Green Office & Eco-Healthy Workplace Best Practices

10. Eco-Healthy Workplace

7. Transportation

8. Education and

Awareness

Make a difference everyday

9. Green Innovation

4. Paper / Printing

2. Water Savings

1. Energy Savings

3. Waste Reduction

6. IT Use and Disposal

5. Green Procurement

Green Office

Management

Energy Savings

1

2

3

Lightings

T5 fluorescent tubes integrated with mounting bracket clamps are

used to replace the burnt out T8 tube task lights

Energy saving in lighting from T5 tubes

Waste minimization due to no extra office decoration

Switch on two tubes in each three-tube lighting plate

33% lighting energy saved

Assign Office Assist (OA) to turn off lighting in

the common area before leaving office (6:00pm)

Ask staff to switch off light zone lighting

if he/ she is the last one to leave (during

lunch, office and non-office hours)

4

Lighting and air-conditioning are major form of energy consumption in general office.

Energy Savings

Use small zones and sectoral switches in offices to facilitate

switching off air-conditioning when not occupied

Maintain an average indoor temperature at 25°C

Ensure that windows are closed when air-conditioners are

operating

Air conditioning

Other appliances/ office equipments

6

7

Choose electrical appliances (i.e. refrigerator) with

“Grade 1” energy label

Ask staff to switch off electrical appliances (such as

air-conditioning, lighting, computers and monitors

etc.) when they are not in use / before leaving office

Set the computer in energy-saving mode.

Ensure door seals of refrigerator are in good shape

5

8

9

11

10

Water Savings

Regularly check for leaks and fix immediately.

Wash toilet/ pantry floor with a mop and bucket

instead of a running hose or high-pressure jet

Instruct cleaner crew to sweep for cleaning tasks

instead of using water

1

2

3

Waste ReductionTo separate all recyclable paper waste, newspapers,

magazines from other wastes at source

To supply the paper waste/ toner cartridges to waste

dealers for recycling

To encourage cleaner crew to use less plastic rubbish

bags

Hand dryer available after hand washing (reduce

consumption of paper towel)

To fix or refurbish the office furniture rather than

replace it

To order appropriate amount and type of food in

company annual dinner / when dining with clients

To encourage staff to take remaining food away for

later enjoyment

1

2

3

4

5

6

7

Always keep in

3R’s :

Reduce waste

reduction at source,

Reuse resources

wherever you can,

Recycle anything

you can.

Waste ReductionDonated old furniture/ equipment to needy people through voluntary organizations

Donated to

• The Hong Kong Society for the Deaf

• Helping Hand

• The Spastics Association of Hong Kong

• The Hong Kong Down Syndrome Association

X 231

Donated to

• The Hong Kong Down Syndrome Association

X 1 X 4

Encouraged staff to donate books to support used book recycling

campaign by World Vision

Encouraged staff to re-use /re-cycle laisee packets and supported

Greeners Action’s “Recycle & reuse of lai see packets campaign”

Encouraged staff to re-cycle eyeglasses and supported PolyU’s

“Vision of Love Mobile Eye Care Project”

Office Chairs Refrigerator Sofa

In 2016,

Paper /Printing Reduce paper consumption

through Information Technology

Provide e-Cheque mean for customers to

make payment

Communicate and disseminate information

by email/ staff intranet portal / director portal

Adopt ePay slip, eTax return & other internal

systems for staff’s use

Use electronic greeting cards

Send and receive faxes through fax server

Upload and download documents through

the internet platform / common computer

drives

1

2

3

4

5

6

Paper /Printing

Save paper

Only make the copies you need – try to avoid

making spares “just in case.”

Reuse single-sided paper for drafting/ printing /receiving fax

Put recycling boxes near the photocopier to collect single-sided

paper for reuse

Keep the normal setting of the printer to the mode of printing on

both sides.

Color printing record among departments to provide self-incentive

to control the use of color/ paper

Reuse mail envelopes

6

7

8

9

10

11

Green Procurement

Order PEFC certified papers (recycled papers) for printing

Gift customers environmental bags as souvenirs

Produce customer souvenirs made from recycled

materials

Print annual reports on friendly-environmental papers

Purchase certified energy saving equipment and

appliances (i.e. refrigerator)

Incorporate compliance confirmation form into the

supplier contract to encourage them to minimize

environmental pollution

Introduce bulk purchasing so as to reduce packaging and

delivery costs

1

2

3

4

5

6

7

Compliance Confirmation

Form for supplier

IT Use and Disposal

Use virtualization technology to reduce the number of machine

Use de-duplication technology to save data storage

Monitor Network utilization to minimize inefficient data transmission

Airflow management (Design of hot and cold aisle & structured cabling

system) machine room to minimize AC energy consumption

Purchase PC monitors with “Energy Star” label (~250 units of 19”

monitors in office)

Use projectors to facilitate meeting presentation, thus reducing the

need for printing out meeting documents

Use shared photocopiers, printers to reduce equipment purchase and

energy consumption

Obsolete computers and printers are decommissioned through a

outsourced computer company to ensure them is disposed in an

environmentally appropriate way

1

2

3

4

5

6

7

8

Transportation

Routings of two company cars are planned by

Administration Department to minimize oil

consumption

.

Video/ Audio conference device/software are

available to minimize business travels

Staff/ guests are encouraged to use shuttle bus

service

1

2

3

4

Travel smartly. Choose hotel near meeting

/event venue.

Education and Awareness

1

2

3

4

Create a sustainable workplace notice board

Send emails to all staff to educate them on ways

they can help to achieve green office.

Conduct routine checks and affix "Save Energy"

sticker to switch to remind staff to switch off air-

conditioners when not in use.

Water Saving Reminder in pantries and toilets

PC usage policy for staff (Item 3.5 Employees

must log off and shut down their PCs before

leaving the office after work)

5

Green Innovation

1

2

3 Serve drinks in glasses or reusable cups & buy

durable dishes for meeting attendees

Encouraged to write on the whiteboard wall,

which reduces the use of paper in an innovative

way

Encourage staff to bring their own mug at their

desks

Think green on red packet design- avoid red packets with self-seal adhesives

- avoid printing text or graphics that show the current year

4

Eco-Healthy Workplace

Increase business output

Eco-Healthy

Workplace

Health and

Lifestyle

Practice

Physical

Environmental &

Occupational

Health and

SafetyWorkplace

Culture and

Supportive

Environment

Reduce

office borne

illnesses

Reduce

absenteeism

Show

employees

that company

care for their

welling

Increase

engagement

Eco-Healthy WorkplaceEco-healthy workplace practices

Health and lifestyle

Family-friendly policies (i.e. Lactation Policy

and Voluntary Service Leave)

Ergonomic chairs for all staff required to

use computers for a prolonged period

Furnished a new common room which

offers a relaxed space for staff to retreat or

socialize with their co-workers

Health & Green tips shared in the notice

board

Customer Service Staff use headset in their

daily work

Invited doctors through insurance company/

OSHC representative to conduct health

talks

Staff club organizes sports competitions,

outing activities and interest classes.

Eco-Healthy WorkplaceEco-healthy workplace practices

Noise & Water Management

Photocopiers were placed in designated

area to minimize noise

Ceiling tiles with acoustical surfaces to

reduce noise level

Water was cleared out regularly

Repair water pipe leaks & problems

promptly if any

Anti-slip carpet on wet floor in pantry

Indoor air quality

Large-scale air-duct cleaning for improving

air quality conducted in Q1 2017

Windows can be open for ventilation

Carpets are vacuumed daily

Marble cleaning and polishing during

weekends for staff getting rid of the nasty

smell

Printers were well maintained by appointed

vendor to prevent waste of toners, or duct

particulars in the office

Air-conditioning system was well

maintained

Garbage container with cover in pantry to

prevent odors

Eco-Healthy WorkplaceRecognition

Thank you