Grants Management Campus Grants Management Campus TrainingTraining

Friday, May 30, 2003Friday, May 30, 2003

AgendaAgenda

Module IntegrationModule Integration Project/Grant ChartFieldsProject/Grant ChartFields Expenditure Summary ReportExpenditure Summary Report Analysis Types/GroupsAnalysis Types/Groups Expenditure Detail ReportExpenditure Detail Report Proposal Process Rollout Proposal Process Rollout

Grants*

Contracts

*Projects

*

Human Resources

General Ledger

*Billing

*

Receivables

*

PersonnelData

Projects, Activities andBudget Data

LOC and Invoicing

Billed Data

Revenue andF&A

* Requiredfor Grants

Payables

Purchasing

Personnel Enc./ Exp.

Grants Module Integration - Grants Module Integration - FinanceFinance

Grants Module Integration – Grants Module Integration – Human ResourcesHuman Resources

Position/Position Level Budget

1-Est. position2-Est. Dept. Budget @ position level3-Est. encumbrance definition

Department will be able to changethe HR account codes and

percentage distributed to each foreach poition within the bounds of

custom Department Level Security

Departmentwill not beable to save the pageuntil the distribution

equals 100%.

ChartfieldCombinationsavailable for

entryattaching to

Positions

Payroll process isrun. Personnel

earnings areattached to theNew chartfieldsduring confirm

Payroll accountingentries created on

HR_Acctg_LnTable in HR

The Proj_Resource tablewill be populated fromthe HR_ACCTG_LN

table is FIN. The JournalGenerator will populate

the GL.

Transactions will usedfor reporting, analysisand billing purposes

BUD0003will loadthe Acct

CodeTable

The delivered App Msg updates the HR_Acctg_Ln

Table in FIN

Log intoRetro Page

in HRApplication

NightlyEncumbrance

Update Processupdates the

HR_Acctg_LnTable with

encumbrancetransactions

Custom Report Comparison of InactiveAcct Codes to current Acct Codes fromstaging table data. Compare the AcctCodes attached to Positions on the

Dept. Budget Earns Table

Auto AppMsg to HR

Department runs samecustom report based on the

department chartfield todetermine if any Acct Code is

inactivated.

Start Par formprocess to modifyPositions availablefor an employee

employees record.

Central Authority will inactivateChartfield after new PAR form is

approved and position aremodified by Payroll for the

employee

The chartfieldinactivation will bereflected in theApp Msg , whichwill inactive AcctCodes on the HRside.

FS Owned Process

HR Owned Process

Legend

Budget Owned Process

Department OwnedProcess

Prior to payroll processing,Department determines the

account code distributionchanges needed

Department updates asneeded the account code

distri bution on Positions inDept. Budget Earns.

Combination EditRules will beconfigured to

feed chartfieldscombinations toHR. This may be

run on a dailybasis.

B

RetroProcessing ofexisting payroll

lines?

B

Inactive AcctCode?

A

New Par form

A

New Par form

C

C

Pay DistributionModification

needed?

Yes

No

Yes

No

No

Yes

Yes

Yes

No

No

MaintainDept.-level

Security

No

Cost Acct. OwnedProcess

Department PreparesClassification ActionRequest Form

Project ChartFieldsProject ChartFields

Business UnitBusiness Unit Project IDProject ID Activity IDActivity ID Resource TypeResource Type Resource CategoryResource Category Resource SubCategoryResource SubCategory Budget Category TypeBudget Category Type

Summary ReportSummary Report

Running the ReportsRunning the Reports

Running the ReportsRunning the Reports

Running the ReportsRunning the Reports

Running the ReportsRunning the Reports

Running the ReportsRunning the Reports

Running the ReportsRunning the Reports

Analysis TypesAnalysis Types

Analysis Types DescriptionsTypes of Transactions Using this Analysis

Type

ACT Actual Cost Accounts Payable Voucher

CCA Commitment Adjustments Purchasing - Purchase Order Adjustment

COM Commitment incl. PO & Subcont Purchasing - Purchase Order Commitment

CRV Commitment Reversals Purchasing - Purchase Order Liquidation

BUD Total Cost Budget Budget Lines

GLE GL Expense General Ledger Journal Entry

MEC Manual Encumbrance Online Entry into Projects.

PAY Time and Labor Actual Payroll Transaction

REQ Requisition Purchasing - PreEncumbrance

RRV Requisition Reversals Purchasing - PreEncumbrance Liquidation

SFA Sponsor F&A Indirect Cost Expenditures - Actuals

TLA Time and Labor Estimate Payroll Encumbrances

Analysis GroupsAnalysis Groups

Analysis Types Descriptions

Relationship to Other

Analysis Types Raw Values Report Results

BUD Total Cost Budget 1.00 10,000.00 10,000.00

ACT Actual Cost 1.00 50.00 50.00

GLE GL Expense 1.00 10.00 10.00

MEC Manual Encumbrance 1.00 5.00 5.00

SFA Sponsor F&A 1.00 46.50 46.50

COMCommitment incl. PO &

Subcont 1.00500.00

500.00

CCA Commitment Adjustments 1.00 25.00 25.00

CRV Commitment Reversals -1.00 20.00 -20.00

PAY Time and Labor Actual 1.00 400.00 400.00

TLA Time and Labor Estimate 1.00 600.00 600.00

REQ Requisition 1.00 700.00 700.00

RRV Requisition Reversals -1.00 70.00 -70.00

Detail ReportDetail Report

Roll-outRoll-out

Proposal Process Roll-outProposal Process Roll-out Report Roll-outReport Roll-out