Graduate Studies Handbook

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Graduate Studies Handbook Department of Civil and Environmental Engineering and School of Mining and Petroleum Engineering 2015-2016

Transcript of Graduate Studies Handbook

Page 1: Graduate Studies Handbook

GraduateStudiesHandbook

DepartmentofCivilandEnvironmentalEngineeringandSchoolofMiningandPetroleumEngineering

2015-2016

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Contents

DepartmentContacts..................................................................................................................................3

DepartmentRepresentative.....................................................................................................................3

GraduateAdministration.........................................................................................................................3

GroupCo-ordinators................................................................................................................................3

HelpfulWebsites.........................................................................................................................................4

ProgramandResidencyRequirements........................................................................................................5

Thesis-BasedPrograms............................................................................................................................5

DoctorofPhilosophy........................................................................................................................5,6

MasterofScience................................................................................................................................7

Course-BasedPrograms...........................................................................................................................7

MasterofEngineering.........................................................................................................................8

GroupCourseRequirements...................................................................................................................8

CivilandEnvironmentalEngineering...................................................................................................8

BuildingEngineering............................................................................................................................8

CellulosicNanoMaterialsProgram(DegreeinCivilandEnvironmentalEngineering).........................9

TrenchlessConstructionProgram(DegreeinCivilandEnvironmentalEngineering)..........................9

ConstructionEngineeringandManagement.....................................................................................10

EnvironmentalEngineering...............................................................................................................10

GeoenvironmentalEngineering.........................................................................................................10

GeotechnicalEngineering..................................................................................................................11

MiningEngineering............................................................................................................................11

PetroleumEngineering.................................................................................................................11,12

StructuralEngineering.......................................................................................................................12

TransportationEngineering...............................................................................................................12

WaterResourcesEngineering............................................................................................................12ReadingCourses........................................................................................................................................13

Registration..........................................................................................................................................13,14

PoliciesandProcedures.........................................................................................................................13

ChangestoRegistration.........................................................................................................................14

MaintenanceofRegistration.................................................................................................................15

RegistrationStatus.................................................................................................................................16

FallandWinter..................................................................................................................................16

SpringandSummer...........................................................................................................................16

Responsibilities..........................................................................................................................................16

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Student.............................................................................................................................................16,17

Department...........................................................................................................................................17

Supervisor.........................................................................................................................................17,18

FacultyofGraduateStudiesandResearch(FSGR)................................................................................18

CodeofStudentBehaviour........................................................................................................................19

CodeofStudentBehaviourCon’t..............................................................................................................20

EthicsandAcademicIntegrityTraining.................................................................................................21

IntellectualProperty..............................................................................................................................21

FreedomofInformationandProtectionofPrivacy...............................................................................21

FundingandFinancialSupport..................................................................................................................22

Fees........................................................................................................................................................22

FinancialSupport...................................................................................................................................22

GraduateTeachingAssistantship(GTA).............................................................................................22

AwardsandScholarships.......................................................................................................................22

Resources..................................................................................................................................................24

PersonalInformation.............................................................................................................................24

MailService...........................................................................................................................................24

E-mail.....................................................................................................................................................24

TelephoneService.................................................................................................................................24

ONEcard.................................................................................................................................................25

BuildingAccess......................................................................................................................................25

DesksandOffices...................................................................................................................................25

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DepartmentContacts

DepartmentRepresentative

Dr.DaveChan,AssociateChairofGraduateStudies,istheofficialDepartmentrepresentativeforgraduatestudents.Email:[email protected] Office:7-233ICE.

GraduateAdministration

Ms.ArleneFigleycgradvis@[email protected]

[email protected]

GroupCoordinators

BiomedicalEngineeringDr.SamerAdeeb–[email protected]

CivilEngineeringMaterial(CEM)Dr.YamanBoluk–[email protected]

ConstructionEngineeringandManagementDr.SangUkHan–6-259ICEsanguk@ualberta.caEnvironmentalEngineeringDr.ZaherHashisho–7-241ICEhashisho@ualberta.caGeotechnicalEngineeringDr.RickChalaturnyk–[email protected]

MiningEngineeringDr.DerekApel–[email protected][email protected][email protected]

TransportationEngineeringDr.AmyKim–[email protected][email protected]

IndividualresearchgroupswithintheDepartmentenjoyacertainlevelofautonomyinsettingtheirownprocedure;theremaybevariationsbetweengroups.

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HelpfulWebsites

Civil&EnvironmentalEngineeringhttp://www.civil.engineering.ualberta.ca

GraduateStudiesandResearchhttp://www.gradstudies.ualberta.ca

UniversityofAlbertaInternationalhttp://www.international.ualberta.ca

GraduateStudentsAssociationhttp://www.gsa.ualberta.ca

OfficeoftheRegistrarandStudentAwardshttp://www.registrar.ualberta.ca

NaturalSciencesandEngineeringResearchCouncilofCanadahttp://www.nserc.ca

AlbertaInnovatesTechnologyFuturehttp://www.albertainnovates.caFacultyofEngineeringhttp://www.engineering.ualberta.ca

CenterforTeachingandLearninghttps://uofa.ualberta.ca/centre-for-teaching-and-learning

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ProgramandResidencyRequirements

TheDepartmentoffersMScandPhDdegreesineachoftheresearchareas,outlinedseparatelybelow.Inadditiontodisciplinespecificdegreeprograms,theDepartmentoffersaninterdisciplinarydegreeprograminCivilandEnvironmentalEngineeringthatprovidestheopportunityforinterdisciplinarystudiesinmorethanonearea.InformationregardingspecificdegreerequirementsisprovidedintheUniversityCalendar,section205.13.1

Thesis-BasedPrograms

Thesisregistrationisrestrictedtostudentsinthesis-basedgraduatedegreeprograms.Qualifying,Special,andVisitinggraduatestudentsmaynotregisterinThesis.

Thespecificthesisregistrationselectedbythestudentwilldependupontheamountoftimeduringtheterm(s)thatthestudentwilldevotetoworkonhis/herprogram.

Thesissectionsarescheduledaccordingtounitsofcourseweightequivalency.

StudentsshallconsultwiththeDepartmenttodeterminewhichoftheThesissectionsareappropriate.

ByregisteringintheappropriateThesisdesignation(alongwithanyothercourses),theregistrationstatusofthestudentiscalculatedautomatically.

Studentsinthesis-basedmastersanddoctoralprogramsmustregisterinThesisduringtheregistrationperiodinwhichthethesisandfinalprogramcompletiondocumentationissubmittedintheFacultyofGraduateStudiesandResearch.

PleasenotethatnewfeescheduleshavebeenimplementedforFall2011termorafter.Studentsshouldconsulttheuniversitywebsiteortheregistrarofficefortheappropriatefeeschedules.

DoctorofPhilosophyTheminimumperiodofresidenceistwofull-timeacademictermsattheUniversityofAlberta.Thetwotermsneednotbeconsecutive.Thecourserequirementsfordoctoralprogramsaredifferentinthevariousdisciplines(SeeGroupCourseRequirements).However,allgraduatestudentsmustcompleteENGG600.

ThisresidencyprovidesstudentswithsignificantcontactwiththeUniversityofAlbertathroughtimespentoncampusandthroughinteractionswithfacultymembersandothergraduatestudents.Iteducatesthestudenttobeanindependentresearcherandscholarinanacademicdiscipline,throughcoursework,seminarparticipation,teaching,facultyinteractionandfaculty-directedresearch.Alldoctoralcandidatesmustprepareanddefendathesisofhighcalibreonanapprovedtopic.

ProgramGuidelinesSupervisor

Normallyassignedattimeofadmission.SupervisorsarenominatedbytheDepartmentonanApprovalofSupervisorandSupervisoryCommittee-DoctoralformtotheFGSR.

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SupervisoronLeave Ifasupervisor’sleaveexceedstwomonths,theyarerequiredtomakeadequateprovisionforsupervisionoftheirgraduatestudentsduringtheirleave.TheymustsubmitawrittenstatementtotheDepartmentandtothestudent,describingarrangementsforsatisfactorysupervisionduringleave.

SupervisoryCommittee Formednolaterthantheendoffirstyear.TheDepartmentnominatesthesupervisorycommitteeonanApprovalofSupervisorandSupervisoryCommittee-DoctoralformtotheFGSR.

Meetswithstudentannuallytoreviewprogramandprogress,nolaterthanAugust31ofagivenyear.

CandidacyExamination Normallywithintwoyearsandnotlessthansixmonthspriortofinalexamination.TheDepartmentsetsthedatefortheexaminationandrecommendstheexaminingcommitteetotheFGSR.Allprogramrequirements,otherthanthethesis,mustbecompletedwithinthreeyearsofthecommencementofastudent’sprogram.

Four(4)weekspriortotheexamination,theDepartmentsubmitsaNoticeandApprovalofDoctoralCandidacyExaminingCommittee&ExaminationDateformtotheFGSR.

Afterasuccessfulexamination,theDepartmentsubmitsaReportofCompletionofCandidacyformtoFGSR.Ifnotsuccessful,theDepartmentrecommendsthebestcourseofactiontoFGSR.

FinalOralExamination Tobecompletedpriortosettingexaminationdatesandbeforethethesisissenttotheexternalexaminer.Allsupervisorycommitteemembersdeclareinwritingtothesupervisorthatthethesisisadequatetoproceedtothefinaloralexamination.

Threemonthspriortoexamination:supervisornominatesanexternalexaminerandproposesadatefortheexaminationandthecompositionoftherestoftheexaminingcommittee.

Twomonthspriortoexamination,theDepartmentnominatesanexternalexaminertotheFGSRandcompletesaRequesttoInviteExternalReaderorExaminerforFinalDoctoralOralExaminationform.TheDepartmentinvitestheexternalexaminer.

Fourweekspriortoexamination,theDepartmentmustensurethattheexternalexaminerreceivesthethesis.

Threeweekspriortoexamination,theDepartmentrecommendsexaminingcommitteememberstotheFGSRusingaNoticeandApprovalofDoctoralFinalOralExaminingCommittee&ExaminationDateform,notifiesexaminersofthedate,andsuppliesacopyofthethesistothem.

Shortlyaftertheexamination,theDepartmentadvisestheFGSRofthe

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committee’sdecisiononaThesisApproval/ProgramCompletionform.

Withinsix(6)monthsofFinalOralexamination,thestudentmustsubmittheirthesisforreviewandapprovalbytheFGSR.

MasterofScienceAresearch-basedmaster’sdegreewithnoresidencyrequirement.

Requiresfromsixtoeightgraduatecourses,dependingontheresearcharea,completionofENGG600andathesis.Thestudentmustdefendthethesisbeforeapanelofthreeormoreacademicstaffmembers,includingthethesissupervisor.

ThetimerequiredtocompletetheMScprogramwillvaryaccordingtotheprevioustrainingofthestudentandthenatureoftheresearchundertaken.However,twoyearsisnormallytheminimumtimerequired,withamaximumoffouryearstocompletetheprogram(fromthedateoffirstregistration).

ProgramGuidelinesSupervisor Normallyassignedatthetimeofadmission

SupervisoryCommittee Formednolaterthantheendoffirstyear.Meetswithstudentannuallytoreviewprogramandprogress.

SupervisoronLeave Ifasupervisor’sleaveexceedstwomonths,theyarerequiredtomakeadequateprovisionforsupervisionoftheirgraduatestudentsduringtheirleave.TheymustsubmitawrittenstatementtotheDepartmentandtothestudent,describingarrangementsforsatisfactorysupervisionduringleave.

FinalOralExamination Completedpriortosettingexaminationdatesandbeforethethesisissenttotheexaminingcommittee.Allsupervisorycommitteemembersdeclareinwritingtothesupervisorthatthethesisisadequatetoproceedtothefinaloralexamination.

TheDepartmentreceivesinformationfromthesupervisoraminimumof3.5to4weekspriortotheexam,recommendsexaminingcommitteememberstoFGSRusingaNoticeandApprovalofaMaster'sFinalOralExaminingCommittee&ExaminationDateform,notifiesexaminersofthedate,andsuppliesacopyofthethesistothem.

Immediatelyaftertheexamination,theDepartmentadvisestheFGSRoftheexaminingcommittee’sdecision,ontheThesisApproval/ProgramCompletionform.

Withinsix(6)monthsofexamination,thestudentmustsubmittheirthesisforreviewandapprovalbytheFacultyofGraduateStudiesandResearch.

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Course-BasedProgram(s)

MasterofEngineeringThecourserequirementsforthedegreeofMasterofEngineering(MEng)hasbeenchangedto24unitsof800-levelcourses.ThedepartmentisnotofferingtheMEngprogramthisFall2015term.

GroupCourseRequirements

NotethatallgraduatestudentsmustcompleteENGG600:EngineeringEthics&Integrity.

CivilandEnvironmentalEngineeringTheDegreeofCivilandEnvironmentalEngineeringisaninterdisciplinarydegreeprogramthatprovidestheopportunityforinterdisciplinarystudyinmorethanoneresearchareasfocussuchasinminingandpetroleumengineering,innano-materialandenvironmentalengineering,inbiomechanicsandstructuralengineering,andintransportationpavementmaterialandgeotechnicalengineering,etc.TheDepartmentoffersthedegreeinMasterofScienceandDoctorofPhilosophystartingFall2014.

Degree CourseCredits

MasterofScience Courserequirementsdeterminedonacase-by-casebasisdependingonstudent’sbackground.Normallyaminimumof6graduatecoursesbeyondthebachelor’sdegreeplusthesis.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonstudent’sbackground.Normally10graduatecoursesbeyondthebachelor’sdegreeplusthesis.

BuildingEngineeringProgram(DegreeinCivilandEnvironmentalEngineering)

Degree CourseCredits

MasterofScience PleaseconsulttheGraduateProgramOfficeforinformation.

DoctorofPhilosophy PleaseconsulttheGraduateProgramOfficeforinformation.

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CellulosicNanoMaterialsProgram(DegreeinCivilandEnvironmentalEngineering)

AdmissionintotheMScprograminCellulosicNanoMaterialswithDegreeinCivilandEnvironmentalEngineeringrequiresanundergraduateBScdegreefromCivil,Environmental,Chemical,Mechanical,PetroleumorTextileEngineeringfromarecognizedinstitution.

AdmissioninthePhDprograminCellulosicNanoMaterialswithDegreeinCivilandEnvironmentalEngineeringrequiresaMScdegreefromCivil,Environmental,Chemical,Mechanical,PetroleumorTextileEngineeringfromarecognizedinstitution.

Degree CourseCredits

MasterofScience 8courses(5–corechosenfromthefollowinglist)and3otherapprovedbytheSupervisor,plusthesis.Corecoursescanbeselectedfrom:CHE512,583,611,612,617,689and694,CIVE622,631,729,MECE631,633,637,662and682.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonstudent’sbackground.Normallyaminimumof12graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree,withaleast6ofthecoursesbeingtakenattheUniversityofAlberta(4ofthecoursesshallbeselectedfromthelistaboveplus2others),plusthesis.

TrenchlessConstructionProgram(DegreeinCivilandEnvironmentalEngineering)

AdmissionintotheMScprograminUndergroundTrenchlessConstructionwithDegreeinCivilandEnvironmentalEngineeringrequiresanundergraduateBScdegreefromCivil,Environmental,Construction,Mechanical,orPetroleumEngineeringfromarecognizedinstitution.

AdmissioninthePhDprograminUndergroundTrenchlessConstructionwithDegreeinCivilandEnvironmentalEngineeringrequiresanMScdegreefromCivil,Environmental,Construction,Mechanical,orPetroleumEngineeringfromarecognizedinstitution.

Degree CourseCredits

MasterofScience 6graduatecourses(3core–CIVE609,andtwoothercoursesfromthefollowinglist-CIVE664,680,681,690,695and697)andthreeothercoursesapprovedbytheSupervisor.Plusthesis.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisbythesupervisororsupervisorycommitteedependingonthestudent’sbackground.Minimum9graduatecoursesbeyondabachelor’sdegree(3core–CIVE609,andtwoothercoursesfromthefollowinglist–CIVE664,680,681,690,695and697).Plusthesis.

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ConstructionEngineeringandManagementDegree CourseCredits

MasterofScience 6graduatecourses(5core-CIVE601,602,603,606,608,plus1elective).Plusthesis.

DoctorofPhilosophy 9coursesbeyondthebachelor’sdegree(6core-CIVE601,602,603,606,608,709(Researchmethods)plus3electives).Plusthesis.

EnvironmentalEngineeringandScienceDegree CourseCredits

MasterofScienceinEnvironmentalEngineering

6courses(atleast4coursesofferedbytheEnvironmentalEngineering&Scienceprogram).Plusthesis

MasterofScienceinEnvironmentalScience

6courses(atleast4coursesofferedbytheEnvironmentalEngineering&Scienceprogram).Plusthesis

DoctorofPhilosophyinEnvironmentalEngineering

M.Sc.coursespluscoursesasdirectedbythesupervisorycommittee.Plusthesis

DoctorofPhilosophyinEnvironmentalScience

M.Sc.coursespluscoursesasdirectedbythesupervisorycommittee.Plusthesis

GeoenvironmentalEngineeringDegree CourseCredits

MasterofScience 8courses(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583,plusoneelectivefromCIVE658,683,694,EAS544orPHS512andtheGeo-GraduateLaboratory).Plusthesis.

DoctorofPhilosophy 10to12coursesbeyondabachelor’sdegree(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583)plustheGeo-GraduateLaboratory.StudentswithapreviousM.Sc.degreemaybeabletoobtaincreditforcoursestakeninthepast.Plusthesis.

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GeotechnicalEngineeringDegree CourseCredits

MasterofScience 8courses(7coreCIVE664,680,681,684,690,695,697plusoneelectiveandGeo-GraduateLaboratory),plusthesis.

DoctorofPhilosophy 10to12coursesbeyondabachelor’sdegree(7coreCIVE664,680,681,684,690,695,697)plusGeo-GraduateLaboratory.StudentswithapreviousMScdegreemayobtaincreditforpastcourses.Plusthesis.

MiningEngineeringDegree CourseCredits

MasterofScience 6courses.Plusthesis.Mayrequiremorecourseswhenundergraduatebackgroundisdeficient.

DoctorofPhilosophy Coursesdeterminedonacase-by-casebasisdependingonstudent’sbackground.Plusthesis.

PetroleumEngineeringDegree CourseCredits

MasterofScience 6graduatecourses.Plusthesis.4corecoursesrequired(PETE630,PETE631,PETE664andPETE649).

Note:Ifacorecourseisnotofferedin3consecutivesemestersanalternativegraduatecoursemaybetakenaspergroupcoordinator.

DoctorofPhilosophy Courserequirementsaredeterminedonacase-by-casebasisdependingonthestudent’sbackground.Ingeneralstudentsarerequiredtocomplete10graduatecoursesbeyondabachelordegreeandatleast5ofthesecoursesarerelatedtopetroleumengineeringwithapprovalofthepetroleumgroupcoordinator(PGC).

StudentswithaMasterdegreeinpetroleumengineeringorequivalentarerequiredtotake5additionalgraduatelevelPETEcourses.These5graduatecoursesmustincludethecorecoursesunlessexemptionisgrantedbythePGConacase-by-casebasisbasedoncoursestakenintheMasterdegreeprogramwithagradeequivalenttoA-orhigher.

StudentswithaMasterdegreeinpetroleumengineeringfromtheUofAarerequiredtotakeatleast4additionalgraduatecoursesrelatedtopetroleumengineeringwithapprovalofthePGC.

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StudentswithaMasterdegreeinadisciplinenotinpetroleumengineeringarerequiredtotake10graduatecoursesrelatedtopetroleumengineeringwhichinclude4corecourseswiththeapprovalofthePGC.Amaximumof2graduatecoursesmaybeexemptedbythePGCbasedongraduatecoursestakenbeforeenteringthePhDprograminpetroleumengineeringandagradeequivalenttoA-orhigher.

Aresearchthesisisrequiredinallcases.

Note:Ifacorecourseisnotofferedin3consecutivesemestersanalternativegraduatecoursemaybetakenaspergroupcoordinator.

StructuralEngineeringDegree CourseCredits

MasterofScience 6courses(3core–CIVE660,665,670or672),allfromtheStructuralEngineeringprogram.Plusthesis.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonthestudent’sbackground.12graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree(5core–CIVE660,661,664,665,andeither670,672orequivalentfromMaster’sdegree),withatleast6ofthecoursesbeingtakenattheUniversityofAlberta,atleast8instructuralengineering,andatleast1fromafieldotherthan,butrelatedto,structuralengineering(requiresapproval).Plusthesis.

TransportationEngineeringDegree CourseCredits

MasterofScience 6graduatecoursesconsistingofthe2coretransportationcourses(CIVE612,614)andtwoothertransportationcourses.Theremainingtwocoursesmayconsistofanycombinationoftransportationcourses,orothercoursesoutsidethetransportationgroup(includingthedepartment,FacultyofEngineering,orotherfacultieswhichmustbepre-approvedbythetransportationgroupcoordinator).Plusthesis.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonthestudent’sbackground.10graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree(including2coretransportationcoursesCIVE612,614orequivalentfromMaster’sdegree).Plusthesis.

WaterResourcesEngineeringDegree CourseCredits

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MasterofScience 6courses.Plusthesis.WREstudentsmusttakeaminimumof4oftheir6coursesfromtheWREcourselist.

DoctorofPhilosophy 6coursestypically,althoughrequirementsaredeterminedonacase-by-casebasisdependingonthestudent'sbackground.Plusthesis.WREstudentsmusttakeaminimumof8coursesbeyondthebachelor'sdegree,withaminimumof4coursesfromtheWREcourselist.

ReadingCourses

Areadingcourseprovidestheopportunityforextendedreadingandcriticaldiscussioninaspecializedarea;suchacoursemayberelatedtogeneralpreparationforthesisresearch.

Areadingcourseisnotmandatorytothestudent’sprogram,butiftaken,mustbecentraltothestudent’sprogramandcovertopicsunobtainableinanyotherway.Itmustnotduplicateoroverlapapreviouscourseinthestudent’sprogram.

GraduatestudentsintheDepartmentofCivil&EnvironmentalEngineeringmayreceivecreditforamaximumoftwo(2)singletermreadingcourses.Itisrecommendedthatareadingcoursewouldbetakenattheendofthestudent’sprogram.

Asreadingcoursesareapersonalundertakingbytheinstructor,thereisnoguaranteethatacoursecanbemadeavailablewhenitisrequested.Itisthestudent’sresponsibilitytoobtaintheapprovalofaprospectiveinstructorinwriting.

Itisrecommendedthattheinstructorofareadingcourseprovidethestudentwithawrittenstatementofitstitle,coursecontent,workloadandgrading.Gradesaredueattheendofterminwhichthestudentregisters.Itisexpectedthattheinstructorandstudentwillmeetatregularintervals,preferablyonceaweek,andnolessthanonceeverytwoweeks,foraminimumofonehour.

RegistrationinreadingcoursesisamanualprocedurethatmustbecompletedbytheDepartmentofCivil&EnvironmentalGraduateOffice,7-209/7-211ICE.

Registration

Studentsareadvisedto:

+ Consultwiththeirsupervisortodiscusstheirindividualprogramneedspriortoregistration.+ Completethedepartmentregistrationform(blueform)togetherwiththeirsupervisorand

returnthesignedformtotheGraduateStudiesOfficein7-209/211DonadeoICE.+ RegisterusingtheBearTracksRegistrationSystem.Thetimetableandfeesareavailablethere.

PoliciesandProcedures

Satisfactoryperformanceinthecourseworkcomponentofagraduateprogramentailscompletionofallcoursestakenaspartofthestudent’sprogramrequirements(auditedcoursesandcoursesdesignatedasextratotheprogramrequirementsareexcluded).Theminimumacceptablepassinggradein

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graduatecoursesisC+.Astudentwhosecourseand/orresearchworkisunsatisfactorymay,atanytime,berequiredtowithdraw.

Graduatestudentsarenotpermittedtotakereexaminationsbutmayrequestadeferraldateoftheirexaminations.

StudentswhodonotobtainanacceptablegradeorfailtocompletearequiredcoursemusthavetheapprovaloftheDepartmentandtheFacultyofGraduateStudiesandResearchtoretakethecourse,andmustobtainapassinggrade.Studentsmaytakeanalternatecourse,recommendedbytheDepartmentandapprovedbytheFacultyofGraduateStudiesandResearch,butmustalsoobtainapassinggrade.Thefailinggradeandthegradefortherepeated/substitutecoursewillappearonthestudent’stranscriptandbothwillbeusedincalculatingthestudent’sGPA.

TheUniversityofAlbertausesa4-pointgradingsystem.Thegradedistributionforgraduatestudentscurrentlyfollowsthelettergradingsystem:

Excellent Good Satisfactory Failure

A+ 4.0 B+ 3.3 B- 2.7 C 2.0 D 1.0A 4.0 B 3.0 C+ 2.3 C- 1.7 F 0A- 3.7 D+ 1.3 StudentsmustmaintainaGPAofatleast2.7toremainintheMScprogramor3.0inthePhDprogram–exceptstructuralengineering,wheretheminimumGPArequiredvariesbyprogram:MSc=3.0,andPhD=3.3.

Studentsmaynot:

+ repeatanyUniversitycoursepassedorcoursesforwhichtheyhavereceivedtransfercredit,exceptwheredeemedsufficientandverifiedinwritingbytheDeanoftherelevantfaculty.

+ reregistermorethanonceforcreditorauditinanyfaileduniversitycourse,exceptforreasonsdeemedsufficientbytheDean(ordesignate)ofthefacultyinwhichtheyareenrolled.

+ reregisterforcreditorauditmorethanonceinanyuniversitycourseinwhichtheyhavereceivedafinalgradeofW.

Studentswhowishtowithdrawfromatermorfromtheirprogrammustfirstconsultwiththeirsupervisorandtheassociatechair.

+ Awithdrawalformmustbecompletedandsigned/authorizedbytheDepartmentofCivilandEnvironmentalEngineeringandsubmittedtotheFacultyofGraduateStudiesandResearchforapproval.

+ Studentswhodonotproperlywithdraw,asindicatedabove,arenoteligibleforanyrefundoffees,orforexemptionfromfeesintheeventthattheyhavenotbeenpaid.

+ If,afterwithdrawingfromagraduateprogram,studentswishtoapplyforreadmission;theirapplicationwillbeconsideredinthecurrentcompetitionwithallotherapplicants.

ChangestoRegistration

Studentswishingtomakechangestotheirregistrationshould:

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+ Consultwiththeirsupervisortodiscusscoursechanges.+ AccesstheregistrationproceduresonBearTrackstoregisterinunrestrictedcourses,toaddor

dropcoursesortocanceltheirentireregistration.+ TheBearTracksRegistrationSystemisavailableforregistrationuntilthedeadlinedateslistedin

theAcademicScheduleoftheCalendar.+ Afterthecloseofonlineregistrationinaparticulartermorsession,anychangestoagraduate

student’sregistrationrequiretheapprovaloftheAssociateChair,GroupGraduateCoordinatorandtheFacultyofGraduateStudiesandResearch(FGSR).

Afterthecloseofonlineregistration,aCourseAuditorWithdrawalformmustbeusedforthefollowingregistrationchanges:

+ Withdrawalfromcourses+ Withdrawalfromprogram+ Changesfromcredittoaudit+ Changestocoursesection

Suchregistrationchanges,onceapprovedbythestudent’sdepartment,mustbereceivedbytheFacultyofGraduateStudiesandResearchnolaterthanthedeadlinedatesfoundintheAcademicSchedule.

Nocreditwillbegivenforanycourseunlessitisincludedinthestudent’sregistration.

StudentswhodropacourseandthenaddThesistomaintaintheirfull-timestatuswillbeassessedfeesfortheThesisregistrationinadditiontoanyfeespaidforthedroppedcourse.

Theremaybeacademicrecordandfeeimplicationsforwithdrawingfromcourses,dependingonthetimeofwithdrawal.

MaintenanceofRegistration

Studentswhoarenotregisteredinanycoursesinagiventerm,andarenotworkingonthesisresearchbutstillwishtomaintaintheirstatusasactivegraduatestudentsmustregisterinMREG800.

Studentsregisteredinthesis-basedMaster’sordoctoralprogramsmustregistereachyearincourseworkand/orThesis,orinMREG800(MaintainingRegistration)forbothtermsofFall/Winter(SeptembertoApril)tokeeptheirprogramactive.

Studentsinfull-timethesis-basedprogramsadmittedsinceFall2011willhaveTHES906automaticallyaddedtotheSpring/Summertermsandstudentsinpart-timethesis-basedprogramwillhaveTHES903automaticallyaddedtotheSpring/Summerterms.

OtherregistrationpatternsforstudentsinexceptionalcircumstanceswillbeconsideredbytheFacultyofGraduateStudiesandResearch.

Studentswhofailtokeeptheirprogramactive,asdescribedabove,willbeconsideredtohavewithdrawnfromtheirprogram.Ifstudentswishtoresumeworkontheirprogram,theymustapplyforreadmissionandhavetheirprogramreassessedintermsoftheregulationsinforceatthetimeofreapplication.Thereisnoguaranteeofreadmission.Ifastudentisrecommendedforreadmissionasubstantialfeeischargedinadditiontotheusualfees.

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RegistrationStatus

FallandWinterStudentsarefull-timeinFallandWintertermsifregisteredintheequivalentof9unitsofcourseweightormoreperterm.

ForFallandWinterterms,thestudent’sregistrationstatuswillbeindicatedonhis/herregistrationdocumentsandisautomaticallydeterminedbythetotalnumberofunitsofcourseweightequivalentsinwhichs/heisregisteredforcredit.Thisincludescourse,and/orthesisregistration.Auditedcoursesarenotincludedinthecalculationofregistrationstatus.

StudentswhoarenotCanadiancitizensorpermanentresidentswhofailtomaintainfull-timestatusmayjeopardizetheirstandingwithCitizenshipandImmigrationCanada.

Part-timestudentsarenoteligiblefordepartmentfundingintheformofagraduateassistantship,northeGraduateInternTuitionScholarship(ormostUniversityscholarshipsandawards).

SpringandSummerStudentsarefull-timeinthesetermsifregisteredintheequivalentof6unitsofcourseweightormoreperterm.

Responsibilities

AsnotedintheUniversityCalendar.

Student

Graduatestudentsareultimatelyresponsibleforthecompletenessandaccuracyoftheirownprograms.

Studentsareadvisedto:

+ MaintainopencommunicationwiththeirsupervisorandGraduateCoordinatorconcerninganyproblemeitherrealorperceived.

+ Choose,withthesupervisor’sassistance,aresearchtopicthatissuitableandthatthesupervisoriscompetenttosupervise.

+ Beconsistentlywell-preparedformeetingswiththeirsupervisor.

+ Realizethatsupervisorshavedutiesandcommitmentswhichmaydelayshortnoticeappointmentsordelaythereturnofdraftresearchwork.

+ Beresponsibleforadjustmentsintheirregistration.

+ BeexpectedtoreadtheonlineCalendarandanyotherrelevantdocumentstobecomefamiliarwithallregulationsanddeadlinesrelatingtotheirprograms.

+ Consultwiththeirsupervisororwithadepartmentrepresentativewhentheyareindoubtabouttheregulationspertainingtotheirprogram.

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+ Ensurethattheirregistrationisaccurateanddoesnotlapse,submittingappropriateformstothedepartmentforsignatureandprocessing.

+ PayallfeesrequiredbythedeadlinedatessetoutintheUniversityofAlbertawebsite:http://www.registrar.ualberta.ca

+ Beawareofdeadlinesforpossiblescholarshipapplications,andseekadviceandassistancefromthedepartmentinmakingapplications,etc.

Department

Universitydepartmentsshouldprovidesufficientadministrativeandacademicsupportto:

+ OverseethesupervisionofallgraduatestudentsenrolledinitsprogramsandserveasthechiefliaisonwiththeFacultyofGraduateStudiesandResearch(FSGR).

+ EnsurethatthestudentreceivespropersupervisionandthattheregulationsandrequirementsoftheFGSRaremet.

+ RecommendandkeeptheFGSRinformedofanydevelopmentinorchangesrelatingtothestudent’sprogram.Thisincludestheappointmentofthesupervisorandsupervisorycommitteemembers(whereapplicable)andchangestothatofmembership,changeofstudentstatus,courseandprogramchanges,schedulingofexaminationdates,etc.

Supervisor

Eachgraduatestudentsupervisorisexpectedtoprovideanenvironmentforthestudentwhichisconducivetoresearchwherethestudentcanexpecttoexpandintellectually.Eachsupervisorshould:

+ Assistthestudentinplanninghis/herprogram,including:o Establishingaprogramofstudiesandarealistictimetableforcompletionofvarious

phasesoftheprogramo Guidanceonthenatureoftheresearchandthestandardexpectedtobereached(atthe

beginningofthesupervisoryrelationship)o Workingwiththestudenttoestablishthesupervisorycommittee,assoonaspossible

afterthestartoftheprogramo Ensuringtherearesufficientmaterialandsupervisoryresourcesforeachgraduate

studentundertheirsupervision+ Assistinensuringthatthestudentisawareofandabletomeet:

o Thesupervisor’sexpectationsofconducto Programrequirementso Degreeregulationso GeneralregulationsoftheDepartmentandFacultyofGraduateStudiesandResearch

+ Providecounselonallaspectsoftheprogram;tostayinformedofthestudent’sresearchactivitiesandprogress,andbeaccessibletogiveadviceandconstructivecriticism.

+ Maintainregularcontactwiththestudentandformallymeetatleastonceperyear.+ Considerthegraduatestudentasa“juniorcolleague”inresearch.+ Bechargedwithensuringthatstudentsconducttheirresearchinamannerthatisaseffective,

safe,andasproductiveasispossible.+ Ensurethatstudentsareadequatelysupervisedduringaleaveofabsencebythesupervisorby

providinganactingsupervisoryrepresentative(amemberofthesupervisorycommittee).

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+ Arrangeforandattendallsupervisorycommitteemeetingsandthecandidates’examinations,ensuringthatthesearescheduledandheldinaccordancewithTheFacultyofGraduateStudiesandResearchregulations,afterconsultationandwiththefullknowledgeofthestudent.

+ Reviewthethesis,bothindraftandinfinalform.

FacultyofGraduateStudiesandResearch(FSGR)

TheFGSRisresponsibleforthegeneraladministrationofgraduateprograms,fromtheadmissionandregistrationofgraduatestudentsthroughtoconvocation.TheFGSRofficehousesdocumentationrelatedtoapplication,admission,programs,coursegrades,examinations,awards,andtheses.Itisresponsiblefor:

+ Theadmissionofstudents;forthesettingofminimumentrancerequirementsandminimumacademicstandingrequirements,andforensuringthatthesearemet.

+ Approvingallchangestostudentsprogramsandtheappointmentofsupervisors,supervisorycommitteesandexaminingcommittees.

+ Submittingapprovalofchangesaffectingpolicy,generalanddegreeregulations,etc.,totheCounciloftheFacultyofGraduateStudiesandResearch.

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CodeofStudentBehaviour

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CodeofStudentBehaviourCon’t

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EthicsandAcademicIntegrityTraining

TraininginUniversitypoliciesregardingethicsandacademicintegrityismandatoryforallnewly-admittedgraduatestudentstotheUniversityofAlbertawhostartedtheirprogramonorafterSeptember2004.

AllgraduatestudentsmustcompletethecourseENGG600:EngineeringEthicsandIntegrity.

Ethicsandacademicintegritytrainingmustbecompletedpriortograduation.

IntellectualProperty

Informationonintellectualpropertyisfoundat:http://www.gradstudies.ualberta.ca/gradmanual/10.html

FreedomofInformationandProtectionofPrivacy

YoucanfindinformationontheFreedomofInformationandProtectionofPrivacy(FOIPP)Actandrelatedpublicationsathttp://www.ipo.ualberta.ca.

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FundingandFinancialSupport

Fees

Ifstudentshavequestionsregardingfeespayment–includingpaymentmethods,deadlines,outstandingbalances,installmentchargesandpenalties,pleasecontactwww.registrarsoffice.ualberta.ca/Costs-tuition-fees.aspx

Graduatestudentsregisteringinanytermareconsideredtoconfirmtheirintentiontoattendbymaintainingaregistration.Studentsareresponsibleforfeesunlesstheywithdrawbytheappropriatedeadline.

ProvinciallegislationcompelstheUniversitytoassessaDifferentialFeetoallstudentswhoarenotCanadianCitizensorPermanentResidents.Currently,theDifferentialFeeforgraduatestudentsisanadditional100%ofthetotalInstructionFeesassessed.TheDifferentialFeedoesnotapplytoNon-InstructionalFees.

StudentswhobecomePermanentResidentstoCanadabeforetheendofatermmustinformtheDepartment,TheFacultyofGraduateStudiesandStaffandStudentPayments,bypresentingtheiroriginallandingpapers.Thedifferentialfeemayberecalculatedforthatterm.Theymaynotbechargedadifferentialfeeinthatterm.

FinancialSupport

TheDepartmentmayprovidefinancialsupporttograduatestudentsinavarietyofways,suchasGTA’s,RA’s,andscholarships.Pleasecontactyoursupervisororgroupcoordinatorforinformation.

AllstudentswhoreceivepayfromtheUniversitymustcompletethebankinginformationonBearTracks.

GraduateTeachingAssistantship(GTA)GraduateTeachingAssistantsprovidesupporttotheundergraduateprogram.Thismaybeintheformofmarkingoritmayinvolveassistinginalaboratoryortutorial.StudentsinterestedinbeingaGraduateTeachingAssistantinparticularcoursesshouldinformtheirgroupcoordinator.

GTA’sareassignedonaterm-by-termbasisandthenumberofhoursperweekrangesfrom4to12.Thisnumberapproximatelyreflectstheaveragetimecommitmentoftheassignmentandnotthepeaktimecommitmentinanyoneweek.Itshouldbepointedoutthatwhiletheacademictermisthirteenweekslong,astudentwithaGTAispaidforsixteenweeksofwork.

AwardsandScholarships

Scholarshipinformationwillbesenttoallstudentsviathestudent’sUniversityofAlbertae-mailaddress.Weencouragestudentstosearchoutscholarshipsotherthanthosepostedbelow.Listedbelowisabrieflistofscholarships,fellowshipsandotherawards.

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NaturalSciencesandEngineeringResearchCouncilofCanada(NSERC):http://www.nserc.ca

AlbertaIngenuity:http://www.albertaingenuity.ca

CanadianCouncilofProfessionalEngineers:http://www.ccpe.ca

FacultyofGraduateStudiesandResearch:http://www.gradstudies.ualberta.ca/awardsfunding/scholarships/index.htmIncludingtheJohnHWaltersGraduateFellowship,TravelAwards,MaryLouiseImrieGraduateStudentAward,JGordonKaplanGraduateStudentAwardandothers.

Pleasevisitthefollowingwebsitefordetailsonadditionalscholarships:

GraduateStudentsAssociation:http://www.gsa.ualberta.ca

OfficeoftheRegistrarandStudentAwards:http://www.registrar.ualberta.ca

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Resources

PersonalInformation

Studentsareresponsiblefortheaccuracyandvalidityoftheircontactinformation,mailingaddress,e-mailaddressandtelephonenumber.Youcanupdateyourcontactinformation,mailingaddress,emailaddressandtelephonenumberonBearTracks,theinteractivewebserviceforstudentsathttps://www.beartracks.ualberta.ca/.

InternationalstudentsmustsubmitacopyoftheirstudypermitstotheDepartmentandtoHumanResources,2-60UniversityTerrace,8303112Street.InternationalstudentsshouldalsoarrangetoobtainaSocialInsuranceNumberprovidingtheyholdaTA/RA(Teachingand/orResearch)Assistantship.SocialInsuranceNumbersarerequiredforallgraduatestudentsreceivingfinancialassistance.

MailService

Foramaximumofthree(3)monthsyoumayhavemailsenttoyou,careofthefollowingaddress:

(YourName)c/oInternationalCentre172HubInternationalUniversityofAlbertaEdmonton,ABT6G2E1PleasemakepriorarrangementswiththisserviceattheInternationalCentrelocatedat172HubMall.

PersonalMail:Studentsmustdirectallpersonalmailtotheirhomeaddress.Allpersonalmailarrivinginthemainoffice(7—207DonadeoIce)willbelabeledwitharequesttothestudentstomakeimmediatearrangementstohavetheirmailsentdirectlytotheirhomeaddress.Ifthisrequestisnotheededthemailwillbereturnedtosender.

CampusMail:GraduatestudentsmayhaveaccesstoaDepartmentGraduateStudentMailboxforDepartmentspecificmaillocatednexttotheReceptionarea.Studentuniversitymailissortedalphabetically.PleaseseeMs.AnneJones,Receptionist,7-207DonadeoICE,foranaccesskey.

E-mail

ACampusComputingID(CCID)andpasswordareissuedtoeverystudentapplicantuponreceiptofhisorherapplicationforadmissiontotheUniversity.Ane-mailaccountisprovidedforthepurposesofcommunicationsbetweentheapplicantandtheUniversity.NotethatyourCCIDisyouremailusername.

Studentscanaccesstheiruniversityemailaccountathttp://www.ualberta.ca/gmail/.

TelephoneService

Telephonesareprovidedinmoststudentoffices.Theselinesarerestrictedtotoll-freecallsonly.Studentsareexpectedtotreattheseasbusinessphonesandkeeppersonalcallstoaminimum.

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ONEcard

TheONEcardistheUniversity’sidentificationcardforstudents,staffandtheuniversitycommunity.AllstudentswillneedaONEcardbecauseitisalsoyourUniversityofAlbertalibrarycardandU-Pass(fortransit).Toobtainyours,pleasevisittheONEcardofficeduringregularofficehoursin9104HUBMall.

StudentsmustpresentapieceofphotoID(driver’slicenseorpassport)aswellastheirIDnumber,classtimetablenoticeoradmissionlettertoobtaintheirStudentONEcard.

FurtherinformationonobtainingyourONEcardisavailableontheONEcardofficewebsiteat:http://onecard.ualberta.ca/

BuildingAccess

Officeandlaboratorykeysareavailabletograduatestudents.A$20.00refundabledepositismandatory.

AkeyrequisitionformsignedbyyoursupervisorshouldbesubmittedtoreceptionistMs.AnneJonesin7-207DonadeoICE.Pleaseallowonefullworkingdayforyourkeystobeissued.

Keysarenon-transferable;theyarenevertobeloanedtoanyoneincludingfamilymembers.Intheeventthatkeysarelostandnewonesissued,thedepositwillnotberefundedwhenthesecondsetofkeysisreturnedtotheoffice.

Allkeysmustbereturneduponprogramcompletionortermination.

DesksandOffices

Eachresearchgroupwillassigneachthesisstudentadesklocatedinoneofthedepartment’sgraduatestudentofficesorinsomecasesdesksarelocatedinresearchlaboratories.Studentsshouldcontacttheirsupervisororthegroupgraduatecoordinatorforinformationregardingofficespace.

DuetoashortageofofficespacewearenotabletoassigndeskstoMEngstudents.

Revised08/21/2015