Grading CM_WP_210

CM_WP_210 Grading v6*

GradingCM_WP_210

CM_WP_210 Grading v6

CM_WP_210 Grading v6*Course ContentIntroductionUnit 1- Electronic Class RollsUnit 2 Grade Submission Unit 3 Other ProcessesCourse Summary


CM_WP_210 Grading v6*Learning ObjectivesUpon completing this course, participants will be able to:View/Print electronic class rollsGrading WindowsLook-up modules/sections for gradingEnter grades and Validate gradesCorrect errorsSave gradesSubmit grades to RegistrarE-mail notificationRetrieve grades from BlackboardGrade change processSigning Statement of Responsibility


CM_WP_210 Grading v6*Key Terminology Definitions

IRIS TermDefinitionCampus Management (CM)Campus Management is the module within IRIS that includes student recruitment, admissions, registration, academic history, accounts management, financial aid and other student servicesAcademic StructureThe structure within IRIS where degree programs, courses, and majors are tied to the organizational structureBookingBooking is class registration in IRISModuleA module is a course in IRIS; for example BIO 103 is a module


CM_WP_210 Grading v6*Key Terminology Definitions

IRIS TermDefinitionEventThe event is an actual meeting pattern and location of the event type; for example PSY 100-001 is made up of two events-the lecture event meets on MWF 8:00 -8:50 am and the lab event meets on F 1:00 2:15 pmCampus Management ID number (CM ID number)/ Student NumberA system-assigned 8-digit ID number. This is the key to student recordsBusiness Partner (BP)Business Partners have a financial relationship with UK. All students are also business partners


CM_WP_210 Grading v6*myHelp CM Portal AccessIn order to access CM Portal data, the user needs:To successfully complete this courseTo be designated as either the instructor of record for the course or identified as a valid appraiser of the courseTo sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/If you have signed the SOR in UK_100, you do not need to sign it a second time

If you do not have access, please work with your college contact to get this access assignedThe college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.html


CM_WP_210 Grading v6*myHelp CM Portal AccessEstablishing access is a one-time process for each user

After reviewing this tutorial, please complete the brief evaluation available on the myHelp websitehttp://myhelp.uky.edu/rwd/HTML/CM/Faculty_Overview_Evaluation.htmlComments are welcome and are used to improve this tutorialQuestions or suggestions may be directed to:IRIS [email protected]


CM_WP_210 Grading v6*Web Portal NavigationTo use the myUK Campus Management portal, go to https://myuk.uky.edu/irj/portal


CM_WP_210 Grading v6*Web Portal NavigationEnter your AD (or MC) User ID and Password, then click on the Log On button


CM_WP_210 Grading v6*Web Portal NavigationDepending upon your access role in the system, your login screen may look different than this one


CM_WP_210 Grading v6*Student Administration NavigationOn the Menu bar at the top of the myUK portal screen, click the Student Administration tab


CM_WP_210 Grading v6*Student Administration NavigationThe Student Administration Welcome page provides current news for Campus Management users


CM_WP_210 Grading v6*Unit 1Electronic Class Rolls


CM_WP_210 Grading v6*Unit 1- Electronic Class RollsElectronic Class Rolls NavigationDisplaying Electronic Class RollsPrinting Electronic Class Rolls


CM_WP_210 Grading v6*Electronic class rollsElectronic class rolls can be viewed and printed by authorized faculty and staff from the myUK portal

Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course


CM_WP_210 Grading v6*Electronic Class Rolls NavigationClick Faculty Services


CM_WP_210 Grading v6*Electronic Class RollsClick Class Rolls


CM_WP_210 Grading v6*Electronic Class RollsTo choose the appropriate Academic Year and Term, click on the Drop-down List icon


CM_WP_210 Grading v6*Electronic Class RollsDouble-click on the appropriate year and term


CM_WP_210 Grading v6*Electronic Class RollsYou can search for the Course/section in one of the following ways:

* Course Subject & Number, such as ENG 104 * Course Subject, such as ENG * Part of the title, such as Writing


CM_WP_210 Grading v6*Electronic Class RollsType the course subject and number into the Course Subject & Number fieldRemember:

When typing a two-digit Course Subject, you will need to type two spaces before you type the Course Number


CM_WP_210 Grading v6*Electronic Class RollsClick on the Search button


CM_WP_210 Grading v6*Electronic Class RollsClick on the SW 505 linkA list of courses that match the criteria will display


CM_WP_210 Grading v6*Electronic Class RollsA list of all possible class rolls for the course will display.


CM_WP_210 Grading v6*Electronic Class RollsSection information includes:Meeting TimesEvent Type (Lecture, Lab, etc.)InstructorRoom CapacityCourse CapacityNumber of Students EnrolledCourse Waitlist AvailabilityNumber of Students on Waitlist


CM_WP_210 Grading v6*Electronic Class RollsClick on the Section link


CM_WP_210 Grading v6*Electronic Class RollsTo print, click on the Printer Friendly linkInformation includes:Last NameFirst NameStudent IDUsernameDegreeMajor (Minor)Classification


CM_WP_210 Grading v6*Electronic Class RollsWhen the roll displays, click on the Printer icon


CM_WP_210 Grading v6*Electronic Class RollsClick on the Close icon to close the roll


CM_WP_210 Grading v6*Electronic Class RollsTo export the data to Excel, click on the Export to Excel link


CM_WP_210 Grading v6*Electronic Class RollsClick on the Save link


CM_WP_210 Grading v6*Electronic Class RollsSave the file by choosing the appropriate folder on your computer, changing the File Name, then click on the Save button


CM_WP_210 Grading v6*Unit 1 SummaryElectronic Class Rolls NavigationDisplaying Electronic Class RollsPrinting Electronic Class Rolls


CM_WP_210 Grading v6*Unit 2Grade Submission


CM_WP_210 Grading v6*Unit 2- Grade SubmissionGrading WindowsWeb Grade Submission RulesLooking-up of courses/sections for gradingEntering gradesValidating gradesCorrecting grading errors, if applicableSaving grades before submissionSubmitting grades to Registrar


CM_WP_210 Grading v6*Grading WindowsAs a vital part of the Provosts efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term and final grades directly to the Registrar via web-based procedures

There are two grading windows for each session/semester during which grades can be entered and submitted:Mid-Term Grading WindowMarch 9, 2009Final Grading WindowMay 4-11, 2009


CM_WP_210 Grading v6*All students MUST be assigned a grade in the final grading period BEFORE the electronic grade roster may be submitted to the Registrars Office

For mid-term grades, all undergraduate students are required to have a grade entered and submitted to the Registrars Office

Grades can be saved before submission to the Registrars OfficeThis will permit the grader to come back at a later date/time and complete the grading process

Web Grade Submission Rules


CM_WP_210 Grading v6*Web Portal NavigationDepending upon your access role in the system, your login screen may look different than this one


CM_WP_210 Grading v6*Student Administration NavigationOn the Menu bar at the top of the myUK portal screen, click Student Administration


CM_WP_210 Grading v6*Student Administration NavigationThe Student Administration Welcome page provides current news for Campus Management users


CM_WP_210 Grading v6*Grading NavigationClick Faculty Services


CM_WP_210 Grading v6*Grading NavigationClick Grading


CM_WP_210 Grading v6*Grading NavigationClick the Drop-down List icon to select the appropriate Academic Year/Term


CM_WP_210 Grading v6*Grading NavigationSelect the appropriate Academic Year and Term


CM_WP_210 Grading v6*Grading NavigationClick in the Grade Type field and select Mid-Term Grades


CM_WP_210 Grading v6*Grading NavigationIf you are the instructor of record for a course section, your course section will appear at the top of the Grading window.

Click on the Select link beside the appropriate course section to start the grading process.

For this tutorial, you will move through the process of selecting your course section.


CM_WP_210 Grading v6*Grading NavigationIf your course section is not listed, use the roster search function to pick your sectionYour access may provide any of the following levels:College level accessDepartment level accessCourse level access


CM_WP_210 Grading v6*Grading NavigationClick in the Get Roster For field and make your first selection


CM_WP_210 Grading v6*Grading NavigationContinue the process of clicking in the Selection field and selecting the next level until you have selected the section.Notice that your selections will become links that you can use to back-up to a previous level. At any time you can click the Reset button to begin the search again.


CM_WP_210 Grading v6*Grading NavigationClick in the Select field and select the next level in this example it is the department


CM_WP_210 Grading v6*Grading NavigationSelect the course


CM_WP_210 Grading v6*Grading NavigationSelect the section


CM_WP_210 Grading v6*Entering GradesThe enrolled students will be displayed in alphabetical order.

A grade may be entered in two ways:Entering the grade manuallySelecting the grade from the list


CM_WP_210 Grading v6*Entering GradesGrades for all students may be entered at one time, or you may choose to enter some grades, save them, then return at a later time to finish entering grades.


CM_WP_210 Grading v6*Entering GradesColor-coding denotes whether the student is graded by the Normal grading scale or an Other grading scale, such as audit.


CM_WP_210 Grading v6*Entering GradesNormal is relevant to the course.

If the course is a letter grade course, Normal is letter gradeIf the course is a pass/fail course, Normal is pass/fail


CM_WP_210 Grading v6*Entering GradesEnter the grade manually into the Grade fieldOR click on the arrow and select the grade


CM_WP_210 Grading v6*Entering GradesContinue the process until all grades have been entered.


CM_WP_210 Grading v6*Validate GradesClick Validate Grades to check the grades for errors.


CM_WP_210 Grading v6*Correcting ErrorsIf any grade is not valid, an error message will display.

The error must be corrected, and the grades validated again before you can submit them to the Registrars office.


CM_WP_210 Grading v6*Saving GradesYou may use the Save Grades functionality when you are entering grades. This feature allows you to come back at a later date to continue grade entry or make any necessary changes BEFORE submitting the grades.


CM_WP_210 Grading v6*Submitting GradesOnce the grading process is complete, click Submit Grades to Registrar.

IMPORTANT: You must validate the grades and correct any errors before submission of grades.


CM_WP_210 Grading v6*Submission to RegistrarMid-term grades are required to be entered and submitted for all undergraduate students, but they are not required for all graduate studentsOnce grades are submitted, grade changes must be submitted for any blank grades

Submission of grades during the Final Grade window is NOT permitted unless every student has been assigned a valid grade


CM_WP_210 Grading v6*Submission to RegistrarAfter grades have been submitted to the Registrars Office, a grade change request must be submitted to change a grade

Once grades are submitted to the Registrars Office, the instructor(s) will receive an email confirmation stating that grades have been submitted for that module/event package (course/section)


CM_WP_210 Grading v6*Unit 2 SummaryGrading WindowsWeb Grading Submission RulesLooking-up of courses/sections for gradingEntering gradesValidating gradesCorrecting grading errors, if applicableSaving grades before submissionSubmitting grades to Registrar


CM_WP_210 Grading v6*Unit 3OtherProcesses


CM_WP_210 Grading v6*Unit 3- Other ProcessesImporting Grades from BlackboardGrade Change ProcessE-mail NotificationStatement of Responsibility


CM_WP_210 Grading v6*Importing Grades from BlackboardA future function of importing grades from Blackboard (Bb) will be available soon

If the course has been officially established using Bb, an icon, Retrieve Grades from Blackboard, will be displayed at the top of the screenIf selected, this icon will retrieve grades as recorded (real-time) from the Bb environmentThese grades will be brought into the drop-down area for each studentThe instructor will then have the opportunity to make any desired changes These grades must be validated using the process described in Unit 2 Grading


CM_WP_210 Grading v6*Request a Grade ChangeNote: Please be aware that students will be able to log onto the myUK portal and view grades immediately, after submission to the Registrars Office has occurred

To request a grade change, pull up the Grading page in the portal

Enter the Academic Year/Term, Grade Type, and pull up the roster


CM_WP_210 Grading v6*The Appraisal column will display the grades which were submitted, but the field and the grades will be grayed out

The Change link will be located to the far right of each students gradeRequest a Grade Change


CM_WP_210 Grading v6*To change a grade, click on the Change link to the right of the students name

Change the grade in the Appraisal column by typing it into the field or using the Drop-down arrowRequest a Grade Change


CM_WP_210 Grading v6*Click on the Save button to send the request

Click on the Cancel link to cancel the request

The Grade Change Request will be sent via workflow to the Registrars Office, where the grade change will be reviewed and processedRequest a Grade Change


CM_WP_210 Grading v6*E-mail NotificationOnce a grade change has been processed by the Registrars Office, an email notification will be sent to the instructor of record, the person who submitted the grade change request (if different) and to the student. This email will not contain the actual grade or course information due to FERPA regulations, but will give the student name, Student ID number, and academic year/session.


CM_WP_210 Grading v6*Statement of ResponsibilitySecurity for Campus Management will be tied to the functionality, etc.

Completion of the Statement of Responsibility is required for those employees who have not yet reviewed and submitted the form

The form is available on the web at http://myhelp.uky.edu/SOR


CM_WP_210 Grading v6*Unit 3 SummaryImporting Grades from BlackboardGrade Change ProcessE-mail NotificationStatement of Responsibility


CM_AD_310 Student Records v10*Student Records Help WebsitesmyHelp website:http://myHelp.uky.edu/rwd/HTML/CM.htmlContains Quick Reference Cards (QRCs), updated course manuals, Simulations, CM Frequently Asked Questions, CM Go-Live Book, and other job aids

IRIS websitehttp://www.uky.edu/IRIS/CM/Contains Information Directory, Forms, and other references

CM_AD_310 Student Records v10

CM_AD_310 Student Records v10*Other CM CoursesRegister for Instructor Led courses at http://www.uky.edu/IRIS/train CM_AD_300 Event PlanningCM_AD_315 Booking RulesCM_AD_340 Program of Study

IRIS CM Web Courses are available at http://myhelp.uky.edu/rwd/HTML/CM.htmlCM_AD_310 Student RecordsCM_AD_320 Booking CM_WP_210 GradingCM_WP_220 OverridesCM_WP_310 Advising

CM_AD_310 Student Records v10

CM_WP_210 Grading v6*Course SummaryView/Print electronic class rollsGrading WindowsLook-up modules/sections for gradingEnter grades and Validate gradesCorrect errorsSave gradesSubmit grades to RegistrarE-mail notificationRetrieve grades from BlackboardGrade change processSigning Statement of Responsibility


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Grading CM_WP_210

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