittees

1. Circuits & Systems2. Communications & Signal

Processing3. Computer Engineering4. Electronics, Fields, &

Devices(SEE LIST OF COURSES)

EE Lower DivisionEE Lower Division

Freshman• Intro to EE• Measurements Lab

Sophomore• Digital System Design

I• Software Design I• Basic EE Lab• Networks

EE Upper DivisionEE Upper Division• Junior Year

—Electronic Circuits—Electronic Devices—Linear Integrated Circuits—Signals and Systems—Probability—Microprocessors II—Electromagnetic Theory—Electronics Lab

ECE Critical Path of Courses -- 2005ECE Critical Path of Courses -- 2005

1305

1110

1305

2351

3438

3340

2372 2369 2169

2110

31093138

3353

ECE Critical Path of Courses -- 2006ECE Critical Path of Courses -- 2006

1305 11051305

2351

3438

3340

23722369 2169

2151

31093138

3353

(formerly 1110)

(formerly 2110)

(formerly 3210)

EE Upper DivisionEE Upper Division•Senior Year

—12 concentration credits

—Senior Professional Orientation

—Senior Project I and II

http://www.mev.fr/images/fotos-musee/scan-musee/transistors-grand.jpg

Senior Proj. I and II: Capstone Design Senior Proj. I and II: Capstone Design CourseCourse

• Team based (4 members)• Proposal

—Faculty reviewed• Hardware and software requirements• Reports

—Monthly• End of semester

—Written report—PowerPoint

presentation

http://www.ece.utep.edu/research/websp/

Student OrganizationsStudent Organizationswithin ECE Departmentwithin ECE Department• Institute of Electrical and Electronics Engineers

(IEEE) – International EE Society that – sets technical standards – sponsors technical conferences – sponsors workshops – publishes reference texts – provides for HR-type needsOffice for UTEP Student branch within IEEE Student Lounge

• Eta Kappa Nu (HKN) – EE Honor Society – Office within IEEE Student Lounge

MORE

Student OrganizationsStudent OrganizationsCollege-WideCollege-Wide

•Tau Beta Pi (TBΠ)– Engineering Honor Society • Society of Hispanic Professional Engineers (SHPE)• National Society of Black Engineers (NSBE)• Society of Women Engineers (SWE)• Mexican-American Engineering Society

(MAES)

ECE ResearchECE Research

http://www.ece.utep.edu/research

Research Experiences for Research Experiences for UndergraduatesUndergraduates

On-Campus Opportunities•exposure to research operations• source of support while attending UTEP

External Opportunities• travel costs• housing or allowance• stipend• participation in NSF- sponsored research• visit another university

Degree PlanDegree Plan

All degree plans have a “check-list form” that allows degree progress to be checked “at a glance.”

The top of the this degree plan has course requirements and 4 lines for your concentration courses.


The bottom of the this degree plan has two slots for University Core electives (in Visual & Performing Arts, and in Humanities).

It also has room for the one technical elective (any Junior- or Senior-level course in science or engineering).

Lastly, the degree plan has room to list substitutions, if appropriate.


The back of the degree lists the approved courses for University Core electives (in Visual & Performing Arts, and in Humanities).

It also lists concentrations available, and courses that fall into those concentrations.


Filling the degree plan:There are three columns because you have three opportunities to complete a course with a satisfactory grade. (W’s count as an attempt.)

The next slide shows some classes transferred in from EPCC (highlighted yellow), taking of UNIV 2350, and some initial courses at UTEP.


The next three slides show what happens to the degree plan in three semesters where the sample student received an “F” the first time, a “D” the second time, and a “C” the third time.


The next slide shows what happens to the degree plan after an advising session.

TOPICSTOPICS• Motivation• Department Overview• Curriculum• Student Resources• Degree Plan• Curriculum Changes and Other Substitutions• Memos & Student File• Graduation Procedure• FAQs

Changes to Degree Plan:

• Curriculum Changes

• Degree requirements change

• Courses discontinued

• Transfer Credits

• Core Curriculum Changes

• Extenuating Circumstances

Course Substitution FormCourse Substitution FormDate: __________________To Whom It May Concern:This letter is a request to substitute _______________________ for ______________________.Reason for Class Substitution Request:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________ECE Student Student I.D. Number_________________________ ____________________________Student Signature Date _________________________ ____________________________ ______________Academic Advisor Advisor Signature Date_________________________ ____________________________Dr. Patricia A. Nava DateProgram Head,Electrical & Computer Engineering_________________________ ____________________________Dean of Engineering Date

STUDENT FILESSTUDENT FILES• ECE Office

o Degree Plano Substitution Memoso Correspondence

• Dean’s Officeo Substitution Memoso Correspondence

Graduation ProcedureGraduation Procedure1. Last semester: pick up a Graduation Packet at

the Dean’s office2. Fill out all paperwork, turn in to advisor3. Advisor will provide verification, sign, and turn

in to ECE Office by Deadline4. Attend Exit Interview, pick up Grad. Packet5. Turn in Grad. Packet to Dean’s Office by

Deadline6. Pay graduation fees at cashier at Academic

Serv.

FAQsFAQsWhat do I need to take to my advising session

with my advisor?

- advising slip (Please remember to take this slip to the office so the advising hold can be removed!!)- a general idea of what courses you want to take- other: as required by advisor (check advisor’s

door, a list of requirements will be provided)

FAQsFAQsHow are courses scheduled?

• All courses assigned to a Curriculum Comm. (See List)

• Curr.Comm. Chair sends 3-year plan to Head (See Sample)

• Head transcribes to a single, departmental 3-Year Plan (See Sample)

• Head schedules courses with as little conflict as possible (See Sample)

FAQsFAQsIf I have to take a course more than once is the

grade substituted?

- If the course is a Freshman course: Yes, automatically!

- Otherwise: No. Each attempt contributes to your

overallGPA. (There is a form for “Petition for

GradeSubstitution.”)

FAQsFAQsI’ve heard that Freshman courses taken

beyond the 90-credit-hour point don’t count. Is that true?

- While they do appear on your transcript, and are used to calculate your GPA, they do not contribute toward meeting the minimum credit hour requirements of your degree plan.

- If you wait to take any core curriculum class, you might have to take a higher-level course, or take another 3-credit-hour course.

FAQsFAQsI’ve heard that it’s better to get an “F” than a

“W.” Is that true?

- NO! While W’s should not be abused, consider that a W will not affect your GPA.

Does the “W” count as one of my three attempts for any course?

- Yes. Please register for classes judiciously. Try not to“bite off more than you can chew.”

FAQsFAQsWhy is GPA so important?

- It is used as an indicator of how serious you are about your education.

- It can be used as a “first hurdle” for scholarship awards.

- It is often used as a “litmus test” for jobs: i.e. some companies won’t even allow you to have an interview unless you have a specific GPA.

FAQsFAQsI’ve heard that after 5 years, employers look to

your experience more than your GPA and University record. Is that true?

- While it is true that your work experience and resumé will carry more weight after ~5 years, you need to consider that unless you have a reasonable GPA, you aren’t going to get a job that will allow you to obtain the 5 years experience!

FAQsFAQsI’ve heard that there is a limit on the number of

credit hours I can transfer from EPCC. Is that true?

- Yes. Since it is a “2-Year” institution, you can transfer up to 66 credit hours.

Is there a limit on transfers from a 4-Year institution?

- No. Note, however, that credit for engineering courses will only be given if they come from ABET accredited institutions. There is a procedure for transfer of EE courses ….

……transfers from a 4-Year institution? transfers from a 4-Year institution? ContinuedContinued ……

ECE Process for Requesting Transfer of EE credits (from another 4-Year, ABET-accredited institution):

1. Have registrar evaluate transcripts from the other university, and add all accepted credit to the UTEP transcript.

2. Assemble materials (see next slide).3. Submit materials to ECE Office & request a review

by the EE Transfer Credit Committee4. Meet with the Chair of the Committee (currently

Dr. Gonzalez) to discuss the request.

FAQsFAQs

……transfers from a 4-Year institution? transfers from a 4-Year institution? ContinuedContinued ……

FAQsFAQs

Materials for Submission (Transfer of EE credits):

1. UTEP transcript, with transferred courses listed.2. Your current mailing address.3. For each course to be transferred:

• UTEP course number equivalent to transfer course

• Description of transfer course from the transferring institution’s catalog

• Copy of syllabus (from transfer course)• Copy of text used (or title & publisher)

FAQsFAQsI’ve heard about “internships” and “Co-ops”

What are they, and why should I be interested ?

- Internships and Cooperative Education are two different programs where you can work in industry while you take a break from school.

- Internships are typically over the summer. Cooperative Education is typically 6 months, and can receive credit as EE 4181, 4182 and 4183.

- 3 Co-ops can be used as your technical elective.

FAQsFAQsI’ve heard about “internships” … why should I

be interested ? Continued …

- Internships and Cooperative Education are training within your field.- They allow you to “sample” a company (and vice-versa).- They allow you to earn more money than a non-skilled labor job.

Questions?

Tutoring (of EE specific courses) Special speakers Field trips to industry social events Senior Banquet Opportunity to develop professional/leadership skills Contacts, connections, & experience

IEEE & HKN Offer:IEEE & HKN Offer:

The Academic Criteria for Eta Kappa Nu The Academic Criteria for Eta Kappa Nu Membership:Membership:

Junior(60 hours including Networks) …………..…. 3.25

Senior*(90 hours) ……………………………………………… 3.00

Graduate(9 hours) ……………………………………………… 3.50

Note: GPA to be calculated with classes that apply toward degree

* Must not be a graduating senior

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