Grants.govFaculty Information Session

“It's what you learn after you know it all that counts.”  ~Attributed to Harry S. Truman

SPS Grants.gov Resource Team

• Mary Millsaps, Senior Account Mgr., SPS• Chris Tompkins, Proposal Supervisor, SPS• Dani Garamvolgyi, Account Mgr., SPS• Jennifer Hemmerick, Account Mgr., SPS

Our Objectives

• What is Grants.gov and What it is not• Grants.gov submission process and

timelines• Start a proposal in Grants.gov• Complete and Process a proposal in

Grants.gov• Help ensure a successful Grants.gov

Submission• Where to find assistance for Grants.gov

What is Grants.gov?

• Electronic Submission system

• Liaison with other existing e-subsystems (ex: Fastlane)

• Not exclusively for Federal, but intended 100% usage for ALL Federal agencies in the near future!

Grants.gov .xfd File

PureEdge Viewer Software• executable program to view .xfd files

.xfd Files• Downloadable Proposal Package• File saved to PC• NOT Web based• File that contains sponsor forms

Federal Requirements

• List of sponsors utilizing Grants.gov: http://www.grants.gov/search/agency.do

• Mandated Federal Sponsor requirements:– FY 2006

• 100% find• 75% option to submit

– FY2007• 100% find• 100% option to submit

Sponsors Currently Utilizing Grants.gov

• Appalachian Regional Commission • Christopher Columbus Fellowship• Foundation • City of Orlando • Corporation for National and

Community Service • Department of Commerce • Department of Defense • Department of Health and Human

Services • Department of Homeland Security • Department of Labor • Department of State • Department of Veterans Affairs • Department of the Interior • District of Columbia • Environmental Protection Agency • Grants.gov System Integrator • Institute of Museum and Library

Services • James Madison Memorial Fellowship

Foundation • Japan-United States Friendship

Commission

• Marine Mammal Commission

• National Aeronautics and Space Administration

• National Endowment for the Arts • National Endowment for the Humanities • National Science Foundation • Small Business Administration • Social Security Administration • State of Minnesota • State of Texas • U. S. Election Assistance Commission• U.S. Department of Education • U.S. Department of Transportation • US Agency for International Development • US Department of Energy • US Department of Housing and Urban

Development • US Department of the Treasury • US Institute of Peace • United States Department of Agriculture • United States Department of Justice• Woodrow Wilson Center

Proposal Submission using Grants.gov

Recommended Timeline

Recommended “Final Form” submission to SPS: 4-5 business days PRIOR to deadline

• Sponsor Validation: 2-4 business days• Sponsor Rejected proposals: re-

submission through Grants.gov required PRIOR to deadline

Submission Timeline Example

Starting a Proposal• System Requirements• Registration• Notification to

Business Offices and SPS

• Software Download• Package Search• Package Download

System RequirementsWindows Users:• Windows 98, ME, NT 4.0, 2000, XP• 500 Mhz processor• 128 MB of RAM• 40 MB disk space• Web browser: Internet Explorer 5.01 or higher,

Netscape Communicator 4.5 – 4.8, Netscape 6.1, 6.2, or 7

Non-Windows Users:• Grants.gov does support the use of systems that do

not use Windows. To find more information about the use of the Citrix Server Application please contact SPS or go to: http://www.grants.gov/MacSupport

Registration

• No individual registration required to Search, Download or Complete Proposal Packages.

• Only Institutional registration required to submit proposals

• Purdue University is currently registered with Grants.gov

• Sponsor Sub-systems MAY require individual registration

Notification to Business Office and SPS

When starting a Grants.gov proposal, please immediately notify:

1. Your Business Office 2. Sponsored Program Services at

proposal@purdue.edu

Software Download

Package Search

Package Download (Step 1)

Package Download (Step 2)

Completing and Processing Proposal

• Cover page overview• Uploading/viewing

attachments• Checking for errors• Saving• Printing• Routing• SPS receipt

requirements• Submission & Validation

Rejection

Package Cover Page

Uploading/Viewing Attachments

Checking for Errors

Saving a Proposal Package

Printing a Proposal Package

Routing

Routing between: PI/Co-PIs/BORoute .xfd files as an email attachmentSave .xfd file to disk and route diskSave .xfd files in shared network drive

Routing to SPSRoute .xfd files as email attachment to:

proposal@purdue.edu

Proposal Receipt Requirements

Per Vice President for Research Policy… Proposal must be in FINAL form.

Final Form Includes:1. Original hardcopy with all sections

complete2. Original hardcopy matches the

Grants.gov package3. Completed Transmittal

Checksheet contains all required signatures

4. Final and complete Grants.gov .xfd file forwarded to: proposal@purdue.edu

Proposal Package Rejection

CRITICAL: Allow time for Rejection/Re-submission…WHY?!

Grants.gov validation checksSponsor validation checksChecks are completely electronic basedMinor errors will cause system rejection

(example: 47907--2108; additional hyphen in zip)

Resubmission through Grants.gov PRIOR to Sponsor Deadline

Rejection email notifications

Rejection Email -----Original Message-----From: support@grants.gov [mailto:support@grants.gov] Sent: Friday, March 03, 2006 3:52 PMTo: proposal@purdue.eduSubject: Grants.gov Rejection Notice for Application GRANT00081476Your submission was received at 03-Mar-06 03:51:04 PM ESTType: GRANTGrants.gov Tracking Number:GRANT00081476 The following errors were detected: Error: 0 UNAUTHORIZED_SUBMITTER_ERROR FATAL

You have not registered successfully with Grants.gov or the E-Business Point of Contact for your organization has not assigned you the rights to submit grant applications on behalf of your organization through Grants.gov.

Verify that you have registered with Grants.gov or that you have received an email notification stating that you have been designated as an Authorized Organization Representative (AOR) and are able to submit grants on behalf of your organization.

To verify if you have been successfully registered with Grants.gov, go to https://apply.grants.gov/ApplicantLoginGetID. For instructions on how to register with Grants.gov and for information on being designated as an AOR, go to https://apply.grants.gov/GrantsgovRegister.

PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose. Your submission was rejected by Grants.gov and will not be reviewed by the processing agency.

https://apply.grants.gov

Ensure Submission Success

1. Early communication: PI – BO – SPS

2. Correct package download3. Sponsor specific guidelines

followed4. Proposal Package accuracy5. Early submission

• Your Business Office

• Technical or Process AssistanceChris Tompkins: 4-6204……………… proposal@purdue.edu

4-1079 ……………..tompkinc@purdue.edu

• Sponsor/Program Specific AssistanceSPS Account ManagersMary Millsaps: 4-1078 ………………mmillsaps@purdue.eduDani Garamvolgyi 4-4856 ………………dgaramvo@purdue.edu

• Technical Assistance – Grants.gov Help Desk1-800-518-4726

• PureEdge Software Assistance or DownloadContact your zone or software administrator

Where do I go for Assistance?

Helpful Web Links• Grants.gov Homepage:

http://www.grants.gov/

• Grants.gov Search: http://www.grants.gov/search/searchHome.do

• Grants.gov Helpdesk: http://www.grants.gov/CustomerSupport

• Sponsored Program Services Homepage: http://www.purdue.edu/sps/

• SPS Grants.gov Information: http://www.purdue.edu/sps/proposals/electronicsub/grantsgov.html

• SPS Grants.gov Training: http://www.purdue.edu/sps/proposals/electronicsub/grantsgovtraining.html

Observations/Questions