Green Recovery And Reconstruction: Training Toolkit For Humanitarian Aid

ORGANIZATIONALOPERATIONS

Session 4: Engaging Staff and Monitoring

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Engaging Staff and Monitoring

for GREENING

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Learning Objectives

Understand the roles and responsibilities needed for GREENING

Starting a “GREEN team” Explain options for staff engagement Describe several monitoring tools More?

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GREENING is everyone’s business…

…but someone needs to be in charge

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GREENING is everyone’s business…

…the Facilities Manager is one good choice

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Example Job Description

The Facilities Manager of WWF, manages all building operations at the environmental organization’s U.S. headquarters building in Washington, D.C. In addition to providing financial and leadership support to WWF’s executive team, the manager oversees the institution of successful recycling programs, the purchase of sustainable office supplies and 100 percent renewable energy offsets for building, among other projects.

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The manager’s GREENING tasks include…

Services Products Property improvements Measuring and monitoring Recommending actions

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Those ACTIONS will…

REDUCE costs INCREASE revenues REDUCE energy consumption IMPROVE efficiencies

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What about writing S.M.A.R.T. indicators into job descriptions?

Specific Measurable Attainable Relevant Time-bound

And are there other options?

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You might start with…

Memos Posters Meetings Training

…or a Green Team

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WWF Guide to Recycling

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WWF Green Team

…with thanks to Hermione Phillips, LEED AP

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Dream Green Team

Green Team is the “voice of green” for WWF headquarters office and all are volunteers

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How do we get started?

Do your homework!

Determine the intent

Engage decision makers of your organization

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You can talk to…

Property Manager Office Manager IT Purchasing Department supervisor Everyone… talk to your

colleagues!

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Communication thoughts

Be open & welcome change! Email Distribution Electronic Boards

“Pandapedia” Weekly Announcements –

Green Tips Intranet

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Are there other

GREEN TEAM

approaches??

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MONITORING is…

A continuous and systematic process of recording, collecting, measuring, analyzing and communicating information for a variety of purposes.

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Think about the GOALS you developed…

How might you monitor progress for those goals?

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Spreadsheet templates are useful tools for data collection and monitoring…

BUILDING ENERGY OFFICE EQUIPMENT OFFICE SUPPLIES TRANSPORTATION WATER Others…

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Here is a simple table that could be used for monitoring

electric consumption…

Month Floor KWH

used

KWH

target

KWH

Cost

Utility

bill

Target

Met?

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Here’s one for cleaning supplies…

Month Bottles of bad brand

Bottles of better brand

TARGET MET?

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The data collected on MONITORING tables can then be put into

REPORTING tables…

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Here is a simple table that could be used for displaying

achievements…

GREENING

categories

Initial

costs

Operational cost difference

Overall cost savings

Savings

%

Electricity

Natural gas

Water

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You might also demonstrate reduction of impacts…

Environmental

impact

categories

Activity Activity Activity Activity

EMISSIONS

TOXICS

RECYCLING

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Team exercise (30 minutes) FIRST, select FIVE of your goals from 10.3.2, write on 10.4.1

NEXT, prepare monitoring tables for three categories

THEN, prepare reporting tables for each

NEXT, select the best tracking and reporting table

FINALLY, write those two tables on your flip chart

Continue to consider either URBAN or RURAL environment

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Plenary Debriefing

IDENTIFY your team as RURAL or URBAN

NAME your five goals

EXPLAIN your monitoring table for one goal

EXPLAIN your reporting table

Be concise and brief

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Some thoughts about MONITORING…

…there will be trial and error in setting targets

…you may need to make adjustments

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WWF monitors the environmental impact of the paper used for its

Annual Report…

Trees saved Greenhouse gases prevented Waterborne waste not created Energy not consumed Solid waste not generated Miles not driven

…an idea that may be of interest in our last session

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Questions or comments

on

MONITORING?

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In Summary MONITORING is a continuous and systematic process of

recording, collecting, measuring, analyzing and communicating information for a variety of purposes.

Engaging staff will involve communication actions and may include rewards or added job responsibilities.

A GREEN TEAM is one comprehensive approach for staff engagement.

Data from monitoring needs to be put in understandable reporting formats.

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Questions or Comments?

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BREAK!