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![Page 1: GRANT PROPOSAL DEVELOPMENT University of California, Los Angeles Office of Contract and Grant Administration 10920 Wilshire Blvd, Suite 1200 (310) 794-0102.](https://reader035.fdocuments.net/reader035/viewer/2022062421/56649cb05503460f94974d4b/html5/thumbnails/1.jpg)
GRANT PROPOSALGRANT PROPOSALDEVELOPMENTDEVELOPMENT
GRANT PROPOSALGRANT PROPOSALDEVELOPMENTDEVELOPMENT
University of California, Los AngelesUniversity of California, Los Angeles
Office of Contract and Grant AdministrationOffice of Contract and Grant Administration10920 Wilshire Blvd, Suite 1200
(310) 794-0102(310) 794-0102
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Your Long-Term Research Goal
Analyze it for “chunks” Choose a starting point
– Do-able– Current– Interesting
“If politics is the art of the possible, research is surely the art of the soluble. Both are immensely practical-minded affairs.” -Sir Peter Medawar
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Getting Started
Survey the literature Learn about the current work Discuss ideas with colleagues Determine objectives Assess feasibility Do preliminary work
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Identify a Funder
http://www.research.ucla.edu/ocga/ Community of Science IRIS SPIN
“Money’s a horrid thing to follow, but a charming thing to meet.” -Gilbert Osmond
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Use the Program Description and Proposal Guidelines
Understand the funding priorities Make a checklist of review criteria Note specifications: length, format,
binding, copies, etc. Prepare a concept description
– Plan methods– Identify needed resources
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Make Contacts at UCLA
Dean and/or department chair Institutional commitment Human subjects, animal subjects,
other reviews Goldenrod form
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Speak to the Program Officer
Learn the funder’s perspective Learn about biases Learn about the review process Ask to see previously funded proposals
“One of the best ways to persuade others is with your ears--by listening to them.” -Dean Rusk
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Create a Written Schedule of Work Deadlines
Define tasks Assign responsibilities Timeline for today through the
funder deadline
“God gives every bird his worm, but He does not throw it into the nest.” -P. D. James
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The Reviewer Wants to Know-
WHAT you will do HOW MUCH it will cost WHY it needs to be done WHAT has already been done HOW your work will be done WHO will do the work
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Effective Proposals
Use visible organization– Outlines, headings– Review criteria, funder preferences– Topic sentences
“Nothing astonishes men so much as common sense and plain dealing.” -Ralph Waldo Emerson
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Effective Proposals
Are concise and active– Avoid jargon or include a glossary– Avoid passive tense– Avoid subjunctive tense– Avoid unnecessary wordiness
“Nothing astonishes men so much as common sense and plain dealing.” -Ralph Waldo Emerson
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Typical Proposal Organization
Cover sheet, title page, cover letter Budget information Abstract/executive summary Narrative Appendices/attachments
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Cover Pages
Grant Data Form Title Cover letter Cover page (eg. SF 424)
– Official applicant: The Regents of the University of California
Table of contents
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Budget Information
Be realistic Obvious ties to the narrative Include F&A (Facilities &
Administrative) Costs Contact the department business
office or Office of Contract and Grant Administration
Follow the requested format
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Budget Information
Typical cost categories– Personnel– Fringe benefits– Consulting/contractual– Equipment– Supplies– Travel– F&A costs
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Budget Information
Budget Narrative (Justification)– Explain what costs represent– Explain how you arrived at your
figures– Be specific and thorough
“We all need money, but there are degrees of desperation.” -Anthony Burgess
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Abstract
The Goals– Build interest and excitement– Establish credibility
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Abstract
The Content– What will be done– How much will it cost– How it will be done– Why it is significant– By whom it will be done
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Abstract
The Approach– 200 words– Tight, almost terse, style– Future tense– Revise, revise, revise, revise, revise . . .
“I apologize for the length of this letter. I didn’t have time to write a short one.” -Mark Twain
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The Narrative
Problem/Need/Significance Statement of Goals Previous Work Methods Key Personnel Evaluation Dissemination and Future Funding
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The Narrative
Problem/Need/Significance– Clearly and concisely state the
significance– Convey a sense of urgency– Link the need or significance to the
funder’s agenda and goals– Explicitly link the problem or need to
the goals of the project
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The Narrative
Statement of Goals– Goal - statement of the general
purpose– Objectives - measurable steps to
reach the goal
Be careful what you ask for--you might get it.
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The Narrative
Previous Work– Work by others– Work by you
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The Narrative
Methods– Link methods to objectives– Write to the reviewers– Build confidence– Describe in detail– Provide a timetable– Address potential limitations and
difficulties
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The Narrative
Key Personnel– Principal Investigator/Project Director– Co-investigators– Consultants– Relevant training and productivity
“The meek may inherit the earth, but not the grant dollars.” -John Paul Getty
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The Narrative
Evaluation– Progress toward the stated objectives– Collection and analysis of data– Attainment of the overall goal(s)
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The Narrative
Dissemination and Future Funding– Consider the funder’s audience– Make your project a useful contribution
to the field– Consider the funder’s return on
investment
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The Narrative -- Recap
Problem/Need/Significance Statement of Goals Previous Work Methods Key Personnel Evaluation Dissemination and Future Funding
Let’s face it, writing is hell.” -William Styron
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Typical Proposal Organization
Cover sheet, title page, cover letter Budget information Abstract/executive summary Narrative Appendices/attachments
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Appendices/Attachments
Assurances and certifications Glossary Description of facilities Letters of commitment or support Curriculum vitae
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0 2 4 6 8 10 12 14
Week
Examine the context
Establish objectives
Assess feasibility
Identify funder
Read program description
Make contacts at UCLA
Contact the program officer
Create a schedule of deadlines
Draft the budget and narrative
Request/develop supporting materials
Revise
Solicit criticism from peers
Submit draft to OCGA
Revise and format final draft
Collect signatures on Goldenrod Form
Final copy to OCGA
Funder deadline
Typical Timeline
You are here
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Revision and Formatting
Solicit criticism from peers Use your reviews Refer back to the program
description and reviewer guidelines
“Asking a working writer what he thinks about critics is like asking a lamp-post what it feels about dogs.”
-Christopher Hampton
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Revision and Formatting
Watch for – long sentences– vague words– passive verbs– abbreviations– inconsistencies
“Tell me my fault . . . For I had rather wince, than die. Men do not call the surgeon to commend the bone, but to set it” -Emily Dickinson
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Submit the Proposal
Final signatures on Goldenrod Final copies to Office of Contract
and Grant Administration The Office of Contract and Grant
Administration will mail your proposal (if it received in a timely manner)
“Care and quality are important but perfection is not a reasonable goal. Just finish the damn thing and submit it!” -Kaplan & Ryan
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If it’s not funded this time . . .
Reviewer comments Revise and resubmit Identify other potential funders
“Experience is a good teacher, but she sends in terrific bills.” -Minna Antrim
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When it’s funded . . .
Celebrate! Budget negotiations Reviewer comments Office of Contract and Grant
Administration
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How Office of Contract and Grant Administration Can Help
Proposal planning and development
Budget review Proposal formatting General questions
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Other UCLA Resources
Web page--http://www.research.ucla.edu
Colleagues Office of Corporate, Foundation and
Research Relations Office of Contract and Grant
Administration
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GRANT PROPOSALGRANT PROPOSALDEVELOPMENTDEVELOPMENT
GRANT PROPOSALGRANT PROPOSALDEVELOPMENTDEVELOPMENT
Do it now!Do it now!
Grant work is like the lottery . . .
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Acknowledgement
For concept and permission to use:
Mary Licklider, Senior Grant WriterUniversity of Missouri-Columbia
Office of Research