Governor’s Office for

Children and Families

First Steps Georgia Grant Program

Request For Proposal Webinar

Governor’s Office for Children and FamiliesFirst Steps Georgia Grant Program

Request for Proposal (RFP) Webinar Training

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• PowerPoint and Frequently Asked Questions will be posted by 7/23/13

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While You Are Waiting…

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•Governor’s Office for Children and Families (GOCF)

•The mission of GOCF is to reach, support, and empower communities to serve Georgia’s children and families.

•Introduction of Staff

Let’s Get Started

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• Early Intervention Parent Support Plan• Mission of First Steps Georgia • Goals: To provide expectant parents and families

with children ages birth to five 1) current information on topics of interest and relevance to the family; 2) information on community resources relevant to the family; 3) services to strengthen the protective factor of concrete connections to promote maternal and infant health for expectant parents and parents of children birth to five.

First Steps Georgia Summary

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Planning and Implementation: With community partners, develop and implement a First Steps Georgia plan to provide universal, early intervention services and support for families: 1. Target Population/Service Delivery

Location2. Access3. Identifying Needs/Community Resources4. Documentation5. Coordination

First Steps Georgia Summary

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Services and Support- Just as every family is different, every community is unique and the design of these plans for supporting families will be different. The proposal should be tailored to the specific needs of the community. At a minimum, the following functions (or services) are required: 1. Initial contact2. Linkages to community resources3. Educational materials relevant to families from each of the required topic areas4. Mandated materials5. Community resource guide6. Parent telephone number7. Contact information 8. Survey

First Steps Georgia Summary

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Applicants must: Be a public government entity or 501(c)(3) non-profit

Serve as the fiscal agent for the grant and the point of contact to GOCF or Provide a MOU with fiscal agent

Be able to submit timely and accurate program and financial reports

Be responsible, liable, and oversee financial, program and post-award reporting requirements

Plan or continue to provide universal, early intervention supports and services in accordance with the First Steps Georgia Plan.

Award Eligibility

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• Deadline for Proposal Submission: Proposal cannot be hand

delivered and must be mailed via postmark by August 9, 2013

Governor’s Office for Children and FamiliesChild Abuse and Neglect Prevention Program

7 Martin Luther King Jr. Drive, Suite 351 Atlanta, Georgia 30334

• Grant Award Period: 12 months, October 1, 2013-September 30, 2014– All service delivery activities (new, enhanced or expanded

services) must begin within 90 days of the start date of grant award.

Proposal Submission

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• An eligible applicant must be applying to implement or continue universal, early intervention support and services in accordance with the First Steps Georgia plan. GOCF requires that funded programs will comply with performance criteria and fully participate in the following evaluation and report: – Performance Criteria (Page 5 (A))

Program Eligibility

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• GOCF Grants Management System:– Georgia Home Visiting Information System

(GEOHVIS)– Central Intake Data System (CIDS)

– Satisfaction Survey

Program Eligibility

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• Each applicant is eligible to apply for a 12 month “mini-grant” for services and supports that meet the criteria of First Steps Georgia and is a start-up or continuation of an existing First Steps grant award.

• Applicant may apply for funding in the amount of $6,000 or $12,000 conditional upon the project number of additional families that will be served annually:

• $6,000- 100 additional families• $12,000-200 additional families• Grant award period: October 1, 2013-September 30,2014

Grant Award Amounts

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• The granting of funds in one year is not a commitment to continue assistance in the future and does not guarantee future funding.

If there is continuation funding, it will be contingent upon: 1. Organizational capacity;2. Performance history and grant compliance; and3. Availability of GOCF funds

Continuation Funding

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Strategic Result Framework

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Expected Performance Measures for this grant period:

Result Area Outcome Indicator GOCF Performance Levels

Healthy Family Medical Care

At least 90% of target families will have health insurance coverage or receive referrals/ additional information pertaining to health insurance programs.

Healthy Family Medical Care

At least 90% of target families will have a primary care physician or receive referrals/ additional information pertaining to primary care physicians.

• One (1) original application including application narrative, application budget request and application attachments

• All application face sheet are signed in blue ink• Four (4) additional copies• One (1) electronic copy, CD or Thumb Drive• Bind the original application and copies with

binder clips• All documents listed on page 7• Submission Date: On or before August 9, 2013

Proposal Submission Instructions

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• No E-mails, No office-metered postmarks, & No hand-deliveries

The mailing address for applications:

Governor’s Office for Children and FamiliesChild Abuse and Neglect Prevention Program

7 Martin Luther King Jr. Drive, Suite 351 Atlanta, Georgia 30334

Submission Address

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• Applicant is requesting funds to support First Steps in a county where First Steps is currently receiving funds through a Maternal, Infant and Early Childhood Home Visiting (MIECHV) grant;

• Submission fails to be postmarked by U.S Postal Service or commercial carrier by deadline date;

• Submission fails to include the original signature of the executive officer of the fiscal agent (applicant) on the application face sheet;

• Submission fails to include the application program narrative, application budget and application attachments;

• Application lacks original signatures, where requested.

Disqualification Factors

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• The narrative is a detailed statement of the work to be undertaken and answers who, what, when, where, why, and how statements about the grant proposal.

• Restate and number each question followed by a response

• 9 page limit

Proposal Narrative

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• One page limit• Clear, concise and complete• Statement of need• Description of how need relates • Description of target population • Description of chosen geographic area• Description of the array of services and

supports

Proposal Summary

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• 1/2 page limit• Describe implementing agencies• Does the fiscal agent have the ability to maintain

a quarterly cash flow? • Discuss the applicant’s qualification and

experience managing grants. • What is the agency’s history, qualifications and

experience in managing First Steps?

Administration

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• 1 1/2 page limit• Provide specific local data such as demographics,

poverty rate, child abuse, teen birth rate, etc.• Describe why the program is important and how it

will impact family outcomes such as child maltreatment prevention, health and school readiness outcomes.

• Describe the target population to be served by First Steps

• Describe the location of First Steps services• How many individuals will be served during the

grant award period by First Steps?

Target Population

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• 1/2 Page

• List the goals for the First Steps Program

• List the objectives for the First Steps program

Program Goals and Objectives

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• 4 pages

• Describe in detail the program design, format and the methodology

• Status- What is the current number of families served? Is the program planning to serve 100 or 200 additional participants?

Methods and Procedures

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• The screening process for First Steps Georgia (once families have been referred to this service) must be the Great Start Georgia Core Screening Tool.

• Program Entry: Describe process for program entry into the First Steps in your community by providing a detailed response to each of the following:– 1. Target populations and service delivery location(s)– 2. How will the program ensure parents of all ages and all ethnic

and socio-economic backgrounds have access to First Steps– 3. Describe the screening process for families– 4. Describe the referral process to community partners that will

provide supports and services to families– 5. Describe the array of supports and services that will be

provided to families by your community partners.

Methods and Procedures

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• Initial Contact: Describe First Steps initial family contact in your community by providing a detailed response to each of the following:– How will the initial contact be made– Relevant and age-appropriate materials and information– Describe the localized, annually updated Community

Resource Guide– How will the program provide contact information to

reconnect with the First Steps staff?– Provide a description of how the program will provide

families with a parent support telephone number, available 24/7 if possible.

Methods and Procedures

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• Satisfaction Survey

• Volunteers

• Staffing

Methods and Procedures

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• 1 ½ pages• Describe the programs sustainability plant that

will provide for services and supports to continue and even expand without funding from GOCF. – 1. Current funding sources– 2. Adequate cash flow– 3. Sustainability resources– 4. Fundraising plans– 5. Grant applications

Sustainability

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• GOCF Match is not required• There is a budget summary workbook and budget

narrative that will need to be completed.

FY14 RFP-Financials

GOCF Budget Format

Three (3) Categories•Personal Services

– Any staff working with the program•Regular Operating

– Program materials– First Steps Training

Personal Services

PERSONAL SERVICES: Enter monthly cost per position and %FTE (full time equivalent). Worksheet will auto calculate based on 12 months and auto fill "Sub-Total by Line Item". GOCF Grant Other Funds Total Budget

Position Title

MONTHLY ANNUAL

Total Wage Earned Taxes + Benefits

% Time Applied to Program Number of Months

Total Total Total

1.

Executive Director

1,873.88 1,301.01 1.00 11 34,923 0 34,923

2.

Administrative Assistant

568.97 137.05 1.00 11 3,883 3,883 7,766

3.

4.

5.

• Total Wages Earned Monthly– This should reflect a person’s annual salary

divided by 12 months.– If the employee is hourly, multiply his or her

hourly rate by the number of hours they are anticipated to work in a year and divide that number by 12 months.

• $8 *2080 hours (52 weeks*40/hr per week) 12

Personal Services

• Taxes and Benefits– This should be the amount of taxes and

benefits the employer pays on behalf of the employee.

– If your agency uses a fringe rate, multiply this by the employee’s annual salary and divide by 11.

– DO NOT include the amount of taxes that are removed from an employee’s paycheck, these are already accounted for in his or her salary.

Personal Services

• % FTE– This is the amount of time an employee

spends working on the GOCF project.– Example: Sally works 30 hours per week

for the school system. If on average she spend 15 hours per week on the GOCF program, her FTE should be (.5). If on average she spends 30 hours per week on the GOCF program, her FTE should be (1).

Personal Services

• Number of Months– This should reflect the number of months

an employee will work on a project. – If he or she only works 10 months out of

the year on the GOCF project, then this is the number of months that should be applied to the grant.

Personal Services

• The Total Request should be calculated by using the following formula:

((Monthly Wage + Taxes & Benefits)*FTE)*Months

Personal Services

Narrative•All costs will need to be accompanied by a written description within the narrative•Example:

– Personnel: • Personnel working directly with families – 20% (D)

– Supplies• $3,000: First Steps Educational Materials

– Trainings• GOCF /First Steps Trainings - $1,226

– Personal mileage: 300 miles per roundtrip *$0.565 = $195 *4 = $780– Hotel: $95/night *4 nights = $380– Per diem: 4 days at $ 16.50/day = $66– Required First Steps Trainings

FY14 RFP-Financials

Questions?Program Questions:

Prevention and Family Support Grants SpecialistMatt Pitts

Matthew.Pitts@children.ga.gov 404-656-5118

Or

John McGaheeFinance Officer

John.McGahee@children.ga.gov404-656-5168

Or

Lynda F. BrownCommunity Outreach Coordinator

Great Start Georgia Center for Family Research

University of Georgia Cell: 478.719.8000

lfbrown@uga.edu