GP s DOWN UNDER 2020 CONFERENCE

Sex, Drugs,

Rockin’ Roles2 7 T H - 2 8 T H S E P T E M B E R 2 0 2 0

M E L B O U R N E

G P s D O W N U N D E R 2 0 2 0 C O N F E R E N C E

INVITATION TO ATTENDOn behalf of the Conference Organising Committee, we would like to invite your organisation to join us as a partner at GPDU20 to be held at the Melbourne Convention and Exhibition Centre from 27 September to 28 September, 2020. GPs Down Under (GPDU) is the largest and most engaged online community of general practitioners in Australia and New Zealand. GPDU is a not for profit social collective run by GPs for GPs, hoping to bring together the primary care community for improved learning, peer support and advocacy. In 2020, the Conference theme is ‘Sex, Drugs, Rockin’ Roles’, with educational content that explores and enables solutions to the challenges that GPs encounter daily around sexual health, drug and alcohol use, and the role of general practice within the wider health context today and into the future. In keeping with the GPDU goal of sustainability, eco-friendly products made from renewable or recycled materials will be used where possible. GPDU began life as small, private Facebook group seeking rapid answers to everyday clinical issues that busy GPs encounter. Today, membership of the group has reached nearly 7,000 and its usage statistics place it among the most engaging and interesting professional networks in the world. The conversations and data which run through the network, day to day, make it both influential and vital in the everyday lives of many GPs.

GPDU is a not for profit organisation and registered charity. We are a grassroots organisation, so the focus is on community and not hierarchy. By providing a unique and safe space for only GPs, we have been able to develop a highly engaged community having conversations that matter.

G P S D O W N U N D E R 2 0 2 0 C O N F E R E N C E | P A G E 1

WHO ARE OUR DELEGATES?• General Practitioners (GPs) • GP Registrars• Medical Students• Practice Owners• CPD Providers• GP Training Providers• Professional Service Providers

Following on from our first Conference in 2018, GPDU20 will feature a program designed and delivered by General Practitioners with expertise ranging from first time presenters to international experts.

Our greatest strength is the community within and between us all. GPDU has a strong commitment to the professional aspirations of General Practice. The sponsorship and exhibition opportunities outlined in this Prospectus, provide options for a range of levels of involvement. In 2020, the trade exhibition will be co-located with the conference food and beverage stations, ensuring that high visibility is guaranteed for all Conference partners.

We encourage you to join with us in 2020 and be a part of GPDU20.

FAST FACTS• 2-day professional development

program and trade exhibition• Welcome Social Event on Sunday

27 September• Farewell Social Event on Monday,

28 September • 250+ delegates from across

Australia and New Zealand

WHY PARTNER WITH GPDU IN 2020?The GPDU20 Conference sponsorship and trade exhibition packages have been designed to provide your organisation with maximum exposure to Conference delegates. The exhibition marketplace will provide an ideal forum for exchange and the Conference program will facilitate interactions.

All sponsors and exhibitors will:

• Have the opportunity to network with more than 250 General Practitioners

• Have the opportunity to launch new products and services to key decision makers in the General Practice sector

• Have unrivalled opportunity to meet exciting commercial prospects face-to-face, reinforce relationships with existing clients and develop new contacts

• Add value to your marketing strategy and accelerate the engagement process.

• Have your company promoted thorughout Australia and New Zealand, through relevant GPDU Conference publications and advertising, including editorials and social media posts

• Have the opportunity to build relationships with delegates at key social events

• Have access to purchase exclusive branding opportunities at key social events including social functions and other activities at the Conference

• Support the grass roots of the GP learning and peer support initiatives through the GP Community


FURTHER INFORMATION AND TAILORED SPONSORSHIP PACKAGES

Should you have any questions regarding any of the information contained within the Prospectus or wish to create a custom sponsorship package tailored to suit your marketing strategies, please contact:

Conference Secretariat:GEMS Event Management Australia+61 2 9744 5252

Julie McGraw: Conference [email protected]

Jessica Newmarch: Senior Conference [email protected]

PLATINUM CONFERENCE PARTNER

$25,000 – Two Platinum Sponsorship

Packages Available

The Platinum Package is a limited opportunity to partner with GPDU and gain the maximum benefits from sponsorship of the Conference. The Platinum Sponsor will have high-brand exposure in the lead up and throughout the Conference, as well as opportunities to communicate with delegates before and during the Conference.

Sponsorship entitlements include:

Pre-Conference Promotion• Recognition as the Platinum Sponsor in all marketing material

including the electronic program, brochures and electronic mailings promoting the Conference.

• Acknowledgement on the home page of the Conference website.

• 200-word profile and hyperlink to your organisation’s website included on the sponsor page of the Conference Website and the Conference App.

On Site Conference Promotion• One (1) 4m x 2m Exhibition Pod in a prime location at the

Conference• Five (5) Full Conference Registrations including all Social

Functions

Delegate List• A delegate list including name and email details will be

provided for all delegates who have provided permission to share their details with sponsors and exhibitors. A preliminary list will be provided 2 weeks before the Conference with a final list to be provided one week after the Conference.

MAJOR SPONSORSHIP


INVITATION TO ATTENDOn behalf of the Conference Organising Committee, we would like to invite your organisation to join us as partner at GPDU20 to be held at the Melbourne Convention and Exhibition Centre from 27 September to 28 September, 2020. GPs Down Under is the largest and most engaged online community of general practitioners in Australia.

GPDU is a not for profit social collective run by GPs for GPs, hoping to bring together the primary care community for improved learning, peer support and advocacy. In 2020 the Conference theme is ‘Sex, Drugs, Rock and Roles’.

GPDU began life as small private Facebook group seeking rapid answers to everyday clinical issues facing busy GPs. Today membership of the group has surpassed 6,000 and its usage statistics place it among the most engaging and interesting professional networks in the world. The conversations and data which run through its network, day to day, make it both influential and vital in the everyday lives of many GPs.

GPDU is a not for profit and registered charity organisation. We are a grassroots organisation so the focus is on community and not hierarchy. By providing a unique and safe space for only GPs we can have the conversations that matter. We are a highly engaged community, with all participants encouraged to moderate and contribute. There is a core team of volunteer administrators who help to verify and manage the National Park. An informal learning space in the broadest sense of learning the National Park respects diversity

values inclusion and held a highly successful conference in 2018 described by some participants as the best conference ever. The content was designed and delivered by General Practitioners with expertise ranging from international experts to the first time presenter.

Our greatest strength is the community within and between us all. GPDU has a strong commitment to the professional aspirations of General Practice.

The Sponsorship and Exhibition opportunities outlined in this prospectus, provide options for all sizes and levels of involvement. In 2020, the trade exhibition will be co-located with the Conference food and beverage stations, ensuring that high visibility it guaranteed for all Conference partners.

We encourage you to join with us in 2020 and be a part of the GPDU20.

GOLD CONFERENCE PARTNER

$15,000 – Unlimited Gold Packages Available


Pre-Conference Promotion• Recognition as a Gold Sponsor in all marketing

material including the electronic program, brochures and electronic mailings promoting the Conference.

• 150-word profile and hyperlink to your organisation’s website included on the sponsor page of the Conference Website and Conference App.

On Site Conference Promotion• One (1) 2m x 2m Exhibition Pod in a prime location at

the Conference• Three (3) Full Conference Registrations including all

Social Functions

Delegate List• A delegate list including name and email details will

be provided for all delegates who have provided permission to share their details with sponsors and exhibitors. A preliminary list will be provided 2 weeks before the Conference with a final list to be provided one week after the Conference.

SILVER CONFERENCE PARTNER

$10,000 – Unlimited Silver Packages Available


Pre-Conference Promotion• Recognition as a Silver Sponsor in all marketing

material including the electronic program, brochures and electronic mailings promoting the Conference.


On Site Conference Promotion• 25% discount on the price of one (1) 2m x 2m

Exhibition Pod at the Conference• Two (2) Full Conference Registrations including all

Social Functions



MAJOR SPONSORSHIP










WELCOME EVENT SPONSOR

$20,000 Exclusive Sponsorship – One Available

The GPDU20 Conference Welcome Event is the social highlight of the Conference. Take advantage of the spectacular location and allow your brand to become a memorable takeaway of the Conference.


Pre-Conference Promotion• Exclusive sponsorship of the Conference Welcome

Event.• Your organisation’s logo to be included on all

marketing collateral including the electronic program, brochures and all electronic mailing promoting the Conference.


On Site Conference Promotion• One (1) 2m x 2m Exhibition Pod in a prime location at

the Conference• Three (3) Full Conference Registrations including all

Social Functions• Verbal acknowledgement as the sponsor of the

Welcome Event at the Opening Plenary Session of the Conference.

• Three (3) additional Welcome Event tickets.



FAREWELL RECEPTION SPONSOR


Held on Monday 28 September the Farewell Event will close out the Conference by giving delegates the chance to reconnect with colleagues and will allow the event sponsor to continue the process of expanding their networks.


Pre-Conference Promotion• Exclusive sponsorship of the Farewell Event.

Sponsor to be recognised as ‘GPDU20 Farewell Event Sponsored by SPONSOR NAME’ or similar. Final name of the event to be determined by the GPDU Conference Committee.

• Your organisation’s logo to be included on all marketing collateral including electronic program, brochures and all electronic mailing promoting the Conference.


On Site Conference Promotion• Two (2) full conference registrations including all social

functions• Two (2) additional tickets to attend the Farewell Event.



SOCIAL EVENT SPONSORSHIP


POP UP BAR SPONSOR

SOCIAL EVENT SPONSORSHIP

$10,000 Exclusive Sponsorship – Two Available

Networking is one of the key success factors to any delegate’s conference experience. By becoming the GPDU20 Pop Up Bar Sponsor you will have the opportunity to create a space where delegates can kick back at the end of the day and relax, while networking with colleagues – old and new. One package is available for each day of the Conference.


Pre-Conference Promotion• Your organisation’s logo to be included on all

marketing collateral including the electronic program, brochures and all electronic mailings promoting the Conference.


On Site Conference Promotion• 25% discount on the price of one (1) 2m x 2m

Exhibition Pod at the Conference• Two (2) Full Conference Registrations including all

Social Functions• Opportunity to provide branded merchandise in the

bar area e.g. straws, glasses, uniform (shirt or apron) for servers (Please note: No plastic collateral items will be allowed)

• Bar service to operate from the close of lunch until an hour after the end of Conference proceedings for the day.

• Sponsor cocktail served throughout the conference – Sponsor to choose cocktail to be served or alternatively a custom cocktail can be designed at an additional cost.












KEYNOTE SESSION SPONSOR

$15,000 Sponsorship – One Available


Pre-Conference Promotion• Exclusive naming rights to the selected plenary session

to be promoted as ‘Plenary Presentation Sponsored by SPONSOR NAME’

• Your organisation logo to be included on all marketing collateral including electronic program, brochures and all electronic mailing promoting the Conference.


On Site Conference Promotion• One (1) full conference registrations including all social

functions



MORNING OR AFTERNOON TEA SPONSOR

$2,500 Per Catering Break – Four Available


Pre-Conference Promotion• Your organisation logo to be included on all marketing

collateral including electronic program, brochures and all electronic mailing promoting the Conference.


On Site Conference Promotion• Table signage featuring the sponsor name to be

displayed at all Morning and Afternoon Tea stations.• The opportunity to display corporate literature at

the break stations for the duration of the sponsored morning and afternoon tea. (Sponsor to supply corporate literature, which is subject to Organising Committee approval).

• One (1) day delegate conference registrations on the day of the sponsorship.



CONFERENCE PROGRAM SPONSORSHIP


CONFERENCE APP SPONSOR

CHARGING STATION SPONSOR

TECHNOLOGY AND DELEGATE SERVICE SPONSORSHIP


$4,000 Exclusive Sponsorship

With the Conference App being the primary vehicle for attendees to view the interactive conference program, charging their phone will be a priority for delegates.


Pre-Conference Promotion• Your organisation’s logo to be included on all

marketing collateral including the electronic program, brochures and all electronic mailings promoting the Conference.


On Site Conference Promotion• Table signage featuring the sponsor name to be

displayed at all morning and afternoon tea stations.• The opportunity to display corporate literature at

the break stations for the duration of the sponsored morning and afternoon tea. (Sponsor to supply corporate literature, which is subject to Organising Committee approval).

• One (1) day delegate conference registrations on the day of the sponsorship.




To reduce our impact on the environment we will be running a conference app rather than a delegate workbook. Sponsoring the Conference App is a great way to ensure that your brand is viewed throughout the conference.


Pre-Conference Promotion• Dedicated page on the Conference App to upload

information about your organisation.• Opportunity to place a banner ad on the home screen

of the app.• Your organisation’s logo to be included on all

marketing collateral including the electronic program, brochures and electronic mailing promoting the Conference.


• One (1) scrolling banner (artwork to be provided by the sponsor) to be included on the Conference App.

• One (1) dedicated email distribution sent to all registered delegates promoting the App and your Sponsorship, four weeks prior to the Conference. Sponsor to provide content.

• One (1) electronic brochure uploaded on the Conference App.

On Site Conference Promotion• On site volunteers assisting delegates in the use of

the app to wear shirts promoting your brand (sponsor supplied).

• One (1) full conference registrations including all social functions.



The Exhibition Marketplace will be the hub of the Conference, hosting the majority of catering and providing an outstanding opportunity to have access to Conference delegates. The Trade Exhibition will run from 8:00am – 5:00pm Sunday, 27 September – Monday, 28 September 2020

TRADE EXHIBITION RATESShell Scheme Booth 3x2m - $4,000

Space Only - $580 per m²

Your trade booth will include:

• 2.0m x 1.0m exhibition pod (2.0m²)

• 1 x printed wall graphics panel

(sponsor to provide artwork)

• 1 x white wall panel

• 1 x arm light per pod

• 1 x single 4 amp power point per pod

Your space only will include:

• 1 x single power point per stand only

• Space only booths must be a minimum of 4 x 1m

Exhibitor Entitlements

• One (1) Full Conference Registration, which

includes access to all sessions, catering (Morning/

Afternoon Teas and Lunch) on all days of

Conference.

• One (1) Booth Staff Pass for both days of the

conference (includes access to catering only)

• One (1) complimentary ticket to attend the

Welcome and Farewell Events.

• Company contact details listed in an exclusive

profile on the Conference App

• Company web link and 50 words of promotional

copy to be listed on the Conference Website.

• Inclusion in the 2020 Electronic Exhibitor Passport

• A full delegate listing at the conclusion of the

Conference (only delegates who wish to have

details shared)

TRADE EXHIBITION PACKAGES

Catering for Exhibition Staff

Catering is included in your exhibition package for

two (2) staff members – one nominated to receive

the complimentary Full Conference Registration

plus one additional member of your team acting as

booth staff.

If any other members of your team want to enjoy

Morning Tea, Lunch and Afternoon Tea with

delegates, the exhibiting company will be charged

$65.00 per day for each additional staff member

who is working at the Exhibition, to cover the

catering fees charged by the venue.

Trade Exhibition Insurance

Exhibitors should consult their own insurance

company and/or broker for proper coverage of

their exhibits and displays. In most cases you will be

able to extend your existing policy. Public Liability

Insurance cover for your exhibition area must be

taken out for a minimum of $20,000,000 from the

first day of bump-in, Sunday, 27 September 2020

until the completion of bump-out on the evening

of Monday, 28 September 2020. A copy of your

Public Liability Certificate of Currency must be sent

to Jessica Newmarch at GEMS Event Management

Australia via email to [email protected].

au by no later than Monday, 24 August 2020.










EXHIBITOR PASSPORT

The GPDU20 Conference Trade Exhibition will feature a Passport Program to encourage attendees to visit each of the exhibitors and increase overall exhibition attendance. This will provided added value to those organisations who choose to make a significant investment in the Conference, by being part of our Trade Exhibition.

How the program will work:

• The passport program will be hosted on the Conference App

• Each exhibitor will provide a question for the delegates to answer

(we suggest making the question a little difficult to ensure delegates

visit your booth to find the answer)

• Once the delegate knows the answer, they then click on your

organisation’s name in the exhibitor passport section on the App to

answer the question

• For each question answered, attendees will gain an entry into the

draw to win a prize at the end of the Conference

• Exhibitors can donate prizes into the draw to have further visibility at

the Conference, with acknowledgement during the prize draw at the

Conference, in addition to acknowledgement for the contribution on

the App.

Floor plan:

• The Exhibition Floor plan will be available in March 2020. Booths

will be allocated in order of booking. As a limited of number of

booths spaces are available (16) we would recommend you make

your bookings as soon as possible to avoid disappointment.

• Sponsors will receive priority in the allocation and location of

exhibition booths based on their level of participation. All trade

exhibitors will be allocated booths on a first in, first served basis,

however booth bookings will only be confirmed upon receipt of

payment. Please note: Changes to the floor plan and booth numbers

may occur without notice and the decision of the organisations

regarding booth location will be final.

G P S D O W N U N D E R 2 0 2 0 C O N F E R E N C E | P A G E 1 0

Please return to:

GPDU20 Conference ManagersGEMS Event Management AustraliaPO Box 1221, Burwood NSW 1805E: [email protected] | P: +61 2 9744 5252

SPONSORSHIP AND EXHIBITION BOOKING FORM

Contact Person

Company

ABN

Postal Address

Suburb

Postcode

Landline

Mobile

Email Address

Website

I/We wish to sponsor/exhibit at the GPDU20 Conference and apply for the sponsorship package/ exhibition booth as indicated. We agree to pay the total cost as shown by the dates indicated, including applicable GST and any other charges incurred on our behalf. I/We authorise the organisers to use the intellectual property supplied by us such as logos, to advertise and promote the Conference. I/We indemnify the organisers against any claims arising out of the use of the intellectual property in accordance with this Sponsorship and Exhibition Prospectus.

Signed

Name (Print)

Position


Please tick the appropriate box. All sponsorship and exhibition prices are in Australian dollars and include 10% GST.

Major Sponsorship Options Price incl GST Total

Platinum Conference Sponsor $25,000

Gold Conference Sponsor $15,000

Silver Conference Sponsor $10,000

Social Event Options Investment

Welcome Event Sponsor $20,000

Pop Up Bar Sponsor $10,000

Farewell Reception Sponsor $7,000

Conference Program Options Investment

Keynote Sponsor $15,000

Morning or Afternoon Tea Sponsor $2,500

Technology and Delegate Service Options Investment

Conference App Sponsor $8,000

Charging Station Sponsor $4,000

Exhibition Options Investment Qty Total

Shell Scheme Booth $4,000

Space Only $580 per m2

Total

Booth Allocation (1-3 in order of preference):

1st Preference ________ 2nd Preference ________ 3rd Preference ________

Power Required (Please tick if power is required)

SPONSORSHIP AND EXHIBITION INVESTMENT


PAYMENT OPTIONS

• All prices shown include GST. A Tax invoice will be issued upon receipt of this sponsorship/Exhibition Registration form.

• All cheques should be made payable to GEMS Event Management Australia. Payment can also be made by direct debit, Visa, MasterCard or AMEX. (Note: a surcharge will apply for all credit card payments). A tax invoice representing the total fee will be raised immediately and emailed to your designated contact. Full payment must be received within 30 days from date of the invoice.

Please note payment options below.

ChequePlease make cheques payable to GEMS Event Management Australia.

Direct DepositIf you wish to make payment by direct deposit, bank deposit details will be provided on your tax invoice.

Credit Card PaymentAll credit card payments will incur a surcharge• Amex: 1.9% + $0.20 Transaction fee• Visa: 0.90%• Mastercard: 0.87%

Please contact GEMS Event Management on +61 2 9744 5252 to make payment via credit card.

TRADE EXHIBITION/ SPONSORSHIP BOOKING

• Please complete the last two pages of this document and return via email to GEMS Event Management Australia to [email protected]. Upon receipt, confirmation of your sponsorship or exhibition booking will be advised by return email.


SPONSORSHIP/ TRADE EXHIBITION TERMS AND CONDITIONS

A completed booking form is required to confirm your sponsorship or trade exhibition booth booking.

1. Exhibition space will be allocated on a ‘first in, first served’ basis. Booths will be allocated based on the preferences provided on your booking form. Where only one preference is provided, and that space has already been sold, a booth will be allocated as close as possible to the desired location.

2. Payment does not have to accompany the booking form; however, payment terms and conditions must be adhered to else the booth may be released for sale to another exhibitor.

3. Upon receipt of the signed booking form, the Conference Organiser will confirm entitlements in writing and forward a booking confirmation along with a tax invoice.

4. A deposit of 50% must be paid within 30 days of the date of the booking. If payment of the deposit is not received within that time, the booth will be available for sale to another company.

5. The full amount of the booking must be paid within 60 days from the date of invoice and by no later than 1 month prior to the Conference.

6. For late bookings, the full amount of the booking must be finalised prior to the Conference commencement date. No exhibitor will be allowed to occupy the allocated exhibition space until all monies owing to the Conference Organiser are paid in full.

7. All amounts are payable in Australian Dollars. Cheques must be made payable to GEMS Event Management Australia. Direct Debits are to be made to the account number listed on the bottom of the Tax invoice.

8. All credit card payments will incur a credit card processing fee. Fees (as at 1st January 2020) are: American Express 1.9% + $0.20 Transaction fee, Mastercard: 0.87% and Visa 0.90%.

9. All payments must include 10% Goods and Services Tax.10. Acceptance of sponsorship and exhibition bookings is at the

discretion of the Conference Organising Committee.11. Sponsors/Exhibitors are not permitted to assign, sublet or

apportion the whole or any part of their package/booked space unless prior consent in writing from the Conference Organisers is provided.

12. Placement of the sponsorship logos on any or all marketing material or collateral will be at the discretion of the committee.

13. Placement of all sponsor and other purchased advertisements in the conference app is at the discretion of the committee.

14. Choice of lanyard is at the discretion of the committee.15. All exhibitors must produce a valid Public Liability insurance

Certificate of Currency for the period of the exhibition and this must be submitted to the Conference organiser by Monday, 1st June 2020.

16. The Conference Organiser reserves the right in unforeseen circumstances to amend or alter the exact site or location of any stand and the exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Conference Organiser.

17. The Conference Organiser reserves the right to change the exhibition floor layout if necessary.


18. The Conference Organiser agrees to provide the exhibitor with an Exhibition Manual prior to the exhibition for the purpose of communicating required actions on the part of the exhibitor.

19. The Conference Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a Conference name badge.

20. The Conference Organiser will arrange security onsite, if required by the venue, during the period of the exhibition but will accept no liability for loss or damage.

21. The Conference Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally, the Conference Organiser will not be accountable for the level of commercial activity generated.

22. The exhibitor must comply with all the directions/requests issued by the Conference Organiser including those outlined in the Exhibition Manual.

23. The exhibitor will not display or exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces.

24. The exhibitor agrees to adhere to all Conference venue rules and regulations.

25. Official contractors will be appointed by the Conference Organiser to undertake stand construction, supply of furniture, electrics and IT Equipment. This is for insurance and security reasons.

26. Discounts for any entitlements not used or required will not be provided.

27. The exhibitor will submit plans and visuals of custom designed exhibits, if applicable, to the Conference Organiser by no later than Monday, 1st June 2020.

28. All bookings are subject to approval by the Conference Committee.

Cancellation Policy: Sponsorship cancellations received in writing by the Event Organisers, will only be accepted if the sponsoring company has not yet received coverage in any promotional emails or marketing documents. In this instance, all fees will be refunded less an AUD$550 administration fee. Sponsorship cancellations received after the sponsoring company has received the above-mentioned acknowledgements, cannot be accepted and will not be refunded.Trade Exhibition cancellations received in writing by the Conference Organisers by Monday, 1st June 2020. will be accepted and all fees refunded less an AUD$1,100 administration fee. Trade Exhibition cancellations received after this date will not be eligible for a refund.

Booking forms are to be emailed to the ConferenceSecretariat and cheque payments are to be sent to:

GEMS Event Management AustraliaPO Box 1221, Burwood NSW 1805Phone: +61 2 9744 5252Email: [email protected]

Sex, Drugs,

Rockin’ Roles2 7 T H - 2 8 T H S E P T E M B E R 2 0 2 0

M E L B O U R N E

G P s D O W N U N D E R 2 0 2 0 C O N F E R E N C E

GP s DOWN UNDER 2020 CONFERENCE

Documents

Transcript of GP s DOWN UNDER 2020 CONFERENCE