Govt. of India Ministry of Human Resource Development...

Govt. of India

Ministry of Human Resource Development

Dept. of School Education and Literacy

Mid Day Meal Division

PAB-MDM meeting

to consider and approve AWP&B 2015-16

(Date of the meeting: 27.03.2015)

APPRAISAL NOTE

STATE :RAJASTHAN

INDEX

Sl. No. CHAPTER Page no.

Pre-requisite steps for submission of AWP&B

Part-A General Information

Part-B Review of performance during 2014-15

Part-C Recommendations of Appraisal team and quantification of variables for central assistance during 2015-16.

Part-D Fact sheet.

Status on Pre requisite steps required for submission of AWP&B

Pre-requisite step Status

Plan should be approved by SSMC Meeting yes

100% payment of honorarium shall be made to cook cum helpers up to December 2014

yes

100% payment of cost of food grains shall be made to FCI upto 31st December 2014

yes

Separate and detailed MME plan. No

Bank account should be opened for cook cum helpers No. Cash Payment made.

Plan should also be submitted through MDM-MIS No

Annual and Monthly data entry for the FY 2014-15 should be completed up to December 2014.

100% Annual 99% Monthly

ATN on commitments given by the State Govt. during PAB Meeting of 2014-15.

No

ATN on findings of reports of MI andrecommendations of JRM reports

MIssubmitted reports recently.

Plan should be submitted within the scheduled date in hard and soft copies both.

No. The Plan was submitted on 23.03.14 after SLSMC approval on 19.03.2014

Performance Score Card during 2014-15

10.0 8.0

10.07.6

10.0

7.5

6.37.1

6.5

8.65.7

9.910.0

9.5

8.4

9.7

9.76.8

5.0

0.0

5.0

10.0Institution

ChildrenWorking Days

Foodgrain Util.

Payment to FCI

Cooking Cost

Payment to …

MMEKitchen Shed

Kitchen DevicesTAMonthly D.E

Annual D.E

School Health

Inspection

Drinking Water

Toilet Facility

LPGFund flow

Issues

Delay in release of central assistance to schools (3-4months).

Delay in payment of Honorarium to Cook cum Helpers (3-5 months)

Delay in the construction of kitchen-cum-stores.

Cash payment to Cook-cum-helpers

Unsatisfactory Quality of Mid Day Meal.

Separate MME Plan not submitted.

Information mandated under RTE Act 2009 not displayed.

Non Availability of Infrastructural Facilities like Gas Connection, Separate Toilets for Girls.

Best Practices

All registered Madarsas are provided Mid-Day-Meal since December 2011.

Nutri-Farm Initiative with Maize and Bajra Recipes (Pilots Completed)

Health Hygiene and Safety Guidelines issued.

Gram Panchayatfunds dovetailed for construction of kitchen cum store.

Directions were issued to all districts for constructing separate toilet for girls in

every school.

GoR gave Rs. 21.24 crore for DBC connection in 47192 schools.

1100 Master Trainers trained. (AkshayaPatra Foundation, IHM, Food Craft

Institutes).

Training programme organized at each block to train CCH about hygiene,

cleanliness, cooking techniques, maintenance of food grains and to keep proper

nutritional values in MDM.

1.17 LacsCCH trained out of 1.25LacsCCH.

Observations of the Monitoring Institute

There are three monitoring Institutes for Rajassthan which have submitted their reports for the period from 1st April, 2014 to 30th April, 2014.

S.No. Name of Monitoring Institute Districts Covered No. of Schools visited in eeach district

I Centre for Development Communication and Studies (CDECS)

Ganaganagar and Hanumangarh

33(Ganaganagar) 37(Hanumangarh)

Ii Institute of Development Studies(IDS)

Jaipur, Jhalwar, Kota, SawaiMadhopur

40 schools in each district

iii Shiv CharanMathur Social Policy Research Institute(SCM-SPRI)

Jalore, Pali and Ajmer

The major findings of these MIs are as under:

Center for Development and Communication Studies, Jaipur (CSCS)

i. Delay of one month in the release of cooking cost to 4 and 5 schools in Hanumangarh

and Ganaganagar respectively.

ii. 7 schools in Hanumangarh reported that food grain is not of FAQ.

iii. Information mandated under RTE Act not displayed in schools

iv. 11 Schools in Hanumangarh and 13 schools in Ganganagar had stored food grains in

the class rooms.

v. Firewood is used in most of the schools.

vi. Inspection register not available in 17 and 18 schools in Hanumangarh and

Ganganagar respectively.

Institute of Development Studies (IDS), Jaipur.

i) Disruption from 5 days to 45 days in MDM in in 4,8,2 and 1 schools in Jaipur,

Jhalawar, Kota and SawwaiMadhopur.

ii) Teacher informed that quality of food grains was poor in 2, 4 and 1 school in Jaipur,

Jhalawar and Kota respectively.

iii) Delay (1-5 months) in release of cooking cost in 10,11 and 16schools in Jaipur,

Jhalawar and Kota respectively.

iv) 3-6 months delay in payment of honorarium to Cook-cum-helpers.in 11 (Jaipur), 4

schools (Jhalawar), 10 (Kota).

v) MDM logo not displayed in any school.

vi) Fruit and vegetables are not included in schools in Jaipur where food is supplied by

Centralized Kitchen.

vii) Children in ten and two schools in Jaipur and Jhalawar districts respectively

expressed dissatisfaction with MDM supplied.

viii) No health check up in 15% (Jaipur) 47%(Jhalawar ) and 32.5% (Kota) schools.

Shiv CharanMathur SocialPolicty Research Institute ( SCM-SPRI)

i) 2-4 months delay in the release of funds

ii) 2-3 months delay in 2 schools for cooking cost and CCH.

iii) Except Menu no other information mandated under RTE Act has been displayed.

iv) Marking of Over attendance with reference to actual beneficiaries of MDM.

v) Health check up once in a year is a mere formality by Nurse, school teacher.

vi) Fire wood is used in 405 schools

Introduction:

The Mid-Day-Meal-Scheme (MDMS) is under implementation in the state of Rajasthan

under the administrative control of the Panchayati Raj Department, Government of

Rajasthan (GoR). The mid-day-meal-directorate at the State level is responsible for

effective implementation and monitoring of the MDMS in the State of Rajasthan.

Mid-Day-Meal(MDM) is provided to all students of Class I to VIII studying in

73199Government schools, Government of India(GoI)-aided schools,Special Training

Centers (STC) {EGS and AIE centers, national childlabour projects (NCLP) centers} and

minority based institutions (Madarsas&Maqtabs). T

The State Government of Rajasthan started providing cooked meal to the children in

schools under the mid-day-meal-program from July 2002. With this beginning, the state

government of Rajasthan provided all the resources, physical as well as financial from its

own state budgetary resources. The state government started with allocation of Rs.

00.50 per student per day (per meal) as the “cooking-conversion-charges” since July

2002 itself. The content of the cooked mid-day-meal served to the school students in the

beginning was ghooghri/dalia etc.

Subsequently, from January 2005 onwards, the cooking- conversion- cost wasenhanced

to Rs. 1.50 per student per day (per meal) (central share Rs. 1.00 & State share Rs.

0.50) from the initial cost of Rs.00.50 per student per day. With this enhancement some

new recipes such as Dal-Bati, Dal-Roti, Roti-Sabji, sweet/ namkeen Rice, Khichdi, Dalia,

Pulav etc. were also introduced to the mid-day-meal-menu in the state of Rajasthan.

Further enhancement in the cooking-conversion-cost was made effective from March

2006 and it was again increased to Rs. 2.00 per student per day (per meal) (central

share Rs. 1.50 & State share Rs. 0.50) for the primary students.

In October 2007, the state government started implementing Mid- Day- Meal-Scheme

(MDMS)for the students in classes from VI to VIII in educationally backward blocks of

Rajasthan. In the same year, the MDMS was made effective and began implementation

in all the blocks of Rajasthan state with the enhancement in cooking-conversion-cost of

Rs. 2.50 per student (central share Rs. 2.00 & State share Rs. 0.50) for upper primary

students.

Further in the year 2008 the Government of India (GOI) also enhanced itscentral-share

of funding by 4% and with this increase the cooking-conversion-cost was supported with

central share of Rs. 2.08 for primary students (central share Rs. 1.58 & State share Rs.

0.50) and Rs. 2.60 for upper primary (central share Rs. 2.10 & State share Rs. 0.50)

students in the state. In the year 2008, itself the mid-day-meal-menu in Rajasthan also

included with a provision to provide seasonal fruits once a week along with cooked Mid-

Day-Meal (MDM).

The Government of India (GOI) introduced a yearly cooking-conversion-cost revision and

enhancement system in the year 2009-10. Since then the GOI and GOR has been

increasing this cooking-conversion-cost every year (financial year) @ 7.5% per year. The

GOI-guidelines of MDM now prescribe with a cost sharing system between the

Government of India (GOI) and Government of Rajasthan (state) (GOR). This cost

sharing system runs with a ratio of 75%:25% respectively.

1. Basic Information:

(Year 2014-15)

*percentage to enrolment

S. No.

INDICATORS STATUS

1. No. of Institutions PRY U PRY TOTAL

i) Approved by MDM-PAB for 2014-15

74569 10704 85273

ii) Covered during the year 37132 36067 73199

2. No. of Children

i) Approved by MDM-PAB 3182798 1466882 4649680

Ii) Enrollment as on 30.9.2014 4148890 2101224 6250114

ii) Average No. of children availed MDM during 01.04.2014 to 31.12.2014

3280092 17230088 20510180

3. Coverage of children as per Quarterly Progress Report (QPR)

i) Average no. of children availed MDM as per QPR-1

2854157 1904010 4758167

ii) Average no. of children availed MDM as per QPR-2

2908724 1891166 4799890

iii) Average no. of children availed MDM as per QPR-3

3965918 1436519 5402437

4. No. of Working Days

i) Approved for first 3 quarters 164 164

ii) Covered during first 3 quarters 164 164

5. Per unit cooking cost Per child per day (in Rs.)

AVERAGE UNIT COOKING COST PCPD 3.59 5.38 8.97

State’s contributions in cooking cost per child per day

2.69 1.34 4.03

Part-B: Review of Performance in 2014-15 (01.04.14 to 31.12.2014)

2. Based on the information provided by the State administration in its AWP&B 2014-15, the performance during 2014-15 (01.04.14 to 31.12.2014) was reviewed. The major issues in implementation during 2014-15 are summarized as under: -

2.0 Coverage of Institutions

Coverage in terms of No. of institutions.

Difference between PAB Approval (Target) Vs No. of institutions covered (Achievement) –

i) PRIMARY

The number of existing institutions = 37132 Number of institutions covered during 01.04.14 to 31.12.14 = 37132 (100%) ii) UPPER PRIMARY

The number of existing institutions = 7598 Number of institutions covered during 01.04.14 to 31.12.14 = 7598 (100%) iii) UPPER PRIMARY WITH PRIMARY CLASSES

The number of existing institutions = 28469 Number of institutions covered during 01.04.14 to 31.12.14 = 28469 (100%) The information reveals that all the eligible institutions in the State have been covered under MDMS.

2.1 Coverage of Children

2.1.1 Coverage against enrolment :

a) Primary - Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the Analysis Sheet).

Total Enrolment as on 30.09.2014 = 4148890 Average number of children availed MDM during 01.04.14 to 31.12.14 = 3282563 (79%)

b) Upper Primary : Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) – UPPER PRIMARY (Refer Table 2.4 of the Analysis Sheet).

Total Enrolment as on 30.09.2014 = 2101324 Average number of children availed MDM during 01.04.14 to 31.12.14 =1723088 (82%)

2.1.2 Coverage against PAB-MDM approval :

a) Primary : Coverage in terms of No. of children. Difference between PAB Approval

(Target) vs Average No. of Children Availing MDM (Achievement)

(Refer Table 2.5 of the Analysis Sheet).

The number of children approved by MDM PAB for 2014-15 = 3185049

Average number of children availed MDM during 01.04.14 to 31.12.14 = 3282563(103%)

b) Upper Primary: Coverage in terms of No. of children. Difference between PAB Approval

(Target) Vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.6 of the Analysis Sheet).

The number of children approved by MDM PAB for 2014-15 =1466882

Average number of children availed MDM during 01.04.14 to 31.12.14 = 1723088(117%)

2.1.3 No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of meals

served (Achievement)- PY+U PY (Refer Table 2.7 of the Analysis Sheet).

The number of meals to be served during 01.04.14 to 31.12.14 = 753774894

The number of meals served during 01.04.14 to 31.12.14 = 811096200(108%)

2.2 FOODGRAINS (PRIMARY + UPPER PRIMARY)

2.2.1 Level of Opening balance as on 01.04.14: (Refer Table 3.2 of the Analysis Sheet).

The State has 37721.28 MTs of food grain as an opening balance as on 1st April, 2014. The total allocation of food grains during 2014-15 is 124455.45MTs. The opening balance at the beginning of the years is 30% of the annual allocation of 2014-15. Thus each district had enough stock of food grain at the beginning of the year.

The intra-district availability of the opening balance as on 01.04.2014 indicates that Banswara (48%), Bikaner (62, Dausa (41%), Dholpur and Madhopureach (46%). Jaipur (44%), Kota (34%), Nagaur (39%), Rajsamand (38%) and Tonk had food grain for more than three months.

2.2.2 Level of unspent balance as on 31.12.14: (Refer Table 3.3 of the Analysis Sheet).

The State level closing balance of 7297.28 MT (6%) on 31.12.14 against the total allocation of 124455.45 MTs indicates that there is 6 % unutilized food grain Thus the State had food grains to implement the scheme during next quarter of FY 2014-15.

2.2.3 Availability of Food grains: (01.04.14 to 31.12.14) (Refer Table 3.5 of the Analysis sheet).

Considering that three-fourth of the year was over by 31.12.2014, the districts should have availability of at least 85 % of the annual allocation of food grains (10% for buffer stock and 75% for three quarters of the year). The State level availability as on 31.12.14 was102393.29 MTs ( opening balance of 37721.28MTs+ 64672.01 MTs lifted during the three quarter) of the total allocation. Thus the State had availability of 82% of food grains during the three quarters.

2.2.4 Utilization of food grains: (Refer Table 3.7 of the Analysis sheet)

An analysis of the utilization of food grains during 2014-15 shows that the State has utilized 95096.01 MTs ( 76 % ) of food grains against the allocation of 124455.45MTs.

2.2.5 Payment of cost of foodgrains to FCI: (Refer Table 3.9 of the Analysis sheet)

The FCI has submitted bills for Rs. 3513.09 lakh during 1.4.2014 to 31.12.2014 towards cost of food grains lifted from FCI. All the districts in the have made100% payment to FCI and no FCI bill is pending as on 31st December, 2014.

2.3 COOKING COST (PRIMARY + UPPER PRIMARY)

2.3.1 Level of Opening balance as on 01.04.14: (Refer Table 4.1.1 of the Analysis Sheet)

The State had opening balance of Rs. 2180.48 lakh towards the cooking cost as on 01.04.2014. The annual allocation of cooking cost to the State is Rs 44618.78. lakh. The intra-district availability of opening balance as on01.04.2014 indicates that Jalore and Baran had 24% and 21% opening balance which is the highest. On the contrary Banswara, Dungarpur, Hanumangarh, Jhunjhunu, Jodhpur and Partapgarh had negative opening balance which means that cooking cost was not avaialable in these districts at the beginning of the FY 2014-15.

2.3.2 Level of closing balance as on 31.12.14 :(Refer Table 4.1.2 of the Analysis Sheet)

The State had closing balance of Rs. 5013.38 lakh (11% of annual allocation) towards cooking cost as on 31.12.14. This indicates that cooking cost was available in the schools at the end of third quarter of the year. But Alwar, Ajmer, Baran, Chittorgarh, Jalore, Sikar, Sirohi and Tonk had negative closing balance as on 31.12.2014 which means that cooking cost was not available in these districts.

2.3.3 Utilization of Cooking cost :(Refer Table 4.5 of the Analysis Sheet).

Considering that three-fourth of the year is over by 31.12.2014, the districts should have utilized at least 75% of the allocation of cooking cost. The State has utilized 75% of the cooking cost.

2.4 Reconciliation of utilization and performance during 2014-15 (1.4.14 to 31.12.14)

2.4.1 Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table – 5.1 of Analysis Sheet)

Ideally the percentage utilization of cooking costs and food grains should tally with each other. The data furnished in the AWP&B reveals that the level in utilization of cooking cost (75%) and food grains (76%). Thus, there is a mismatch of 1% in the utilization of cooking cost and food grains.

2.5 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY):

MDM-PAB has approved 136009 cook-cum-helpers for engagement during 2014-15 but the State has engaged 119071 cook-cum-helpers. The State had negative opening balance of Rs. 474.11 lakh as on 01.04.2014 for payment to cook-cum-helpers. The annual allocation of the State is Rs. 14189.88 lakh out of which Rs.13126.80 lakh (93%) were made available to the districts.The State has utilized 8930.38 lakh (63%) of the annual allocation. Thus the State had unutilized amount of Rs.4196.42 lakh (30%) of the annual allocation. (Refer Table – 6.2 of Analysis Sheet).

2.6 Utilization of MME(Refer Table – 7.2 of Analysis Sheet)

The annual allocation for MME during 2014-15 is Rs.864.84 lakh. There was opening balance of Rs 34.56 lakh with the State on 01.04.2014. Rs829.23 lakh were released to the State which had total availability of Rs863.79 lakh against which the State has utilized Rs. 613.33 lakh (71% )

2.7 Utilization of Transportation Assistance(Refer Table – 8.2 of Analysis Sheet)

The State had opening balance of Rs.595.96 lakh on 01.04.2014. The annual allocation for Transport Assistance during 2014-15 is Rs. 933.21 lakh. The State had lifted 44672.01 MTs of food grain from FCI during the first three quarters of the year. Thus, admissible transportation assistance @ 75 per quintal for transporting 44672.01 MTs of food grains to schools is Rs. 708.45 lakh. The State has incurred the expenditure of Rs.535.13 lakh on transportation assistance which is 57 % of the allocation. This indicates that no TA bills are pending with the State at the end of December, 2014.

2.8 Construction of Kitchen-cum-stores (Reference Table -9.1.3 of Analysis Sheet)

The non- recurring central assistance of Rs.47135.15 lakh was released to the State during 2006-07 to 2009-10 for the construction of 77298 kitchen-cum-stores. The State has utilized the entire non-recurring central assistance of Rs. 30302.78 lakh for the construction of 49949 kitchen-cum-stores (65%). The State Government may indicate the time lines for the construction of incomplete kitchen-cum-stores.

2.9 Procurement of Kitchen devices (Reference Table -9.2.3 of Analysis sheet)

The non-recurring central assistance of Rs.5567.83 lakh was released during 2006-07 to 2014-15 for the procurement kitchen devices for 111357 schools @Rs. 5000/- each school. The State has utilized Rs.4815 lakh for procuring kitchen devices for 96299 schools. The kitchen devices for the remaining schools may also be procured immediately..

3. Data Entry Status on the MIS Web Portal

Ministry of HRD, MDM Division has developed web based monitoring system i.e. Web based MIS in collaboration with NIC. The State officials were given orientation training for data entry in the different formats used for data capture in the MDM-MIS.

3.1 Annual and Monthly Data Entry:

The status of Annual and Monthly data entries in MDM-MIS portal is given below:

S.No. Name of District Total

Institutions

No. of Inst. For which

Annual data entry completed

No. of Inst. For which Monthly data entry completed

Apr May Jun Jul Aug Sep Oct Nov Dec

1 2 3 4 5 6 7 8 9 10 11 12 13

1 AJMER 2290 2290 2290 2290 2290 2290 2290 2290 2290 2290 2286

2 ALWAR 3554 3554 3553 3539 3537 3529 3521 3503 3499 3450 3324

3 BANSWARA 3167 3165 3163 3163 3163 3163 3163 3163 3162 3156 2558

4 BARAN 1523 1523 1523 1523 1523 1522 1522 1522 1522 1522 1522

5 BARMER 5634 5634 5634 5634 5634 5634 5634 5634 5634 5634 5634

6 BHARATPUR 2447 2447 2447 2447 2447 2447 2446 2372 2367 2208 2190

7 BHILWARA 3541 3541 3540 3540 3540 3540 3540 3532 3529 3485 3094

8 BIKANER 2318 2318 2317 2317 2317 2317 2288 2268 2260 2212 2104

9 BUNDI 1504 1503 1503 1503 1503 1503 1503 1502 1501 1468 1394

10 CHITTAURGARH 2245 2243 2230 2230 2230 2229 2226 2223 2218 1926 1419

11 CHURU 1907 1907 1899 1899 1897 1896 1889 1886 1883 1868 1313

12 DAUSA 1705 1705 1705 1705 1705 1705 1705 1705 1705 1705 1705

13 DHAULPUR 1450 1450 1447 1447 1447 1447 1446 1443 1441 1363 1336

14 DUNGARPUR 2549 2549 2548 2548 2548 2548 2548 2548 2548 2548 2545

15 GANGANAGAR 2069 2069 2069 2069 2069 2069 2069 2069 2069 2069 2069

16 HANUMANGARH 1407 1406 1406 1406 1406 1406 1406 1406 1406 1406 1406

17 JAIPUR 4808 4808 4805 4805 4805 4805 4805 4805 4805 4805 4805

18 JAISALMER 1627 1627 1624 1624 1624 1624 1624 1624 1624 1624 1624

19 JALOR 2180 2178 2178 2178 2178 2178 2178 2178 2178 2178 2169

20 JHALAWAR 1880 1878 1872 1871 1871 1868 1865 1840 1823 1798 1734

21 JHUNJHUNUN 1951 1951 1951 1951 1951 1951 1951 1950 1950 1950 1949

22 JODHPUR 4174 4171 4168 4167 4167 4167 4166 4157 4156 4131 4119

23 KARAULI 1898 1898 1896 1896 1896 1896 1896 1895 1883 1830 1826

24 KOTA 1346 1346 1345 1345 1345 1345 1345 1336 1335 1335 1335

25 NAGAUR 3862 3862 3856 3853 3850 3844 3840 3825 3824 3824 3823

26 PALI 2283 2283 2283 2283 2283 2283 2283 2283 2283 2276 2247

27 PRATAPGARH (RAJ.) 1567 1566 1557 1557 1557 1557 1557 1557 1557 1557 1556

28 RAJSAMAND 1980 1979 1977 1977 1977 1977 1977 1977 1977 1950 1948

29 SAWAI MADHOPUR 1308 1308 1307 1307 1307 1307 1307 1307 1307 1306 1083

30 SIKAR 2927 2927 2927 2927 2927 2927 2927 2921 2921 2915 2632

31 SIROHI 1084 1084 1084 1084 1084 1084 1084 1084 1084 1084 1084

32 TONK 2077 2077 2076 2076 2076 2075 2075 2075 2075 2075 2074

33 UDAIPUR 4490 4476 4442 4440 4440 4439 4422 4404 4324 4004 3808

Total 80752 80723 80622 80601 80594 80572 80498 80284 80140 78952 75715

It is evident from the above table that the State has not made 100% Annual and Monthly data entries in the MDM-MIS portal. The State was advised to complete the data entries before the PAB-MDM meeting.

4. Release of funds

Fund released by GOI first arrives in the State exchequer in form of central release.After

receiving the allocation, MDM Department confirms the receipt of funds through the Govt.

website. After this the concurrence of Planning Department and Finance (Expenditure)

Department is taken for releasing the funds to Districts. Then, funds-release-sanctions are issued

by MDM Department. The funds are allocated to the districts in proportion to the enrollments

and average attendance. On the basis of this funds-release sanction the Finance (Budget)

Department issues financial sanctions for Budget Transfer to all the Treasury Officers. On

production of MDM funds-release-sanction and budget transfer letter issued by Finance (Budget)

Department the District Treasury Officers transfer the funds in respective P.D.A/c of the Zila

Parishad. Zila Parishad further releases the funds from its P.D.Accounts to the BEEO (Block

Elementary Education Officers) on the basis of enrollment of children in schools. The State

Government (GoR) has issued instructions to all districts to transfer the money at school level

either by E-Transfer or through RTGs so that the amount reaches in their accounts without any

delay and the payments could be done on time. In compliance of the instructions issued, some

districts have adopted this process. The BEEOs further release funds to respective SMCs

(School Management Committees).

Type of Release

Date of receipt by State

Date of Release

Directorate District Block Gram Panchayat/ School

Ad-hoc 25-04-2014 12/6/2014 20-06-2014 31-07-2014 15-08-2014

Balance of 1st Inst.

14-08-2014 10/10/2014 21-10-2014 30-11-2014 15-12-2014

Second Inst. 22-12-2014 27-01-2015 10/2/2015 27-02-2015 9/3/2015

Thus there is a delay of four months in receipt of funds by schools for ad-hoc release of central assistance, four months for balance of first instalment and two and a half month for second instalment.

5. Management Structure

Management and implementation of the mid-day-meal-scheme (MDMS) in the state of

Rajasthan has two strata. The upper strata is at the state level that involves the ministry of

Panchayati Raj and the Directorate of mid-day-meal-scheme (MDMS).The lower strata includes

the district administration al ZilaParishad (ZP), block level at Block Elementary Education

Officer(BEEO). The preparation and serving of the mid-day-meal (MDM) to the students is

ensured by three cooking agencies namely the school management committees (SMCs),

NGO’s, the women based self –help-groups (SHGs) and Annapurna MahilaSahkariSamities

(AMSS).

MDM Management Structure At State Level

MINISTER- Rural Development &Panchayati Raj

Principal Secretary- Rural Development &Panchayati Raj

Secretary, Panchayati Raj Department.

Director-Mid-Day-Meal-Scheme

Additional Commissioner(F)

Deputy Director (Adm.) Deputy Director (I &

M)

MDM Implementation Structure

7. Capacity Building

Training programmes have been held for District level officers, data Entry operators, Centralized Kitchen

Managers and Nodal officers for Kitchen shed construction involved in MDM Programme. State

Education Department has been requested to incorporate Mid Day Meal Agenda as a part of Teachers

Training.NGOs running centralized kitchen have been requested to impart training to persons of nearby

area who are directly involved in implementation of MDM Programme.

In the school based cooking, it has been observed that cook cum helpers cook the meal. are illiterate

and belong to BPL family and Back Ward Classes, Government of Rajasthan decided to train

them about the knowledge Cooking Techniques, .Safety, Health and Hygiene, Food Storage, .

Preparation of nutritious food.The Training programme was organized in two steps:-

a) To train the cook cum Helpers working under MDM Scheme, Master trainers nearly 1100

were trained through ToTs with the help of Institute of Health Management Research

(IIHMR), Institute of Hotel Management (IHM), Food Craft Institute (FCI) and

AkshayaPatra Foundation.

b) To train all Cook cum Helpers, training programme were organized at block and nodal

school level. Till date nearly 1.17 lacs Cook cum Helpers are trained out of 1.25 Cook

cum Helpers.

MIS has been developed for compiling all relevant reports under the programme and is intended to be

used as a single point of collecting information. In order to increase the effectiveness of the software, time

to time training about feeding and using the software is provided to Mid-Day-Meal-Incharges and

computer operator of each district vide training programmes organized at the State Level. Further, this

training is carried forward and provided to the Block level officers by the district officers

/AMSS

8. Grievance Redressal Mechanism

The State of Rajasthan has completely complied with requirement of establishment of an

effective “Grievance Redressal System”. The irregularities, shortcomings and complaints are

always addressed to whenever reported and communicated.

i) Complaints published in newspaper or aired through Electronic Media

Copies of complaint (fax) are sent to the concerned CEO, ZilaParishad of the district

who is the district nodal officer for MDM and reply sought within immediately.

Factual reports are obtained by the Government with no delay and actions taken

immediately.

ii) Complaints Received Through Chief Minister’s Office and/or other Offices :

If the matter is of concern and serious nature and demands immediate action then a

factual response is sought from the district/block level at once. The Secretary to the

Government for this department conducts reviews the matter and ensures compliance

of such grievances.

iii) Complaints by an individual in person or by Post:-

Complaints received from an individual taken up on same day. A copy of the

enquiry/factual report sent to him compulsorily as soon as it is received by the

Government.

iv) Addressing Shortcomings:

As per the norms, monthly inspections in schools are regularly performed by District

Level Officers (DLOs) & Block Level Officers (BLOs) and by other officers during

their visits within the district. Prescribed formats for inspections are used for these

purposes. Inspection reports are routed up to the MDM directorate and if any

shortcomings are spotted out during any inspection, concerned authority always takes

up action immediately. Apart from this, sudden inspections are also carried out in all

districts and disciplinary actions have been taken immediately by the districts.

v) Addressing RTI Issues :

For information sought from the Statelevel, the Mid Day Meal Commissioner is appointed

as the State information officer, at district level CEO, ZilaParishad is responsible and at block

level BEEO is the answerable person. In case, there is any information desired from the school

level the Head Master of the concerned school is responsible for providing suitable information

in time.

9. Tasting of Meal

Directions have also been issued to all the districts to ensure a system of food testing by

teachers before serving to the students on daily basis

10. Testing of Meal by NABL accredited labs

Rajasthan currently does not have any food-testing laboratory that is capable of testing

the mid-day-meal across the state. There is a regular practice in the schools that before

serve the food to student teachers test the food to ensure quality and test.

Part-C :Recommendations of Appraisal Team for 2015-16

PAB -MDM decisions

No Details State’s Proposal for FY 2015-16

Recommendations by Appraisal Team for FY 2015-16

1 No. of Children & Institutions

A Primary No. of

institutions

No. of

Children

No. of

institutions

No. of

Children

Govt. + Govt. aided +

LB schools

35147 3151421 35147 3151421

Madarsas/Maqtabs 1645 114066 1645 114066

STC* 340 17076 340 17076

TOTAL (A) 37132 3282563 37132 3282563

B Primary with Upper Primary


LB schools

28256 1697081 28256 1697081

Madarsas/Maqtabs 169 24886 169 24886

STC 44 1121 44 1121

Total 28469 1723088 28469 1723088

C Upper Primary


LB schools

7505 7505

Madarsas/Maqtabs 89 89

STC 4 4

Total 7598 7598

GRAND TOTAL (A)

(B)+(c)

73199 73199 5005651

2 No. of Working days

2.1 Primary 232 232

2.2 Upper Primary 232 232

2.3 NCLP 314 314

3 No. of Cook-cum Helpers

3.1 Approved for 2014-15 136009

3.2 Additional proposal for

2015-16 Reduction of 16938 from

Approved CCH Reduction of 16938 from

Approved CCH

Total cook-cum-helpers for

2015-16

119071 119071

*2511 NCLP children included

4. Kitchen Devices

Item Total sanctioned during 2009-10

State Proposal for 2015-16

Recommendation by Appraisal team

New Nil Nil

Replacement 54260 Nil Nil

54260 kitchen devices sanctioned in the year 2009-10 hence 54260 units are eligible for replacement but

State has submitted no proposal.

State: Rajasthan

QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2015-16

(as per recommendation of appraisal team)

Food grains

Sl.N

o.

Stage No. of

Children

No. of

Workin

g days

Quantity in MTs.

Wheat Rice Total

1 Primary (@ 100 gms per child

per school day) 3280052 232 53268.04 22829.16 76097.20

2 Up. Primary ( @150 gms per

child per school day) 1723088 232 41974.42 17989.04 59963.46

3 NCLP 2511 314 82.79 35.48 118.27

Drought Primary 567720 35 1390.91 596.11 1987.02

Drought Upper Primary 378480 35 1390.91 596.11 1987.02

TOTAL 98107.07 42045.9 140152.97 Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to CCH and MME

Sl. No. Component/norm

Amount

admissible

(Rs. in lakhs)

1 2 3

I) Primary

1 Cost of Foodgrains @Rs. 5650/- per MT for rice & @ Rs. 4150/-

per MT for wheat 3500.47

2 Unit Cooking Cost- 3.86 per day / per child for 3280052 children for 232 days

i. Central Share @ Rs. 2.89 per child/day 21992.09

ii. Minimum State Share @ 0.97 per day/per child 7381.43

3 Transportation Cost @ Rs. 750.00 Per MT food grains

570.73 (3280052x 232days x 0.0001 MT x Rs.750.00)

4 Honorarium for cook cum Helper (Primary + Upper Primary)

i. Central Share - (119071 x Rs.750x 10 months) 8930.33

ii. Minimum State Share - (119071x Rs. 250 x 10 months ) 2976.78

5

Management Monitoring and Evaluation (MME) 1.8% of cost of

foodgrains, cooking cost, cost of transportation and Honorarium to

cook-cum-Helpers)

629.89

TOTAL - {1+2 (i) +3+4 (i)+5} 35623.50

II) Upper Primary



2 Unit Cooking Cost 5.78 per day / per child for 1723088 children for 232 days

I Central share @ Rs.4.34 per child/day 17349.43

ii. Minimum State Share @ Rs.1.44 per child/day 5756.49

3 Transportation cost @ Rs. 750.00 Per MT food grains

449.73 (1723088x 232 days x 0.00015 x 750)

4 Management Monitoring and Evaluation (MME) 1.8% of cost of

foodgrains, cooking cost and cost of transportation ) 370.03

TOTAL - {1+2 (i) +3+4} 20927.51

III) NCLP







0.89 (2511x 314 days x 0.00015 x 750)


foodgrains, cooking cost and cost of transportation) 0.73

TOTAL - {1+2 (i) +3+4} 41.28

Grand Total (Primary + Upper Primary) 56592.29

IV) Drought Primary

1 Cost of Foodgrains @Rs. 5650/- per MT for rice & @ Rs. 4150/- per MT for

wheat 91.40

2 Unit Cooking Cost- 3.86 per day / per child for 567720 children for 35 days

i. Central Share @ Rs. 2.89 per child/day 574.25

ii. Minimum State Share @ 0.97 per day/per child 192.74

3 Transportation Cost @ Rs. 750.00 Per MT food grains

14.90 (567720x35days x 0.0001 MT x Rs.750.00)

4 Honorarium for cook cum Helper (Primary + Upper Primary)

i. Central Share - (50000 x Rs.750x 10 months) 750.00

ii. Minimum State Share - (50000x Rs. 250 x 10 months ) 250.00

5

Management Monitoring and Evaluation (MME) 1.8% of cost of

foodgrains, cooking cost, cost of transportation and Honorarium to

cook-cum-Helpers)

25.75

TOTAL - {1+2 (i) +3+4 (i)+5} 1456.30

V) Drought Upper Primary

1 Cost of Foodgrains @Rs. 5650/- per MT for rice & @ Rs. 4150/- per MT for

wheat 91.40





14.90 (378480x 35 ays x 0.00015 x 750)


foodgrains, cooking cost and cost of transportation )

12.26

TOTAL - {1+2 (i) +3+4 } 693.48

Grand Total (Primary + Upper Primary) 2149.78

Requirement of Funds for 2015-16

(Rs. In lakh)

Component Centre Minimum State share

Recurring Normal 56592.29 16126.05

Drought 2149.78 633.49

Non- recurring 0.00 0.00

Total 58742.07 16759.54

--oOo--

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