GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH · Web viewBangladesh Telecommunications...

Bangladesh Telecommunications Company Limited

T E N D E R D O C U M E N T

FOR

Supply, Installation, Testing and Commissioning of MSPP at 23 Bangladesh Betar Station on Turn-Key basis.

General Manager (Procurement)Bangladesh Telecommunications Company Limited (BTCL)

Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207

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Table of Contents

Section 1. Instructions to Tenderers........................................................................1A. General..........................................................................................................................1

1. Scope of Tender..........................................................................................................12. Interpretation...............................................................................................................13. Source of Funds..........................................................................................................14. Corrupt, Fraudulent, Collusive or Coercive Practices.............................................25. Eligible Tenderers.......................................................................................................36. Eligible Goods and Related Services........................................................................47. Site Visit....................................................................................................................... 4

B. Tender Document.........................................................................................................58. Tender Document: General........................................................................................59. Clarification of Tender Documents............................................................................510. Pre-Tender Meeting.....................................................................................................511. Addendum to Tender Documents..............................................................................6

C. Qualification Criteria....................................................................................................712. General Criteria...........................................................................................................713. Litigation History.........................................................................................................714. Experience Criteria......................................................................................................715. Financial Criteria.........................................................................................................716. Appointment of Subcontractor........................................................................................7

D. Tender Preparation......................................................................................................817. Only One Tender.........................................................................................................818. Cost of Tendering........................................................................................................819. Issuance and Sale of Tender Document...................................................................820. Language of Tender....................................................................................................821. Contents of Tender.....................................................................................................922. Alternatives................................................................................................................1023. Tender Prices, Discounts..............................................................................................1024. Tender Currency........................................................................................................1325. Documents Establishing the Conformity of the Goods and Related services.....1326. Documents Establishing Qualifications of the Tenderer.......................................1327. Validity Period of Tender.........................................................................................1428. Extension of Tender Validity and Tender Security.................................................1429. Tender Security.........................................................................................................1430. Form of Tender security...........................................................................................1531. Authenticity of Tender Security...............................................................................1532. Return of Tender Security........................................................................................1533. Forfeiture of Tender Security........................................................................................1534. Format and Signing of Tender.................................................................................16

E. Tender Submission....................................................................................................1735. Sealing, Marking and Submission of Tender..........................................................1736. Deadline for Submission of tenders........................................................................1737. Late tender................................................................................................................. 1738. Modification, Substitution or Withdrawal of Tenders...........................................1839. Tender Modification..................................................................................................1840. Tender Substitution..................................................................................................1841. Withdrawal of Tender................................................................................................18

F. Tender Opening and Evaluation...............................................................................1842. Tender Opening.........................................................................................................1843. Evaluation of Tenders...............................................................................................2044. Evaluation process...................................................................................................2045. Preliminary Examination...........................................................................................20

46. Technical Examinations &Responsiveness...............................................................2147. Clarification on Tender.............................................................................................2348. Restrictions on the Disclosure of Information Relating to the Procurement

Process...................................................................................................................... 2349. Correction of Arithmetical Errors............................................................................2450. Conversion to Single Currency................................................................................2451. Domestic Preference.................................................................................................2452. Financial Evaluation..................................................................................................2553. Assessing the Price of Unpriced Items..................................................................2654. Evaluation of Domestic Preference.........................................................................2655. Price Comparison......................................................................................................2756. Negotiation................................................................................................................. 2757. Post-qualification......................................................................................................2758. Rejection of All Tenders...........................................................................................2859. Informing Reasons for Rejection.............................................................................29

G. Contract Award...........................................................................................................2960. Award Criteria............................................................................................................2961. Purchaser’s Right to Vary Quantities......................................................................2962. Notification of Award................................................................................................2963. Performance Security...............................................................................................3064. Form and Time Limit for furnishing of Performance security...............................3065. Validity of Performance Security.............................................................................3066. Authenticity of performance Security.....................................................................3167. Contract Signing.......................................................................................................3168. Publication of Notification of Award of Contract....................................................3169. Debriefing of Tenderers............................................................................................3170. Right to Complain.....................................................................................................32

Section 2. Tender Data Sheet.................................................................................33A. General........................................................................................................................33B. Tender Document.......................................................................................................34C. Qualification Criteria..................................................................................................34D. Preparation of Tender................................................................................................35E. Submission of Tender................................................................................................38F. Opening and Evaluation of Tenders.........................................................................38G. Award of Contract......................................................................................................39

Section 3. General Conditions of Contract.............................................................401. Definitions.................................................................................................................. 402. Contract Documents.................................................................................................413. Corrupt, Fraudulent, Collusive or Coercive Practices...........................................414. Interpretation.............................................................................................................425. Documents Forming the Contract in order of precedence....................................436. Eligibility.................................................................................................................... 437. Governing Language................................................................................................438. Governing Law..........................................................................................................449. No fees/Gratuities......................................................................................................4410. Use of Contract Documents & Information.............................................................4411. Communications & Notices..........................................................................................4412. Trademark, Patent and Intellectual Property Rights..............................................4413. Copyright................................................................................................................... 4514. Assignment................................................................................................................4515. Sub contracting.........................................................................................................4516. Supplier’s Responsibilities...........................................................................................4517. Purchaser’s Responsibilities........................................................................................4518. Scope of Supply........................................................................................................45

19. Amendment to Order................................................................................................4620. Instances When Amendment to Order May be Issued...........................................4721. Adjustments in Contract Price and/or Delivery Schedule in Amendment to Order

.................................................................................................................................... 4722. Packing and Documents...........................................................................................4723. Delivery and Documents..........................................................................................4824. Acceptance................................................................................................................4825. Contract Price............................................................................................................4826. Transportation.............................................................................................................4927. Terms of Payment.....................................................................................................4928. Insurance................................................................................................................... 5029. Taxes and Duties.......................................................................................................5030. Performance Security...............................................................................................5031. Specifications and Standards..................................................................................5032. Inspections and Tests...............................................................................................5133. Warranty..................................................................................................................... 5234. Delays in Delivery and Extensions of Time.............................................................5335. Liquidated Damages.................................................................................................5336. Limitation of Liability................................................................................................5437. Change in Laws and Regulations............................................................................5438. Definition of Force Majeure......................................................................................5439. Notice of Force Majeure............................................................................................5540. Duty to Minimise Delay.............................................................................................5541. Consequences of Force Majeure...................................................................................5542. Termination for Default.............................................................................................5643. Termination for insolvency.......................................................................................5744. Termination for Convenience...................................................................................5745. Procedures for Termination of Contracts...............................................................5846. Contract Amendment................................................................................................5947. Settlement of Disputes.............................................................................................59

Section 4. Particular Conditions of Contract.........................................................61Section 5. Tender and Contract Forms..................................................................68

Tender Submission Letter (Form PG4 – 1)...................................................................69Tenderer Information Sheet (Form PG4-2)....................................................................72Price Schedule for Goods (Form PG4-3A)....................................................................75Price Schedule for Goods (Form PG4-3B)....................................................................77Price Schedule for Goods (Form PG4-3C)....................................................................78Price andCompletion Schedule - Related Services (Form PG4-3D)...........................79Specifications Submission and Compliance Sheet (Form PG4-4).............................82Manufacturer’s Authorisation Letter (Form PG4 - 5)...................................................83Bank Guarantee for Tender Security (Form PG4 – 6)..................................................84Notification of Award (Form PG4 - 7)............................................................................85Contract Agreement (Form PG4 - 8)..............................................................................86Bank Guarantee for Performance Security (Form PG4 – 9)........................................87Section 6. Schedule of Requirements......................................................................88

Section 7. Technical Specifications........................................................................907.1.14 OPTICAL SAFETY (AUTOMATIC-LASER SHUTDOWN) REQUIREMENTS.....................................................................................................99

7.14 Digital Distribution Frame (DDF)................................................................1138 CRITERIA AND PROCESS OF EVALUATION...........................................................124

Section 9.Particular Specifications............................................................................131Form F.............................................................................................................................. 150

ANNEX-A........................................................................................................................151ANNEX-B........................................................................................................................153ANNEX-D........................................................................................................................154ANNEX-E.1.....................................................................................................................155ANNEX-E.2.....................................................................................................................156ANNEX-F.........................................................................................................................157ANNEX-G........................................................................................................................158ANNEX-I..........................................................................................................................159ANNEX-1.1......................................................................................................................160

Section 1. Instructions to Tenderers

A. General

1. Scope of Tender

1.1 The Purchaser named in the Tender Data Sheet (TDS)(hereinafter referred to as the “Purchaser”) wishes to issues these Tender Documents for the supply of Goods, and Related Services incidental thereto, as specified in the TDS and as detailed in Section 6: Schedule of Requirements.

1.2 The name of the Tender and the number and identification of its constituent lot(s) are stated in the TDS.

1.3 The successful Tenderer will be required to complete the delivery of the goods and related services (when applicable) as specified in the GCC Clause 18.

2. Interpretation 2.1 Throughout this Tender Document

(a) the term “in writing” means communication written by hand or machine duly signed and includes properly authenticated messages by facsimile or electronic mail;

(b) if the context so requires, singular means plural and vice versa; and(c) “day” means calendar days unless otherwise specified as working

days;(d) "Tender Document ", means the Document provided by a Purchaser

to a Tenderer as a basis for preparation of its Tender;(e) "Tender ", depending on the context, means a Tender submitted by

a Tenderer for delivery of Goods and Related Services to a Purchaser in response to an Invitation for Tender ;

3. Source of Funds

3.1 The Purchaser has been allocated public funds from the source as indicated in the TDS and intends to apply a portion of the funds to eligible payments under the contract for which this Tender Document is issued.

3.2 For the purpose of this provision, “public funds” means any funds allocated to a Purchaser under Government budget, or loan, grants and credits placed at the disposal of a Purchaser through the Government by the development partners or foreign states or organizations.

3.3 Payments by the development partner, if so indicated in the TDS, will be made only at the request of the Government and upon approval by the development partner in accordance with the applicable Loan/Credit/Grant Agreement, and will be subject in all respects to the terms and conditions of that Agreement.

4. Corrupt, Fraudulent, Collusive or Coercive

4.1 The Government requires that Procuring Entities, as well as Tenderers shall observe the highest standard of ethics during implementation of procurement proceedings and the execution of Contracts under public funds.

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Practices 4.2 The Government requires that Procuring Entities, as well as Tenderers and Suppliers shall, during the Procurement proceedings and the execution of Contracts under public funds, ensure- (a) strict compliance with the provisions of Section 64 of the Public

Procurement Act 2006 (Act 24 of 2006);(b) abiding by the code of ethics as mentioned in the Rule127 of the

Public Procurement Rules, 2008;(c) that neither it’s any officer nor any staff or any other agents or

intermediaries working on its behalf engages in any practice as detailed in ITT Sub Clause 4.3.

4.3 For the purposes of ITT Sub-clause 4.2 the terms set forth as bellows:(a) corrupt practice means offering, giving or promising to give,

receiving, or soliciting, either directly or indirectly, to any officer or employee of a Purchaser or other public or private authority or individual, a gratuity in any form; employment or any other thing or service of value as an inducement with respect to an act or decision or method followed by a Purchaser in connection with a Procurement proceeding or contract execution;

(b) fraudulent practice means the misrepresentation or omission of facts in order to influence a decision to be taken in a Procurement proceeding or Contract execution;

(c) collusive practice means a scheme or arrangement between two (2) or more Persons, with or without the knowledge of the Purchaser, that is designed to arbitrarily reduce the number of Tenders submitted or fix Tender prices at artificial, noncompetitive levels, thereby denying a Purchaser the benefits of competitive price arising from genuine and open competition; or

(d) coercive practice means harming or threatening to harm, directly or indirectly, Persons or their property to influence a decision to be taken in a Procurement proceeding or the execution of a Contract, and this will include creating obstructions in the normal submission process used for Tenders.

4.4 Should any corrupt, fraudulent, collusive or coercive practice of any kind come to the knowledge of the Purchaser, it will, in the first place, allow the Tenderer to provide an explanation and shall, take actions only when a satisfactory explanation is not received. Such exclusion and the reasons thereof, shall be recorded in the record of the procurement proceedings and promptly communicated to the Tenderer concerned. Any communications between the Tenderer and the Purchaser related to matters of alleged fraud or corruption shall be in writing.

4.5 If corrupt, fraudulent, collusive or coercive practices of any kind determined by the Purchaser against any Tenderer alleged to have carried out such practices, the Purchaser shall -

(a) exclude the concerned Tenderer from further participation in the

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particular Procurement proceeding; or

(b) reject any recommendation for award that had been proposed for that concerned Tenderer or;

(c) declare, at its discretion, the concerned Tenderer to be ineligible to participate in further Procurement proceedings, either indefinitely or for a specific period of time.

4.6 The Tenderer shall be aware of the provisions on corruption, fraudulence, collusion and coercion in Section 64 of the Public Procurement Act, 2006 and Rule 127 of the Public Procurement Rules, 2008 and others as stated in GCC Clause 3.

5. Eligible Tenderers

5.1 This Invitation for Tenders is open to eligible Tenderers from all countries, except for any specified in the TDS. A Tenderer will be eligible if it is a citizen, or is constituted, registered and operates in conformity with the provisions of the laws of that country.

5.2 A Tenderer may be a physical or juridical individual or body of individuals, or company, association invited to take part in public procurement or seeking to be so invited or submitting a Tender in response to an Invitation for Tenders.

5.3 Government-owned enterprises in Bangladesh shall be eligible only if they can establish that they (i) are legally and financially autonomous, (ii) operate under commercial law, and (iii) are not a dependent agency of the Purchaser.

5.4 Tenderers shall have the legal capacity to enter into the Contract. A Tenderer that is under a declaration of ineligibility by the Government of Bangladesh in accordance with applicable laws at the date of the deadline for Tender submission or thereafter shall be disqualified.

5.5 Tenderers and all parties constituting the Tenderer shall not have a conflict of interest pursuant to Rule 55 of the Public Procurement Rules, 2008.

5.6 Tenderers in its own name or its other names or also in the case of its Persons in different names, shall not be under a declaration of ineligibility for corrupt, fraudulent, collusive or coercive practices as stated under ITT Sub Clause 4.3.

5.7 Tenderers are not restrained or barred from participating in public Procurement on grounds of execution of defective supply in the past under any Contract.

5.8 Tenderers are not under a declaration of ineligibility by an international financing agency such as World Bank, Asian Development Bank or any other international agency.

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5.9 Tenderers shall not be insolvent, be in receivership, be bankrupt, be in the process of bankruptcy, be not temporarily barred from undertaking business and it shall not be the subject of legal proceedings for any of the foregoing.

5.10 Tenderers shall have fulfilled its obligations to pay taxes and social security contributions under the provisions of laws and regulations of the country of its origin. In the case of foreign Tenderers, a certificate of competent authority in that country of which the Tenderer is citizen shall be provided.

5.11 Tenderers shall provide such evidence of their continued eligibility satisfactory to the Purchaser, as the Purchaser will reasonably request.

5.12 These requirements for eligibility will extend, as applicable, to Sub-contractor proposed by the Tenderer.

6. Eligible Goods and Related Services

6.1 All goods and related services to be supplied under the contract are eligible, unless their origin is from a country specified in the TDS.

6.2 For purposes of this Clause, the term “goods” includes commodities, raw material, machinery, equipment, and industrial plants; and “related services” includes services such as insurance, transportation, installation, and commissioning, training, and initial maintenance.

6.3 For purposes of this clause, “origin” means the country where the goods have been mined, grown, cultivated, produced, manufactured or processed; or through manufacture, processing, or assembly, another commercially recognized article results that differs substantially in its basic characteristics from its components.

6.4 The origin of goods and services is distinct from the nationality of the Tenderer. The nationality of the firm that produces, assembles, distributes, or sells the goods shall not determine their origin.

7. Site Visit 7.1 For goods contracts requiring installation/ commissioning/ networking or similar services at site, the Tenderer, at the Tenderer’s own responsibility and risk, is encouraged to visit and examine the Site and obtain all information that may be necessary for preparing the Tender and entering into a contract for the supply of goods and related services.

7.2 The Tenderer should ensure that the Purchaser is informed of the visit in adequate time to allow it to make appropriate arrangements.

7.3 The costs of visiting the Site shall be at the Tenderer’s own expense.

B. Tender Document

8. Tender Document:

8.1 The Sections comprising the Tender Document are listed below and should be read in conjunction with any addendum issued under ITT

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General Clause 11.

Section 1 Instructions to Tenderers (ITT)

Section 2 Tender Data Sheet (TDS)

Section 3 General Conditions of Contract (GCC)

Section 4 Particular Conditions of Contract (PCC)

Section 5 Tender and Contract Forms

Section 6 Schedule of Requirements

Section 7 Technical Specifications

Section 8 Drawings

8.2 The Purchaser shall reject any Tender if the Tender Document was not purchased directly from the Purchaser, or through its agent as stated in the TDS.

8.3 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the Tender Document as well as addendum to Tender Documents.

9. Clarification of Tender Documents

9.1 A prospective Tenderer requiring any clarification of the Tender Document shall contact the Purchaser in writing at the Purchasers address indicated in the TDS before two-third of time allowed for preparation and submission of Tender elapses.

9.2 A Purchaser is not obliged to answer any clarification received after that date requested under ITT Sub-Clause 9.1.

9.3 The Purchaser shall respond in writing within five (5) working days of receipt of any such request for clarification received under ITT Sub-Clause 9.1

9.4 The Purchaser shall forward copies of its response to all those who have purchased the Tender Document, including a description of the enquiry but without identifying its source.

9.5 Should the Purchaser deem it necessary to amend the Tender Document as a result of a clarification, it shall do so following the procedure under ITT Clause 11.

10. Pre-Tender Meeting

10.1 To clarify issues and to answer questions on any matter arising in the Tender Document, the Purchaser may, if stated in the TDS, hold a Pre-Tender Meeting at the place, date and time as specified in the TDS. All Potential Tenderers are encouraged to attend the meeting, if it is held.

10.2 Minutes of the pre-Tender meeting, including the text of the questions raised and the responses given, together with any responses prepared after the meeting, will be transmitted within one week (7 days) after holding the meeting to all those who purchased the Tender Document and even those who did not attend the meeting.

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10.3 Any amendment to the Tender Document listed in ITT Sub-Clause 8.1 that may become necessary as a result of the pre-Tender meeting shall be made by the Purchaser exclusively through the issue of an Addendum as stated underITT Sub-Clause 11 and not through the minutes of the pre-Tender meeting.

10.4 Non-attendance at the pre-Tender meeting will not be a cause for disqualification of a Tenderer.

11. Addendum to Tender Documents

11.1 At any time prior to the deadline for submission of Tenders, the Purchaser on its own initiative or in response to a clarification request in writing from a Tenderer, having purchased the Tender Document or as a result of a Pre-Tender meeting, may revise the Tender Document by issuing an addendum pursuantto Rule 95 of the Public Procurement Rules, 2008.

11.2 The addendum issued under ITT Sub-Clause 11.1 shall become an integral part of the Tender Document and shall have a date and an issue number and shall be circulated by fax, mail or e-mail, to Tenderers who have purchased the Tender Documents within five (5) working days of issuance of such addendum, to enable Tenderers to take appropriate action.

11.3 The Tenderer shall acknowledge receipt of an addendum.

11.4 Tenderers who have purchased the Tender Documents but have not received any addendum issued under ITT Sub-clause 11.1 shall inform the Purchaser of the fact by fax, mail or e-mail before two-third of the time allowed for the submission of Tenders has elapsed.

11.5 Procuring Entities shall also ensure posting of relevant addenda with the reference number and date on their website.

11.6 To give a prospective Tenderer reasonable time in which to take an amendment into account in preparing its Tender, the Purchaser may, at its discretion, extend the deadline for the submission of Tenders, pursuant to Rule 95(6) of the Public Procurement Rule, 2008 and under ITT Clause 36.

11.7 If an addendum is issued when time remaining is less than one-thirdof the time allowed for the preparation of Tenders, a Purchaser shall extend the deadline by an appropriate number of days for the submission of Tenders, depending upon the nature of the Procurement requirement and the addendum. The minimum time for such extension shall not be less than seven (7) days.

C. Qualification Criteria

12. General Criteria

12.1 The Purchaser requires the Tenderer to be qualified by meeting predefined, precise minimum requirements, which entails setting pass/fail criteria, which if not met by the Tenderer, will result in

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rejection of its Tender.

12.2 In addition to meeting the eligibility criteria, as stated in ITT Clause 5, the Tenderer must satisfy the other criteria stated in ITT Clauses 13 to 15 inclusive.

12.3 To qualify for a multiple number of lots in a package for which tenders are invited in the Invitation for Tenders, The Tenderer shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lot. The requirement of overall experience and specific experience under ITT Sub-Clause 14.1 (a) and 14.1 (b) shall not be separately applicable for individual lot.

13. Litigation History

13.1 The maximum number of arbitration awards against the Tenderer over a period shall be as specified in the TDS.

14. Experience Criteria

14.1 Tenderers shall have the following minimum level of supply experience to qualify for supplying the Goods and Related Services under the contract:

(a) A minimum number of years of overall experience in the supply of goods and related services as specified in the TDS; and

(b) Specific experience of satisfactory completion of supply of similar goods of minimum value stated in the TDS under maximum number of contracts stated in TDS within the period stated in TDS; and

(c) A minimum supply and/or production capacity of Goods as specified in the TDS.

15. Financial Criteria

15.1 Tenderers shall have the following minimum level of financial capacity of qualify for the supply of goods under the contract:

(a) Availability of minimum liquid assets or working capital or credit facilities from a Bank, as specified in the TDS.

16. Appointment of Subcontractor

16.1 Tenderer, pursuant to Rule 53 of the PPR2008, is allowed to sub-contract a portion of the Supply.

16.2 The Tenderer shall specify in its Tender all portion of the Goods that will be Subcontracted, if any, including the entity(ies) to whom each portion will be subcontracted to, subject to the maximum allowable limit for subcontracting of Goods specified in the TDS.

16.3 All subcontracting arrangement must be disclosed at the time of Tendering, and subcontractors must be identified in the Tender submitted by Tenderer.

16.4 A Subcontractor may participate in more than one Tender, but only in that capacity.

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16.5 Subcontractors must comply with the provision of ITT Clause 5. For this purpose contractor shall complete the Subcontractor’s informationin FormPG4-1 for submission with tender.

16.6 If the Purchaser determines that a subcontractor is ineligible, the subcontracting of such portion of the Goods assigned to the ineligible subcontractor shall be disallowed.

D. Tender Preparation

17. Only One Tender

17.1 If a Tender for Goods is invited on ‘lot-by-lot’ basis, each lot shall constitute a Tender. A Tenderer shall submit only one (1) Tender for each lot, A Tenderer who submits or participates in more than one (1) Tender for each lot will cause all the Tenders with that Tenderer’s participation to be rejected.

18. Cost of Tendering

18.1 Tenderers shall bear all costs associated with the preparation and submission of its Tender, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering process.

19. Issuance and Sale of Tender Document

19.1 A Purchaser, pursuant to Rule 94 of the Public Procurement Rules,2008 shall make Tender Documents available immediately to the potential Tenderers, requesting and willing to purchase at the corresponding price if the advertisement has been published in the newspaper pursuant to Rule 90 of the Public Procurement Rules,2008.

19.2 Full contact details with mailing address, telephone and facsimile numbers and electronic mail address, as applicable, of those to whom Tender Documents have been issued shall be recorded with a reference number by the Purchaser or its agent.

19.3 There shall not be any pre-conditions whatsoever, for sale of Tender Document and the sale of such Document shall be permitted up to the day prior to the day of deadline for the submission of Tender.

20. Language of Tender

20.1 Tenders shall be written in English language. Supporting documents and printed literature furnished by the Tenderer may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Tender, such translation shall govern.

20.2 Tenderers shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

21. Contents of Tender

21.1 The Tender prepared by the Tenderer shall comprise the following:

(a) Tender Submission Letter (Form PG4-1) as furnished in Section 5: Tender and Contract Forms;

(b) Tenderer information sheet (Form PG4-2) as furnished in Section 5: Tender and Contract Forms;

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(c) The completed Price Schedule for Goods and Related Services (Form PG4-3A, 3B, 3C and PG4-3D) as furnished in Section 5: Tender and Contract Forms as stated under ITT Clauses 23 and 24;

(d) Tender Security as stated under ITT Clause 29,30 and 31;

(e) The completed Specifications Submission and Compliance Sheet (Form PG4-4) as furnished in Section 5: Tender and Contract Forms as stated under ITT clause 25.2;

(f) Alternatives, if permitted, as stated under with ITT Clause 22;

(g) Written confirmation authorising the signatory of the Tender to commit the Tenderer, as stated under ITT Sub-Clause 34.3;

(h) The completed eligibility declarations, to establish its eligibility as stated under ITT Clause 5, in the Tender Submission Sheet (Form PG4-1), as furnished in section 5: Tender and Contract Forms;

(i) An affidavit confirming the legal capacity stating that there are no existing orders of any judicial court that prevents either the Tenderer or employees of a Tenderer entering into or signing a Contract with the Purchaser as stated under ITT clause 5;

(j) An affidavit confirming that the Tenderer is not insolvent, in receivership or not bankrupt or not in the process of bankruptcy, not temporarily barred from undertaking their business for financial reasons and shall not be the subject of legal proceedings for any of the foregoing as stated under ITT Clause 5;

(k) A certificate issued by the competent authority stating that the Tenderer is a Tax payer having valid Tax identification Number (TIN) and VAT registration number or in lieu any other document acceptable to the Purchaser demonstrating that the Tenderer is a genuine Tax payer and has a VAT registration number as a proof of fulfilment of taxation obligations as stated under ITT Clause 5. In the case of foreign Tenderers, a certificate of competent authority in that country of which the Tenderer is citizen shall be provided ;

(l) Documentary evidence demonstrating that they are enrolled in the relevant professional or trade organizations registered in Bangladesh or in case of foreign tenderer in their country of origin or a certificate concerning their competency issued by a professional institution in accordance with the law of the country of their origin,as stated under ITT Clause 5;

(m) The country of origin declarations, to establish the eligibility of the Goods and Related Services as stated under ITT Clause 6, in the Price Schedule for Goods and Related Services (Form PG4-3B, 3C and PG4-3D) as, applicable, furnished in Section 5: Tender and Contract Forms;

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(n) Documentary evidence as stated under ITT Clauses 25, that the Goods and Related Services conform to the Tender Documents;

(o) Documentary evidence as stated under ITT Clause 26 that the Tenderer’s qualifications conform to the Tender Documents;

(p) Documents establishing legal and financial autonomy and compliance with commercial law, as stated under ITT Sub-clause 5.3 in case of government owned entity; and

(q) Any other document as specified in the TDS.

21.2 The Tenderer shall submit the Tender Submission Letter (Form PG4-1) as furnished in Section 5: Tender and Contract Forms. This form must be completed without any alterations to its format, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested.

21.3 The Tenderer shall submit the completed Price Schedule for Goods and Related Services (Form PG4-3A, 3B, 3C and PG4-3D), according to their origin as appropriate asfurnished in section 5: Tender and Contract Forms.

22. Alternatives 22.1 Unless otherwise stated in the TDS, alternatives shall not be considered.

23. Tender Prices, Discounts

23.1 The prices and discounts quoted by the Tenderer in the Tender Submission Letter (Form PG4-1) and in the Price Schedule (Form PG4-3A, 3B, 3C and PG4-3D) shall conform to the requirements specified below.

23.2 All lots or items as listed in Section 6: Schedule of Requirements must be listed and priced separately on the Price Schedule following the Form PG4-3A, 3B, 3C and PG4-3D as applicable.

23.3 Tenders are being invited either for a single lot or for a number of lots on ‘lot-by-lot’ basis, as specified in the TDS.

23.4 Each lot shall constitute a Tender, If Tenders for Goods are invited on ‘lot-by-lot’ basis.

23.5 Tenders being invited for a single lot or for a number of lots on ‘lot-by-lot’ basis, price quoted shall correspond to 100% of the items specified for each lot and to 100% of the quantities specified for each item of that particular lot and shall correspond to100% of the total offered lot value, unless otherwise stated in the TDS

23.6 A Lot Tender not offering minimum number of items of those being priced based on percentage of the total number of items, and, the corresponding minimum value based on percentage of the total lot value, as specified in the ITT Sub-Clause 23.5shall also be considered non-responsive.

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23.7 Subject to ITT Sub-Clause 23.5, a Lot tender not offering a particular item which represents more than fifty percent (50%) of the estimated lot value identified by the Purchaser and specified in the TDS, even if it complies with the requirement of minimum number of items based on percentage of the total number of items as stated under ITT Sub Clause 23.5, shall be considered non-responsive.

23.8 The price to be quoted in Tender Submission Letter (Form PG4-1) shall be the total price of the Tender, excluding any discounts offered, only in case of being awarded more than one lot, by the Tenderer

23.9 The Tenderer wishing to offer any discount shall indicate the methodology for their application in the Tender Submission Letter (Form PG4-1) for being awarded of more than one lot.

23.10 Prices shall be quoted as specified in each Price Schedule (Form PG4-3A, 3B, 3C and PG4-3D) as applicable. The dis-aggregation of price components is required solely for the purpose of facilitating the comparison of tenders by the Purchaser. This shall not in any way limit the Purchaser’s right to contract on any of the terms offered. In quoting prices, the Tenderer shall be free to use transportation through carriers registered in any eligible Countries. Similarly, the Tenderer may obtain insurance services from any eligible country. Prices shall be entered in the following manner:

23.11 For Goods, manufactured within Bangladesh, the prices in the Price schedule (Form PG4-3A) shall be entered separately in the following manner:

(a) the price of the Goods quoted EXW (ex works, ex factory, ex warehouse, ex showroom, or off-the-shelf, as applicable), including all customs duties and import vat and other taxes already paid or payable on the components and raw material used in the manufacture or assembly of the Goods;

(b) VAT payable on account of supplier, if the contract is awarded ; and

(c) the price for inland transportation, insurance, and other local costs for the delivery of the Goods to their final destination (Project Site) specified in the TDS.

23.12 For Goods, manufactured outside Bangladesh, to be imported, the prices in the Price schedule (Form PG4-3B) shall be entered separately in the following manner:

(a) the price of the Goods, quoted CIP (named place of destination, in the Bangladesh )or CIF (named port of destination, in Bangladesh) as specified in the TDS;

(b) VAT payable on account of supplier, if the contract is awarded;

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and

(c) the price for inland transportation, insurance, and other local costs for the delivery of the Goods to their final destination (Project Site) specified in the TDS;

(d) in addition to the CIP/CIF prices specified in 23.12(a) above, the price of the Goods to be imported may be quoted in other INCOTERM and shall be governed by the rules prescribed in the current edition of INCOTERM published by the International Chamber of Commerce, Paris, if so specified in the TDS;

23.13 For Goods, manufactured outside Bangladesh, already imported, the prices in the Price schedule (Form PG4-3C) shall be entered separately in the following manner:

(a) the price of the Goods, including the original import value of the Goods; plus any mark-up ; plus any other related local cost, and custom duties, import VAT and other import taxes already paid on the Goods already imported.

(b) the custom duties, import VAT and other import taxes already paid (need to be supported with documentary evidence) on the Goods already imported;

(c) the price of the Goods, obtained as the difference between (a) and (b) above;

(d) VAT payable on account of supplier, if the contract is awarded; and

(e) the price for inland transportation, insurance, and other local costs for the delivery of the Goods to their final destination (Project Site) specified in the TDS.

23.14 for Related Services, other than inland transportation and other services required to convey the Goods to their final destination, whenever such Related Services are specified in the Schedule of Requirements, the prices in the price schedule (Form PG4-3D) shall be entered in the following manner :

(a) the price of each item comprising the Related Services (inclusive of any applicable taxes).

24. Tender Currency

24.1 For expenditures that will be incurred in Bangladesh, the Tenderer shall quote the prices in Bangladesh Taka.

24.2 Suppliers offering Goods manufactured or assembled in Bangladesh, are permitted to submit their Tender in a combination of local and foreign currencies.

24.3 For expenditures that will be incurred outside Bangladesh, the Tenderer may quote the prices in USD as specified in TDS.

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25. Documents Establishing the Conformity of the Goods and Related services

25.1 To establish the conformity of the Goods and Related Services to the Tender Documents, the Tenderer shall furnish as part of its Tender the documentary evidence that the Goods and Related services conform to the technical specifications and standards in Section 7, Technical Specifications.

25.2 Documentary evidence of conformity of the Goods and services to the Tender Documents may be in the form of literature, drawings, and data, and shall consist of:

(a) a detailed description of the essential technical and performance characteristics of the Goods;

(b) if so required in TDS, tenderer shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the Goods during the period specified in the TDS, following commencement of the use of the Goods by the Purchaser ; and

(c) an item-by-item commentary on the Purchaser’s Technical Specifications demonstrating substantial responsiveness of the Goods and Related services to those specifications, or a statement of deviations and exceptions to the provisions of Section 7. Technical Specifications.

26. Documents Establishing Qualifications of the Tenderer

26.1 The documentary evidence of the Tenderer’s qualifications to perform the contract if its Tender is accepted shall establish to the Purchaser’s satisfaction: (a) that the Tenderer meets each of the qualification criterion specified

in Sub-Section C, Qualification Criteria of the ITT;

(b) that, if required in the TDS, a Tenderer that does not manufacture or produce the Goods it offers to supply shall submit the Manufacturer’s Authorization Letter (Form PG4-5) furnished in Section 5: Tender and Contract Forms, to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply the Goods to Bangladesh.; and

(c) that, if required in the TDS, in case of a Tenderer not doing business within Bangladesh, the Tenderer is or will be (if awarded the contract) represented by an Agent in the countryequipped and able to carry out the Supplier’s maintenance.

27. Validity Period of Tender

27.1 Tender validities shall be determined on the basis of the complexity of the Tender and the time needed for its examination, evaluation, approval of the Tender and issuance of the Notification of Award pursuant to Rule 19 and 20 of the Public Procurement Rules,2008.

27.2 Tenders shall remain valid for the period specified in the TDS after the date of Tender submission deadline prescribed by the Purchaser, as stated under ITT Clause 36. A Tender valid for a period shorter than that

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specified will be rejected by the Purchaser as non- responsive.

28. Extension of Tender Validity and Tender Security

28.1 In justified exceptional circumstances, prior to the expiration of the Tender validity period, the Purchaser following Rule 21 of the Public Procurement Rules,2008 may solicit, not later than ten (10) days before the expiry date of the Tender validity, compulsorily all the Tenderers’ consent to an extension of the period of validity of their Tenders.

28.2 The request for extension of Tender validity period shall state the new date of the validity of the Tender.

28.3 The request from the Purchaser and the responses from the Tenderers will be made in writing.

28.4 Tenderers consenting in writing to the request made by the Purchaser under ITT Sub-Clause 28.1 shall also correspondingly extend the validity of its Tender Security for twenty-eight (28) days beyond the new date for the expiry of Tender validity.

28.5 Tenderers consenting in writing to the request under ITT Sub-Clause 28.1 shall not be required or permitted to modify its Tender in any circumstances.

28.6 If the Tenderers are not consenting in writing to the request made by the Purchaser under ITT Sub-Clause 28.1, its Tender will not be considered for subsequent evaluation.

29. Tender Security

29.1 The Tender Security and its amount shall be determined sufficient to discourage the submission of frivolous and irresponsible tenders pursuant to Rule 22 of the Public Procurement Rule,2008 and shall be expressed as a rounded fixed amount and, shall not be stated as a precise percentage of the estimated total Contract value.

29.2 The Tenderer shall furnish as part of its Tender, in favour of the Purchaser or as otherwise directed on account of the Tenderer as specified in TDS.

29.3 Amount of the Tender security may be determined on the basis of different percentages for each lot, but the amount in fixed and currency as specified in TDS, if so indicated that the Tenders are invited on lot-by-lot basis under ITT Sub Clause 23.3

30. Form of Tender security

30.1 The Tender Security shall be in the form of an irrevocable bank guarantee issued by an internationally reputable bank and shall require to be endorsed by its any correspondent bank located in Bangladesh, to make it enforceable, in the format (Form PG4-6) furnished in Section 5: Tender and Contract Forms;

30.2 be payable promptly upon written demand by the Purchaser in the case of the conditions listed in ITT Clause 33 being invoked; and

30.3 remain valid for at least twenty eight (28) days beyond the expiry date of the Tender Validity in order to make a claim in due course against a

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Tenderer in the circumstances detailed under ITT Clause 33 and pursuant to Rule 25 of the Public Procurement Rules,2008.

31. Authenticity of Tender Security

31.1 The authenticity of the Tender security submitted by a Tenderer shall be examined and verified by the Purchaser in writing from the Bank issuing the security, prior to finalization of the Evaluation Report pursuant to Rule 24 of the Public Procurement Rule,2008.

31.2 If a Tender Security is found to be not authentic, the Tender which it covers shall not be considered for subsequent evaluation and in such case the Purchaser shall proceed to take punitive measures against that Tenderer as stated under ITT Sub-Clause 4.6, pursuant to Rule 127 of the Public Procurement Rules, 2008 and in accordance with Section 64(5) of the Public Procurement Act, 2006.

31.3 Tender not accompanied by a valid Tender Security as stated under Sub-Clause 29, 30 and 31, shall be considered as non-responsive.

32. Return of Tender Security

32.1 No Tender security shall be returned by the Tender Opening Committee (TOC) during and after the opening of the Tenders pursuant to Rule 26 of the Public Procurement Rules 2008.

32.2 No Tender security shall be returned to the Tenderers before contract signing, except to those who are found non-responsive.

32.3 Tender securities of the non-responsive Tenders shall be returned immediately after the Evaluation Report has been approved by the Purchaser.

32.4 Tender securities of the responsive Tenderers shall be returned only after the lowest evaluated responsive Tenderer has submitted the performance security and signed the contract , that being even before the expiration of the validity period specified in Clause 27.

32.5 Tender Securities of the Tenderers not consenting within the specified date in writing to the request made by the Purchaser under ITT Sub-Clause 28.1 in regard to extension of its Tender validity shall be discharged or returned forthwith.

33. Forfeiture of Tender Security

33.1 The Tender security pursuant to Rule 25 of the Public Procurement Rules,2008 may be forfeited if a Tenderer:

(a) withdraws its Tender after opening of Tenders but within the validity of the Tender as stated under ITT Clauses27,and 28,pursuant to Rule 19 of the Public Procurement Rules 2008; or

(b) refuses to accept a Notification of Award as stated under ITT Sub-Clause 62.3, pursuant to Rule 102 of the Public Procurement Rules 2008; or

(c) fails to furnish performance security as stated under ITT Sub-

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Clause 63.2,pursuant to Rule 102 of the Public Procurement Rules 2008; or

(d) refuses to sign the Contract as stated under ITT Sub-Clause 67.2 pursuant to Rule 102 of the Public Procurement Rules 2008; or

(e) does not accept the correction of the Tender price following the correction of arithmetic errors as stated under ITT Clause 49,pursuant to Rule 98(11) of the Public Procurement Rules 2008

34. Format and Signing of Tender

34.1 The Tenderer shall prepare one (1) original of the documents comprising the Tender as described in ITT Clause 21 and clearly mark it “ORIGINAL”. In addition, the Tenderer shall prepare the number of copies of the Tender, as specified in the TDS and clearly mark each of them “COPY”. In the event of any discrepancy between the original and the copies, the original shall prevail.

34.2 Alternatives, if permitted under ITT Clause22, shall be clearly marked “Alternative”.

34.3 The original and each copy of the Tender shall be typed or written in indelible ink and shall be signed by a person duly authorised to sign on behalf of the Tenderer. This authorisation shall consist of a written authorisation and shall be attached to the Tender Submission Letter (Form PG4-1).

34.4 The name and position held by each person signing the authorisation must be typed or printed below the signature.

34.5 All pages of the original and of each copy of the Tender, except for un-amended printed literature, shall be numbered sequentially and signed or initialled by the person signing the Tender.

34.6 Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialled by the person(s) signing the Tender.

34.7 Person(s) signing the Tender shall describe his or her name, address, position.

E. Tender Submission

35. Sealing, Marking and Submission of Tender

35.1 The Tenderer shall enclose the original in one (1) envelope and all the copies of the Tender, including the alternative , if permitted under ITT Clause 22 in another envelope, duly marking the envelopes as “ORIGINAL” “ALTERNATIVE” (if permitted) and “COPY.” These sealed envelopes will then be enclosed and sealed in one (1) single outer envelope.

35.2 Tenders shall be properly marked by Tenderers in order not be confused with other types of correspondence which may also be hand-delivered or posted by mail or courier service. The inner and outer envelopes shall:

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(a) bear the name and address of the Tenderer ;

(b) be addressed to the Purchaser as stated under ITT Sub-Clause 36.1;

(c) bear the specific identification of this tendering process indicated in ITT Sub-Clause1.2 and any additional identification marks as specified in the TDS; and

(d) bear a statement “DO NOT OPEN BEFORE…” the time and date for Tender opening, as stated under ITT Sub- Clause 42.2

35.3 The Tenderer is solely and entirely responsible for pre-disclosure of Tender information if the envelope(s) are not properly sealed and marked.

35.4 Tenders shall be delivered by hand or by mail, including courier services to location as designated in the ITT Sub-Clause 36.1.

35.5 Tenders shall be submitted on the basis of this Tender Document issued by the Purchaser.

35.6 The Purchaser will, on request, provide the Tenderer with a receipt showing the date and time when it’s Tender was received.

35.7 When so specified in the TDS, tenderers shall have the option of submitting their tenders electronically.

35.8 Tenderers submitting tenders electronically shall follow the electronic tender submission procedures specified in the TDS.

36. Deadline for Submission of tenders

36.1 Tenders shall be delivered to the Purchaser at the address specified in the TDS and no later than the date and time specified in the TDS.

36.2 The Purchaser may, at its discretion on justifiably acceptable grounds duly recorded, extend the deadline for submission of Tender as stated under ITT Sub Clause 36.1, in which case all rights and obligations of the Purchaser and Tenderers previously subject to the deadline will thereafter be subject to the new deadline as extended.

37. Late tender 37.1 Any Tender received by the Purchaser after the deadline for submission of Tenders as stated under ITT Sub-Clause 36.1, shall be declared LATE, rejected, returned unopened to the Tenderer.

38. Modification, Substitution or Withdrawal of Tenders

38.1 A Tenderer may modify, substitute or withdraw its Tender after it has been submitted by sending a written notice duly signed by the authorised signatory properly sealed, and shall include a copy of the authorisation (the power of attorney), confirmed by an affidavit duly authenticated as stated underITT Clause 34.3, provided that such written notice including the affidavit is received by the Purchaser prior to the deadline for submission of Tenders as stated under ITT Sub-Clause 36.1.

39. Tender Modification

39.1 The Tenderer shall not be allowed to retrieve its original Tender, but shall be allowed to submit corresponding modification to its original Tender marked as “MODIFICATION”.

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40. Tender Substitution

40.1 The Tenderer shall not be allowed to retrieve its original Tender, but shall be allowed to submit another Tender marked as “SUBSTITUTION”.

41. Withdrawal of Tender

41.1 The Tenderer shall be allowed to withdraw its Tender by a Letter of Withdrawal marked as “WITHDRAWAL”.

F. Tender Opening and Evaluation

42. Tender Opening

42.1 Tenders shall be opened pursuant to Rule 97following steps in Part D of Schedule IV of The Public Procurement Rule, 2008.

42.2 Tenders shall be opened in public immediately after the deadline for submission of Tenders at the place, date and time as specified in the TDS but no later than ONE HOUR after expiry of the submission deadline. Tender opening shall not be delayed on the plea of absence of Tenderers or his or her representatives.

42.3 Any specific electronic Tender opening procedures required if electronic tendering is permitted under ITT Sub-Clause 35.7, shall be as specified in the TDS.

42.4 Persons not associated with the Tender may not be allowed to attend the public opening of Tenders.

42.5 The Tenderers’ representatives shall be duly authorised by the Tenderer. Tenderers or their authorised representatives will be allowed to attend and witness the opening of Tenders, and will sign a register evidencing their attendance.

42.6 The authenticity of withdrawal or substitution of, or modifications to original Tender, if any made by a Tenderer in specified manner, shall be examined and verified by the Tender Opening Committee based on documents submitted under ITT Sub Clause 38.1.

42.7 Tenders will be opened in the following manner:

(a) firstly, envelopes marked “Withdrawal” shall be opened and “Withdrawal” notices read aloud and recorded, and the envelope with the corresponding Tender shall not be opened, but returned unopened to the Tenderer by the Purchaser at a later time immediately after preliminary examination by the Tender Evaluation Committee (TEC) as stated under ITT Sub-Clause 45.1.No Tender withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorization to request the withdrawal and in such case the Tender shall be read aloud at the Tender opening ;

(b) secondly, the remaining Tenders will be sorted out and those marked “substitutes” or “modified” willbe linked with their corresponding “original”(O) Tender;

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(c) Next, envelopes marked “Substitution”(S) shall be opened and read aloud and recorded, and exchanged with the corresponding Tender being substituted, and the substituted Tender shall not be opened, but returned unopened to the Tenderer by the Purchaser at a later time immediately after preliminary examination by the Tender Evaluation Committee (TEC) as stated under ITT Sub-Clause 45.1 . No Tender substitution shall be permitted unless the corresponding substitution notice contains a valid authorization to request the substitution and in such case the Tender shall be read aloud at the Tender opening.

(d) Next envelopes marked “Modification” (M) shall be opened and read aloud with the corresponding Tender and recorded. No Tender modification shall be permitted unless the corresponding modification notice contains a valid authorization to request the modification and in such case the Tender shall be read aloud at the Tender opening.

(e) thirdly, if so specified in this Tender Document, the envelopes marked “ Alternative ”(A) shall be opened and read aloud with the corresponding Tender and recorded.

42.8 Ensuring that only the correct (M), (S), (A),(O) envelopes are opened, details of each Tender will be dealt with as follows:

(a) the Chairperson of the Tender Opening Committee will read aloud each Tender and record in the Tender Opening Sheet (TOS) (i) the name and address of the Tenderer;(ii) state if it is a withdrawn, modified, substituted , or

original tender;(iii) the Tender price;(iv) the number of initialled corrections;(v) any discounts;(vi) any alternatives;(vii) the presence or absence of any requisite Tender Security;

and (viii) such other details as the Purchaser, at its discretion, may

consider appropriate.(b) only discounts and alternative read aloud at the Tender opening

willbe considered in evaluation;(c) all pages of the original version of the Tender, except for un-

amended printed literature, will be initialled by members of the Tender Opening Committee.

42.9 Upon completion of Tender opening, all members of the Tender Opening Committee and the Tenderers orTenderer’s duly authorised representatives attending the Tender opening shall sign by name, address, designation and their national Identification Numbers the Tender Opening Sheet, copies of which shall be issued to the Head of the

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Purchaser or an officer authorised by him or her and also to the members of the Tender Opening Committee and any authorised Consultants and, to the Tenderers immediately.

42.10 The omission of a Tenderer’s signature on the record shall not invalidate the contents and effect of the record under ITT Sub-Clause 42.8.

42.11 No Tender willbe rejected at the Tender opening stage except the LATE Tenders. .

42.12 A copy of the record shall be distributed to all Tenderers who submitted tenders in time, and posted online when electronic tendering is permitted.

43. Evaluation of Tenders

43.1 Purchaser’s Tender Evaluation Committee (TEC) shall examine, evaluate and compare Tenders that are responsive to the mandatory requirements of Tender Documents in order to identify the successful Tenderer.

43.2 Tenders shall be examined and evaluated only on the basis of the criteria specified in the Tender Document.

44. Evaluation process

44.1 The TEC may consider a Tender as responsive in the Evaluation, only if it is submitted in compliance with the mandatory requirements set out in the Tender Document. The evaluation process should begin immediately after tender opening following four steps:

(a) Preliminary Examination;

(b) Technical Examinations and Responsiveness;

(c) Financial evaluation pand price comparison;

(d) Post-qualification of the lowest evaluated responsive Tenders.

45. Preliminary Examination

45.1 Compliance, adequacy and authenticity of the documentary evidences for meeting the qualification criterion specified in the corresponding section of the Tender document shall have to be preliminarily examined and verified.

45.2 The TEC shall firstly examine the Tenders to confirm that all documentation requested in ITT Clause 21 has been provided. Examination of the compliance, adequacy and authenticity of the documentary evidence may follow the order below:

(a) verification of the completeness of the eligibility declaration in the Tender Submission Letter (Form PG4-1), to determine the eligibility of the tenderer as stated under ITT Sub-Clause 21(h). Any alterations to its format, filling in all blank spaces with the information requested, failing which the tender may lead to rejection of the Tender;

(b) verification of that the Tenderer is enrolled in the relevant professional or trade organisations as stated under ITT Clause 21(l);

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(c) verification of the eligibility in terms of legal capacity and fulfilment of taxation obligation by the tendererin accordance as stated under ITT Sub-Clause 21(i) and 21(k);

(d) verification of eligibility that the tenderer is not insolvent, in receivership, bankrupt, not in the process of bankruptcy, not temporarily barred as stated under ITT Sub-Clause 21(j);

(e) verification of eligibility of Tenderer’s country of origin as stated under ITT Sub-Clause 21(b);

(f) verification of the written authorization confirming the signatory of the Tenderer to commit the Tender has been attached with Tender Submission Letter (Form PG4-1) as stated under ITT Sub-Clause 21(g); in order to check the authenticity of Tender and Tenderer itself ;

(g) verification of the Tender Security as stated under ITT Sub-Clause 21(d); and

(h) Verification of that the written notice for‘WITHDRAWL’and ‘SUBSTITUTION of’ or MODIFICATION to, the corresponding Tender is proper and authentic, if the tender is “WITHDRAWN”, “SUBSTITUTION” or “MODIFICATION”, as stated under ITT Sub-Clause 38.1

45.3 The TEC shall confirm that the above documents and information have been provided in the Tender and the completeness of the documents and compliance of instructions given in corresponding ITT Clauses shall be verified, failing which the tender shall be considered as non-responsive.

46. Technical Examinations &Responsiveness

46.1 Only those Tenders surviving preliminary examination need to be examined in this phase.

46.2 Secondly, the TEC will examine the adequacy and authenticity of the documentary evidence which may follow the order below:(a) verification of the completeness of the country of origin

declaration in the Price Schedule for Goods and Related Services (Form PG4-3B, 3C and PG4-3D) as furnished in Section 5: Tender and Contract Forms to determine the eligibility of the Goods and Related Services as stated under ITT Sub Clause 21(m).

(b) verification and examination of the documentary evidence and completed Specification Submission Sheet (Form PG4-4) as furnished in Section 5: Tender and Contract Forms to establish the conformity of the Goods and Related Services to the Tender Documents as stated under ITT Sub Clause 21(e) and 21(n).

(c) verification and examination of the documentary evidence that the Tenderer’s qualifications conform to the Tender Documents and the Tenderer meets each of the qualification criterion specified in Sub-Section C, Qualification Criteria as stated under ITT Sub Caluse 21(o).

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(d) verification and examination of the documentary evidence that Tenderer has met all the requirements in regards to scope of Supply as stated under Section 6, Schedule of Requirements, without any material deviation or reservation.

46.3 TEC may consider a Tender as responsive in the evaluation, only if comply with the mandatory requirements as stated under Clause 46.2.

46.4 The TEC’s determination of a Tender’s responsiveness is to be based on the documentary evidence as requested in Clause 46.2 without recourse to extrinsic evidence.

46.5 Information contained in a Tender, that was not requested in the Tender Document shall not be considered in evaluation of the Tender.

46.6 If a Tender is not responsive to the mandatory requirements set out in the Tender Document it shall be rejected by the TEC and shall not subsequently be made responsive by the Tenderer by correction of the material deviation, reservation.

46.7 A material deviation or reservation is one-

(a) which affects in any substantial way the scope, quality, or performance of the Goods and Related Services and Tenderer’s qualifications mentioned in the Tender Document.

(b) which limits in any substantial way, inconsistent with the Tender Documents, the Purchaser’s rights or the Tenderer’s obligations under the Contract; or

(c) whose rectification would anyway affect unfairly the competitive position of other Tenderers presenting responsive Tenders.

46.8 During the evaluation of Tender, the following definitions apply:

“Deviation” is a departure from the requirements specified in the Tender Document;

“Reservation” is the setting of limiting conditions or withholding from complete acceptance of the requirements specified in the Tender Document;

46.9 A TEC may regard a Tender as responsive, even if it contains-

(a) minor or insignificant deviations, which do not meaningfully alter or depart from the technical specifications, characteristics and commercial terms and conditions or other requirements set out in the Tender Document;

(b) errors or oversights, which if corrected, would not alter the key aspects of the Tender.

47. Clarification on Tender

47.1 The TEC may ask Tenderers for clarifications of their Tenders, including breakdowns of unit rates, in order to assist the examination and evaluation of the Tenders, provided that, Tender clarifications which may lead to a change in the substance of the Tender or in any of

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the key elements of the Tender as stated under ITT Sub-Clause 46.7, shall neither be sought nor permitted by the TEC.

47.2 Change in the tender price shall not be sought or permitted, except to confirm correction of arithmetical errors discovered by the Purchaser in the evaluation of the Tender, as sated under ITT Clause 49.

47.3 Any request for clarifications by the TEC shall not be directed towards making an apparently non-responsive Tender responsive and reciprocally the response from the concerned Tenderer shall not be articulated towards any addition, alteration or modification to its Tender.

47.4 If a Tenderer does not provide clarifications of its Tender by the date and time set in the TEC’s written request for clarification, its Tender shall not be considered in the evaluation.

47.5 Requests for clarification shall be in writing and shall be signed only by the Chairperson of the TEC.

48. Restrictions on the Disclosure of Information Relating to the Procurement Process

48.1 Following the opening of Tenders until issuance of Notification of Award no Tenderer shall, unless requested to provide clarification to its Tender or unless necessary for submission of a complaint, communicate with the concerned Purchaser pursuant to Rule 31 of the Public Procurement Rule,2008.

48.2 Tenderers shall not seek to influence in anyway, the examination and evaluation of the Tenders.

48.3 Any effort by a Tenderer to influence a Purchaser in its decision concerning the evaluation of Tenders, Contract awards may result in the rejection of its Tender as well as further action in accordance with Section 64 (5) of the Public Procurement Act 2006.

48.4 All clarification requests shall remind Tenderers of the need for confidentiality and that any breach of confidentiality on the part of the Tenderer may result in their Tender being disqualified.

48.5 Information relating to the examination, evaluation, comparison, and post qualification of the tender or contract award, shall not be disclosed to tenderers or any other persons not officially concerned with such process.

49. Correction of Arithmetical Errors

49.1 The TEC shall correct any arithmetic errors that are discovered during the examination of Tenders, and shall promptly notify the concerned Tenderer(s) of any such correction(s) pursuant to Rule 98(11) of the Public Procurement Rule,2008.

49.2 Provided that the Tender is responsive, TEC shall correct arithmetical errors on the following basis:

(a) If there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity,

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the unit price shall prevail and the line item total shall be corrected, unless in the opinion of the TEC there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted willgovern and the unit price will be corrected;

(b) If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected.

49.3 Any Tenderer that does not accept the correction of the Tender amount following correction of arithmetic errors as determined by the application of ITT Sub-Clause 49.2 shall be considered as non-responsive.

50. Conversion to Single Currency

50.1 For evaluation and comparison purpose, TEC shall convert all Tender prices expressed in the amounts in various currencies into an amount in Bangladeshi Taka currency, using the selling exchange rates established by the Bangladesh Bank, on the date of Tender opening.

51. Domestic Preference

51.1 Domestic preferenceshall be a factor in tender evaluation, unless otherwise specified in the TDS

51.2 If domestic preference shall be a tender-evaluation factor, the Purchaser will grant a margin of fifteen percent (15%) domestic preference to Goods manufactured in Bangladesh during the evaluation of its Tender while comparing the same with those of other Tenderers under the classification set out in ITT Sub-Clause 51.3. The evaluation will be carried out in accordance with the provisions set out in ITT Clause 54.

51.3 Tenders will be classified in one of two groups, as follows:

(a) Group A: Tender offering goods manufactured in Bangladesh, for which:

(i) labour, raw materials, and components from within the Bangladesh account for more than thirty (30) percent of the EXW price; and

(ii) the production facility in which they will be manufactured or assembled has been engaged in manufacturing or assembling such goods at least since the date of tender submission.

(b) GroupB: Tenders offering Goods manufactured outside Bangladesh that have been already imported or that will be imported.

51.4 To facilitate this classification by the Tenderer, the Tenderer shall complete whichever Form of the Price Schedule furnished in the Tender Document is appropriate.

51.5 Completion of an inappropriate Form of the Price Schedule by the Tenderer shall not result in rejection of its tender, but merely in the

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Purchaser’s reclassification of the tenderer into its appropriate tender group.

52. Financial Evaluation

52.1 Thirdly the TEC, pursuant to Rule 98 of the Public Procurement Rules, 2008 shall evaluate each Tender that has been determined, up to this stage of the evaluation, to be responsive to the mandatory requirements in the Tender Document.

52.2 To evaluate a Tender in this stage , the Purchaser shall consider the following:

(a) Verification and examination of the Price Schedule for Goods and Related Services (Form PG4-3A, 3B, 3C and PG4-3D) as furnished by the Tenderer and checking the compliance with the instructions provided underITT Clause 23;

(b) Evaluation will be done for Items or lot by lot as stated under ITT Clause 23 and the Total Tender Price as quoted in accordance with Clause 23 ;

(c) Adjustment for correction of arithmetical errors as stated underITT Sub-Clause 49.2;

(d) Adjustment for price modification offered as stated under ITT Clause 38;

(e) Adjustment due to discount as stated under ITT Sub-Clauses 23.8 ,23.9 and 52.3;

(f) Adjustment due to the application of economic factors of evaluation as stated under ITT Sub-Clause 52.5 if any;

(g) Adjustment due to the assessment of the price of unpriced items as stated under ITT Clause 53if any;

(h) Adjustment due to the application of a margin of preference (domestic preference), in accordance with ITT Clause 54 if applicable

52.3 If Tenders are invited for a single lot or for a number of lots as stated under ITT Sub-clauses 23.3, TEC shall evaluate only lots that that have included at least the percentage of items per lot as stated under ITT Sub-Clause 23.5and 23.6. The TEC shall evaluate and compare the Tenders taking into account:

(a) Lowest evaluated tender for each lot;

(b) The price discount/reduction per lot;

(c) Least cost combination for the Purchaser, considering discounts and the methodology for its application as stated under ITT Sub-clauses 23.8 and 23.9 offered by the Tenderer in its Tender.

52.4 Only those spare parts and tools which are specified as a item in the List of Goods and Related Services in Section 6, Schedule of Requirement or adjustment as stated under ITT Sub-clause 52.5, shall be taken into

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account in the Tender evaluation. Supplier-recommended spare parts for a specified operating requirement as stated under ITT Sub-clause 25.2(b) shall not be considered in Tender evaluation.

52.5 The Purchaser’s evaluation of a tender may require the consideration of other factors, in addition to the Tender Price quoted as stated under ITT Clause 23. The effect of the factors selected, if any, shall be expressed in monetary terms to facilitate comparison of tenders. The factors, methodologies and criteria to be used shall be as specified in TDS. The applicable economic factors, for the purposes of evaluation of Tenders shall be:

(a) Adjustment for Deviations in the Delivery and Completion Schedule

(b) Cost of major replacement components, mandatory spare parts, and service

52.6 Variations, deviations, and alternatives and other factors which are in excess of the requirements of the Tender Document or otherwise result in unsolicited benefits for the Purchaser will not be taken into account in Tender evaluation.

53. Assessing the Price of Unpriced Items

53.1 If it is so permittedunder ITT Clause 23 , any Tenderer offered only eighty percent (80%) or minimum percent of the items of a lot as stated under ITT Sub-Clause 23.5, the TEC shall calculate the total lot value by adding up the average prices offered by other responsive Tenderers for the missing items to the lot value to establish the winning lot Tender. If the Tenderer offered less than the specified, the Tender shall be evaluated as sated under ITT Clause 23.

53.2 If the winning lot is missing some items as stated under ITT Sub Clause 53.1, comprising less than twenty percent (20%), the Purchaser may procure the missing items from the Tenderer offering the least cost for those remaining items.

54. Evaluation of Domestic Preference

54.1 If the Tender document so specifies, the Tenderer will grant a margin preference to goods manufactured in Bangladesh as stated in ITT Clause 51 for the purpose of Tender comparison, in accordance with the procedure outlined below:

54.2 The Purchaser will first review the tenders to confirm the appropriateness of, and to modify as necessary, the tenderer group classification to which Tenderers assigned their tenders in preparing their Tender Forms and Price Schedules.

54.3 All evaluated tenders in each group will then be compared to determine the lowest evaluated tender of each group. Such lowest evaluated tenders shall be compared with each other and if as a result of this comparison a tenderer from Group A and the Tenders offering Goods manufactured in Bangladesh is the lowest, it shall be selected for the award.

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54.4 If, as a result of the preceding comparison, the lowest evaluated tender is from Group B,

(a) all Group B tenders will then be further compared with the lowest evaluated tender from Group A, after adding to the evaluated tender price of goods offered in the tender for Group B, for the purpose of further comparison only an amount equal to fifteen (15) percent of the CIF/CIP (named place of destination or named port of destination) tender price.

(b) The lowest-evaluated tender determined from this last comparison shall be selected for the award.

55. Price Comparison

55.1 The TEC shall compare all responsive Tenders to determine the lowest-evaluated Tender, as stated under ITT Clause 54.

55.2 In the extremely unlikely event that there is a tie for the lowest evaluated price, the Tenderer with the superior past performance with the Purchaser shall be selected, whereby factors such as delivery period, quality of Goods delivered, complaints history and performance indicators could be taken into consideration.

55.3 In the event that there is a tie for the lowest price and none of the Tenderers has the record of past performance with the Purchaser, then the the Tenderer shall be selected, subject to firm confirmation through the Post-qualification process described in ITT Clause 57, after consideration as to whether the quality of Goods that is considered more advantageous by the end-users.

55.4 The successful Tenderer as stated under ITT Sub Clauses 55.1,55.2 and 55.3 shall not be selected through lottery under any circumstances.

56. Negotiation 56.1 No negotiations shall be held during the Tender evaluation or award with the lowest or any other Tenderer pursuant to Rule 99 of the Public Procurement Rules, 2008.

57. Post-qualification

57.1 After determining the lowest-evaluated responsive tender as sated under ITT Sub-Clause 55.1, the Purchaser’s TEC pursuant to Rule 100 of the Public Procurement Rules, 2008, shall carry out the Post-Qualification of the Tenderer, using only the requirements specified in Sub-Section C, Qualification Criteria.

57.2 The TEC shall contact the references given by Tenderers about their previous Supply experiences to verify, if necessary, statements made by them in their Tender and to obtain the most up-to-date information concerning the Tenderers.

57.3 The TEC may visit the premises of the Tenderer as a part of the post-qualification process, if practical and appropriate, to verify information contained in its Tender.

57.4 The TEC shall determine to its satisfaction whether the Tenderer that is selected as having submitted the lowest evaluated responsive Tender

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is qualified to perform the Contract satisfactorily.

57.5 The objective of any visit under ITT Sub-Clause 57.3 shall be limited to a general and visual inspection of the Tenderer’s facilities and its plant and equipment, and there shall be no discussion concerning the Tender or its evaluation with the Tenderer during such visit(s).

57.6 In the event that the Tenderer with lowest evaluated cost fails the post-qualification, the TEC shall make a similar determination for the Tenderer offering the next lowest evaluated cost and so on from the remaining responsive Tenders, provided that,

(a) such action shall only be taken if the evaluated costs of the Tenders under consideration are acceptable to the Purchaser;

(b) when the point is reached whereby the evaluated costs of the remaining responsive Tenders are significantly higher than that of the official estimate, or the market price, the Purchaser may take action pursuant to Rule 33 and may proceed for re-Tendering, using a revised Tender Document designed to achieve a more successful result.

58. Rejection of All Tenders

58.1 The Purchaser may, in the circumstances as stated under ITT Sub-Clause 58.2 and pursuant to Rule 33 of the Public Procurement Rules 2008, reject all Tenders following recommendations from the Evaluation Committee only after the approval of such recommendations by the Head of the Purchaser.

58.2 All Tenders can be rejected, if -(a) the price of the lowest evaluated Tender exceeds the official

estimate, provided the estimate is realistic; or(b) there is evidence of lack of effective competition; such as non-

participation by a number of potential Tenderers; or(c) the Tenderers are unable to propose completion of the delivery

within the stipulated time in its offer, though the stipulated time is reasonable and realistic; or

(d) all Tenders are non-responsive; or(e) evidence of professional misconduct, affecting seriously the

Procurement process, is established pursuant to Rule 127 of the Public Procurement Rules, 2008.

58.3 Notwithstanding anything contained in ITT Sub-Clause 58.2 Tenders may not be rejected if the lowest evaluated price is in conformity with the market price.

58.4 A Purchaser maypursuant to Rule 35 of the Public Procurement Rules, 2008, on justifiable grounds, annul the Procurement proceedings prior to the deadline for the submission of Tenders.

58.5 All Tenders received by the Purchaser shall be returned unopened to the Tenderers in the event Procurement proceedings are annulled under ITT Sub-Clause 58.4.

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59. Informing Reasons for Rejection

59.1 Notice of the rejection, pursuant to Rule 35of the Public Procurement Rules, 2008, will be given promptly within seven (7) days of decision taken by the Purchaser to all Tenderers and, the Purchaser will, upon receipt of a written request, communicate to any Tenderer the reason(s) for its rejection but is not required to justify those reason(s).

G. Contract Award

60. Award Criteria 60.1 The Purchaser shall award the Contract to the Tenderer whose offer is responsive to the Tender Document and that has been determined to be the lowest evaluated Tender, provided further that the Tenderer is determined to be Post-Qualified as stated under ITT Clause 57.

60.2 A Tenderer shall no be required, as a condition for award of contract, to undertake obligations not stipulated in the Tender Document, to change its price, or otherwise to modify its Tender.

61. Purchaser’s Right to Vary Quantities

61.1 The Purchaser reserves the right at the time of Contract Award to increase or decrease the quantity, per item, of Goods and Related Services originally specified in Section 6: Schedule of Requirements, provided this does not exceed the percentages indicated in the TDS, and without any change in the unit prices or other terms and conditions of the Tender and the Tender Document.

62. Notification of Award

62.1 Prior to the expiry of the Tender validity period and within seven (7) working days of receipt of the approval of the award by the Approving Authority, the Purchaserpursuant to Rule 102 of the Public procurement Rules, 2008, shall issue the Notification of Award (NOA) to the successful Tenderer

62.2 The Notification of Award, attaching the contract as per the sample (Form PG4-7) to be signed, shall state:

(a) the acceptance of the Tender by the Purchaser;(b) the price at which the contract is awarded;(c) the amount of the Performance Security and its format; (d) the date and time within which the Performance Security shall

be submitted; and(e) the date and time within which the contract shall be signed.

62.3 The Notification of Award shall be accepted in writing by the successful Tenderer within seven (7) working days from the date of issuance of NOA.

62.4 Until a formal contract is signed, the Notification of Award shall constitute a Contract, which shall become binding upon the furnishing of a Performance Security and the signing of the Contract by both parties.

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62.5 The Notification of Award establishes a Contract between the Purchaser and the successful Tenderer and the existence of a Contract is confirmed through the signature of the Contract Document that includes all agreements between the Purchaser and the successful Tenderer.

63. Performance Security

63.1 The Performance Security shall be determined sufficient to protect the performance of the Contract pursuant to Rule 27 of the Public Procurement Rules, 2008.

63.2 Performance Security shall be furnished by the successful Tenderer in the amount specified in the TDS and denominated in the currencies in which the Contract Price is payable pursuant to Rule 102 (8) of the Public Procurement Rules, 2008.

63.3 The proceeds of the Performance Security shall be payable to the Purchaser unconditionally upon first written demand as compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract.

64. Form and Time Limit for furnishing of Performance security

64.1 The Performance Security shall be in the form of irrevocableBank Guarantee in the format (Form PG4-9) as stated under ITT Clause 63, shall be issuedby an internationally reputable bank and it shall have correspondent bank located in Bangladesh, to make it enforceablepursuant to Rule 27(4) of the Public Procurement Rules, 2008..

64.2 Within twenty-eight (28) days from issue ofthe Notification of Award, the successful Tenderer shall furnish the Performance Security for the due performance of the Contract in the amount specified under ITT Sub Clause 63.2.

65. Validity of Performance Security

65.1 The Performance Security shall be required to be valid until a date twenty-eight (28) days beyond the date of completion of the Supplier’s performance obligations under the Contract, including any warranty obligations.

65.2 If under any circumstances date of completion of the Supplier’s performance obligations under the Contract, including any warranty obligations is to be extended, the Performance Security shall correspondingly be extended for the extended period.

66. Authenticity of performance Security

66.1 The Purchaser shall verify the authenticity of the Performance Security submitted by the successful Tenderer by sending a written request to the branch of the bank issuing irrevocable Bank Guarantee in specified format.

66.2 If the Performance Security submitted under ITT Sub Clause 63.2 is not found to be authentic, the Purchaser shall proceed to take measures against the Tenderer in accordance with Section 64 of the Act and pursuant to Rule 127 of the Public Procurement Rules, 2008.

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67. Contract Signing

67.1 At the same time as the Purchaser issues the Notification of Award, the Purchaser shall send the draft Contract Agreement and all documents forming the Contract pursuant to Rule 102 of the Public Procurement Rule, 2008, to the successful Tenderer.

67.2 Within twenty-eight (28) days of the issuance of Notification of Award, the successful Tenderer and the Purchaser shall sign the contract provided that the Performance Security submitted by the Tenderer is found to be genuine.

67.3 If the successful Tenderer fails to provide the required Performance Security, as stated under ITT Clause 63or to sign the Contract , as stated under ITT Sub-Clause 67.2, Purchaser shall proceed to award the Contract to the next lowest evaluated Tenderer, and so on, by order of ranking pursuant to Rule 102 of the Public Procurement Rules,2008.

68. Publication of Notification of Award of Contract

68.1 Notification of Awards for Contracts of Taka 10(ten) million and above shall be notified by the Purchaser to the Central Procurement Technical Unit within 7(seven) days of issuance of the NOA for publication in their website, and that notice shall be kept posted for not less than a month pursuant to Rule 37 of the Public Procurement Rules, 2008.

68.2 Notification of Award for Contracts below Taka 10(ten) million, shall be published by the Purchaser on its Notice Board and where applicable on the website of the Purchaser and that notice shall be kept posted for not less than a month pursuant to Rule 37 of the Public Procurement Rules, 2008..

69. Debriefing of Tenderers

69.1 Debriefing of Tenderers by Purchaser shall outline the relative status and weakness only of his or her Tender requesting to be informed of the grounds for not accepting the Tender submitted by him or her pursuant to Rule 37 of the Public Procurement Rule, 2008, without disclosing information about any other Tenderer.

69.2 In the case of debriefing confidentiality of the evaluation process shall be maintained.

70. Right to Complain

70.1 Any Tenderer has the right to complain if it has suffered or likely to suffer loss or damage due to a failure of a duty imposed on the Purchaser to fulfil its obligations in accordance with Section 29 of the Public Procurement Act 2006 and pursuant to Part 12 of Chapter Three of the Public Procurement Rules, 2008.

70.2 Circumstances in which a formal complaint may be lodged in sequence bya potential Tenderer against a Purchaserpursuant to Rule 56 of the Public Procurement Rules, 2008, and the complaints, if any, be also processed pursuant to Rule 57 of the Public Procurement Rules 2008 .

70.3 The potential Tenderer shall submit his or her complaint in writing within

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seven (7) calendar days of becoming aware of the circumstances giving rise to the complaint.

70.4 In the first instance, the potential Tenderer shall submit his or her complaint to the Purchaser who issued the Tender Document.

70.5 The place and address for the first stage in the submission of complaints to the Administrative Authority is provided in the TDS.

70.6 The Tenderer may appeal to a Review Panel only if the Tenderer has exhausted all his or her options of complaints to the administrative authority as stated under ITT Sub-Clause 70.2.

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Section 2. Tender Data Sheet

Instructions for completing the Tender Data Sheet are provided, as needed, in the notes in italics and under lined mentioned for the relevant ITT clauses.

ITT Clause Amendments of, and Supplements to, Clauses in the Instruction to Tenderers

A. General

ITT 1.1 The Procuring Entity is:

Managing Director, Bangladesh Telecommunications Company Limited ( BTCL), Dhaka.

Represented by:GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207

The Name of the Tender is: Supply, Installation, Commissioning and Procurement of MSPP at 23 Bangladesh Betar Station ON TURN-KEY BASIS.

Brief Description of the Works: Procure OTN (Optical Transport Network) equipment, Router, WiFi System, Voice Muxes, Batteries, Rectifiers and necessary cards of the existing equipment and accessories etc, .

Tender Ref: as specified in the IFT.

Lot No(s): N/A

ITT 1.2 N/A

ITT 3.1 The source of public funds is: GoB through Bangladesh Betar

ITT 3.3 The name of the Development Partner is: None.

ITT 5.1 Tenderers from the following countries are not eligible: Israel.

ITT 6.1 Materials, Equipment and associated services from the following countries are not eligible: Israel.

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B. Tender Document

ITT 8.2The following are authorised agents of the Procuring Entity for the purpose of issuing the Tender Document: None.

ITT 9.1 For clarification of Tender Document purposes only, the Procuring Entity’s address is:Attention: GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207Telephone: 02-58150500 Fax No: 02 - 58150511e-mail address: [email protected] contact Procuring Entity within: One third time remaining for tender submission.(date specified in IFT)

ITT 10.1 A Pre- Tender meeting shall be held atAddress, Time & Date: As specified in the IFT.

C. Qualification Criteria

ITT 13.1 The maximum 3 number of arbitration against the Tenderer over a period 5 years

ITT 14.1(a) The Tenderer shall have a minimum of 5years of overall experience in the supply of goods and related services.

ITT 14.1(b) The satisfactory completion of supply of similar goods of minimum 01(one) contracts in the last 05(Five) years. i.e. years counting backward from the date of publication of IFT in the newspaper with a value of at least USD 100 Thousands.

ITT 14.1(c) The minimum supply and/or production capacity of Goods is/ are: Five times of equipments as we desired to procure per year.

ITT 15.1(a) The minimum amount of liquid asset or working capital or credit facility is USD 150 Thousand.

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ITT 16.2 The maximum of percentage20% of Goods allowed to be subcontracted

D. Preparation of Tender

ITT21.1(q) The Tenderer shall submit with its Tender the following additional documents:

1) Tender Document Purchase Receipt (original in one set and copies in other sets)

2) Forwarding of the bid (as per “Annex A” attached, duly filled up and properly signed)

3) A “Declaration on Observance of Ethics” (as per “Annex B” attached, duly filled up and properly signed)

4) Bid Security / Bank Guarantee (as per “Annex A.1” attached, duly filled up and properly signed)

5) A “Declaration of Joint Liability” (as per “Annex D” attached, duly filled up and properly signed). This document is required only if the bid is submitted by a joint venture consortium association

6) A “Bond for Spares” (as per “Annex E.1.” attached, duly filled up and properly signed)

7) A “Bond for Expansion Guarantee” (as per “Annex E.2” attached, duly filled up and properly signed)

8) The “List of Attached Certificates” (as per “Annex F” attached duly filled up and properly signed)

9) “Manufacturer’s Information of Equipment and Accessories”, (as per format shown in “Form F” duly filled up).

10) Power of attorney

a.Power of attorney must be submitted in favour of the authorized signatory for signing the bid. Both signature and initial (if used) of the authorized signatory should be attested by competent authority.

b. If the authorized signatory does not hold a position/post in the Bidder/Manufacturer’s enterprise or he/she is not a citizen of the Bidder/Manufacturer’s country then the power of attorney must be notarized from the Bidder/Manufacturer’s country.

c. If the power of Attorney is not in English then legally authorized English translation authenticated by the Bangladesh Embassy in Bidder/Manufacturer’s country must also be submitted.

11) The Bidder/Manufacturer shall submit the photocopy of passport of the authorized signatory with the bid. The “Manufacturers’ Letter(s) of Authority” in Manufacturer’s Letterhead to participate in this bid (if the bid is not submitted by the manufacturer of the offered goods.

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12) If the bid is through a local agent, then, Local Agent’s Trade License (updated for current year).

ITT22.1 Alternativesshall not be permitted.

ITT23.3 Tenders are being invited for single.

ITT 23.5 N/A.

ITT 23.7 The following particular item represents more than fifty percent (50%) of the estimated lot value is: None.

ITT 23.11(c)

ITT 23.12 (c)

ITT 23.13 (e)

“Final destination (Project Site)”: 23 Bangladesh Betar Station

ITT 23.12 (a) Place of Destination:

ITT 23.12 (d) In addition to the price specified in ITT 23.12(a), the price of the Goods man-ufactured outside Bangladesh shall be quoted: CFR

The marine/air insurance shall be arranged by BTCL.

2. General Manager (Procurement)’s office of BTCL shall obtain an open cover marine insurance policy for an amount equal to 110% of the CFR value of the goods from “Sadharan Bima Corporation” of Bangladesh.

3. The policy shall cover, from the port of shipment to delivery at installation sites against all kind of risks for the total cost of the consignment(s) to be imported under the purchase order.

4. The policy shall be such that, in case of damage, short receipt or any other type of loss of equipment the claim shall be recoverable in the United States Dollar.

5. Supplier shall furnish a declaration of shipment containing full particulars of each consignment such as number of packages, description of cargo name of vessel sailing date, seaport of shipment, seaport of destination (for air freight : Flight No. Date, Port of Shipment, Port of Destination) and the value of the consignment (CFR) value to the insurance company so as to reach them within 14 (fourteen) days from the date of each shipment.

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6. In case of delay the declaration of shipment shall be telegraphically communicated to the insurance company who shall issue a specific insurance policy or certificate and forward it to the purchaser.

7. The Bidder/Manufacturer has to obtain relevant insurance coverage (if required) for all types of transportation before shipment of the goods and for the period of storage in Bangladesh.

ITT 24.3 Name of the foreign currency: USD

ITT 25.2(b) Spare parts are: “required”

Period of time the Goods are expected to be functioning (for the purpose of spare parts): 10 (Ten) Years.

ITT26.1(b) Manufacturer’s authorization is: “required”

A Manufacturer’s Authorisation Letter is required for [State all the items listed in Section 6: Schedule of Requirements.]

ITT 26.1(C) After sales service is: “required Five years including spares and service at Vendor’s own cost”

ITT 27.2 The Tender validity period shall be 90 Days.

ITT 29.2 In favour of in favour of GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207

ITT29.3 The amount of the Tender Security shall be Taka7,50,000.00 (Seven Lakh Fifty Thousand) or USD 9,000.00 (Nine Thousand).in favour of GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207

ITT 34.1 In addition to the original of the Tender, 02 (two) printed hard copies and 1(one) soft copy (unprotected) shall be submitted. In case of any ambiguity, the hard copy will prevail over the soft copy.

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E. Submission of Tender

ITT 35.2(c) The inner and outer envelopes shall bear the following additional identification marks : N/A

ITT 35.7 Tenderer“shall not” have the option of submitting their tender electronically.

ITT 35.8 If Bidder/Manufacturers shall have the option of submitting their bids electronically, the electronic bidding submission procedures shall be: Not Applicable.

ITT36.1 For Tender submission purposes ,the Purchaser’s address is:Attention: GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207The deadline for the submission of Tenders is: As specified in the IFTTime & Date: As specified in the IFT

F. Opening and Evaluation of Tenders

ITT42.2 The Tender opening shall take place at (always the primary place):Address: GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207Time & Date: As per IFT or its subsequent corrigendum, if any.

ITT 42.3 If electronic tender submission is permitted as sated under ITT sub-clause 34.8, the specific tender opening procedures shall be: N/A.

ITT 51.1 Domestic preference shall not be a tender evaluation factor

ITT 52.5 The applicable economic factors, for the purposes of evaluation of Tenders shall be:

(a) Adjustment for Deviations in the Delivery and Completion Schedule

“The Goods covered by this Tendering process are required to be delivered in accordance with, and completed within, the Delivery and Completion Schedule specified in Section 6, Schedule of Requirements. No credit will be given for earlier completion. Tender offering late contract performance schedules within acceptable period will be accepted but the tenders shall be adjusted in the evaluation by adding to the Tender Price at the rate of 0.05% of the Tender Price for each day of delay. Tender offering delivery schedules beyond Three Months of the date specified in Section 6, Schedule of Requirement, shall be rejected.”

(b) Cost of major replacement components, mandatory spare parts, and service

The Procuring will draw up a list of high-usage and high-value items of components and spare parts of usage in the initial period 5 years of operation and maintenance support. The total cost of these items and

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quantities will be computed from spare parts unit prices submitted by the Tenderer and added to the tender price, for evaluation purposes only.

G. Award of Contract

ITT61.1 The maximum percentage by which quantities per item may be increased is 20%.

The maximum percentage by which quantities per item may be decreased is 20%.

ITT63.2 The amount of Performance Security shall be 10% percent of the Contract Price.

ITT70.5 The name and address of the office where complaints to the Purchaser are to be submitted is:Address: GENERAL MANAGER (PROCUREMENT)Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207

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Section 3. General Conditions of Contract

1. Definitions 1.1 The following words and expressions shall have the meaning hereby assigned to them. Boldface type is used to identify the defined term:(a) Completion Schedule means the fulfilment of the Related

Services by the Supplier in accordance with the terms and conditions set forth in the Contract;

(b) Contract Agreement means the Agreement entered into between the Purchaser and the Supplier, together with the Contract Documents referred to therein, including all attachments, appendices, and all documents incorporated by reference therein;

(c) Contract Documents means the documents listed in the Contract Agreement, including any amendments thereto;

(d) Contract Price means the price stated in the Notification of Award and thereafter as adjusted in accordance with the provisions of the Contract;;

(e) Day means calendar days unless otherwise specified as working days;

(f) Delivery means the transfer of ownership of the Goods from the Supplier to the Purchaser in accordance with the terms and conditions set forth in the Contract;

(g) GCC mean the General Conditions of Contract;(h) Goods means raw materials, products and equipment and

objects in solid, liquid or gaseous form, electricity, and related Services if the value of such Services does not exceed that of the Goods themselves ;

(i) Government means the Government of the People’s Republic of Bangladesh;

(j) Procuring Entity/Purchaser means a Entity having administrative and financial powers to undertake Procurement of Goods, Works or Services using public funds, as specified in the PCC;

(k) Related Services mean Services linked to the supply of Goods contracts.;

(l) PCC means the Particular Conditions of Contract;(m) Subcontractor means any natural person, private or

government entity, or a combination of the above, to whom any part of the Goods to be supplied or execution of any part of the Related Services is subcontracted by the Supplier;

(n) Supplier means a Person under contract with a Purchaser for the supply of Goods and related Services under the Act;

(o) Site means the point(s) of delivery named in the PCC

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(p) Writing means communication written by hand or machine duly signed and includes properly authenticated messages by facsimile or electronic mail.

(q) Verified Report means the report submitted by the Purchaser to the Head of the Purchaser setting forth its findings as to the existence of grounds or causes for termination and explicitly stating its recommendation for the issuance of a Notice to Terminate.

2. Contract Documents

2.1 Subject to the order of precedence set forth in the GCC Sub-Clause 5.1, all documents forming the Contract (and all parts thereof) are intended to be correlative, complementary, and mutually explanatory. The Contract Agreement shall be read as a whole.

3. Corrupt, Fraudulent, Collusive or Coercive Practices

3.1 The Government requires that Purchaser, as well as Suppliers, shall observe the highest standard of ethics during the implementation of procurement proceedings and the execution of contracts under public funds.

3.2 The Government requires that Procuring Entities, as well as Suppliers shall, during the execution of Contracts under public funds, ensure- (a) strict compliance with the provisions of Section 64 of the

Public Procurement Act 2006 (Act 24 of 2006);(b) abiding by the code of ethics as mentioned in the Rule127

of the Public Procurement Rules, 2008;(c) that neither it nor any other member of its staff or any other

agents or intermediaries working on its behalf engages in any practice as detailed in GCC Sub -Clause 3.3

3.3 For the purpose of GCC Sub-clause 3.2 the terms – (a) corrupt practice means offering, giving or promising to

give, receiving, or soliciting, either directly or indirectly, to any officer or employee of a Purchaser or other public or private authority or individual, a gratuity in any form; employment or any other thing or service of value as an inducement with respect to an act or decision or method followed by a Purchaser in connection with a Procurement proceeding or contract execution;

(b) fraudulent practice means the misrepresentation or omission of facts in order to influence a decision to be taken in a Procurement proceeding or Contract execution;

(c) collusive practice means a scheme or arrangement between two (2) or more Persons, with or without the knowledge of the Purchaser, that is designed to arbitrarily reduce the number of Tenders submitted or fix Tender prices at artificial, non-competitive levels, thereby denying a Purchaser the benefits of competitive price

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arising from genuine and open competition; or(d) coercive practice means harming or threatening to harm,

directly or indirectly, Persons or their property to influence a decision to be taken in a Procurement proceeding or the execution of a Contract, and this will include creating obstructions in the normal submission process used for Tenders.

3.4 Should any corrupt, fraudulent, collusive or coercive practice of any kind come to the knowledge of the Purchaser, it will, in the first place, allow the Supplier to provide an explanation and shall, take actions only when a satisfactory explanation is not received. Such exclusion and the reasons thereof, shall be recorded in the record of the procurement proceedings and promptly communicated to the Supplier concerned. Any communications between the Supplier and the Purchaser related to matters of alleged fraud or corruption shall be in writing.

3.5 If corrupt, fraudulent, collusive or coercive practices of any kind determined by the Purchaser against the Supplier alleged to have carried out such practices, the Purchaser shall proceed under GCC Clause 42.4

3.6 The Supplier shall permit the Purchaser to inspect the Supplier’s accounts and records and other documents relating to the submission of the Tender and Contract performance.

4. Interpretation 4.1 In interpreting the GCC, singular also means plural, male also means female or neuter, and the other way around. Headings in the GCC shall not be deemed part thereof or be taken into consideration in the interpretation or construction thereof or of the Contract. Words have their normal meaning under the English language unless specifically defined.

4.2 Entire Agreement

(a) The Contract constitutes the entire agreement between the Purchaser and the Supplier and supersedes all communications, negotiations and agreements (whether written or oral) of parties with respect thereto made prior to the date of Contract Agreement; except those stated under GCC Sub Clause 5.1(i) .

4.3 Amendment

(a) No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorised representative of each party thereto.

4.4 Non-waiver

(a) Subject to GCC Sub-Clause 4.4(b), no relaxation, forbearance, delay, or indulgence by either party in

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enforcing any of the terms and conditions of the Contract or the granting of time by either party to the other shall prejudice, affect, or restrict the rights of that party under the Contract, neither shall any waiver by either party of any breach of Contract operate as waiver of any subsequent or continuing breach of Contract.

(b) Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing, dated, and signed by an authorised representative of the party granting such waiver, and must specify the right and the extent to which it is being waived.

4.5 Severability

(a) If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract.

5. Documents Forming the Contract in order of precedence

5.1 The following documents forming the Contract shall be in the following order of precedence, namely :

(a) the signed Contract Agreement;

(b) the Notification of Award;

(c) The Tender and the appendices to the Tender;

(d) Particular Conditions of Contract;

(e) General Conditions of Contract;

(f) Technical Specifications;

(g) Drawings;

(h) Priced Schedule and schedule of requirements and ;

(i) Other Documents including correspondences listed in the PCC forming part of the Contract.

6. Eligibility 6.1 The Supplier and its Subcontractors shall have the nationality of an eligible country. A Supplier or Subcontractor shall be deemed to have the nationality of a country if it is a citizen or constituted, incorporated, or registered, and operates in conformity with the provisions of the laws of that country.

6.2 All Goods and Related Services to be supplied under the Contract shall have their origin in Eligible Countries.

6.3 For the purpose of the GCC Clause 6.2, origin means the country where the goods have been grown, mined, cultivated, produced, manufactured, or processed; or through manufacture, processing, or assembly, another commercially recognized article results that

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differs substantially in its basic characteristics from its components.

7. Governing Language

7.1 The Contract shall be written in English language. Correspondence and documents relating to the Contract exchanged by the Supplier and the Purchaser shall be written in English. Supporting documents and printed literature that are part of the Contract may be in another language provided they are accompanied by an accurate translation of the relevant passages in English language, in which case, for purposes of interpretation of the Contract, this translation shall govern.

7.2 The Supplier shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

8. Governing Law 8.1 The Contract shall be governed by and interpreted in accordance with the laws of the People’s Republic of Bangladesh.

9. No fees/Gratuities

9.1 No fees, gratuities, rebates, gifts, commissions or other payments, other than those shown in the Tender or the contract, shall be given or received in connection with the procurement process or in the contract execution.

10.Use of Contract Documents & Information

10.1 The Supplier shall not, except for purposes of performing the obligations in this Contract, without the Purchaser’s prior written consent, disclose this Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Purchaser. Any such disclosure shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance.

10.2 Any document, other than this Contract itself, enumerated in GCC Clause 10.1 shall remain the property of the Purchaser and shall be returned (all copies) to the Purchaser on completion of the Supplier’s performance under this Contract if so required by the Purchaser.

11.Communications & Notices

11.1 Communications between Parties (notice, request or consent required or permitted to be given or made by one party to the other) pursuant to the Contract shall be in writing to the addresses specified in the PCC.

11.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later.

11.3 A Party may change its address for notice hereunder by giving the other Party notice of such change to the address.

12.Trademark, Patent and Intellectual Property Rights

12.1 The Purchaser should not be liable for any infringement of intellectual property rights arising from use of the goods procured. In case there are third-party claims of such infringement of patent, trademark, or industrial design rights, the supplier must indemnify

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and hold the Purchaser free and harmless against such claims and shall not be in contravention of The Trademark Act, 2009 and The Patents and Designs Act, 1911.

13.Copyright 13.1 The copyright in all drawings, documents, and other materials containing data and information furnished to the Purchaser by the Supplier herein shall remain vested in the Supplier, or, if they are furnished to the Purchaser directly or through the Supplier by any third party, including suppliers of materials, the copyright in such materials shall remain vested in such third party.

14.Assignment 14.1 The Supplier shall not assign his rights or obligations under the Contract, in whole or in part, except with the Purchaser’s prior written consent.

15.Sub contracting 15.1 Any subcontracting arrangements made during contract implementation and not disclosed at the time of the Tendering shall not be allowed.

15.2Subcontracting of any portion of the Goods shall not relieve the Tenderer from any liability or obligations that may arise from its performance.

15.3Supplier shall retain full responsibility for the contract and cannot pass any contractual obligations to the subcontractor and under no circumstances assignment of the contract to the subcontractor be allowed.

15.4 Subcontractors shall comply with the provisions of GCC Clause 3 and 6.

16. Supplier’s Responsibilities

16.1 The Supplier shall supply all the Goods and Related Services specified in the Scope of Supply as stated under GCC Clause 18 and the Delivery and Completion schedule as stated under GCC Clauses 23 and 24 in conformity with the provisions of the Contract Agreement.

17.Purchaser’s Responsibilities

17.1 Whenever the performance of the obligations in this Contract requires that the Supplier obtain permits, approvals and other license from local public authorities, the Purchaser may, if so needed by the Supplier, make its best effort to assist the Supplier in complying with such requirements in a timely and expeditious manner. However, the supplier shall bear the costs of such permits and/or licenses. On the other hand, the Purchaser shall pay all costs involved in the performance of its responsibilities, in accordance with the contract.

17.2 The Purchaser shall pay the Supplier, in consideration of the provision of Goods and Related Services, the Contract Price under the provisions of the Contract at the times and manner prescribed in the Contract Agreement.

18.Scope of Supply 18.1 Subject to the PCC, the Goods and Related Services to be supplied

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shall be as specified in Section 6: Schedule of Requirements.

18.2 Unless otherwise stipulated in the Contract, the Scope of Supply shall include all such items not specifically mentioned in the Contract but that can be reasonably inferred from the Contract as being required for attaining Delivery and Completion of the Goods and Related Services as if such items were expressly mentioned in the Contract.

19.Amendment to Order

19.1 The Purchaser may make an amendment to Order for necessary adjustment within the general scope of the contract in any one or more of the following aspects in order to fully meet the requirement of the Contract:(a) Drawing, design or specifications of the goods, provided that:

i. The goods to be furnished are to be specifically manufactured for the government in accordance therewith;

ii. The change is an improvement of the goods and advantageous to the Government;

iii. It is done at no extra cost; andiv. It is not prejudicial to the losing Tenderers in the sense

that such change/s could not have been foreseen during the conduct of the tendering and would have significantly affected the other tenderer’s tender;

(b) The place of delivery;(c) The place of performance of the services;(d) Additional items needed and necessary for the protection of

the goods procured, which were not included in the original contract.

19.2 Such amendment may or may not result to an increase or a decrease of the contract price, and/or an extension or reduction of the delivery period. However, the amendment should not have the result of changing the subject matter of the contract or the specifications of the goods or services, in any material aspect and to such an extent that, if introduced during the Tendering stage, may have had a significant effect on other Tenderer’s tender, because this situation would actually require another tendering activity.

20.Instances When Amendment to Order May be Issued

20.1 The Purchaser may issue amendments order at any time during contract implementation, through a notice as stated under GCC Clause 11, provided that such adjustment is required to fully meet the requirements of the contract. Any of the following circumstances may serve as basis for such amendment/s:

(a) Emergency cases, fortuitous events or unforeseen contingencies arising during contract implementation, and such contingencies have an impact on the procurement at hand, such as:

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i. Changes in the conditions affecting the contract, e.g., a change in the place of delivery;

ii. Time is of the essence in the implementation of the contract, and any changes require immediate implementation; and

iii. Additional requirements have been identified as necessary for the protection of the goods procured, such as changes in the packaging of the goods, oradditional items have become necessary to ensure that the goods are sufficiently protected from the elements;

(b) When the contract does not reflect the real intention of the parties due to mistake or accident, and the amendment is necessary to reflect the party’s intention; and

(c) Other analogous circumstances that could affect the conditions of the procurement at hand

21.Adjustments in Contract Price and/or Delivery Schedule in Amendment to Order

21.1 If an amendment to order increases or decreases the cost of ,or the time required for executing any part of the delivery under the original contract, an equitable adjustment in contract price and/or delivery schedule should be mutually agreed upon between parties concerned, and the contract should be modified as stated under GCC Clause 46

21.2 If the amendment to order consists of additional items, the price adjustment shall be based on the unit price in the original contract for items of goods similar to those in the original contract. If the contract does not contain any rate applicable to the additional items, then suitable prices shall be mutually agreed upon between the parties, based on prevailing market prices.

21.3 It is required, however, that any increase in contract price must not exceed ten percent (10%) of the original contract price.

22.Packing and Documents

22.1 The Supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract and in accordance with existing industry standards. The packing shall be sufficient to withstand, without limitation, rough handling and exposure to extreme temperatures, salt and precipitation, and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit.

22.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract as stated under GCC Clause 22.1, including additional requirements, if any, specified in the PCC, and in any subsequent instructions ordered by the

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Purchaser.

22.3 The outer packaging must contain a “Packing List” which must reflect the actual contents of the package.

23.Delivery and Documents

23.1 Subject to GCC Sub-Clause 19, the Delivery of the Goods and completion of the Related Services shall be in accordance with the Delivery and Completion Schedule specified in the Section 6: Schedule of Requirements.

23.2 The details of shipping and other documents to be furnished by the Supplier shall be specified in the PCC, and shall be received by the Purchaser at least one week before arrival of the Goods and, if not received the Supplier shall be responsible for consequent expenses.

24.Acceptance 24.1 Acceptance by the Purchaser shall be completed not later than fourteen (14) days from receipt of the goods at final destination in the form of an Acceptance Certificate, unless any defects in the supply, any damage during transportation or any failure to meet the required performance criteria of the supply are identified and reported to the Supplier as stated under GCC Clause 31 and GCC Clause 32. In such cases the Acceptance Certificate will be issued only for those parts of the contract supplies which are accepted. The Acceptance Certificate for the remaining supplies will only be issued after the Supplier has remedied the defects and/or any non-conformity under GCC Clause 31and GCC Clause 32.

24.2 The appropriate Technical Inspection and Acceptance Committee of the Purchaser must commence the inspection and acceptance process within two (2) days from delivery of the goods, and shall complete the same as soon as practicable.

25.Contract Price 25.1 The Contract Price shall be specified in the PCC.

25.2 During evaluation, tender has excluded and not taken into account:

(a) In the case of Goods manufactured in Bangladesh, VAT payable on account of Supplier, which will be payable on the goods if a contract is awarded to the Tenderer;

(b) in the case of Goods manufactured outside the Bangladesh, already imported or to be imported, customs duties, import VAT and other import taxes levied on the imported Good, VAT, which will be payable on the Goods if the contract is awarded to the Tenderer.

25.3 The Contract price will include all the costs paid or payable as stated under GCC Clause 25.2.

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25.4 Prices charged by the Supplier for the Goods delivered and the Related Services performed under the Contract shall not vary from the price as stated under GCC Sub-Clause 25.1, with the exception of any change in price resulting from a Change Order issued under GCC Clause 19.

26.Transportation 26.1 The Supplier is required under the Contract to transport the Goods to a specified place of destination as specified in Section 6: Schedule of Requirements, defined as the Site, transport to such place of destination, including insurance, other incidental costs, and temporary storage, if any. These costs shall be included in the Contract Price.

26.2 If not in accordance GCC Clause 26.1, responsibility for transportation of the Goods shall be as specified in the INCOTERM indicated in the Price Schedule or any other trade terms specify the responsibilities of the Purchaser and Supplier as specified in PCC.

27.Terms of Payment

27.1 The Contract Price, including any Advance Payments, if applicable, shall be paid in the manner as specified in the PCC.

27.2 The Supplier’s request for payment shall be made to the Purchaser in writing, accompanied by an invoice describing, as appropriate, the Goods delivered and Related Services performed, and accompanied by the documents as stated under GCC Clause 23 and 24and upon fulfilment of any other obligations stipulated in the Contract.

27.3 Payments shall be made promptly by the Purchaser, but in no case later than the days indicated in the PCC after submission of an invoice or request for payment by the Supplier, and after the Purchaser has accepted it.

27.4 The currencies in which payments shall be made to the Supplier under this Contract shall be those in which the tender price is expressed.

27.5 In the event that the Purchaser fails to pay the Supplier any payment by its respective due date or within the period set forth in the PCC, the Purchaser shall pay to the Supplier interest on the amount of such delayed payment at the rate shown in the PCC, for the period of delay until payment has been made in full, whether before or after judgment or arbitrage award.

28.Insurance 28.1 The Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. The Goods remain at the risk and title of the Supplier until their final acceptance by the Purchaser.

28.2 If not in accordance GCC Clause 28.1, the insurance coverage shall be as specified in the INCOTERM indicated in the Price Schedule

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or any other insurance provisions as specified in PCC.

29.Taxes and Duties

29.1 For Goods Manufactured within Bangladesh, the Supplier shall be entirely responsible for all taxes, duties, VAT, license fees, and other such levies imposed or incurred until delivery of the contracted goods to the Purchaser.

29.2 For Goods manufactured outside Bangladesh, the Supplier shall be entirely responsible for all taxes, duties and other such levies imposed outside Bangladesh.

29.3 If any tax exemptions, reductions, allowances or privileges may be available to the Supplier in Bangladesh, the Purchaser shall use its best efforts to enable the Supplier to benefit from any such tax savings to the maximum allowable extent.

30.Performance Security

30.1 The proceeds of the Performance Security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract.

30.2 The Performance Security shall be discharged by the Purchaser and returned to the Supplier not later than Thirty (30) days following the date of Completion of the Supplier’s performance obligations under the Contract and the issuance of certification to that effect by the Purchaser, including any warranty obligations as stated under GCC Clause 33,provided that there are no claims field against the supplier.

31.Specifications and Standards

31.1 The Goods and Related Services supplied under this Contract shall conform to the technical specifications and standards mentioned in Section 7, Technical Specification and in Section 8, Drawings, if any.

31.2 If there is no applicable standard, the goods must conform to the authoritative standards appropriate to the good’s country of origin. Such standards must be the latest issued by the concerned institution.

31.3 Subject to the GCC Clause 19,the Supplier shall be entitled to disclaim responsibility for any design, data, drawing, specification or other document, or any modification thereof provided or designed by or on behalf of the Purchaser, by giving a notice of such disclaimer to the Purchaser.

31.4 Wherever references are made in the Contract to codes and standards in accordance with which it shall be executed, the edition or the revised version of such codes and standards shall be those specified in the Technical Specification. During Contract execution, any changes in any such codes and standards shall be applied only after approval by the Purchaser and shall be treated under GCC Clause 19.

32.Inspections and Tests

32.1 The Purchaser shall have the right to test the Goods to confirm their conformity to the Contract specifications. The PCC and Technical

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specifications shall specify what tests the Purchaser requires and where they are to be conducted. The supplier shall at its own expense and at no cost to the Purchaser, carry out all such tests of the Goods and related services as are specified in the Contract.

32.2 The Supplier shall provide the Purchaser with a report of the results of any such test.

32.3 The Purchaser may engage external agents for the purpose of conducting inspection or pre-shipment inspection of Goods, provided that the Purchaser shall bear all of its costs and expenses.

32.4 The Purchaser or its designated representative as specified shall be entitled to attend the tests and/or inspections under GCC Clause 32.1, provided that the Purchaser shall bear all of its own costs and expenses incurred in connection with such attendance.

32.5 Whenever the Supplier is ready to carry out any such test and inspection, it shall give a reasonable advance notice, including the place and time, to the Purchaser. The Supplier shall obtain from any relevant third party or manufacturer any necessary permission or consent to enable the Purchaser or its designated representative to attend the test and/or inspection.

32.6 The Purchaser may require the Supplier to carry out any test and/or inspection not required by the Contract, but deemed necessary to verify that the characteristics and performance of the Goods comply with the technical specifications, codes and standards under the Contract, provided that the Supplier’s reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be added to the Contract Price. Further, if such test and/or inspection impede the progress of manufacturing and/or the Supplier’s performance of its other obligations under the Contract, due allowance will be made in respect of the Delivery Dates and Completion Dates and the other obligations so affected.

32.7 The Purchaser may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or parts thereof or make alterations necessary to meet the specifications at no cost to the Purchaser, and shall repeat the test and/or inspection, at no cost to the Purchaser, upon giving a notice under GCC Sub-Clause 32.5.

32.8 The Supplier agrees that neither the execution of a test and/or inspection of the Goods or any part thereof, nor the attendance by the Purchaser or its representative, nor the issue of any report as stated under GCC Sub-Clause 32.2, shall relieve the Supplier from any warranties or other obligations under the Contract.

33.Warranty 33.1 The Supplier warrants that all the Goods supplied under the Contract

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are new, unused, and of the most recent or current models, and that they incorporate all recent improvements in design and materials, except when the design and/or material required by the Purchaser provides otherwise under GCC Clause 19.

33.2 The Supplier further warrants that the all Goods supplied under this Contract shall have no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in Bangladesh.

33.3 In order to assure that manufacturing defects shall be corrected by the Supplier, manufacturer, or distributor, as the case may be, a warranty shall be required from the Supplier for a minimum period of three (3) months in the case of supplies, and one (1) year in the case of equipment, or other such period as may be specified in the PCC, after the Goods, or any portion thereof as the case may be, have been delivered to and accepted in the form of an Acceptance Certificate as indicated in the GCC Clause 24.1 at the final destination indicated in the PCC

33.4 The warranty periods may vary among the various items and lots. The warranty for Goods delivered ahead will lapse earlier than the succeeding deliveries.

33.5 The Purchaser shall promptly notify the Supplier in writing of any claims arising under this warranty.

33.6 Upon receipt of such notice, the Supplier shall, within the period specified in the PCC, expeditiously repair or replace the defective Goods or parts thereof, at no cost to the Purchaser.

33.7 If the Supplier, having been notified, fails to remedy the defect(s) within the period as stated under GCC Sub Clause 33.6, the Purchaser may proceed to call upon the Performance security without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract and under the applicable law.

33.8 Performance Security under GCC Clause no 30 shall only be released after the lapse of the warranty period, provided that the goods supplied are free from patent and latent defects and all the conditions imposed under the contract have been fully met.

(a) A patent defect, which is one that is apparent to the buyer on normal observation. It is an apparent or obvious defect. i. For example, a ball pen that does not write is patently

defective.(b) A latent defect, which is one that is not apparent to the buyer

by reasonable observation. A latent defect is “hidden” or one that is not immediately determinable.i. For example, a ball pen that writes .75 kilometers

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instead of the expected 1.5 kilometers, has a latent defect.

34.Delays in Delivery and Extensions of Time

34.1 The Supplier must deliver the Goods or perform the services procured within the period prescribed by the Purchaser, as specified in the Contract.

34.2 If at any time during performance of the Contract, the Supplier or its subcontractors should encounter conditions impeding timely delivery of the Goods or completion of Related Services as stated under GCC Clause 23, the Supplier shall promptly notify the Purchaser in writing. It must state therein the cause/s and duration of the expected delay. The Purchaser shall decide whether and by how much to extend the time. In all cases, the request for extension should be submitted before the lapse of the original delivery date.

34.3 Within twenty-one (21) days of receipt of the Supplier’s notice, the Purchaser shall evaluate the situation and may grant time extensions, if based on justifiable grounds, without liquidated damages.

34.4 The Procuring may extend up to twenty percent (20%) of the original contract time, above 20% of the original contract time approval of Head of Purchaser (HOPE) shall be required, in which case the extension shall be ratified by the Parties by amendment of the Contract as stated under GCC Clause 46.

34.5 Except in the case of Force Majeure, as provided under GCC Clause 38, a delay by the Supplier in the performance of its Delivery and Completion obligations shall render the Supplier liable to the imposition of liquidated damages as stated under GCC Clause 35, unless an extension of time is agreed upon, under GCC Sub-Clause 34.3.

35.Liquidated Damages

35.1 Subject to GCC Clause 34 and 38, if the , if the Supplier fails to deliver any or all of the Goods by the Date(s) of deliveryand/or perform the Related Services within the period specified in the Contract as stated under GCC Clause 23, the Purchaser shall,without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage specified in the PCC of the Contract price of the delayed Goods or unperformed / Related Services for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage specified in those PCC. Once the maximum is reached, the Purchaser may terminate the Contract as stated under GCC Clause 42.

36.Limitation of Liability

36.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement of patent and intellectual property rights, if applicable, the Supplier shall not be liable to the Purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, the aggregate liability of the

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Supplier to the Purchaser shall not exceed the total Contract Price, provided that this limitation shall not apply, to the cost of repairing or replacing defective equipment or, to any obligation of the Supplier to pay liquidated damages to the Purchaser.

37.Change in Laws and Regulations

37.1 Unless otherwise specified in the Contract, if after the Contract, any law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogated, or changed in Bangladesh (which shall be deemed to include any change in interpretation or application by the competent authorities) that subsequently affects the Delivery Date and/or the Contract Price, then such Delivery Date and/or Contract Price shall be correspondingly increased or decreased, to the extent that the Supplier has thereby been affected in the performance of any of its obligations under the Contract.

38.Definition of Force Majeure

38.1 In this Clause, “Force Majeure” means an exceptional event or circumstance:

(a) which is beyond a Party’s control;(b) which such Party could not reasonably have provided against

before entering into the Contract;(c) which, having arisen, such Party could not reasonably have

avoided or overcome; and(d) which is not substantially attributable to the other Party.

38.2 Force Majeure may include, but is not limited to, exceptional events or circumstances of the kind listed below, so long as conditions (a) to (d) above are satisfied:

(i) war, hostilities (whether war be declared or not), invasion, act of foreign enemies;

(ii) rebellion, terrorism, sabotage by persons other than the Contractor’s Personnel, revolution, insurrection, military or usurped power, or civil war;

(iii) riot, commotion, disorder, strike or lockout by persons other than the Contractor’s Personnel;

(iv) munitions of war, explosive materials, ionising radiation or contamination by radio-activity, except as may be attributable to the Contractor’s use of such munitions, explosives, radiation or radio-activity, and

(v) natural catastrophes such as cyclone, hurricane, typhoon, tsunami, storm surge, floods, earthquake , landslides, fires, epidemics, quarantine restrictions, or volcanic activity;

(vi) freight embargoes;(vii) acts of the Government in its sovereign capacity.

39.Notice of Force Majeure

39.1 If a Party is or will be prevented from performing its substantial obligations under the Contract by Force Majeure, then it shall give notice to the other Party of the event or circumstances constituting

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the Force Majeure and shall specify the obligations, the performance of which is or will be prevented. The notice shall be given within 14 days after the Party became aware, or should have become aware, of the relevant event or circumstance constituting Force Majeure.

39.2 The Party shall, having given notice, be excused performance of its obligations for so long as such Force Majeure prevents it from performing them.

39.3 Notwithstanding any other provision of this Clause, Force Majeure shall not apply to obligations of either Party to make payments to the other Party under the Contract.

40.Duty to Minimise Delay

40.1 Each Party shall at all times use all reasonable endeavours to minimise any delay in the performance of the Contract as a result of Force Majeure.

40.2 A Party shall give notice to the other Party when it ceases to be affected by the Force Majeure.

41.Consequences of Force Majeure

41.1 The Supplier shall not be liable for forfeiture of its Performance Security, liquidated damages, or termination for default if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

41.2 The Purchaser may suspend the delivery or contract implementation, wholly or partly, by written order for a certain period of time, as it deems necessary due to force majeure as defined in the contract.

41.3 Delivery made either upon the lifting or the expiration of the suspension order. However, if the Purchaser terminates the contract as stated under GCC clause 42, resumption of delivery cannot be done.

41.4 Head of Purchaser determines the existence of a force majeure that will be basis of the issuance of suspension of order.

41.5 Adjustments in the delivery or contract schedule and/or contract price, Including any need to modify contract under GCC Clause 46.

42.Termination for Default

42.1 The Purchaser shall terminate this Contract for default when any of the following conditions attends its implementation:

(a) Outside of force majeure, the Supplier fails to deliver or perform any or all of the GOODS within the period(s) specified in the contract, or within any extension thereof granted by the Purchaser pursuant to a request made by the

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Supplier prior to the delay;

(b) As a result of force majeure, the Supplier is unable to deliver or perform any or all of the GOODS, amounting to at least ten percent (10%) of the contract price, for a period of not less than sixty (60) calendar days after receipt of the notice from the Purchaser stating that the circumstance of force majeure is deemed to have ceased; or

(c) The Supplier fails to perform any other obligation under the Contract;

(d) If the Supplier, in the judgment of the Purchaser has engaged in corrupt, fraudulent, collusive or coercive practices, as stated under GCC Clause 3, in competing for or in executing the Contract;

(e) When deductable amount due to liquidated damage reaches its maximum as stated under GCC Clause 35.

42.2 Termination of a contract for default is without prejudice to other remedies available to the Purchaser for breach of contract, such as payment of liquidated and other damages, if there are grounds for the latter.

42.3 In the event the Purchaser terminates the Contract in whole or in part, as stated under GCC Clause 42.1, the Purchaser may procure, upon such terms and in such manner as it deems appropriate, Goods or Related Services similar to those undelivered or not performed, and the Supplier shall be liable to the Purchaser for any additional costs for such similar Goods or Related Services. However, the Supplier shall continue performance of the Contract to the extent not terminated.

42.4 In the event as stated under GCC Clause 42.1(d),the Purchaser shall, (a) terminate the Supplier's employment under the Contract

and cancel the contract, after giving 14 days notice to the Supplier and the provisions of Clause 42 shall apply as if such expulsion had been made under Sub-Clause 42.1

(b) declare, at its discretion, the concerned Person to be ineligible to participate in further Procurement proceedings, either indefinitely or for a specific period of time.

43.Termination for insolvency

43.1 The Purchaser shall terminate this Contract if the Supplier is declared bankrupt or insolvent as determined with finality by a court of competent jurisdiction. In this event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser and/or the Supplier.

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44.Termination for Convenience

44.1 The Purchaser, by written notice sent to the supplier, may terminate this Contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that the termination is for the Purchaser’s convenience, the extent to which performance of the supplier under the contract is terminated, and the date upon which such termination becomes effective.

44.2 Any of the following circumstances may constitute sufficient grounds to terminate a contract for conveniences :

(a) If Physical and economic conditions have significantly changed so as to render the contract no longer economically, financially or technically feasible, as determined by the Head of Purchaser;

(b) The Head of Purchaser has determined the existences of conditions that make contract implementation impractical and/or unnecessary, such as, but not limited to , fortuitous event/s, change in laws and government policies;

(c) Funding for the contract has been withheld or reduced;(d) Any circumstances analogous to the foregoing.

44.3 The GOODS that have been delivered and/or performed or are ready for delivery or performance within thirty (30) calendar days after the Supplier’s receipt of Notice to Terminate shall be accepted by the Purchaser at the contract terms and prices. For GOODS not yet performed and/or ready for delivery, the Purchaser may elect:

(a) to have any portion delivered and/or performed and paid at the contract terms and prices; and/or

(b) to cancel the remainder and pay to the Supplier an agreed amount for partially completed and/or performed goods and for materials and parts previously procured by the Supplier.

45.Procedures for Termination of Contracts

45.1 The following provisions shall govern the procedures for termination of this Contract as stated under GCC Clauses 42,43 and 44:

(a) Upon receipt of a written report of acts or causes which may constitute ground(s) for termination as aforementioned, or upon its own initiative, the Purchaser shall, within a period of seven (7) calendar days, verify the existence of such ground(s) and cause the execution of a Verified Report, with all relevant evidence attached;

(b) Upon recommendation by the Purchaser, the Head of the Purchaser shall terminate this Contract only by a written notice to the Supplier conveying the termination of this Contract. The notice shall state:

i. that this Contract is being terminated for any of the ground(s) afore-mentioned, and a statement of the acts that constitute the ground(s) constituting the

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same;

ii. the extent of termination, whether in whole or in part;

iii. an instruction to the Supplier to show cause as to why this Contract should not be terminated; and

iv. special instructions of the Purchaser, if any.

(c) The Notice to Terminate shall be accompanied by a copy of the Verified Report;

(d) Within a period of seven (7) calendar days from receipt of the Notice of Termination, the Supplier shall submit to the Head of the Purchaser a verified position paper stating why this Contract should not be terminated. If the Supplier fails to show cause after the lapse of the seven (7) day period, either by inaction or by default, the Head of the Purchaser shall issue an order terminating this Contract;

(e) The Purchaser may, at anytime before receipt of the Supplier’s verified position paper, withdraw the Notice to Terminate if it is determined that certain items or works subject of the notice had been completed, delivered, or performed before the Supplier’s receipt of the notice;

(f) Within a non-extendible period of ten (10) calendar days from receipt of the verified position paper, the Head of the Purchaser shall decide whether or not to terminate this Contract. It shall serve a written notice to the Supplier of its decision and, unless otherwise provided, this Contract is deemed terminated from receipt of the Supplier of the notice of decision. The termination shall only be based on the ground(s) stated in the Notice to Terminate; and

(g) The Head of the Purchaser may create a Contract Termination Review Committee (CTRC) to assist him in the discharge of this function. All decisions recommended by the CTRC shall be subject to the approval of the Head of the Purchaser.

46.Contract Amendment

46.1 Subject to applicable laws, no variation in or modification of the terms of this Contract shall be made except by written amendment signed by the parties.

46.2 The Purchaser, in accordance with their Delegation of Financial Powers, as required, may amend the Contract to reflect the changes introduced to the Original terms and Conditions of the Contract.

47.Settlement of Disputes

47.1 Amicable Settlement:

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(a) The Purchaser and the Supplier shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation.

47.2 Adjudication

(a) If the Supplier /Purchaser believe that amicable settlement of dispute is not possible between the two parties, the dispute shall be refereed to the Adjudicator within fourteen (14) days of first written correspondence on the matter of disagreement;

(b) The Adjudicator named in the PCC is jointly appointed by the parties. In case of disagreement between the parties, the Appointing Authority designated in the PCC shall appoint the Adjudicator within fourteen (14) days of receipt of a request from either party;

(c) The Adjudicator shall give its decision in writing to both parties within twenty-eight (28) days of a dispute being referred to it;

(d) The supplier shall make all payments (fees and reimbursable expenses) to the Adjudicator, and the Purchaser shall reimburse half of these fees through the regular progress payments;

(e) Should the Adjudicator resign or die, or should the Purchaser and the Supplier agree that the Adjudicator is not functioning in accordance with the provisions of the Contract; a new Adjudicator will be jointly appointed by the Purchaser and the Supplier. In case of disagreement between the Purchaser and the Supplier the Adjudicator shall be designated by the Appointing Authority designated in the PCC at the request of either party, within fourteen (14) days of receipt of a request from either party.

47.3 Arbitration

(a) If the Parties are unable to reach a settlement under GCC Clause 47.1(a) within twenty-eight (28) days of the first written correspondence on the matter of disagreement, then either Party may give notice to the other party of its intention to commence arbitration in accordance with GCC Sub-Clause 47.3(b);

(b) The arbitration shall be conducted in accordance with the rules of procedure specified in the PCC.

33.9

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Section 4. Particular Conditions of Contract

Instructions for completing the Particular Conditions of Contracture provided, as needed, in the notes in italics mentioned for the relevant GCC clauses.

GCC Clause Amendments of, and Supplements to, Clauses in the General Conditions of Contract

GCC 1.1(a) The intended Completion date for the whole works shall be 120 days.

GCC 1.1(j) The Purchaser is Managing Director, BTCL.

GCC 1.1(o) The site(s)/ point(s) of delivery is/are: Bangladesh Betar 23 Sites stated in the Documents.

GCC 5.1(i) The following documents shall also be part of the Contract:

1. Relevant correspondences prior to signing the Contract Agreement.2. Finalized BoQ3. MOU, if any, signed after signing the Contract Agreement

As-Built Drawings.

GCC 11.1 For notices, the Purchaser’s contact details shall be:Attention: General Manager (Procurement), Address: Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207Telephone: 02-58150500 Fax No: 02 - 58150511e-mail address: [email protected]

For notices, the Supplier’s contact details be:

Attention:

Address:

Telephone:

Facsimile number:

Electronic mail address:

GCC 18.1 The scope of Supply shall be defined in: Bangladesh Betar has requested BTCL to install Optical Fiber Connectivity to Bangladesh Betar 23 premises. The MUX capacity shall be STM-16 and STM- 64. BTCL has to provide Internet Service.

GCC 22.2 The packing, marking and documentation within and outside the packages shall be:

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The outer packing may be clearly marked on at least four slides as follows:

Name and address of Purchaser

Name of the Supplier

Contract Description

Final Destination/Delivery Point

Gross weight

Package number of total number of packages

Brief description of the content

Any special lifting instructions

Any special handling instructions

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GCC 23.2 Details of shipping and documents to be furnished by the Supplier shall be:

“For Goods supplied from abroad as per INCOTERMCFR :

Upon shipment, the Supplier shall notify the Purchaser and the Insurance Company by telex or fax the full details of the shipment, including Contract number, description of Goods, quantity, the vessel, the bill of lading number and date, port of loading, date of shipment, port of discharge, etc. The Supplier shall send the following documents to the Purchaser, with a copy to the Insurance Company:

(a) 2 copies of the Supplier’s invoice showing the description of the Goods, quantity, unit price, and total amount;

(b) original an 2 copies of the negotiable, clean, on-board bill of lading marked “freight prepaid” and….copies of non-negotiable bill of lading;

(c) 2 copies of the packing list identifying contents of each package;

(d) insurance certificate;

(e) Manufacturer’s or Supplier’s warranty certificate;

(f) inspection certificate, issued by the nominated inspection agency, and the Supplier’s factory inspection report; and

(g) certificate of origin.

The Purchaser shall receive the above documents at least one week before

arrival of the Goods at the port or place of arrival and, if not received, the

Supplier will be responsible for any consequent expenses.

The Purchaser, shall receive the above documents before the arrival of the

Goods and, if not received, the Supplier will be responsible for any

consequent expenses.]

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For Goods from within the Purchaser’s country as per INCOTERMEXW:

Upon delivery of the Goods to the transporter, the Supplier shall notify the Purchaser and send the following documents to the Purchaser:

(a) 2 copies of the Supplier’s invoice showing the description of the Goods, quantity, unit price, and total amount;

(b) delivery note, railway receipt, or truck receipt;

(c) Manufacturer’s or Supplier’s warranty certificate;

(d) Inspection certificate issued by the nominated inspection agency, and the Supplier’s factory inspection report; and

(e) Certificate of origin.

The Purchase, shall receive the above documents before the arrival of the Goods and, if not received, the Supplier will be responsible for any consequent expenses.

GCC 25.1 The Contract price is:

GCC 26.2 Responsibility of the Purchaser and Supplier is :All responsibilities regarding this contract shall be borne by supplier.

GCC 27.1 Sample provision:

The method and conditions of payment to be made to the Supplier under this Contract shall be as follows:

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Payment of Equipment PriceAn amount of 30% (Thirty percent) of the invoice amount shall be paid by the bank upon submission by the contractor of relevant shipping invoices, copies of the “Factory Test Certificate” (if any) and other documentations to support the claim.An amount of 10% (Ten percent) of the invoice amount shall be paid by the bank upon submission of an “Arrival of Goods and Materials Certificate” by the contractor to support his claim. Such certificate(s) shall be issued by the Project Director upon arrival of relevant goods and materials on site or in store (as applicable).An amount of 40% (Forty percent) shall be paid by the bank upon submission of a “Provisional Acceptance Certificate (PAC)” by the contractor to support his claim. Such a PAC shall be issued by Director (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the contractor.The remaining 20% (Twenty percent) shall be paid by the bank upon submission of a “Final Acceptance Certificate (FAC)” by the Bidder/Manufacturer to support his claim. Such a FAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the Bidder/Manufacturer.Payment for Service Pricean amount of 30% (Thirty percent) of the whole contract amount for Installation, Testing & Commissioning and Project Implementation administrative services & Inter-working/Connection services shall be paid by the bank upon submission of a “Certificate of Commencement of Work ” by the contractor to support his claim. Such a commencement certificate shall be issued by the Project Director upon commencement of implementation works by the Bidder/Manufacturer.

an amount of 60% (Sixty percent) of the concerned contract amount for Installation, Testing & Commissioning and Project Implementation administrative services & Inter-working/Connection services shall be paid by the bank upon submission of a “Provisional Acceptance Certificate (PAC)” by the contractor to support his claim. Such a PAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the Bidder/Manufacturer.

the remaining 10% (Ten percent) of the concerned contract amount for Installation, Testing & Commissioning and Project Implementation services & Inter-working/Connection services shall be paid by the bank upon submission of a “Final Acceptance Certificate (FAC)” by the contractor to support his claim. Such a FAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the Bidder/Manufacturer.

Payment for factory Test 100% (One hundred percent) of the whole contract price for factory test shall be paid by the bank upon submission by the contractor the “Factory Test Certificate” to support his claim. Such Factory Test Certificate shall be signed by BTCL engineer(s) attending the factory test upon successful completion of the Factory Testing at test site of manufacturer’s premises.

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Payment for Maintenance Support Services100% (one hundred percent) of the whole contract price for Maintenance Support services will be paid in four equal payments on half yearly basis and shall be paid by the bank half yearly upon submission by the contractor a “Certificate for Completion of Maintenance Assistance” after end of each half year to support its claim. Such a completion certificate shall be issued by General Manager (M&O) of BTCL upon completion of the relevant program(s).Payment for Survey, Planning and Network Design Services

100% (One hundred percent) of the whole contract price for Survey, Planning and Network Design Services shall be paid by the bank upon submission by the contractor a “Successful Completion of Survey, Planning and Network Design Services Certificate” to support its claim. Such a certificate shall be issued by the Project Director upon completion of contractor’s contractual obligations for such services.

Payment for PAT & FAT Services

100% (one hundred percent) of the PAT and FAT services of the contract price of concerned sites shall be paid by the bank upon submission by the Contractor a “PAC” and “FAC” respectively to support his claim

.Release of FAC payment against Bank Guarantee Payment(s) against FAC shall be released by the bank upon submission of a Bank Guarantee of the same amount by the contractor after issuance of PAC. The bank guarantee shall be returned to the contractor after issuance of FAC

GCC 27.3 Payments shall be made in no case later than the days 60 after submission of an invoice or request for payment by the Supplier, and after the Purchaser has accepted it.

GCC 27.5 The payment-delay period after which the Purchaser shall pay interest to the supplier shall be 60 days after submission of an invoice or request for payment by the Supplier, and after the Purchaser has accepted it.

The interest rate that shall be applied is 1 % percent.

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GCC 28.2 The insurance coverage shall be:

1)The minimum cover for the Works and of Plant and Materials is 110% of the value of the work.

2) The maximum deductible for insurance of the Works and of Plant and Materials is 5% of the sum insured.

3) The minimum cover for loss or damage to Equipment is 110% of the replacement value of the equipment.

4) The maximum deductible for insurance of Equipment is 5% of the sum insured.

5) The minimum cover for other property is 10% of the contract price.

6)The maximum deductible for insurance of other property is 5% of the sum insured.

7) The minimum cover for personal injury or death.

For the contractor’s employee is as per the law and common practice in Bangladesh.

And for third parties is as per the law and common practice in Bangladesh.

GCC 32.1 The inspections and tests shall be :[ insert type of test, time, place, procedures for carrying out the inspections and tests

Goods:

Type of test:

Time or milestone:

Place:

Procedure:]

GCC 33.3 The period of validity of the Warranty shall be: 2 (Two) years from the issuance of PAC.

For purpose of the Warranty, the place(s) of final destination(s) shall be: 23 sites of Bangladesh Betar stated in the Document.

GCC 33.6 The Supplier shall correct any defects covered by the Warranty within 90 days of being notified by the Purchaser of the occurrence of such defects.

GCC 35.1 The applicable rate for liquidated damages for delay shall be : 0.5 percent of the Contract Price of the delayed Goods or unperformed Related services for each week of delay until actual delivery or performance

The maximum amount of liquidated damages shall be: Ten percent of the Contract Price.

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GCC 47.2(b) The name of the Adjudicator: Managing Director , BTCL.

The name of the appointing authority of the Adjudicator: Managing Director, BTCL

GCC 47.3(b) The rules of procedure for arbitration proceedings shall be as follows:

(i) Contract with foreign Supplier:

For contracts entered into with foreign suppliers, International commercial arbitration may have practical advantages over other dispute settlement methods. The World Bank should not be named as arbitrator, nor should it be asked to name an arbitrator. Among the rules to govern the arbitration proceedings, the Purchaser may wish to consider the United Nations Commission on International Trade Law (UNCITRAL) Arbitration Rules of 1976, the Rules of Conciliation and Arbitration of the International Chamber of Commerce (ICC), the Rules of the London Court of International Arbitration or the Rules of Arbitration Institute of the Stockholm Chamber of Commerce.

If the Purchaser chooses the UNCITRAL Arbitration Rules, the following sample clause should be inserted:

GCC 47.3 (b)—Any dispute, controversy or claim arising out of or relating to this Contract, or breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the UNCITRAL Arbitration Rules as at present in force.

If the Purchaser chooses the Rules of ICC, the following sample clause should be inserted:

GCC 47.3 (b)—All disputes arising in connection with the present Contract shall be finally settled under the Rules of Conciliation and Arbitration of the International Chamber of Commerce by one or more arbitrators appointed in accordance with said Rules.

If the Purchaser chooses the Rules of Arbitration Institute of Stockholm Chamber of Commerce, the following sample clause should be inserted:

GCC 47.3 (b)—Any dispute, controversy or claim arising out of or in connection with this Contract, or the breach termination or invalidity thereof, shall be settled by arbitration in accordance with the Rules of the Arbitration Institute of the Stockholm Chamber of Commerce.

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If the Purchaser chooses the Rules of the London Court of International Arbitration, the following clause should be inserted:

GCC 47.3 (b)—Any dispute arising out of or in connection with this Contract, including any question regarding its existence, validity or termination shall be referred to and finally resolved by arbitration under the Rules of the London Court of International Arbitration, which rules are deemed to be incorporated by reference to this clause.

(b) Contracts with Supplier national of the Purchaser’s country:

In the case of a dispute between the Purchaser and a Supplier who is a national of the Bangladesh, the dispute shall be referred to adjudication or arbitration in accordance with the laws of the Bangladesh i,e Arbitration Act ( Act No 1 of 2001) of Bangladesh as at present in force.

Section 5. Tender and Contract Forms

Form Title

Tender Forms

PG4 – 1 Tender Submission Letter

PG4 – 2 Tenderer Information Sheet

PG4 – 3A,3B & 3C Price Schedule for Goods

PG4 – 3D Price Schedule for Related Services

PG4 – 4 Specifications Submission and Compliance Sheet

PG4 – 5 Manufacturer’s Authorisation Letter

PG4 – 6 Bank Guarantee for Tender Security

Contract Forms

PG4 – 7 Notification of Award PG4 – 8 Contract AgreementPG4 – 9 Bank Guarantee for Performance SecurityPG4 – 10 Bank Guarantee for Advance Payment

Forms PG4-1 to PG4-6 comprises part of the Tender and should be completed as stated in ITT Clause 21.

Forms PG4-7 to PG4-10 comprises part of the Contract as stated in GCC Clause 5.

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Tender Submission Letter (Form PG4 – 1)

[This letter shall be completed and signed by the Authorised Signatorypreferably on the Letter-Head pad of the Tenderer].

To:

[Contact Person]

[Name of Purchaser]

[Address of Purchaser]

Date:

Invitation for Tender No: [indicate IFT No]

Tender Package No: [indicate Package No]

Lot No: [indicate number of Lots]

We, the undersigned, offer to supply in conformity with the Tender Document the following Goods and related Services:

In accordance with ITT Clauses 22 and 23, the following prices and discounts apply to our Tender:

The Tender Price is:(ITT Sub-Clause 23.1)

Taka [state amount in figures]and Taka[state amount in words]

Mandatory Spare parts Price(If economic Factor is applicable)(ITT Sub-Clause 52.2 (f)& 52.5 (b)

Taka [state amount in figures] and Taka[state amount in words]

The unconditional discount for being awarded more than one lot in this package is:(ITT Sub-Clause 23.8)

Taka [state amount in figures] and Taka[state amount in words]

The methodology for Application of the discount is:(ITT Sub-Clause 23.9)

[state the methodology]

The advance payment is:(GCC Sub-Clause 27.1)

[state the amount based on percentage of the Tender Price]

and we shall accordingly submit an Advance Payment Guarantee in the format shown in Form PG4 - 10.

In signing this letter, and in submitting our Tender, we also confirm that:

a) our Tender shall be valid for the period stated in the Tender Data Sheet (ITT Sub-

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Clause 27.2) and it shall remain binding upon us and may be accepted at any time before the expiration of that period;

b) a Tender Security is attached in the form of a bank guarantee] in the amount stated in the Tender Data Sheet (ITT Clause 29) and valid for a period of 28 days beyond the Tender validity date;

c) if our Tender is accepted, we commit to furnishing a Performance Security in the amount stated in the Tender Data Sheet (ITT Sub-Clause 63.2) in the form stated in Tender Data Sheet (ITT Sub-Clause 64.1) and valid for a period of 28 days beyond the date of completion of our performance obligations;

d) we have examined and have no reservations to the Tender Document, issued by you on [insert date];

including Addendum to Tender Documents No(s) [state numbers] ,issued in accordance with the Instructions to Tenderers (ITT Clause 11). [insert the number and issuing date of each addendum; or delete this sentence if no Addendum have been issued];

e) we, including as applicable, subcontractor for any part of the contract resulting from this Tender process, have nationalities from eligible countries, in accordance with ITT Sub-Clause 5.1;

f) we are submitting this Tender as a sole Tenderer

g) we are not a Government owned entity as defined in ITT Sub-Clause 5.3 or

we are a Government owned entity, and we meet the requirements of ITT Sub-Clause 5.3];

(delete one of the above as appropriate)

h) we, declare that we are not associated, nor have been associated in the past, directly or indirectly, with a consultant or any other entity that has prepared the design, specifications and other documents, in accordance with ITT Sub-Clause 5.5;

i) we, including as applicable subcontractor have not been declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent, collusive or coercive practices, in accordance with ITT Sub-Clause 5.6;

j) furthermore, we are aware of ITT Sub Clause 4.3 concerning such practices and pledge not to indulge in such practices in competing for or in executing the Contract;

k) we intend to subcontract an activity or part of the Supply, in accordance with ITT Sub-Clause 16.1 to the following Subcontractor(s);

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Nature of the Supply or related service

Name and address of Subcontractor

l) we, confirm that we do not have a record of poor performance, such as abandoning the Supply, not properly completing contracts, inordinate delays, or financial failure as stated in ITT Sub-Clause 5.8, and that we do not have, or have had, any litigation against us, other than that stated in the Tenderer Information Sheet(Form PG4-2);

m) we are not participating as Tenderers in more than one Tender in this Tendering process. We understand that your written Notification of Award shall become a binding Contract between us, until a formal Contract is prepared and executed;

n) we understand that you reserve the right to accept or reject any Tender, to cancel the Tender proceedings, or to reject all Tenders, without incurring any liability to Tenderers, in accordance with ITT Clause 58.1.

Signature: [insert signature of authorised representative of the Tenderer]

Name: [insert full name of signatory with National ID]

In the capacity of: [insert designation of signatory]

Duly authorised to sign the Tender for and on behalf of the Tenderer

[If there is more than one (1) signatory add other boxes and sign accordingly].

Attachment 1: Written confirmation authorising the above signatory(ies) to commit the Tenderer, in accordance with ITT Sub-Clause 34.3;

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Tenderer Information Sheet (Form PG4-2)

[The Tenderer shall fill in this Form in accordance with the instructions indicated below. No alterations to its format shall be permitted and no substitutions shall be accepted]

Invitation for Tender No: [Indicate IFT No] Date [Insert date of Tender Submission]

Tender Package No: [Indicate Package No]

A. Individual Tenderers

1. Eligibility Information of the Tenderer [ITT Clauses 5 & 21]

1.1 Tenderer’s Legal Name:

1.2 Tenderer’s legal address in Country of Registration

1.4 Tenderer’s Year of Registration

1.5 Tenderer’s Authorised Representative InformationName

National ID number

Address

Telephone / Fax Numbers

72

e-mail address

1.6 Attached are copies of original documents of : [check box(es) of the attached original documents]

Articles of Incorporation or Registration of firm named in 1.1, in accordance with ITT sub-Clause 5.1and 5.2]

In case of government owned entity, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITT Sub-Clause 5.3

An affidavit confirming the legal capacity stating that there are no existing orders of any judicial court that prevents either the tenderer or employees of a tenderer entering into or signing a Contract with the Purchaser in accordance with ITT clause 5

An affidavit confirming that the tenderer is not insolvent, in receivership or not bankrupt or not in the process of bankruptcy, not temporarily barred from undertaking their business for financial reasons and shall not be the subject of legal proceedings for any of the foregoing in accordance with ITT Clause 5.

A certificate issued by the competent authority of Bangladesh stating that the Tenderer is a Tax payer having valid Tax identification Number (TIN) and VAT registration number or in lieu any other document acceptable to the Purchaser demonstrating that the Tenderer is a genuine Tax payer and has a VAT registration number as a proof of fulfillment of taxation obligations in accordance with ITT Clause 5 .

Documentary evidence demonstrating that they are enrolled in the relevant professional or trade organizations registered in Bangladesh in accordance with ITT Clause 5.

2. Litigation History: [Number of arbitration awards against the tenderer over the period in accordance the ITT Clause 13.1] if no [state “None”]

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3. Qualification Information of the Tenderer:

3.1 Number of years of overall experience of the Tenderer in the supply of goods and related services as stated under ITT Sub-Clause14.1(a):

3.2 Number of completed supply contracts in the supply of similar goods and related services of required value within the period mentioned in TDS as stated under ITT Sub-Clause 14.1(b):

Number of Contracts:

Value of the Contracts:

Period of the Contract:

3.3 The supply and/or production capacity of Goods, if applicable, as stated under ITT Sub-Clause 14.(c)

3.4 Available liquid assets or working capital or credit facility in accordance with ITT Clause 15.1(a)

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Price Schedule for Goods (Form PG4-3A)[Group A Tenders: Goods Manufactured in Bangladesh]

Invitation for Tender No: Date:Tender Package No: Package Description: [enter description as specified in Section 6]Tender Lot No: Lot Description: [enter description as specified in Section 6]

1 2 3 4 5 6 7 8 9 10Line Item

No .Description of Item

Unit of Measuremen

t

Quantity Unit price EXW

[USD or Taka.]

EXW price per Line

Item

(Col. 4 5)

[USD or Taka.]

Inland transportation,

Insurance and other local costs for the

delivery of the Goods to their final

destination[Taka]

Cost of local labour, raw materials and components from

with origin in Bangladesh

VAT Payable on account of Supplier if the

Contract is awarded

[Taka]

Total Price per line item

(Col. 6+7)

USD Taka

[Insert number of the item]

[Insert name of Goods]

[Insert name of the Unit]

[Insert number of Unit to be

[Insert EXW unit price, also

[Insert total EXW price per line item]

[Insert corresponding price per line item]

[Insert cost of local labour, raw material and components as a % of the Col 5]

[Insert Supplier’s VAT if Contract is awarded ]

[Insert total price per line item]

1

Note : Price offered in foreign currency (USD) & Bangladesh Taka Total Price for Lot

Point of Delivery as per Schedule of Requirement: Period of Delivery as per Schedule of Requirement:

75

Name: [insert full name of signatory] Signature with Date and Seal

In the capacity of: [insert designation of signatory] [ Sign]


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Price Schedule for Goods (Form PG4-3B)[Group B Tenders: Goods Manufactured outside Bangladesh, to be imported]


1 2 3 4 5 6 7 8 9 10Line ItemNo .

Description of Item

Country of

Origin

Unit of Measuremen

t

Quantity Unit price CFR

[USD]

CIF/CIP price per Line Item

CFR(Col. 56)

[USD]

Inland transportation, and other local costs for the delivery of the Goods to their final destination

[Taka]

VAT Payable on account of Supplier

if the Contract is awarded[Taka]

Total Price per line item(Col. 7+ Col. 8)USD Taka



[insert country of origin of the Good]


[Insert number of Unit to be supplied]

[Insert unit price in CIF or CIP, also indicate currency ]

[Insert total price per line item]



(If applicable as per VAT Act )

[Insert total price per line item ]

1Note : Price offered in foreign currency (USD) & Bangladesh Taka Total Price for LotPoint of Delivery as per Schedule of Requirement: Period of Delivery as per Schedule of Requirement:

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[Note: The Purchaser may also use other INCOTERMs, if deemed necessary, In such case Form PG4-3B, will require to be customized by the Purchaser]

Price Schedule for Goods (Form PG4-3C)[Group B Tenders: Goods Manufactured outside Bangladesh, already imported]


1 2 3 3 4 5 6 7 8 9 10 11

78

Line ItemNo .

Description of Item

Country of

Origin

Unit of Measuremen

t

Quantity

Unit price Including

Custom Duties, import VAT &

other import taxes already

paid

[Taka]

Custom Duties, import VAT &

other import taxes

already paid per

unit [Taka]

Unit Price per line item net of

Custom Duties, import VAT & other import taxes already paid

[Taka](Col. 5 – Col.6)

Price per line item net of

Custom Duties, import VAT & other import taxes already paid

[Taka](Col.4X Col.

7)

Inland transportation, Insurance and

other local costs for the

delivery of the Goods to their

final destination

[Taka]

VAT Payable

on account of Supplier if

the Contract

is awarded

[Taka]

Total Price per line item

(Col.8+ Col.9)

[Taka]



[insert country of origin of the Good]


[Insert number of Unit to be suppli

[Insert unit price including CD & all import taxes]

[Insert CD,VAT & import taxes paid per unit] to be

[insert unit price net of CD,VAT and import taxes]

[ insert price per line item net of CD,VAT and import taxes]



[Insert total price per line item ]

Note : Price offered in Bangladesh Taka Total Price for Lot





79

Price andCompletion Schedule - Related Services (Form PG4-3D)


1 2 3 4 5 6 7 8 9Service

No.Description of Services

(excludes inland transportation and other

services required in Bangladesh to convey the

goods to their final destination)

Country of

Origin

Unit of Measuremen

t

Quantity

Unit price of service [USD] or [Taka]

Price per line item of service

(Col. 5 X Col. 6)

[USD] or [Taka]

VAT Payable on account of Supplier

if the Contract is awarded

[Taka]

Total Price per line item of

service(Col. 7)

USD Taka

[insert number ]

[insert name of Services] [insert country of origin of the Service]


[Insert number of Unit to be supplied]

[Insert unit price]

[Insert price per line item of service]


[Insert total price per line item of service ]

Note Price offered in foreign currency (USD) & Bangladesh Taka Total Price for Lot





80

Form G

Quotation for Optional Equipment/Materials/Services

Sl. No.

Name of the Item No./Qty

Unit PriceUSD

Total PriceUSD

Unit PriceBDT

Total Price BDT

A Subsequent Annual Maintenance Support ServiceBidder/Manufacturer shall give detail break up as per his choice to fulfill the requirements of the tender document.Sub-Total Subsequent Annual Maintenance Support

Note: Bidder/Manufacturers may include any item in the list if they feel necessary.

81

Specifications Submission and Compliance Sheet (Form PG4-4)

Invitation for Tender No:

Date:

Tender Package No: Package Description:

[enter description as specified in Section 6]

Tender Lot No: Lot Description:

[enter description as specified in Section 6]

ItemNo.

Name of Goods

or Related Service

Country of Origin

Make and Model (when

applicable)

Full Technical Specifications and Standards

1 2 3 4 5

[The Tenderer should complete all the columns as required]

82

Signature: [insert signature of authorised representative of the Tenderer]

Name: [insert full name of signatory]

In the capacity of: [insert designation of signatory]


Manufacturer’s Authorisation Letter (Form PG4 - 5)

[The Tenderer shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. Thisletter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Tenderer shall include it in its tender, if so indicated in the TDS as stated under ITT Sub-Clause26.1(b)]

Invitation for Tender No: Date:

Tender Package No:

Tender Lot No:To:Name and address of Purchaser]

WHEREAS

We [insert complete name of Manufacturer],

who are official manufacturers of[insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby

authorize [insert complete name of Tenderer] to supply the following Goods, manufactured by us [insert name and or brief description of the Goods].

We hereby extend our full guarantee and warranty as stated under GCC Clause 33 of the General Conditions of Contract, with respect to the Goods offered by the above Tenderer.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]Address: [insert full address including Fax and e-mail]Title: [insert title]

Date: [insert date of signing]

83

Bank Guarantee for Tender Security (Form PG4 – 6)[this is the format for the Tender Security to be issued by a scheduled bank

of Bangladesh as stated under ITT Clauses29 and 30]

Invitation for Tender No: Date:

Tender Package No:

Tender Lot No:To:[Name and address of Purchaser]

TENDER GUARANTEE No: We have been informed that [insert name of Tenderer] (hereinafter called “the Tenderer”) intends to submit to you its Tender dated [insert date of Tender] (hereinafter called “the Tender”) for the supply of [description of goods and related services] under the above Invitation for Tenders (hereinafter called “the IFT”).Furthermore, we understand that, according to your conditions, Tenders must be supported by a Bank Guarantee for Tender Security .

At the request of the Tenderer, we [insert name of bank] hereby irrevocably undertake to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert amount in figures and in words] upon receipt by us of your first written demand accompanied by a written statement that the Tenderer is in breach of its obligation(s) under the Tender conditions, because the Tenderer:

a. has withdrawn its Tender after opening of Tenders but within the validity of the Tender Security ; or

b. refused to accept the Notification of Award (NOA) within the period as stated under Instructions to Tenderers (ITT) ; or

c. failed to furnish Performance Security within the period as stipulated in the NOA; or

d. refused to sign the Contract Agreement by the time specified in the NOA; ore. did not accept the correction of the Tender price following the correction of the

arithmetic errors in accordance with the ITT; orThis guarantee will expire:

(a) if the Tenderer is the successful Tenderer, upon our receipt of a copies of the contract signed by the Tenderer and the Performance Security issued to you in accordance with the ITT; or

(b) if the Tenderer is not the successful Tenderer,twenty eight (28) days after the expiration of the Tenderer’s Tender validity period, being [date of expiration of the Tender validity plus twenty eight(28) days]

Consequently, we must receive at the above-mentioned office any demand for payment under this guarantee on or before that date.

Signature Seal

84

Notification of Award (Form PG4 - 7)

Contract No: Date:To:

[Name of Contractor]

This is to notify you that your Tender dated [insert date] for the supply of Goods and related Services for [name of contract] for the Contract Price of Tk [state amount in figures and in words] as corrected and modified in accordance with the Instructions to Tenderers, has been approved by [name of Purchaser].

You are thus requested to take following actions:

i. accept in writing the Notification of Award within seven (7) working days of its issuance pursuant to ITT Sub-Clause 62.3

ii. furnish a Performance Security in the specified format and in the amount of Tk [state amount in figures and words] ,within Twenty-eight (28) days from issue of this Notification of Award but not later than (specify date), in accordance with ITT Clause 64.2

iii. sign the Contract within twenty eight (28 ) days of issuance of this Notification of Award but not later than (specify date), in accordance with ITT Clause 67.2

You may proceed with the execution of the supply of Goods and related Services only upon completion of the above tasks. You may also please note that this Notification of Award shall constitute the formation of this Contract, which shall become binding upon you.

We attach the draft Contract and all other documents for your perusal and signature.

Signed

Duly authorised to sign for and on behalf of [name of Purchaser]

Date:

85

Contract Agreement (Form PG4 - 8)

THIS AGREEMENT made the [day] day of [month][year] between [name and address of Purchaser] (hereinafter called “the Purchaser”) of the one part and [name and address of Supplier] (hereinafter called “the Supplier”) of the other part:WHEREAS the Purchaser invited Tenders for certain goods and related services, viz, [brief description of goods and related services] and has accepted a Tender by the Supplier for the supply of those goods and related services in the sum of Taka [Contract Price in figures and in words] (hereinafter called “the Contract Price”).NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the General Conditions of Contract hereafter referred to.

2. The following documents forming the Contract shall be in the following order of precedence, namely :

(a) the signed Form of Contract Agreement;(b) the Notification of Award(c) The Tender and the appendices to the Tender(d) Particular Conditions of Contract;(e) General Conditions of Contract;(f) Technical Specifications;(g) Drawings;(h) Price Schedules and Schedule of Requirements and;(i) other document including correspondences listed in the PCC forming

part of the Contract3. In consideration of the payments to be made by the Purchaser to the Supplier as

hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and related services and to remedy any defects therein in conformity in all respects with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and related services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Bangladesh on the day, month and year first written above.

For the Purchaser: For the Supplier:

Signature

Print Name

Title

In the presence of NameAddress

86

Bank Guarantee for Performance Security (Form PG4 – 9)

[This is the format for the Performance Security to be issued by an internationally reputable bank and it shall have correspondent bank located in Bangladesh, to make it enforceable in accordance with ITT Sub-Clause 64.1pursuant to Rule 27(4) of the Public Procurement

Rules, 2008.]

Contract No: Date:

To:

[Name and address of Purchaser]

PERFORMANCE GUARANTEE No: [insert Performance Guarantee number]

We have been informed that [name of supplier] (hereinafter called “the Supplier”) has undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract] (hereinafter called “the Contract”) for the supply of [description of goods and related services] under the Contract.

Furthermore, we understand that, according to your conditions, Contracts must be supported by a performance guarantee.

At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert amount in figures and in words] upon receipt by us of your first written demand accompanied by a written statement that the Supplier is in breach of its obligation(s) under the Contract conditions, without you needing to prove or show grounds or reasons for your demand of the sum specified therein.

This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-mentioned office any demand for payment under this guarantee on or before that date.

[Signatures of authorized representatives of the bank]

Signature Seal

87

Section 6. Schedule of Requirements

Invitation for Tender No: DateTender Package No:

A. List of Goods and Delivery Schedule

When completing Form PG4-3A, 3B & 3C the Tenderer shall quote prices and contract delivery dates for each lot separately, as specified in the List of Goods and Delivery Schedule.

Item No.

Description of Item

Unit of Measurement

Quantity Point of Delivery[Final

(Project Site) Destination

as specified in TDS]

Delivery Date Required (in weeks)

Earliest Delivery Date

Latest Delivery Date

1 2 3 4 5 6 7

Purchaser’s Option for delivery terms is: [insert the number weeks following the date of contract signature, or the date of opening L/C, or the date of confirmation of the L/C

Lot No 1: [enter description][add as many rows and details as there are individual items in the Lot]


Note: This Section provides the List of Goods and Delivery Schedule and List of Related Services and Completion Schedule and must be carefully prepared by a Purchaser for each object of procurementThe Purchaser may include the delivery of a limited supply of fast-moving and/or hard-to-find spare parts in this Schedule of Requirement. This is to ensure the continued use or operation of the equipment.

88

B. List of Related Services and Completion Schedule

When completing Form PG4-3D, the Tenderer shall quote prices and Completion date for services for each item against each lot

Item No.

Description of Item

Unit of Measuremen

t

Quantity Place where Services shall be performed

Final Completion Date(s) of Services

1 2 3 4 5 6

[insert required Completion Date(s)



Notes on Related Services

The Purchaser shall clearly specify the related services/Incidental services, other than inland transportation and other services required to convey the Goods to their final destination, in this Schedule of requirement. In particular, these services may refer to any of the following but not limited to:

(a) performance or supervision of on-site assembly and/or start-up of the supplied Goods;

(b) performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time as specified, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract; and

(c) training of the Purchaser’s personnel, at the Supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied Goods

89

Section 7. Technical Specifications

Bnagladesh Betar has requested BTCL to install Optical Fiber Connectivity to 23 Radio Station in different districts. The MUX capacity shall be STM-16 and STM-64. BTCL has to provide Internet Service.

7.1 MSPP

7.1.1 INTRODUCTION

7.1.1.1 The Specifications in this chapter covers the technical requirements of Multi Service Provisioning Platform (hereinafter “MSPP”) on single mode optical fibers conforming to ITU Rec. G. 652 at 1550 nm and 1310 nm.

7.1.1.2 The MSPP equipment/system shall conform to the following ITU-T and IEEE recommendations. The latest version of ITU-T recommendations at date of contract signature will also be applicable.

G.702 ‘Digital hierarchy bit rates’G.703 ‘Physical/electrical characteristics of hierarchical digital interfaces’

G.704 ‘Synchronous frame structures used at 1544, 6312, 2048, 8488 and 44736 Kbps hierarchical levels’ G.707/Y.1322 ‘Network node interface for the synchronous digital hierarchy

(SDH)’G.781 ‘Synchronization layer functions’

G.783 ‘Characteristics of synchronous digital hierarchy (SDH) equipment functional blocks’G.784 ‘Synchronous Digital Hierarchy (SDH) management’ (06/99)G.798 ‘Characteristics of optical transport network hierarchy equipment functional blocks’G.813 ‘Timing characteristics of SDH equipment slave clocks (SEC)’G.823 ‘The control of jitter and wander within digital networks which are based on the 2,048 Kbps hierarchy’G.825 ‘The control of jitter and wander within digital networks which are based on the Synchronous Digital Hierarchy (SDH)’

G.841 ‘Types and characteristics of SDH network protection architecture’G.957 ‘Optical interfaces for equipments and systems relating to the SDH’

G.7041/Y.1303 ‘Generic framing procedure (GFP)’G.7041/Y.1303 ‘Amendment 1’G.7042/Y.1305 ‘Link capacity adjustment scheme for virtual concatenated signals’G.7042/Y.1305 ‘Corrigendum 1’G.7042/Y.1305 ‘Corrigendum 2’IEEE 802.1q ‘Virtual Bridged Local Area Networks. 2003 edition’G.8031 . for Ethernet Linear protection switchingG.8032 for Ethernet Ring protectionY.1731 for performance monitoringIEEE 802.3 ‘Carrier sense multiple access with collision detection (CSMA/CD) access method and physical layer specifications. 2002 edition’

Any deviation of clause 7.1.1.2 shall be considered as “Major Deviation”.

90

7.1.1.3 The following interfaces shall be supported in the offered MSPP transmission system:1) E1 at 2,048 Kbps, 75 ohm2) STM-1 (including STM-1 POS) at 155,520 Kbps3) STM-4 (including STM-4 POS) at 622,080 Kbps 4) STM-16 (including STM-16 POS) at 2,448,320 Kbps 5) STM-64 at 9,793,280 kbps 6) Fast Ethernet (L1 and L2 Type)7) Gigabit Ethernet (L2 Type)

Any disagreement or deviation of the clause 7.1.1.3 and it sub-clauses will be considered as “Critical deviation”.

7.1.1.4 The supply shall be consisted of the required MSPP equipment associated with Network Management System. Three types of MSPP are included in the scope of the tender. The Large (Type 1 and Type 2) MSPPs will be installed at 17 (seventeen) sites as listed in Annex-3 and the Small (Type 3) MSPPs will be installed at 191 (one hundred and ninety one) sites listed in Annex-3. Total 17 (seventeen) number of Type 1 and Type 2 MSPP and 191 (one hundred and ninety one) numbers Type 3 MSPP have to be provided.

Any disagreement or deviation of the clause 7.1.1.4 will be considered as “Change of Substance”.

7.1.2 NETWORK CONFIGURATION

The MSPP system supplied by Bidder/Manufacturer shall support the following network configurations;

1) Linear add/drop multiplexing (ADM)2) Multi-Ring3) SDH sub-Network Connection Protection Ring (SNCP Ring)4) Multiplexer Section Shared Protection Ring (MS-SPRing)5) Subtending Ring6) Point-to-point with or without 1+1 MSP.

Any disagreement or deviation of the clause 7.1.2 and it sub-clauses will be considered as “Critical deviation”.

7.1.3 ADD/DROP MULTIPLEXER EQUIPMENT

7.1.3.1 The equipment shall provide the ability to access VC’s from STM-N signal. A mixture of VC’s {E1, STM-1, STM-4, STM-16, VC4-4C, VC4-16C, VC4-64C shall be possible.

7.1.3.2

91

7.1.3.3 Tributary and Remote loopback functionality shall be provided for test purpose.

7.1.3.4 The MSPP equipment shall terminate and originate both the Multiplexer Section Overhead (MSOH) and Regenerator Section Overhead (RSOH).1) Automatic Protection Switchover for STM-N signals shall be available

on tributary interfaces.2) The equipment shall offer the following network protection: linear

multiplex network protection (MSP), sub-network connection protection and MS-SPRing.

Any deviation of clause 7.1.3 shall be considered as “Major Deviation”.

7.1.4 SWITCHING CAPACITY AND PROTECTION

7.1.4.1 Switching and/or cross connect matrix1) Switching matrix shall be non-blocking at VC12, VC3 and VC4 level

for STM-4, STM-16 and STM-64, VC4-4C, VC4-16C.2) Grooming at the VC-12 level shall be supported for STM-1, STM-4,

STM-16 and STM-64, VC4-4C, VC4-16C. 3) Switch matrix protection and Optical TPS (Tributary Processing Board)

shall be supported.

7.1.4.2 Bidder/Manufacturer shall provide the switching capacity at High Order (HO) & Low Order (LO) from a single shelf as follows;

a. For MSPP1) Higher order: 80G or more

2) Lower order: 20G or more

Any disagreement or deviation of the clause 7.1.4.1 and/or 7.1.4.2 and their sub-clauses will be considered as “Change of Substance”.

7.1.4.3 Hardware protection and redundancy

1) Bidder/Manufacturer shall describe whether the cards are protected or not and its type such as 1+1 or N+1

2) Cross connection matrix & timing card, power supply card and aggregation signal cards shall be supported by 1+1 protection.

Any disagreement or deviation of the clause 7.1.4.3 and it sub-clauses will be considered as “Change of Substance”.

7.1.4.4 Traffic protection

1) Path protection (SDH sub-Network Connection Protection Ring (SNCP Ring) protection shall be supported.

92

2) MSP linear 1+1 and Multiplexer Section Shared Protection Ring (MS-SPRing) protections shall be supported. If the optical ports are not configured as 1+1 MSP then they shall independently.

3) Sub-50ms packet services protection on single ring shall be supported as per ITU G.8032

4) At least one kind of path protection is mandatory.5) Any variation shall be indicated in the offer.

Any disagreement or deviation of the clause 7.1.4.4 and it sub-clauses will be considered as “Critical deviation”.

7.1.5 OPTICAL INTERFACES FOR SYSTEM

7.1.5.1 Optical interfaces for system shall be according to ITU-T Rec. G.957 and G.691.

7.1.5.2 The MSPP system offered by Bidder/Manufacturer shall provide the following interfaces and wavelength.

1) Digital Signal: STM-1, STM-4, STM-16 and STM-64 according to Rec. G.707/Y.1322, G.783 and G.798.

2) Operating wavelength range: 1530~1570nm and 1293-1334nm (Except for SX SFP of GE)

2) STM-1 =10Km, STM-4=10Km,STM-16=40/80Km,STM-64=80Km,GE=10Km or higher.

7.1.5.3 MSPP system interfaces

1) STM-1, STM-4, STM-16 and STM-64 interfaces shall be complaint with ITU-T Recommendation G.957.

2) E1 interface shall be complaint with ITU-T Recommendation G.703.3) Parameters and STM-1, STM-4, STM-16 and STM-64 optical interfaces

will be as per relevant ITU-T Recommendations, G.707, G.783 and G.798. Bidder/Manufacturer should indicate any deviation/ elaboration of the ITU Recommendation.

4) 2 Mbps tributaries shall be 75 ohm.5) Management interfaces applied to this MSPP equipment shall be

complaint to ITU-T Recommendation G.703. Bidder/Manufacturer may indicate other management interfaces of their system.

6) External synchronization shall be a 2048 Kbps interface as defined by ITU-T Recommendation G.703, Section 9. The impedance of 75 ohm should be supported.


7.1.5.4 Ethernet interfaces

The proposed MSPP system shall support the following.

93

1) The Ethernet signals may be 100Base-FX, 100Base-TX and 1000Base-SX/LX.

2) The proposed MSPP system shall support Ethernet over SDH (EoS) functionality as follows;a) Low order virtual concatenation (VC-12-Xv) and high order virtual

concatenation (VC-3/4-Xv)b) EoS frame format process by Frame Mapped Generic Framing

Procedure (GFP-F) c) EoS bandwidth adjustment by Link Capacity Adjustment Scheme

(LCAS) (ITU-T G.7042)d) Both copper Fast Ethernet (FE) and optical Gigabit Ethernet (GbE)

ports will support auto-negotiation capabilities as per IEEE 802.3 standards. Auto-negotiation feature shall be user-configurable

e) Jumbo frames with a maximum MTU of 9216 bytes on each portf) IEEE802.3x Flow Control and Back-pressure.g) Ethernet cards shall support minimum 48msec differential delay

compensation.h) It should be possible to map upto 48 VC-12s per 10/100 Mbps

Ethernet port. The maximum bandwidth available for all Ethernet interfaces combined should be 63 VC-12s(One STM-1)

i) It should be possible to map at least 7 VC-4s per 1000 Mbps Gigabit Ethernet port.

3) Any other latest features as available at the time of delivery of the system shall also be provided.

Any disagreement or deviation of the clause 7.1.5.4 and its sub-clauses will be considered as “Major deviation”.

7.1.5.5 LAYER-2 Switching Functionality

For Ethernet interface the MSPP system (for both type-1 and type-2) must have provision to support layer-2 switching functionality (in addition to above mentioned in clause 4.1.5.4) as follows;

1) The card shall support flow control with full bandwidth mapping of 10BaseT/100BaseTX/1000BaseSX or GigE clients into SDH containers. It shall be possible to support 100% of the achievable (possible within the frame size and overhead constraints) throughput for all packet sizes 64-bytes. Maximum Transport Unit is configurable up to 9600 bytes.

2) Traffic control (IEEE 802.3) by pause framing. If the local link partner of the port does not act on received PAUSE frames (stop sending client packets for specified time) then Ethernet packets received by the tributary card will be discarded if necessary, until the rate of transmission of client

94

traffic falls below the available SDH bandwidth. Errored frames received at the Ethernet interface shall be counted and discarded.

3) L2 address table shall at least support 32 K entries.4) It shall support L2 multicasting with at least 256 entries5) The card shall support static configuration of VLANs ranging from 2 to

4094. Shall support configuration of VLAN ID (PVID) on per port basis. PVID is used to tag incoming frames, which are untagged or priority tagged. The range of PVID is from 1 to 4094.

6) It shall support VLAN stacking (Q-in-Q) as per 802.1ad. When Q-in-Q mode is enabled on a port, it shall be possible to configure a new tag, called a Service Provider VLAN (SPVLAN), which comprises of VLAN ID and Priority. The possible range for the new VLAN ID shall be from 1 to 4094. The range for Priority shall be from 0 to 7.

7) It shall provide services like EPL, EVPL, EPLAN, and EVPLAN. Shall process Ethernet supported IPv4 and IPv6 traffic.

8) It Shall Support Link Aggregation as per IEEE 802.3ad.It shall be possible to configure/bundle more than 2 customer facing ports in a link aggregation group (LAG).

9) Point-to-point, Point-to-Multipoint and Mulitpoint-to-Multipoint VLAN tunneling shall be supported.

10) Spanning Tree Protocol (STP, IEEE 802.1d) or rapid STP (IEEE 802.1w) ), VLAN tagging and classification (IEEE 802.1 Q), Per VLAN STP (IEEE 802.1s)

11) The total uplink bandwidth from Ethernet card shall be STM-8 (8 numbers of STM-1).

12) 8 Class of Service (CoS) per port. Shall be possible to classify packets into traffic classes based on the priority bits in the IEEE 802.1Q header, referred to as the IEEE 802.1p bits, at minimum. Shall be possible to set Port based CoS and Service Tagged based CoS.

13) Up to 2000 Ethernet services. The services supported can be a mix of E-Line and E-LAN as defined in MEF 6, MEF 9 and MEF 10 specification documents.

14) Sub-50ms packet services protection on single ring and dual-ring interconnect topologies with ERP as per ITU G.8032.

15) IEEE 802.1ag messages LTM Messages CCM Messages LBM Messages DMM Frames

Any disagreement or deviation of the clause 7.1.5.5 and it sub-clauses will be considered as “Major deviation”.

7.1.5.6 Minimum capacity for MSPP

One MSPP at Aggregation

95

Minimum Requirement

STM

64

(1+1

)

STM

16

STM

1/4

E1

GE

(o)

FE

Capacity 2 Ports (2 Cards)

4 Ports (1 Card)

8 Potrs

63 Ports

4 Ports

8 Ports

Note: - Number of Ports/Cards is minimum required number; bidder may offer higher number of Port per card or bidder may offer multiple card fulfill required number of port. SFP for STM64->80 KM, SFP for STM16-> 50% 80 KM & 50% 40 KM, SFP for STM1/4-> 15 KM and SFP for GE Port-> 15 KM.

22 MSPP at different Location

Minimum Requirement

STM

16

(1+1

)

STM

1/4

E1

GE

(o)

FE

Capacity 4 (1 Card)

8 Ports ( 1 Card)

63 Ports

4 Ports( 1 Card)

8 Ports (1 Card)

Note:- 1. The Ethernet interfaces of MSPP shall be of L2 type.

2. Number of Ports/Cards is minimum required number; bidder may offer higher number of Port per card. or bidder may offer multiple card fulfill required number of port. SFP for STM16-> 50% 80 KM & 50% 40 KM, SFP for STM1/4-> 15 KM and SFP for GE Port-> 15 KM

Any disagreement or deviation of the clause 7.1.5.6 and it sub-clauses will be considered as “Change of Substance”.7.1.6 DATA CHANNELS

7.1.6.1 Transfer of bi-directional data between line terminals and regenerators shall be provided using SOH bytes according to ITU-T Rec. G.707/Y.1322.

7.1.6.2 Two data channel using data bits D1 to D12 shall be used for Network Management.Data communication shall be carried on the SDH Section Overhead Byte. The RS port shall use the D1-D3 and the MS port shall use the OH bytes D4-D12.

Any deviation of clause 7.1.6 shall be considered as “Major Deviation”.7.1.7 OVERALL PERFORMANCE REQUIREMENTS

7.1.7.1 General characteristics of Synchronous Line System shall conform to ITU-T Rec.G.783 and G.798.

7.1.7.2 Error performance

1) The SDH shall meet the relevant performance objectives of ITU-T Rec. G. 821 & G.921 and any other ITU-T relevant new recommendations at the tie of supply under the worst environmental condition.

2) Long term Bit Error Ratio (BER) in each direction shall be less than 10E-10 over a period of 14 days.

96

3) The percentage of Error Seconds (ES) shall be measured at 2 Mbps level over a period of 14 days.

4) The percentage of severely Error Seconds shall be measured at 2 Mbps level over a period of 14 days.

5) The bringing into service limits for any multiplex section BER shall be measured during 4 days on a 2 Mbps port.


7.1.8 JITTER AND WANDER

7.1.8.1 Jitter and wander tolerance for STM-N input ports shall comply with ITU-T Rec. G.825.

7.1.8.2 The output jitter requirement shall comply with ITU-T Rec. G.813.7.1.8.3 Jitter transfer requirements shall be according to ITU-T Rec. G.783, G.813

and G.825.7.1.8.4 The SDH jitter requirements for DS-1E shall be according to ITU-T Rec.

G.783.7.1.8.5 Jitter parameters and limit present on STM-N shall be compliant to ITU-T

Rec. G.783.

Any deviation of clause 7.1.8 shall be considered as “Major Deviation”.7.1.9 SYNCHRONIZATION

7.1.9.1 The Synchronization shall be according to ITU-T Rec. G. 783 and Multiplexer Timing Source function shall be provided according to ITU-T Rec. G. 783.

7.1.9.2 The External Synchronization Interface shall be 2048 Kbps or 2048 Khz interface as defined in ITU-T Rec. G.703.

7.1.9.3 The system shall be able to be synchronized on the following sources:

1) 2048 Kbps or 2048 Khz interface by G. 7032) STM-N aggregate or clock3) From an internal oscillator with accuracy and stability in accordance4) With ITU-T recommendations G.813

7.1.9.4 The fall back priority for selection of these timing sources and their priority must be selectable by software either by Craft Interface Terminal (CIT) or by the Elements Management System(EMS). Bidder/Manufacturer shall indicate the priority used.

7.1.9.5 In case of failure of the active signal source the system shall switch automatically to another predefined source according to the priority setting. The switching process shall not interrupt the carrying traffic.

7.1.9.6 The timing selectors and internal oscillator shall comply with G.813 in general.

7.1.9.7 The clock reference shall have 4 modes of operation: External, loop-time, free-run, and holdover.

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7.1.9.8 In the holdover mode, the frequency of the last valid referenced shall be held with a maximum drift of 1 ppm/ day.

7.1.9.9 The accuracy of the local oscillator shall be better than + 4.6 ppm.

7.1.9.10 Loss of Synchronization1) Restoration to higher priority timing references from lower priority timing

references or restoration from self-timing operation, shall be automatic, with an inhibit feature provided.

2) Automatic recovery time shall be 10 to 20 seconds, when valid timing is available and must be hitless.

3) The following conditions shall be regarded as loss of synchronization:a) Loss of main signalb) Receiver AISOther criteria for loss of synchronization shall be stated by Bidder/Manufacturer, if any.

Any disagreement or deviation of the clause 7.1.9 and its sub-clauses will be considered as “Major Deviation”.

7.1.10 TIMING INTERFACE

7.1.10.1 Physical/electrical characteristics of the external timing signal input of the Network Element (NE) shall be in accordance with G.703.

7.1.10.2 The Network Element (NE) shall provide at least two independent external timing signal input ports.

7.1.10.3 The network Element (NE) shall provide one or more timing output ports with the Physical/electrical characteristics according to G.703.

7.1.10.4 The ports shall be disabled if the system is synchronized to a low-quality timing source.

7.1.10.5 Each network component except regenerators shall have the following external, non-traffic, synchronization ports;

Input ports for 2048 KHz or 2048 Kbps external timing.

Any disagreement or deviation of the clause 7.1.10 will be considered as “Major deviation”.

7.1.11 ALARMS

7.1.11.1 In general all NE shall collect the information generated in each of the functional blocks as defined by ITU-T Rec.G.783 for events as alarms, errors and diagnostic information.

7.1.11.2 The following alarm indications shall be provided but not limited to:

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1) LOS (Loss of Signal)2) EBER (Excessive Bit Error Ratio)3) SD (Signal Degrade)4) LOP (Loss of Pointer)5) LOF (Loss of Frame)6) MIS (Mismatch path trace ID/signal label)7) LOM (Loss of Multiframe)8) AIS (Alarm Indication Signal).

7.1.11.3 The Alarms form the External Devices such as rectifiers and SMPS can be integrated with the MSPP elements for monitoring.

Any disagreement or deviation of this 7.1.11 will be treated as “Major deviation”.

7.1.12 TRANSMISSION DELAY

7.1.12.1 The delay time for a transmission signal from its input to its output for Regenerators/OA/pass through ADM shall be less than 10 ms.

7.1.12.2 The delay time for a transmission signal from its input to its output for all other network components shall be less than 125 micro-seconds.


7.1.13 Present interface and other requirements of MSPP

7.1.13.1 Type 1 and Type 2 MSPP: Please refer to Annexure – 1 7.1.13.2 Type 3 MSPP: Please refer to Annexure-2

Any disagreement of clause 7.1.13.1 and/or clause 7.1.13.2 will be treated as “Change of Substance”. The said penalty is not applicable for any shortage of quantity in the BoQ only if the offered MSPP shelf/sub-rack can accommodate the short quantity. In case of such shortage of quantity in BoQ, the relevant clauses of Chapter 7 will be applicable.

7.1.14 OPTICAL SAFETY (AUTOMATIC-LASER SHUTDOWN) REQUIREMENTS

a. Generally if the section is interrupted (e.g. if a fiber breaks), then measures shall be implemented to ensure that no risk is caused by laser light escaping uninterruptedly.

b. In the event of an optical signal fail at the incoming port with a duration of < 500 ms, and certainly within 600 ms, the laser in the opposite direction is switched off by the receiver within 0.85 seconds, and the affected segment will be thus shutdown. It shall not be possible to activate the forced facility during error-free operation.

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Any disagreement of clause 7.1.14 shall be considered as “Critical Deviation”.

7.1.16 NETWORK ELEMENT SOFTWARE AND HARDWARE SPECIFIC REQUIREMENTS

7.1.16.1 Interface Terminal

A Interface Terminal enables the maintenance staff at every location to directly access the NE’s management functions via the PC/Laptop interface. It has the ability to operate each type of equipment belonging to the network.

7.1.16.2 Normal operation of the transmission equipment should not require use of the NES functions. The use of terminal shall be reserved for special operational needs requiring direct intervention on the equipment (installation, preparation for start of service, maintenance and repair, operation in the event of unavailability of the NES.

7.1.16.3 The failure of the management system shall not have any immediate consequences on the function of the telecommunication systems being managed. If there is a failure in the power supply, all data concerning parameter values, network configuration, passwords and user groups shall be retained. After the return of the power supply, the data referred to above shall be reloaded automatically without any mutilation of the data and /or hardware.

7.1.16.4 Bidder/Manufacturer shall provide portable Computer (Notebook PC) of renowned brand and of latest configuration (at least Intel Core I5 processor, 4 GB RAM, 300 GB HDD, DVD Read/Write Combo drive, WiFi facility etc.) for NES function as per the requirement mentioned in the concerned BoQ Form. . After sale service must be available for the offered Notebook PC in Bangladesh.

Any disagreement or deviation of clause 7.1.16 and its sub-clauses will be treated as “Major deviation”.

7.1.17 Network Element Software (NES) Features and Facilities

7.1.17.1 NES shall support Graphical User Interface (GUI).

7.1.17.2 Alarms shall be displayed on NES screen in colours representing the severity (critical, major and minor) and the state of the alarm. The operator shall be able to acknowledge and investigate the cause of the alarm.

7.1.17.3 Appropriate network element control system is to be available.

7.1.17.4 NES shall be connected to the proposed node equipment via IP interface.

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7.1.17.5 Since the operator has facilities to monitor and control in real-time, the NES shall provide facilities to access logged data and to analyze them.

Any disagreement or deviation of clause 7.1.17 and its sub-clauses will be treated as “Major deviation”.

7.1.18 SECURITY MANAGEMENTThe architecture and design proposed for the MSPP shall incorporate features to ensure the security of the network management. This includes access security and data security.

7.1.18.1 Access Security

Facilities shall be provided to ensure that only authorized users are allowed to access all or a certain parts of the system. These include comprehensive log-in operator identities and password facilities.

7.1.18.2 Data Security

Adequate arrangement to protect data and to recover data lost due to stoppage or failure of the EMS hardware or communication system is to be provided.


7.1.19 ALARM AND EVENT MANAGEMENT

7.1.19.1 Alarms and events shall be reported7.1.19.2 Adequate arrangement for display and logging shall be provided if there is

any event received at the NES.7.1.19.3 All alarms received at the NES shall cause a change of colour of the

appropriate object on screen. There shall be also a visible indication on screen that there is an alarm somewhere in the system.

7.1.19.4 In addition to the displays, alarm details may be displayed in tabular format.

Any disagreement or deviation of the clause 7.1.19 will be treated as “Major Deviation”.

7.1.20 PERFORMANCE MANAGEMENT

7.1.20.1 Node performance data shall be collected as defined by standard.7.1.20.2 The network element shall monitor the performance parameters and records

the data for current interval, 15 minutes and previous day.7.1.20.3 Facilities should be available to backup stored log data and other data

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7.1.21 CONFIGURATION MANAGEMENT

7.1.21.1 MPS/APS groups shall be configured7.1.21.2 GUI for easy management7.1.21.3 Creating and deleting cross connects7.1.21.4 Operator shall be able to manage all proposed MSPP equipment and other

related accessories.


7.1.22 DATA ANALYSIS REPORT

Analysis facilities shall be provided to show how the system has performed over a period of time and to enable identification of trends indicating potential future failures. Data from current logs or historical data may be analyzed. Results of data analysis can be presented in graphical or tubular format.Any disagreement or deviation of clause 7.1.22 will be treated as “Major deviation”.

7.1.22 NETWORK MANAGEMENT SYSTEM

Network Management System

Bidder/Manufacturer may upgrade BTCL’s existing NMS system for this project. OrBidder/Manufacturer shall propose a Network Management System (NMS) for the proposed MSPP. The NMS may be dedicated for MSPPs only or it may be common for both MSPP and MSPP equipment. The proposed NMS system shall consist of one server and there will be at least 1 numbers of clients located at Moghbazar/SBN. The NMS shall be connected to the Internet via Firewall (hardware) Technical specifications of the NMS server and clients are as follows:

NMS Server Specifications: Technical ParameterProcessor:2*Xeon E5-2630v3 8Core 2.4GHz;Memory:2*8GB DDR4 RDIMM;Hard disk:8* 2.5Inch HDD Bays;others:4*Qual Port 1Gb Server Adapter/3*PCIE expansion slots/DVD-ROM/Redundant PSU,1100W DC/Rack kit/3 year7*24server (International Warranty Service );

Equivalent or betterClient Specifications:

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Technical Parameter CPU:Intel Xeon I5-4590 G3250(3.2GHz/3M Cache);Memory:4GB RAM;Hard Disk:1*300GB hard discOptical Disk Drive: Super Multi ODD;Operating System:win10 pro 32bits(English Edition);

Equivalent or better

User Interface

The NMS system shall be provided with user-friendly interfaces based on windows/Linux. Icons menus and mouse to accomplish those management functions that need user interventions. The NMS start up and shut down shall be user friendly and shall provide on line help. The NMS shall be able to provide an on screen Nested geographical view of the managed network in the management domain of the manufacturer. It shall be possible to access any managed NE from the whole network in the managed domain. The NMS shall be able to depict the failure state of each link and node in the displayed network. Further, it shall be possible from the NMS system to get the details of status of an individual managed NE, such as equipment presence, settings, alarm status etc. It shall be possible to segregate the entire network geographically into multiple domains. A user in a particular domain shall be able to look into his domain only. It shall also be possible to configure security, access and administration permissions on domain basis. It shall be possible to add/ delete/ configure/ modify a NE in any domain by point & click feature and necessary user-friendly editor shall be in built into the NMS system. Addition of NE or deletion of NE (w/o traffic) shall not require any customer support service from the vendor and shall be configurable from the user terminal by operator.The NMS shall be installed at Moghbazar/SBN,Dhaka. All the proposed network elements (MSPP) under this tender have to be integrated with the NMS. But the Bidder/Manufacturer is responsible for necessary integration including supply of all hardware and accessories.

General Management Functions The equipment shall provide the general management functions described in ITU-T Rec. G. 784. The Filters for performance and fault management shall be as per ITU-T Rec. G.784.

The user documentation for all equipment and interfaces/cards shall be provided.

All functions available through the NMS shall also be available through a programmatic access and interface. In addition all functions that can be performed by the Craft Interface (IT), if any, shall also be available from the NMS, ie. The NMS needs to support all functions we are able to support via the Craft Interface (with console port of equipment).The CIT functionality shall be available via a secure web browser interface. The vendor is requested to provide all pertinent details. History Information such as PM counts and routing reconfiguration shall be maintained in the NMS or NE for a month time to allow a higher level system to retrieve this information. The vendor shall state how long data is kept and if required can be exported to the external drive

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NMS Auto discovery and viewing/query of Network configuration, Network equipment status, and Link Status shall be supported.The ENM/NMS shall support a user view of the utilization on any given circuit, VLAN, or CoS, along with the complete corresponding route or paths.Configuration ManagementIt shall be possible to configure the equipment for various operations like gathering inventory details of the local station and remote station at card level basis. To partition the network as defined in ITU-T Rec. G.803 on request and control in full or limited network resources. Network Element creation in the NE Management domain. Programming of a multiple interface unit. To create, update, delete and retrieve the managed network topology data. Assigning the protection to a unit within the equipment Selection of protection switching within the managed network. Error defect thresholds. Network Element configuration. Remote Software Download for Network Elements.Security ManagementThis functionality shall provide necessary security to the data as well as access to the network. The equipment shall support the access to the TMN system. Low level protection for read only access to faults and performance information. Medium level protection for access to configuration status and features. High level protection for control of access to afore said clauses and to change in the configuration and control parameters. All the Log in and Log out attempts shall be logged in the security Log File of the NMS system. The NMS shall be able to back up and restore the data base to and from external storage media or internal storage media.Alarm and Fault ManagementThe systems shall support at least the Fault management Functions described in the ITU-T Rec. G. 784. The equipment management function shall, within the network element, perform a persistency check on the fault cause before it shall declare a fault and the time taken to declare the fault shall be as per ITU-T rec. G.784.Each failure and clearance shall be time stamped. The equipment shall support the alarm surveillance of detection and reporting of relevant events and conditions that lead to the generation of alarm.The TMN system shall support the alarm history as per ITU-T Rec. G. 784. Path alarm notification to be generated and recorded, the Alarm notification shall include the : type, occurrence, severity, probable cause and clearing .Path alarm shall be graphically shown by the NMS. Alarm and status display. Fault Localization. Fault correction control. Storing and processing of current alarm information. Storing and processing of historical alarm information. The NMS shall provide the on-line logging capability for historical alarms and events with sufficient information such as managed resources, alarm/event type, alarm severity, day and time of occurrence etc. The retrieving functions with filtering capabilities for historical alarms and events shall be provided as well. Assigning alarm severity i.e. Critical, Major, Minor.The EMS/NMS system should support path tracing.Performance Management

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The management functionality shall provide the information regarding degradation of the Optical paths. Configuration of threshold concerning the error counters. Performance monitoring by BIP check. Performance reporting and monitoring. Performance History (data logging);The functionality shall store the performance data of the system, The NE name, the data and the time shall be the sum of different parameters that shall be stored. Prints out of the statistics and Histograms. The collection of the performance counters will have to be performed at pre assigned rate as per ITU-T G.784. Shall be in compliance with the UNI-N functions/protocols/messages/ procedures specified in MEF.Shall support sending continuity messages at the interval of 3.3ms. Intervals Shall be selectable as per values defined in Y.1731. Shall support remote loopback options on the network ports (for the entire port).Inventory ManagementIt shall indicate the presence and absence of any physical module in hardware elements. It shall also indicate the usage of module i.e., how many ports are use which interface is in use and which are free to be used. The NMS shall be able to discover and keep the device information. The NMS shall able to keep track on any changes in the network inventory reported chronologically. The EMS shall provide the inventory information to the network management layer (NML) / Service Management layer (SML) so that SML is able to create base activate a service to the customer automatically. This shall also assist SML in providing the network inventory to which the SML shall add the customer identification and maintain this information is its data base. The EML shall be able to show inventory based on the available device inventory in terms of circuit utilization and inter connecting links. NES and NMS SoftwareThe NES software shall be based on /Linux and/or WINDOWS based operating system.The NES shall be a multi –task and multi-user system.The offered software architecture shall be open and configurable to enable future extensions.Software license shall be quoted for life time of all proposed MSPP equipment under this

purchase.All the features at clauses and sub clauses are Mandatory. Any deviation will treat as rejection of bid. NMS Hardware Installation and CommissioningThe NMS Hardware will be thoroughly tested during and after installation. Detailed testing methods are specified by Bidder/Manufacturer.Hardware and Software MaintenanceBidder/Manufacturer shall maintain all hardware and software until the end of guarantee

period. After the performance guarantee period, a maintenance Contract may be signed with the supplier/manufacturer.Bidder/Manufacturer must give a complete list of hardware supplied and the software used in the EMS System.Original Software must be supplied in CD as per list above.External drive / Backup media shall be quoted for NMS to save configurable data base & software separately

Restore/Recovery & maintenance procedure shall be clearly documented in sequential order.

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Good quality document (i.e., easily understandable by operator) shall be quoted both for hardware and software in CD ROM (2 set).

7.1.23.8 Software Download

Remote Software Download via The Management System shall be possible, including the means of identification of software module versions. No loss of data/loss of connection map shall be take place during the software down loading process.

7.1.23.9 Network Management System should have the capability to generate alerts through SMS and Emails for alarms defined by the user.


7.1.24 NES and NMS SOFTWARE

7.1.24.1 The NES software shall be based on UNIX/Linux and/or WINDOWS based operating system.

7.1.24.2 The NES shall be a multi –task and multi-user system.

7.1.24.3 The offered software architecture shall be open and configurable to enable future extensions.

7.1.24.4 Software license shall be quoted for life time of all proposed MSPP equipment under this purchase.


7.1.25 NMS HARDWARE INSTALLATION AND COMMISSIONING

The NMS Hardware will be thoroughly tested during and after installation. Detailed testing methods are specified by Bidder/Manufacturer.

Any disagreement or deviation of this 4.1.25 will be treated as “Major Deviation”.

7.1.26 HARDWARE AND SOFTWARE MAINTENANCE

7.1.26.1 Bidder/Manufacturer shall maintain all hardware and software until the end of guarantee period. After the performance guarantee period, a maintenance Contract may be signed with the supplier/manufacturer.

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7.1.26.2 Bidder/Manufacturer must give a complete list of hardware supplied and the software used in the EMS System.

7.1.26.3 Original Software must be supplied in CD as per list above.

7.1.26.4 Backup media shall be quoted for NMS to save configurable data base & software.

7.1.26.5 Restore/Recovery & maintenance procedure shall be clearly documented in sequential order.

7.1.26.6 Good quality document (i.e., easily understandable by operator) shall be quoted both for hardware and software in CD ROM (2 set).

Any disagreement of clause 7.1.26 will be treated as “Major Deviation”.

7.1.27 ENVIRONMENTAL REQUIREMENTS

The equipment shall satisfy the following environmental conditions

7.1.27.1 Guaranteed continuous performance1) Ambient temperature: 0°C to 50°C2) Relative humidity: Up to 90% at non-condensing

7.1.27.2 Storage and transportation in packages1) Ambient temperature: -30°C to 70°C2) Relative humidity: Up to 95% at non-condensing.

Any disagreement or deviation of clause 7.1.27.1 will be treated as “Critical deviation”.

7.1.28 EQUIPMENT DESIGN REQUIREMENTS

7.1.28.1 The supplier shall guarantee trouble-free operational performance of the equipment in the electromagnetic environment as well as electrostatic discharge.

7.1.28.2 It should be possible to expand the system on modular add-on basis and not by replacement of shelves and racks.

7.1.28.3 Up gradation/expansion of software shall be without interruption.

7.1.28.4 Tributary addition/up gradation shall be made in-service without causing bit errors on the tributaries in use.

7.1.28.5 One standard 2.2 meter rack shall be provided with each MSPP Shelf.

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7.1.28.6 It should be possible to house a mixture of different type of sub-shelves in the same rack.

Any disagreement or deviation of any sub-clause of the clause 7.1.28 will be considered as “Minor deviation”.

7.1.29 OPTICAL FIBER ATTENUATORS

7.1.29.1 For looping (during line-up measurements) and for short line sections optical attenuators with connectors both at the input and output port may be used.

7.1.29.2 The attenuation value, operating wavelength region, and type of fiber shall be clearly marked on the optical attenuator.

7.1.29.3 The connector at the input and output pots shall be compatible with the offered equipment and shall be indicated by Bidder/Manufacturer.

7.1.29.4 The variable attenuator shall be provided with calibrated dial/scale, so it can be used as tool for testing and other purposes.

7.1.30 INPUT VOLTAGE FOR MSPP EQUIPMENT

For the MSPP system equipment, the input voltage will be -48 VDC (-43.5 ~ -54).

Any disagreement of clause 7.1.30 will be considered as “Change of substance”.

7.1.31 DIGITAL DISTRIBUTION FRAME (DDF)

7.1.31.1 Bidder/Manufacturer shall supply and install necessary number of Digital Distribution Frames (DDF) for all E1 interfaces of the system. The relevant frame for connectivity at E1 level shall be separate and shall have the following characteristics;

1) The DDF shall be housed in the same rack with the MSPP equipment or in separate rack and shall have the facility to be accessed from all sides.

2) Nominal Impedance of termination: 75 ohms on co-axial pair. 3) Connector: BNC or 1.5/5.4 coaxial connector (2.5mm in case of inside

and 3.0mm in case of outside).4) The incoming cables from switching (or any other user) and transmission

sides (from MSPP) shall be connected on the back-side on the base connectors and connection will be made between the transmission and user side by U-link in the front side.

5) Each DDF shall be fully-equipped with connectors for the E1 capacity provided in the MSPP.

6) The DDF shall be generally located inside the transmission room of BTCL, but it can also be shifted to any other room (in case of type 1 MSPP only) on mutual agreement.

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7.1.31.2 Bidder/Manufacturer shall provide necessary co-axial cable, connectors etc between new DDF and MSPP. And Bidder/Manufacturer shall provide connector and co-axial cable between new DDF and existing Switching DDF of BTCL as mentioned in Chapter Two. The nominal impedance of the cable shall be 75 ohms, the cable must comply with relevant ITU-T recommendation.

7.1.31.3 DDF shall be installed at all new MSPP nodes and the port quantity for each node shall include E1 ports suggested.

7.1.31.4 Bidder/Manufacturer shall quote prices for such works and failure to quote for any of these works shall mean that Bidder/Manufacturer shall provide DDF including related service “free of charge to BTCL as per BTCL’s requirement.

Any disagreement of clause 7.1.31 (including sub-clauses) shall be treated as “Major deviation”.

7.2 Overall Performance Requirements

7.2.1 General characteristics of Synchronous Line System shall conform to ITU-T Rec.G.783 and G.798.

7.2.2 Error performance

6) The SDH shall meet the relevant performance objectives of ITU-T Rec. G. 821 & G.921 and any other ITU-T relevant new recommendations at the tie of supply under the worst environmental condition.

7) Long term Bit Error Ratio (BER) in each direction shall be less than 10E-10 over a period of 14 days.

8) The percentage of Errored Seconds (ES) shall be measured at 2 Mbps level over a period of 14 days.

9) The percentage of severely Errored Seconds shall be measured at 2 Mbps level over a period of 14 days.

10) The bringing into service limits for any multiplex section BER shall be measured during 4 days on a 2 Mbps port.

7.3 Requirements of Performance Certificates

The offered MSPP/MSPP equipment shall fulfil the internationally recognized standard performance requirements. The Bidder/Manufacturer shall submit certificates of satisfactory operational performance for the offered MSPP/MSPP equipment from at least two users; one of such user must be from a country outside the country of manufacture of the offered MSPP/MSPP equipment.

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7.4 Jitter and Wander

7.4 .1 Jitter and wander tolerance for STM-N input ports shall comply with ITU-T Rec. G.825.

7.4.2 The output jitter requirement shall comply with ITU-T Rec. G.813.7.4.3 Jitter transfer requirements shall be according to ITU-T Rec. G.783, G.813 and G.825.7.4.4 The SDH jitter requirements for DS-1E shall be according to ITU-T Rec. G.783.7.4.5 Jitter parameters and limit present on STM-N shall be compliant to ITU-T Rec.

G.783.

7.5 Synchronization

7.5.1 The Synchronization shall be according to ITU-T Rec. G. 783 and Multiplexer Timing Source function shall be provided according to ITU-T Rec. G. 783.

7.5.2 The External Synchronization Interface shall be 2048 Kbps or 2048 Khz interface as defined in ITU-T Rec. G.703.

7.5.3 The system shall be able to be synchronized on the following sources:5) 2048 Kbps or 2048 Khz interface by G. 7036) STM-N aggregate or clock7) From an internal oscillator with accuracy and stability in accordance with ITU-T

recommendations G.8137.5.4 The fall back priority for selection of these timing sources and their priority must be

selectable by software either by Craft Interface Terminal (CIT) or by the Elements Management System(EMS). Bidder/Manufacturer shall indicate the priority used.

7.5.5 In case of failure of the active signal source the system shall switch automatically to another predefined source according to the priority setting. The switching process shall not interrupt the carrying traffic.

7.5.6 The timing selectors and internal oscillator shall comply with G.813 in general.7.5.7 The clock reference shall have 4 modes of operation: External, loop-time, free-run,

and holdover.

7.5.8 In the holdover mode, the frequency of the last valid referenced shall be held with a maximum drift of 1 ppm/ day.

7.5.9 The accuracy of the local oscillator shall be better than ± 4.6 ppm.7.5.10 Loss of Synchronization

4) Restoration to higher priority timing references from lower priority timing references or restoration from self-timing operation, shall be automatic, with an inhibit feature provided.

5) Automatic recovery time shall be 10 to 20 seconds, when valid timing is available and must be hitless.

6) The following conditions shall be regarded as loss of synchronization:c) Loss of main signal

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d) Receiver AISOther criteria for loss of synchronization shall be stated by Bidder/Manufacturer, if

any.

7.6 Timing Interface

7.6.1 Physical/electrical characteristics of the external timing signal input of the Network Element (NE) shall be in accordance with G.703.

7.6.2 The Network Element (NE) shall provide at least two independent external timing signal input ports.

7.6.3 The network Element (NE) shall provide one or more timing output ports with the Physical/electrical characteristics according to G.703.

7.6.4 The ports shall be disabled if the system is synchronized to a low-quality timing source.

7.6.5 Each network component except regenerators shall have the following external, non-traffic, synchronization ports;Input ports for 2048 KHz or 2048 Kbps external timing.

7.7 Alarms

7.7.1 In general all NE shall collect the information generated in each of the functional blocks as defined by ITU-T Rec.G.783 for events as alarms, errors and diagnostic information.

7.7.2 The following alarm indications shall be provided but not limited to:9) LOS (Loss of Signal)10) EBER (Excessive Bit Error Ratio)11) SD (Signal Degrade)12) LOP (Loss of Pointer)13) LOF (Loss of Frame)14) MIS (Mismatch path trace ID/signal label)15) LOM (Loss of Multiframe)16) AIS (Alarm Indication Signal).

7.7.3 The Alarms form the External Devices such as rectifiers and SMPS can be integrated with the MSPP/MSPP elements for monitoring.

7.8 Transmission Delay

7.8.1 The delay time for a transmission signal from its input to its output for Regenerators/OA/pass through ADM shall be less than 10 ms.

7.8.2 The delay time for a transmission signal from its input to its output for all other network components shall be less than 125 micro-seconds.

7.9 Optical safety (AUTOMATIC-LASER SHUTDOWN) Requirements

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a. Generally if the section is interrupted (e.g. if a fiber breaks), then measures shall be implemented to ensure that no risk is caused by laser light escaping uninterruptedly.

b. In the event of an optical signal fail at the incoming port with a duration of < 500 ms, and certainly within 600 ms, the laser in the opposite direction is switched off by the receiver within 0.85 seconds, and the affected segment will be thus shutdown. It shall not be possible to activate the forced facility during error-free operation.

7.10 Network Element Software and Hardware Specific Requirements

7.10.1 Interface Terminal A Interface Terminal enables the maintenance staff at every location to directly access the NE’s management functions via the PC/Laptop interface. It has the ability to operate each type of equipment belonging to the network.

7.10.2 Normal operation of the transmission equipment should not require use of the NES functions. The use of terminal shall be reserved for special operational needs requiring direct intervention on the equipment (installation, preparation for start of service, maintenance and repair, operation in the event of unavailability of the NES.

7.10.3 The failure of the management system shall not have any immediate consequences on the function of the telecommunication systems being managed. If there is a failure in the power supply, all data concerning parameter values, network configuration, passwords and user groups shall be retained. After the return of the power supply, the data referred to above shall be reloaded automatically without any mutilation of the data and /or hardware.

7.11 Environmental Requirements

The equipment shall satisfy the following environmental conditions7.11.1 Guaranteed continuous performance

3) Ambient temperature: 0°C to 45°C for the MSPP.4) Relative humidity: Up to 90% at non-condensing for the MSPP.

7.11.2 Storage and transportation in packages3) Ambient temperature: -30°C to 60°C4) Relative humidity: Up to 95% at non-condensing.

7.12 Equipment Design Requirements

7.12.1 The supplier shall guarantee trouble-free operational performance of the equipment in the electromagnetic environment as well as electrostatic discharge.

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7.12.2 It should be possible to expand the system on modular add-on basis and not by replacement of shelves and racks.

7.12.3 Up gradation/expansion of software shall be without interruption.

7.12.4 Tributary addition/up gradation shall be made in-service without causing bit errors on the tributaries in use.

7.12.5 One standard 2.2 meter rack shall be provided with each MSPP Shelf.

7.12.6 It should be possible to house a mixture of different type of sub-shelves in the same rack.

7.13 Input Voltage for MSPP/MSPP Equipment

For the MSPP system equipment, the input voltage will be -48 VDC (-43.5 ~ -54).

7.14 Digital Distribution Frame (DDF)

7.14.1 Bidder/Manufacturer shall supply and install necessary number of Digital Distribution Frames (DDF) for all E1 interfaces of the system. The relevant frame for connectivity at E1 level shall be separate and shall have the following characteristics;1) The DDF shall be housed in the same rack with the equipment or in separate

rack and shall have the facility to be accessed from all sides.2) Nominal Impedance of termination: 75 ohms on co-axial pair. 3) Connector: BNC or L9 coaxial connector.4) The incoming cables from switching (or any other user) and transmission sides

(from MSPP) shall be connected on the back-side on the base connectors and connection will be made between the transmission and user side by U-link in the front side.

5) Each DDF shall be fully-equipped with connectors for the E1 capacity provided in the MSPP.

6) The DDF shall be generally located inside the transmission room of BTCL, but it can also be shifted to any other room on mutual agreement.

7.14.2 Bidder/Manufacturer shall provide necessary co-axial cable, connectors etc between new DDF and MSPP. The nominal impedance of the cable shall be 75 ohms, the cable must comply with relevant ITU-T recommendation.

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7.14.3 DDF shall be installed at all new MSPP nodes and the port quantity for each node shall include E1 ports suggested.

Compliance Schedule

For MSPP Facilities (Fill the form and attached with Tender forms, failure of submitting this form, tender will be rejected and tender will treat as technically no responsive.)

Sl No Description of work and services Mandatory Compliance

The following interfaces shall be supported in the offered transmission equipment system:

E1 at 2,048 Kbps, 75 ohmSTM-1 (including STM-1 POS) at 155,520 KbpsSTM-4 (including STM-4 POS) at 622,080 Kbps STM-16 (including STM-16 POS) at 2,448,320 Kbps STM-64 at 9,793,280 kbps Fast Ethernet (L1 ,L2 and L3 Type)Gigabit Ethernet (L2/L3 Type)

All are Mandatory

The MSPP system supplied by Bidder/Manufacturer shall support the following network configurations;1) Linear add/drop multiplexing (ADM)2) Multi-Ring3) SDH sub-Network Connection Protection Ring (SNCP Ring)4) Multiplexer Section Shared Protection Ring (MS-SPRing)

5) Point-to-point with or without 1+1 MSP.

All are Mandatory

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The equipment shall provide the abilityto access VC’s from STM-N signal. Amixture of VC’s {E1, STM-1, STM-4,STM-16 at STM-64 shall be possible at23 Betar stations.

All are Mandatory

Automatic Protection Switchover for STM-N signals shall be available on tributary interfaces.The equipment shall offer the following network protection: linear multiplex network protection (MSP), sub-network connection protection and MS-SPRing, SNCP) Sub network Connection Protection).

All are Mandatory

Switching matrix shall be non-blocking at VC12, VC3 and VC4 level for STM-4, STM-16 and STM-64.

Grooming at the VC-12&VC3 level shall be supported for STM-1, STM-4, STM-16 and STM-64.

Switch matrix protection 1+1 is required and Optical TPS (Tributary Processing Board/System) protection is also required.

All are Mandatory

Cross connection matrix & timing card, power supply card and aggregation signal cards must be supported by 1+1 protection. For up gradation of MSPP mux to MSPP provide 1+1 control card. Necessary cards such as mux/Dmux/Amplifier/Line Card will procure in future if necessary. Present mux must have the capability to carry MSPP traffic.

All are Mandatory

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Digital Signal: STM-1, STM-4, STM-16 and STM-64 according to Rec. G.707/Y.1322, G.783 and G.798.

Operating wavelength range: 1530~1570nm and 1293-1334nm (Except for SX SFPof GE)

OTN equipment system interfaces

STM-1, STM-4, STM-16 and STM-64 interfaces shall be complaint with ITU-T Recommendation G.957.

E1 interface shall be complaint with ITU-T Recommendation G.703.

Parameters and STM-1, STM-4, STM-16 and STM-64 optical interfaces will be as per relevant ITU-T Recommendations, G.707, G.783 and G.798. Bidder/Manufacturer should indicate any deviation/ elaboration of the ITU Recommendation.2 Mbps tributaries shall be 75 ohm.

Management interfaces applied to this MSPP equipment shall be complaint to ITU-T Recommendation G.703. Bidder/Manufacturer may indicate other management interfaces of their system.

External synchronization shall be a 2048 Kbps interface as defined by ITU-T Recommendation G.703, Section 9. The impedance of 75 ohm should be supported.

All are Mandatory

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The proposed MSPP system shall support the following.

4) The Ethernet signals may be 100Base-FX, 100Base-TX and 1000Base-SX/LX.

5) The proposed MSPP system shall support Ethernet over SDH (EoS) functionality as follows;j) Low order virtual concatenation (VC-

12-Xv) and high order virtual concatenation (VC-3/4-Xv)

k) EoS frame format process by Frame Mapped Generic Framing Procedure (GFP-F)

l) EoS bandwidth adjustment by Link Capacity Adjustment Scheme (LCAS) (ITU-T G.7042)

m) Both copper Fast Ethernet (FE) and optical Gigabit Ethernet (GbE) ports will support auto-negotiation capabilities as per IEEE 802.3 standards. Auto-negotiation feature shall be user-configurable

n) Jumbo frames with a maximum MTU of 9216 bytes on each port

Ethernet cards shall support minimum 48msec differential layer

o) It should be possible to map up to 48 VC-12s per 10/100 Mbps Ethernet port.

p) It should be possible to map at least 7 VC-4s per 1000 Mbps Gigabit Ethernet port.

6) Any other latest features as available at the time of delivery of the system shall also be provided.

All are Mandatory

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7) LAYER-2 Switching FunctionalityFor Ethernet interface the MSPP system must have provision to support layer-2 switching functionality (in addition to above mentioned in clause 4.5.4) as follows;The card shall support flow control with full bandwidth mapping of 10BaseT/100BaseTX/1000BaseSX or GigE clients into SDH containers. It shall be possible to support 100% of the achievable (possible within the frame size and overhead constraints) throughput for all packet sizes 64-bytes. Maximum Transport Unit is configurable up to 9600 bytes.

Traffic control (IEEE 802.3) by pause framing. If the local link partner of the port does not act on received PAUSE frames (stop sending client packets for specified time) then Ethernet packets received by the tributary card will be discarded if necessary, until the rate of transmission of client traffic falls below the available SDH bandwidth. Errored frames received at the Ethernet interface shall be counted and discarded.

L2 address table shall at least support 16 K entries.

It shall support L2 multicasting with at least 128 entries

The card shall support static configuration of VLANs ranging from 2 to 4094. Shall support configuration of VLAN ID (PVID) on per port basis.

It shall support VLAN stacking (Q-in-Q) as per 802.1ad.

It shall provide services like EPL, EVPL, EPLAN, and EVPLAN. Shall process Ethernet supported IPv4 and IPv6 traffic.

16) It Shall Support Link Aggregation as per IEEE 802.3ad.It shall be possible to configure/bundle more than 2 customer facing ports in a link aggregation group (LAG).

17) Point-to-point, Point-to-Multipoint and Mulitpoint-to-Multipoint VLAN tunneling shall be supported.

18) The total uplink bandwidth from Ethernet card shall be STM-8 (8 numbers of STM-1)

All are Mandatory

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And IPv-6

It Shall Support Link Aggregation as per IEEE 802.3ad.It shall be possible to configure/bundle more than 2 customer facing ports in a link aggregation group (LAG).

Point-to-point, Point-to-Multipoint and Mulitpoint-to-Multipoint VLAN tunneling shall be supported.

The total uplink bandwidth from Ethernet card shall be STM-8 (8 numbers of STM-1)

All are Mandatory

The SDH shall meet the relevant performance objectives of ITU-T Rec. G. 821 & G.921 and any other ITU-T relevant new recommendations at the tie of supply under the worst environmental condition.

Long term Bit Error Ratio (BER) in each direction shall be less than 10E-10 over a period of 14 days.

The percentage of Errored Seconds (ES) shall be measured at 2 Mbps level over a period of 14 days.

The percentage of severely Errored Seconds shall be measured at 2 Mbps level over a period of 14 days.

The bringing into service limits for any multiplex section BER shall be measured during 4 days on a 2 Mbps port.

All are Mandatory

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Jitter and Wander

Jitter and wander tolerance for STM-N input ports shall comply with ITU-TRec. G.825.The output jitter requirement shall comply with ITU-T

Rec. G.813.

Jitter transfer requirements shall be according to ITU-T Rec. G.783, G.813 and G.825.The SDH jitter requirements for DS-1Eshall be according to ITU-T Rec.G.783.Jitter parameters and limit present on

STM-N shall be compliant to ITU-T

Rec. G.783.

Synchronization

The Synchronization shall be according to ITU-T Rec. G. 783 and Multiplexer Timing Source function shall be provided according to ITU-T Rec. G. 783.

The External Synchronization Interface shall be 2048 Kbps or 2048 Khz interface as defined in ITU-T Rec. G.703.

The system shall be able to be synchronized on the following sources:

2048 Kbps or 2048 Khz interface by G. 703 STM-N aggregate or clock From an internal oscillator with accuracy and stability in accordance with ITU-T recommendations G.813

All are Mandatory

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The fall back priority for selection of these timing sources and their priority must be selectable by software either by Craft Interface Terminal (CIT) or by the Elements Management System(EMS). Bidder/Manufacturer shall indicate the priority used.

In case of failure of the active signal source the system shall switch automatically to another predefined source according to the priority setting. The switching process shall not interrupt the carrying traffic.

The timing selectors and internal oscillator shall comply with G.813 in general.

The clock reference shall have 4 modes of operation: External, loop-time, free-run, and

holdover.

In the holdover mode, the frequency of the last valid referenced shall be held with a maximum drift of 1 ppm/ day.

The accuracy of the local oscillator shall be better than ± 4.6 ppm.

Loss of Synchronization7) Restoration to higher priority timing

references from lower priority timing references or restoration from self-timing operation, shall be automatic, with an inhibit feature provided.

All are Mandatory

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Automatic recovery time shall be 10 to 20 seconds, when valid timing is available and must be hitless.

The following conditions shall be regarded as loss of synchronization:

e) Loss of main signalf) Receiver AISOther criteria for loss of synchronization shall

be stated by Bidder/Manufacturer, if any.

Timing Interface

Physical/electrical characteristics of the external timing signal input of the Network Element (NE) shall be in accordance with G.703.

The Network Element (NE) shall provide at least two independent external timing signal input ports.

The network Element (NE) shall provide one or more timing output ports with the Physical/electrical characteristics according to G.703.

The ports shall be disabled if the system is synchronized to a low-quality timing source.

Each network component except regenerators shall have the following external, non-traffic, synchronization ports;Input ports for 2048 KHz or 2048 Kbps external

timing.

All are Mandatory

Alarms

In general all NE shall collect theinformation generated in each of thefunctional blocks as defined by ITU-TRec.G.783 for events as alarms, errorsand diagnostic information.The following alarm indications shallbe provided but not limited to:LOS (Loss of Signal)EBER (Excessive Bit Error Ratio)SD (Signal Degrade)LOP (Loss of Pointer)

All are Mandatory

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LOF (Loss of Frame)MIS (Mismatch path trace ID/signal label)

17) LOM (Loss of Multiframe)18) AIS (Alarm Indication Signal).

The Alarms form the External Devices such as rectifiers and SMPS can be integrated with the MSPP/MSPP elements for monitoring.

Transmission Delay

The delay time for a transmissionsignal from its input to its output forRegenerators/OA/pass through ADMshall be less than 10 ms.The delay time for a transmission signal from its input

to its output for all other network components shall be less than 125 micro-seconds.

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The equipment shall satisfy the following environmental conditions

Guaranteed continuous performance5) Ambient temperature: 0°C to 45°C for the

MSPP/DWDM.6) Relative humidity: Up to 90% at non-

condensing for the MSPP/MSPP.

Storage and transportation in packages5) Ambient temperature: -30°C to 60°C6) Relative humidity: Up to 95% at non-

condensing.

All are Mandatory

8 CRITERIA AND PROCESS OF EVALUATION

8.1 Notwithstanding whatever is stated in other clauses of the tender documents, the criteria for evaluation of substantial responsiveness of the received bids of this tender shall be according to clauses described in this chapter of the tender document. If any Bidder/Manufacturer refuses to agree to any of the clauses of this chapter, his bid shall automatically be considered as “substantially non responsive”.

8.2 However, relevant clause(s) stated elsewhere in this document shall also be applicable if such clause(s) do(es) not contradict any clause(s) of this chapter.

8.3 Evaluation Process

The process of evaluation shall be in the following order:

8.3.1 Preliminary Examination - determination of Eligibility of the Bids. 8.3.2 Technical Examination and Responsiveness

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Financial Evaluation of Technically Responsive Bids

8.3.4 Selection of successful Bidder/Manufacturer8.4 Technical and Financial Documents8.4.1 The Bidder/Manufacturers “Technical & Financial Documents” shall contain the following documents in each set:

1. User’s Certificates regarding the equipment as described in Clause 10.2.

2. Experience Certificate of the Bidder/Manufacturer as described in Clause 10.3.

3. Brochure/ Catalog and Technical documents of the Manufacturer, showing model name and number, specifications and capacities, Hardware description etc., for the equipment which Bidder/Manufacturer has proposed in Form-F.

4. Summary price and Detail Bill of Quantity (BoQ) of all equipment, goods (up to the most detailed level desired by the Bidder/Manufacturer) and services as per formats shown in “Form-A”, "Form B"s, “Form C”s and “Form-D”.

5. Basic Functional and Operational Block Diagrams (for both hardware & software) of the MSPP equipment, showing all major systems.

6. Method of expansion of the equipment from its present capacity to final capacity.

7. The Bidder/Manufacturer must submit Type-wise Face lay-out view of actual configured MSPP equipment proposed at different sites. These lay-out view drawings shall include all the quoted Racks/Sub-racks/chassis of that specific site, clearly showing all the slots on each equipment (Whether equipped or not). Different Cards (minor items need not be shown) quoted in BOQ shall be shown on these Racks/Sub-racks/chassis on specific slot number where these cards are to be inserted for a configured equipment to satisfy technical requirements.

8. Functional description, in brief, and abbreviated name (if any) of all major hardware for the system (up to the level listed in the BoQs).

9. The “Compliance Schedule” to all the clauses and its sub-clauses of the Tender Document. The schedule shall be prepared as per format shown in Annex-G of this document.

10. The Tender document duly signed (in original) and stamped in every page by an authorized representative of the Bidder/Manufacturer.

8.4.2 Guidelines for submitting Technical and Financial documents

1. Among the documents listed above, Type-wise Face lay-out of the proposed MSPP equipment system must be provided separately in a separate chapter of the technical document. Other documents listed above shall preferably be provided separately in separate chapters of the technical document. But co-related items may be merged together or included in one single chapter. All the chapters must be marked and numbered clearly and a list of contents must be provided on top of each books/volumes of the documents.

2. If for any Bidder/Manufacturer, its bid does not contain the documents asked in clauses 8.4.1(1), 8.4.1(2), 8.4.1(4), 1.12.1(7) and 8.4.1(9) for the offered MSPP equipment, BTCL shall declare the bid to be "Substantially Non-Responsive" and shall not continue with further evaluation of that bid.

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3. If it does not contain the information asked in clause 8.4.1(8) above, BTCL shall consider the bid having "Major Deviation".

4. If for any Bidder/Manufacturer, its bid does not contain any of the required documents listed in 8.4.1 (3), 8.4.1(5), 8.4.1(6) or 8.4.1(10) the bid shall earn penalty point’s equivalent to a "Critical Deviation" for each of such absent document.

8.5 Special information for the Bidder/Manufacturers

8.5.1 The Bidder/Manufacturer shall note that, during submission of the bid, if he does not comply and/ or disagree to any or many specifications, terms and/ or conditions set forth in this document and/ or proposes any alternate specification, terms and/or conditions; such non-compliance and/ or disagreement and/or alternate specification, terms and/or conditions shall not be binding upon BTCL until and unless such non-compliance and/ or disagreement and/or alternate specifications and/or terms and/or conditions have been accepted by BTCL and has been incorporated in writing in the Purchase Contract and/ or any other document which has been declared as part of the contract.

8.5.2 In case of any disagreement of Clause 8.5.1 above by any Bidder/Manufacturer, BTCL shall consider the bid as "Substantially Non-Responsive" and shall not continue with further evaluation of the bid.

8.6 Preliminary Examination – determination of Eligibility of the Bids1) The TEC will first examine the contents of all “Mandatory Documents” of

each Bid as per Clause 8.5.2) Bidder/Manufacturer who will not properly give any of the required

documents as mentioned in “Mandatory Documents”, the TEC of BTCL shall treated that Bid as “not eligible” and will reject the concerned Bid.

3) The Bids of only those Bidder/Manufacturers, whose Bids have not been treated as "not eligible" by the TEC of BTCL shall automatically be considered as “Eligible” and shall be considered for further evaluation.

4) Any Bid, declared by TEC of BTCL to be “not eligible”, cannot be declared “Eligible” later on. 8.7 Technical Examination and Responsiveness1) The TEC shall then examine detail Technical and Financial documents as per clause 8.4 to check conformity of the offer with the relevant Technical Specifications of different equipment and systems mentioned in chapters 2, 3, 4 and 5.2) Any Bid found to be “Substantially Non-Responsive”, the TEC will not continue with further evaluation of the Bid.3) During evaluation, TEC shall consider Bidder/Manufacturers’ compliances to various clauses and sub-clauses of this tender; but for the interest of BTCL, TEC shall have the authority to conclude its own decision about such compliances.4) The Bidder/Manufacturer does not give any statement to its compliance to any of the tender clauses or sub-clauses or drops any clause or sub-clause in the “Schedule of Compliance”, its' compliance to that clause/ sub-clause (as applicable) shall be treated as “not complied” to that particular clause/ sub-clause.5) If the Bidder/Manufacturer puts any condition to his compliance to any of the tender clauses and/ or sub-clauses, its' compliance shall be treated as “not complied” to that particular clause and/ or sub-clause.

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6) TEC shall also consider the contents of various attached documents. If any content of the attached documents contradicts the compliance statement of the Bidder/Manufacturer to any of the clauses and/ or sub-clauses, the Bidder/Manufacturer shall be treated as “not complied” to that particular clause and/ or sub-clause. In all of such cases, BTCL’s decision shall be final.7) If any equipment/goods of the offered system is already working in BTCL network, for conclusion about compliance to any clause/sub-clause, BTCL's practical field experience shall be given priority over Bidder/Manufacturer's statement regarding the relevant capabilities, performance, working reliability in field, operation & maintenance aspects, user’s satisfaction etc. of all those equipment/goods. BTCL shall have the authority to draw its own conclusion regarding this aspect.8) If, the Bidder/Manufacturer provides any clarifications to its Bid against any query of TEC, the TEC shall consider those clarifications. However, if such clarifications contradict the relevant statements given in his original offer, the offered clarification(s) shall be disregarded. 9) If the compliance of a Bidder/Manufacturer for a particular clause of the tender document is very close to the requirements of that clause but does not totally met the requirements of the clause, then the members of the evaluation committee may, by applying their judgment, accept such incomplete compliance of the Bidder/Manufacturer against that particular clause, if it does not materially affect the performance of the equipment and may relieve the Bidder/Manufacturer from the penalty for non-compliance of that particular clause.8.8 In case of two (2) or more Bidder/Manufacturers bid having the same total Evaluated Bid Price, the Successful Bidder/Manufacturer shall be selected in the following order;Bidder/Manufacturer who achieved the lowest penalty points in the Technical Bid Evaluation. Bidder/Manufacturer who achieved the few numbers of serious penalty.

8.9 The following deviations of any offer will be treated as “minor deviation” of the bid:

1. Any deviation which has already been termed as “minor deviation” in this tender document.

2. The non-compliant of any clause/sub clause of this tender document having no weight as minor deviation or major deviation or change of substance or critical deviation shall be considered as minor deviation.

3. Every item of “minor deviation” shall earn a score of 1(one) “penalty point”.

8.10 The following deviations of any offer will be treated as “major deviation” of the bid:

1. Any deviation which has already been termed as “major deviation” in this tender document.

2. If the bid BoQ has any shortage of quantity in any of the required hardware and/or software (for each of such short-quoted quantity) unless otherwise specified in the tender.

3. Any item of “major deviation” shall earn a score of 5(five) “penalty points”.

8.11 The following deviations of any offer will be treated as “critical deviation” of the bid:

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1. Any deviation which has already been termed as “critical deviation” in this tender document.

2. If the Bidder/Manufacturer made a major changed either the language or format of any of the different forms attached with this document.

3. Any item of “critical deviation” shall earn a score of 25 (twenty five) “penalty points”.

8.12 The following deviations of any offer will be treated as “change of substance” of the bid:

1. Any deviation which has already been termed as “change of substance” in this tender document.

2. If the Bidder/Manufacturer refuses to provide answers to any requested clarification(s).

3. If any Certificate or any other document attached as part of the bid is found to be false or unauthentic.

4. If the Bidder/Manufacturer has put any condition in the prices set forth in the BoQ.

5. If, for any Bidder/Manufacturer, the bid does not contain all the required prescribed filled up BoQ forms [if any Bidder/Manufacturer leaves few items (≤20%) of a BoQ form un priced, it will not mean that the Bidder/Manufacturer did not fill up the concerned BoQ Form, in such case clause 8.15 (7) or/and 8.15 (10) or/and 8.15 (13) will be applied].

6. If in the bid BoQ, individual components are not uniquely identified which creates ambiguity about the price and capacity of components (for example, STM-1 interface card of the Media Gateway, Transmission Equipment and Routers and E1 interface card of the Media Gateway, Transmission Equipment and Routers should be described clearly about their port availability in each type of card.)

7. A bid containing any item of “change of substance” shall be treated as “Substantially Non- Responsive”.

8.13 The penalty points earned by each bid will be added to get total penalty points. The bid of any Bidder/Manufacturer which has earned more than 50 (Fifty) penalty points in Total, shall be treated as “Substantially Non-Responsive”.

8.14 BTCL’s decision to treat any bid as “Substantially Non-Responsive” shall be final.

8.15 A bid, not treated by BTCL as “Substantially Non-Responsive”, shall automatically be considered as “Responsive” and the process for evaluating financially shall begin.

8.16 However, in order to protect the interest of the purchaser, the Tender Evaluation Committee of BTCL shall have the right to give any suitable explanation on any discrepancy or inadvertency detected either in the tender document or in the bid

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proposal.If a Bidder/Manufacturer wishes to raise a compliant regarding the Evaluation or any other decision of BTCL, he can do it referring the contents of his own bid documents. If a Bidder/Manufacturer raises a compliant referring to any specific content (which is/are not publicly available) of the bid documents of other Bidder/Manufacturer(s) then it will mean that the Bidder/Manufacturer has been illegally possessing the bid documents of other Bidder/Manufacturers. In such case the bid of the complainant Bidder/Manufacturer will be declared “Substantially Non-Responsive” and the Bidder/Manufacturer will be Black listed by BTCL for his above mentioned illegal activity.8.17 Financial Evaluation and Price Comparison

1) The total price quoted by the Bidder/Manufacturer in the bid i.e., “The Quoted Total Price” shall not be the criteria for selection of the “Successful Bidder/Manufacturer”.

2) All of the “Responsive” bids will be further evaluated to calculate the “Evaluated Total Price” of the bid. The process of calculation of the “Evaluated Total Price” shall be in accordance with the clauses described in this chapter.

3) BTCL shall evaluate the contents of all of the Prescribed Forms submitted with the bid.

4) During such evaluation, the unit prices and discount (if any) quoted by the Bidder/Manufacturer shall be considered as final. Change of unit prices during evaluation stages shall not be allowed.

5) There shall be full conformity between the summary or total prices and their related breakups of unit prices. If any discrepancy is found, the relevant unit price shall be considered as a reference price for evaluation purpose.

6) The Bidder/Manufacturer shall quote for all items which is necessary for turn-key completion of all scopes of works described in this tender. No subsequent addition of any new item(s) in the BoQ will be allowed with new unit price during BoQ finalization.

7) The Bidder/Manufacturer shall quote for all items as per the schedule of requirements (BoQ). For any item listed in the Schedule of Requirements (BoQ), but shown un-priced in the Price column of BoQ, it shall be assumed that the price is included in the prices of other items. No bid will be declared as non-responsive for leaving few items of BoQ as un-priced.

8) BTCL shall correct arithmetic errors and errors made during transfer of data from one Form to Other that are identified during the evaluation of tenders. BTCL shall give prompt notice of any such correction to the respective Bidder/Manufacturer. If Bidder/Manufacturer does not accept such correction as arithmetic error, it will be considered as change of substance.

9) If the Bidder/Manufacturer has quoted the price for any item as “free” or “zero”, it shall be understood that the price would be same (i.e. free or zero) for any subsequent expansion up to the minimum final capacity of the system.

10) If, during evaluation, it is found that the Bidder/Manufacturer has not quoted any

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mandatory item(s), it shall be considered that the Bidder/Manufacturer proposes to supply the non-quoted items of required quantities “free of charge” to BTCL. If any Bidder/Manufacturer refuses to provide any item or part of any item and/or the system offered by the Bidder/Manufacturer does not support any item or part of it then the bid shall be treated as “Substantially Non-Responsive”.

11) If, during evaluation, it is found that the Bidder/Manufacturer has quoted for less quantity of any mandatory item, it shall be considered that the Bidder/Manufacturer proposes to supply the shortfall quantity “free of charge” to BTCL. If any Bidder/Manufacturer refuses to provide the short quoted quantity “free of charge” to BTCL then the bid of that Bidder/Manufacturer shall be treated as “Substantially Non-Responsive”.

12) The Bidder/Manufacturer shall not quote different unit price for same equipment/card/spare/accessory in different forms. If Bidder/Manufacturer quote different unit price for same equipment/card /spare/accessory in different forms, the lowest unit price of respective equipment/card/ spare/accessory shall be considered for evaluation considering arithmetic correction. It shall be understood that such lowest price shall remain same for the contract and for any subsequent expansion up to the final capacity of the system.

13) The Bidder/Manufacturer shall be responsible for turn-key implementation of the project and during execution of the contract if any shortfall of quantity of any item is detected; it shall be considered that the Contractor will supply required quantities of respective item without any additional charges to BTCL under this purchase and BTCL will not provide any CD VAT or any other duties for such type of goods.

14) In case of any item, other than mandatory has been quoted as additional/optional and if BTCL decided to purchase such item(s), its price shall be considered for evaluation and the unit price shall be taken from the Bidder/Manufacturer’s own quotation.

15) If the Bidder/Manufacturer wishes to give any discount in its financial offer, it shall be given after the “Total Price” of the bid, either as a lump sum or as a percentage. If the bid contains any irregular discount, the bid shall be treated as “Change of Substance” and the bid will not be evaluated further. If the Bidder/Manufacturer has given any regular discount in the bid, such discount shall be treated in percentage of the total bid price and each of the unit prices of the bid shall be re-fixed by reduction with the same percentage [i.e., new unit price = (discounted total price total price before discount) x quoted unit price]. Such re-fixed unit prices shall be regarded as the final unit prices for that relevant item of the bid. Such re-fixed unit prices shall be valid for any subsequent purchases up to the entire life-time of the project, i.e., 8 (Eight) years from the date of issuance of FAC.

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16) If the “The Quoted Total Price” of the “successful Bidder/Manufacturer” is found to be higher or lower than the “Evaluated Total Price” of the bid, then “Evaluated Total Price” shall be considered as bid price.

17) For each of the “responsive” bids, BTCL shall calculate the “Evaluated Total Price” after making the relevant and necessary corrections as stated in this chapter.

18) Only the bids, found “responsive” will be listed in chronology of the “Evaluated Total Price”. The bid with the lowest value of the “Evaluated Total Price” shall be on top of the list; the Bidder/Manufacturer with the next higher value of the “Evaluated Total Price” shall be on second place and so on.

8.15 Selection of Successful Bidder/Manufacturer

1) The Bidder/Manufacturer with the lowest value of the “Evaluated Total price” shall be considered as the “Successful Bidder/Manufacturer” for this bid.

Section 9.Particular Specifications

9.0 Acceptance Tests:Acceptance tests will be divided into three parts. Factory Premises Acceptance Test (FPAT), Provisional Acceptance Test (PAT) and Final Acceptance Test (FAT).

9.1 Factory Premises Acceptance Test (FPAT)

Testing at manufacturer’s premises, to be termed as “Factory Premises Acceptance Test (FPAT)”, shall be carried out (on random sampling basis) for all MSPP equipment to be supplied under this purchase. The FPAT shall include all tests as per relevant ITU-T and/or other relevant recommendations. The purchaser shall send its’ Representative for equipment to be shipped by the successful Bidder/Manufacturer. Detail of the FPAT for first lot of equipment is as follows:

a) For all type of MSPP equipment and NMS.

i) No. of BTCL engineers (not below the level of Divisional Engineer/DGM): 3 (three)

ii) No. of working days: 5 (Five)iii) Per diem charge for the BTCL inspectors: US$ 120 (one hundred twenty) per

person per calendar dayOther facilities: Both way air ticket, Comfortable Accommodation including breakfast, local transportation, and medical facility (if required).

9.2 Provisional Acceptance Test (PAT):9.2.1 Before acceptance of the installed MSPP network system, BTCL PAT team shall carry PAT of the equipment. The PAT team will also check whether the work has been performed as per the specifications mentioned in the tender document. Such tests and

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checking shall be termed as “Provisional Acceptance Test (PAT)”. Prior to the commencement of such tests, the Contractor shall submit a proposed procedure for the PAT to be subsequently passed by BTCL. PAT team will be formed with the approval of the Managing Director, BTCL. The PAT will be done by the PAT team of BTCL and Contractor’s Engineers jointly.9.2.2 On completion of supply, installation and commissioning and self-testing of any equipment, the Bidder/Manufacturer shall submit 3(three) copies of self-test results to BTCL and will offer PAT for that Section/ complete works. BTCL shall start such tests within one month after receipt of the request. The Bidder/Manufacturer may, upon agreement by both parties, offer PAT for any part or parts of the total system. BTCL may also ask the Bidder/Manufacturer for partial PAT.9.2.3 The Bidder/Manufacturer shall be totally responsible for arrangement of all equipment, consumables, test gears and measuring equipment required for the PAT. All costs for this service shall be quoted.Whereas the Bidder/Manufacturer’s Engineer shall be liable to make necessary arrangement to complete any kind of possible tests for asserting the specifications during the PAT.9.2.4 During these Tests, the Bidder/Manufacturer has to provide per diem allowance to PAT Engineers as follows: Number of BTCL’s PAT Engineers : total 1 (one) teams, maximum 3 (Three) persons and one person from BCC.Number of days allowed for per diem charge: 5 (Five) working days.Per diem charge to PAT members : Taka 2000 (Two thousand)per person per dayOther facilities : Other facility related to PATHowever, the Bidder/Manufacturer shall note that, if necessary, any or all PAT can continue for more than the above scheduled period; but, in such case, the Bidder/Manufacturer shall not be liable to pay perdiem for more than 7(Seven) man-day.9.2.5 After satisfactory completion of PAT of any Section, payment for the works of that Section may be made to the Contractor according to the payment terms & conditions of this tender. Based on the recommendation of the PAT team, the Project Director may issue PAC for that Section. 9.3 Final Acceptance Test (FAT):After completion of the PAT, the Engineers of the Bidder/Manufacturer will take prompt necessary steps to remove all types of defects/faults of the work and replace all types of faulty goods/materials at the Contractor’s own cost. At the end of the Performance Guarantee Period, the overall performance of the woks and related supplied goods/materials will be reviewed and this review shall be termed as “Final Acceptance Test (FAT)”. FAT team will be formed by General Manager (Maintenance and Operation), BTCL.The review shall include (but not limited to) the required working reliability and performance standards of the goods/materials to meet the tender specifications. The Contractor’s responsibility is to resolve all shortcomings mentioned in PAT reports and to remove of all pending & outstanding faults or shortages encountered during the Performance Guarantee Period. When this FAT becomes due, the Contractor shall make an official request to BTCL for starting the FAT and BTCL shall start the FAT within one month of receiving the request from. The Contractor shall be responsible for arrangement of all equipment, consumables, test gears and measuring equipment required (if any) for such review tests. All costs for materials and service (if any) shall be quoted. Based on the recommendation of the FAT team, the General Manager (Development & Coordination) may issue FAC.

Payments:

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All payments shall be made through irrevocable and transferrable Letter of Credit (L/C). A. Payment of Equipment Price

1) An amount of 30% (Thirty percent) of the invoice amount shall be paid by the bank upon submission by the contractor of relevant shipping invoices, copies of the “Factory Test Certificate” (if any) and other documentations to support the claim.2) An amount of 10% (Ten percent) of the invoice amount shall be paid by the bank upon submission of an “Arrival of Goods and Materials Certificate” by the contractor to support his claim. Such certificate(s) shall be issued by the Project Director upon arrival of relevant goods and materials on site or in store (as applicable).3) An amount of 50% (Fifty percent) shall be paid by the bank upon submission of a “Provisional Acceptance Certificate (PAC)” by the contractor to support his claim. Such a PAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the contractor.4) The remaining 10% (Ten percent) shall be paid by the bank upon submission of a “Final Acceptance Certificate (FAC)” by the Bidder/Manufacturer to support his claim. Such a FAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the Bidder/Manufacturer.

B. Payment for Service Price1) an amount of 30% (Thirty percent) of the whole contract amount for Installation, Testing & Commissioning and Project Implementation administrative services & Inter-working/Connection services shall be paid by the bank upon submission of a “Certificate of Commencement of Work” by the contractor to support his claim. Such a commencement certificate shall be issued by the Project Director upon commencement of implementation works by the Bidder/Manufacturer.2) an amount of 60% (Sixty percent) of the concerned contract amount for Installation, Testing & Commissioning and Project Implementation administrative services & Inter-working/Connection services shall be paid by the bank upon submission of a “Provisional Acceptance Certificate (PAC)” by the contractor to support his claim. Such a PAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the Bidder/Manufacturer.3) the remaining 10% (Ten percent) of the concerned contract amount for Installation, Testing & Commissioning and Project Implementation services & Inter-working/Connection services shall be paid by the bank upon submission of a “Final Acceptance Certificate (FAC)” by the contractor to support his claim. Such a FAC shall be issued by General Manager (Development Co-ordination) of BTCL upon completion of relevant contractual liabilities by the Bidder/Manufacturer

C. Payment for factory Test100% (One hundred percent) of the whole contract price for factory test shall be paid by the bank upon submission by the contractor the “Factory Test Certificate” to support his claim. Such Factory Test Certificate shall be signed by BTCL engineer(s) attending the factory test upon successful completion of the Factory Testing at test site of manufacturer’s premises.

D. Payment for Survey, Planning and Network Design Services

100% (One hundred percent) of the whole contract price for Survey, Planning and Network Design Services shall be paid by the bank upon submission by the contractor a

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“Successful Completion of Survey, Planning and Network Design Services Certificate” to support its claim. Such a certificate shall be issued by the Project Director upon completion of contractor’s contractual obligations for such services.

E. Payment for PAT & FAT Services100% (one hundred percent) of the PAT and FAT services of the contract price of

concerned sites shall be paid by the bank upon submission by the Contractor a “PAC” and “FAC” respectively to support his claim.

F. Release of FAC payment against Bank GuaranteePayment(s) against FAC shall be released by the bank upon submission of a Bank Guarantee of the same amount by the contractor after issuance of PAC. The bank guarantee shall be returned to the contractor after issuance of FAC.

9.4 Title of Ownership of the Equipment

For all equipment covered by this purchase, the title of ownership shall be deemed to have been vested upon BTCL after such equipment have been loaded on board of any vessel for subsequent shipment to any port of entry in Bangladesh. BTCL will support BCC with those equipment and BTCL is liable to support telecommunication services to BCC through those equipment.

9.5 Storage of MaterialsThe Contractor shall be responsible for storage of all materials at his own cost and risk until successful completion of PAT. The Contractor may avail the storage spaces, if available, at different sites free of charge; but in all such cases the security responsibilities for the store and risks shall vest upon the Contractor.

9.6 Cut-over of the systemsThe systems shall, generally, be put into commercial service after successful completion of the PAT. But BTCL shall reserve the right to put any or all portion of any or all systems to commercial service, under special circumstances, even if such portion(s) have not successfully passed the PAT. Under such circumstances, the Contractor shall not be relieved of his responsibilities of successful completion of the PAT for the relevant portion(s).

9.7 Documentation

The Contractor shall supply at least (but not limited to) the following documents before PAT of each station. All cost for those documents shall be quoted

i) As-built drawings for all relevant Equipment and technical details documentations: 2 sets per site

9.8 Installation Material

The Bidder/Manufacturer shall quote for all installation material for equipment. The material shall include all type of local material necessary to be used during installation, self-testing and PAT functions All costs for materials shall be quoted and failure to quote shall be considered that the Bidder/Manufacturer proposes to provide these material totally "free of charge" to BTCL.

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9.9 Installation and Commissioning Services

The Contractor shall be responsible to provide all services related to installation, commissioning.

Section 10 Requirements of user certificate for equipment and experience for Bidder/Manufacturer

10.1 The Bidder/Manufacturer will be required to submit User’s Certificate for Optical Transmission Equipment of proposed equipment.10.2 Quantitative and Qualitative aspects of user’s certificates1. User’s Certificates of satisfactory working record of the equipment (MSPP STM-64/STM-16), for at least 3(Three) years in at least 3(Three) countries excluding the Country of origin of the equipment.

2. Factory tests, Provisional Acceptance test, Laboratory Test and/or Pilot Project Test Certificates are not acceptable as user certificate.

3. All this certificate must contain the issue date, period of satisfactory operation (it should be sufficient to fulfill the requirement stated in Clause 2.2.1 and Clause 2.2.2), name and contact number of the issuing authority which will be in the letter head pad.4. The certificate issuing authority must be a Telecom Operator/Carrier of the respective Country. If a telecom operator/carrier operates telecom networks in more than one Country, then they may issue different user certificates from different countries where they operates.5. Such User Certificates shall be in English or originally in any other language accompanied by “legally authorized translation in English”. Certificates in any other language, but not accompanied by such translation, shall be disregarded.10.3 Experience Requirement of the Bidder/Manufacturer/ManufacturerThe Bidder/Manufacturer/Manufacturer must have experience for completion of atat least 3(Three) years in at least 3(Three) countries excluding the Country of origin of the equipment of supply, installation and commissioning of optical transmission equipmenton turn-key basis or a composite project which includes supply, installation and commissioning of MSPP optical transmission equipment on turn-key basis,. Where Turn-key completion of the work means “a complete completion of supply, installation, testing & commissioning of equipment/materials included in the work under a purchase contract”. The Bidder/Manufacturer must provide Certificate from the relevant Operator/Carrier in support of such experience. if it is not clear that the project includes any optical transmission system and the project has been completed on turn-key basis the certificate will not be acceptable to BTCL.10.4 BTCL shall have the right to examine the authenticity of issuance and contents of all those certificates. BTCL shall have the right to choose methods, timings and procedures of examining such authenticity. The procedure may include (but not limited to) among others, making direct contacts to relevant persons or gathering information from other sources like web sites, other web publishes, technical journals, newsletters of industry, professional or trade organizations etc.10.5 BTCL shall have the authority to contact the persons/ organizations issuing those certificates to ascertain the authenticity of any or all submitted certificates. The Bidder/Manufacturer shall keep informed the relevant contact persons about the possible contact by BTCL.

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10.6 If for any Bidder/Manufacturer, either the content or the source of any of the supplied certificate is found to be unauthentic BTCL may declare the Bidder/Manufacturer and manufacturer blacklisted for all future procurements of BTCL, or if the issuing organization/ person refuse to certify the authenticity of any certificate, BTCL shall consider the bid to be "Substantially Non-Responsive" and shall not continue with further evaluation of the bid. If the submitted certificates do not meet the requirements of Clauses 2.2 (including sub-clauses) and 2.3 then the bid will be considered having “Change of Substance”.10.7 If the Bidder/Manufacturer has been identified as submitting any unauthentic certificate or document, that Bidder/Manufacturer may be declared by BTCL, as “not eligible” for participation in any subsequent procurement procedures of BTCL, either indefinitely or for a stated period of time.10.8 The Bidder/Manufacturer shall co-operate with BTCL for the works related to examination of the certificates. If proper co-operation is not obtained from the Bidder/Manufacturer, BTCL shall have the right to make its own conclusion.10.9 Ban on quoting of product of Black Listed Bidder/Manufacturer/Manufacturer:Bidder/Manufacturer shall not quote any equipment or product of any Bidder/Manufacturer/Manufacturer which is Black listed by BTCL(erstwhile BTTB) for any reasons irrespective of their Head Quarter/Divisional Head Quarter/Business Head Quarter/Country of origin etc.Any disagreement will be treated as “Change of substance”.

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Form ASUMMARY PRICE FOR THE BID

Sl. No. Name of the Item Total Price

USDTotal PriceBDT

A. Price of Equipment, Materials/Goods

01 Total Price of MSPP Equipment & Materials of all stations (From Form B.1)

02 Total Price of NMS (From Form B.2) 03 Total Price of DC Power System (From Form B.3)

04

Total Price of Equipment & Materials (if any) not mentioned in BoQ but Bidder/Manufacturer feels necessary for successful completion of project (From Form B.4)

05 Total Price of Spares and Consumables (From Form D)

X Total FoB Price of Equipment and Materials of all stations (A01 ~ A05)

Y Total Freight (From Form B.5)

XX Total C&F Price of Equipment and Materials of all stations (X+Y)

Z Total Price of Local Transportation (From Form B.5 )

B Price of Services

01 Total Price of Services for MSPP Equipment of all stations (From Form B.1 )

02 Total Price of Service for New NMS (From Form B.2)

03 Total Price of Service for DC Power system (from Form B.3)

04Total Price of Services (if any) not mentioned in BoQ but Bidder/Manufacturer feels necessary for successful completion of project (From Form B.4)

05 Total Price of Other Services Except Fright and Local Transportation (From Form B.5)

YY Total Price for Services of all stations’ equipment, materials and other services (B01 ~ B05)

Grand Total for Equipment, Materials and Services(XX+Z+YY)

In Words: US Dollar ............................................ and BD Taka ................................................. only

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Form B.1SUMMARY PRICE FOR MSPP EQUIPMENT

Sl Name of Item QuantityTotal PriceUSD

Total PriceBDT

A Price for MSPP Equipment and Related goods 01

Total Price of MSPP equipment/materials of all the stations (From Form C.1s)

X Sub-Total for MSPP Equipment and Materials

B Price for Services01

Price of MSPP Equipment related Services for all the stations (From Form C.1s)

Y Sub-Total MSPP Equipment related services

Z Total for MSPP Equipment and Services (X+Y)

Form B.2SUMMARY PRICE FOR NETWORK MANAGEMENT SYSTEM EQUIPMENT

Sl Name of Item Quantity Total PriceUSD

Total PriceBDT

A. Total Price of NMS Hardware and Accessories (From Form C.2) 1 set

B. Total price of NMS Software (From Form C.2)

C. Total price of Portable Terminal for O&M of MSPP Equipment (From Form C.2) 1No

X. Total Price for NMS Equipment & Materials (A+B+C)

Y. Services for NMS 1 set

Installation & Testing Services for NMS

Z. Grand Total for NMS (X+Y)

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Form B.3SUMMARY PRICE FOR DC POWER SYSTEM

Sl Name of Item Quantity Total PriceUSD

Total PriceBDT

A. Price of Rectifier Equipment & materials (from Form C.3)

B. Price of Battery materials (from Form C.3)

X. Total for DC Power system Equipment & materials (A+B+C)

C. Price of ServicesInstallation and Testing services for RectifierInstallation and Testing services for Battery

Y. Total for services of DC Power system

Z. Grand Total for Equipment and services of DC Power system (X+Y)

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Form B.4SUMMARY PRICE FOR EQUIPMENT/GOODS AND SERVICES (IF ANY) NOT MENTIONED IN THE BoD BUT THE BIDDER/MANUFACTURER FILLS THEM NECESSARY FOR SUCCESSFUL IMPLEMENTATION OF THE PROJECT

Sl. No.

Name of the Item No./QtyUnit PriceUSD

Total PriceUSD

Unit PriceBDT

Total Price BDT

A Price for necessary Equipment/Goods (if any) not mentioned in the BoQTotal Price for necessary equipment/goods (if any) not mentioned in the BoQ(from Form C.4)

B Price for necessary Services (if any) not mentioned in the BoQTotal Price for necessary Services (if any) not mentioned in the BoQ(From Form C.4)Total Price of necessary equipment/good and services (if any) not mentioned in the BoQ (A-B)

In Words: US Dollar ......................................................................... and BD Taka .................. ................................................ only

Note:Bidder/Manufacturer shall fill-up this Form only if he fills that some additional items (Equipment/Goods/ Service) are necessary for successful implementation of the Project and which he quoted in Form C.6. However, during evaluation the evaluation committee of BTCL will check/examine actual necessity of the system/equipment/ goods/services quoted by the Bidder/Manufacturer in this form. If any unsolicited or unnecessary system/ equipment/goods is/are quoted by the Bidder/Manufacturer in this form then the evaluation committee shall have the right to discard/deduct such unsolicited/unnecessary item(s) from the BoQ in order to determine the Evaluated price of the bid during evaluation.

Form B.5

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PRICE SUMMARY FOR OTHER SERVICES

Sl Name of Item Total Price(USD)

Total Price(BDT)

A Total Price for Other services related to the whole system (from Form C.5)

01 Total Price for Maintenance Support up to end of Performance Guarantee Period

02 Total Price for Factory Test

03 Total Price for Provisional Acceptance Test

04 Total Price for Final Acceptance Test

Sub - Total for A

B Total Price for Other Services related to Turn-Key completion of the Project (from Form C.5)

01. Total Price for Survey, Network Planning & Design Services, documentation

02 Project Implementation Administrative Services including Project Management

03. Total Price for Inter-working/Connection Services

Sub - Total for B

C Freight, insurance and Local transportation (from Form C.5)

01 Freight

02 Local Transportation

Sub - Total for C

Z Total for Other Services (A + B + C)

In Words: US Dollar ......................................................................... and BD Taka .................. ................................................ only

Form C.1.xDETAIL BoQ FOR MSPP Equipment

141

(Bidder/Manufacturer shall fill up one such form for each station)Name of the site:

Sl Name of Item Quantity

Unit PriceUSD

Total PriceUSD

Unit PriceBDT

Total PriceBDT

A Price for MSPP EquipmentThe Bidder/Manufacturer shall show the detail BoQ of hardware and software as per his choice and shall satisfy all requirements specified in this tender documentSub-Total for MSPP Equipment

B

Price for ancillary materials such as rack, ODF, fan, power distribution panel for the equipment, cable tray (if necessary), cables, patch cord and other ancillariesThe Bidder/Manufacturer shall show the detail BoQ as per his choice and shall satisfy all requirements specified in this tender documentSub-Total for ancillary materials such as rack, ODF, fan, power distribution panel for the equipment, printer, hub, cable tray(if necessary), cables, patch cord and other ancillaries

C DocumentationO&M ManualAs-built Drawing

XSub-Total MSPP Equipment and Material including accessories (A+B+C)

F Price for Services01 Installation Services

02 Testing/Commissioning Services

Y Sub - Total for Services (F01+F02)

Z Total for MSPP Equipment and service (X+Y)

Form C.2DETAIL BoQ FOR NETWORK MANAGEMENT SYSTEM EQUIPMENT

142


Unit PriceUSD

Total PriceUSD

Unit PriceBDT

Total PriceBDT

A. Price of NMS Hardware 1 setThe Bidder/Manufacturer shall show the detail BoQ of NMS hardware including the equipment and materials necessary for monitoring and controlling all the MSPP/ Nodes under the project from a central location at Dhaka as per his choice and shall satisfy all requirements specified in this tender documentSub-Total NMS Hardware

B. NMS SoftwareThe Bidder/Manufacturer shall show the detail BoQ of NMS software as per his choice and shall satisfy all requirements specified in this tender documentSub-Total NMS Software

C. Portable Terminal for O&M of MSPP Equipment 1 set

The Bidder/Manufacturer shall show the detail BoQ of Portable Terminals (Laptop Computers) including all the required Hardware and SoftwareSub-Total Portable Terminals

X. Total for NMS Equipment (A+B+C)

D. Services for NMSInstallation & Testing Services for NMS

Y. Total for NMS Services

Z. Grand Total for NMS (X+Y)

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Note: the Bidder/Manufacturer should quote as per their requirement. It depends on the Bidder/Manufacturer whether they will bid to integrate or install new NMS.

144

Form C.3DETAIL BoQ FOR DC POWER SYSTEM

Sl Name of Item QuantityUnit PriceUSD

Total PriceUSD

Unit PriceBDT

Total PriceBDT

A.Price of Rectifier materials of 23 sites ( Capacity 48 Vdc, 120 ampere, Module n+1)

23 set

The Bidder/Manufacturer shall show the detail BoQ of Rectifier Equipment and Materials as per his choice and shall satisfy all requirements specified in this tender document

Sub-Total Rectifier materials of 23 sites

B.Price of Battery materials of 23 sites ( 48 Vdc 100 AH, Sealed type Maintenance free)

23 set

The Bidder/Manufacturer shall show the detail BoQ of Battery Materials and accessories as per his choice and shall satisfy all requirements specified in this tender document

Sub-Total Battery materials of 23 sites

X. Total for DC Power system materials

D. Price of ServicesInstallation and Testing services for Rectifiers of 23 sites 23 set

Installation and Testing services for Battery of 23 sites 23 set

Y. Total for services of DC Power system

Z.Grand Total for Equipment and services of DC Power system (X+Y)

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Form C.4DETAIL QUATATION FOR EQUIPMENT/GOODS AND SERVICES (IF ANY) NOT MENTIONED IN THE BoQ BUT THE BIDDER/MANUFACTURER FILLS THEM NECESSARY FOR SUCCESSFUL IMPLEMENTATION OF THE PROJECT

Sl. No.


Unit PriceUSD

Total PriceUSD

Unit PriceBDT

Total Price BDT

A Detail Price for necessary Equipment/Goods (if any) not mentioned in the BoQPlease give detail break up of necessary equipment/goods not mentioned in the BoQ with mention of sites and mentioning appropriate reasonsTotal Price for necessary equipment/goods (if any) not mentioned in the BoQ

B Detail Price for necessary Services (if any) not mentioned in the BoQPlease give detail break up of necessary services not mentioned in the BoQ with mention of sites/links and mentioning the reasonsTotal Price for necessary Services (if any) not mentioned in the BoQ

Total Price of necessary equipment/good and services (if any) not mentioned in the BoQ (A-B)

Note:Bidder/Manufacturer shall fill-up this Form only if he fills that some additional items which are not included in the other BoQ Forms (Equipment/Goods/ Service) are necessary for successful implementation of the Project. However, during evaluation the evaluation committee of BTCL will check/examine actual necessity of the system/equipment/ goods/services quoted by the Bidder/Manufacturer in this form. If any unsolicited or unnecessary system/ equipment/goods is/are quoted by the Bidder/Manufacturer in this form then the evaluation committee shall have the right to discard/deduct such unsolicited/unnecessary item(s) from the BoQ in order to determine the Evaluated price of the bid during evaluation.

146

Form C.5DETAIL BoQ FOR OTHER SERVICES


Unit PriceUSD

Total PriceUSD

Unit PriceBDT

Total PriceBDT

A Other services related to the whole systemThe Bidder/Manufacturer shall show the detail BoQ as per his choice and shall satisfy all requirements specified in this tender document

01 Maintenance Support up to Performance Guarantee Period

02 Factory Testing (3 person, 5 working days)Please give detail break-up to satisfy the requirements of the tender document

03 Provisional Acceptance TestFinal Acceptance Test

04 Sub – Total for AB Other Services related to Turn-Key completion of the Project

The Bidder/Manufacturer shall show the detail BoQ as per his choice and shall satisfy all requirements specified in this tender document

01 Total Price for Survey, Network Planning & Design Services

02Total Price for Project Implementation Administrative Services including Project Management

03 Total Price for Inter-working/Connection ServicesSub – Total for B

C Freight and Local transportationThe Bidder/Manufacturer shall show the detail BoQ as per his choice and shall satisfy all requirements specified in this tender document

01 Total Price for Freight02 Total Price for Local Transportation

Sub – Total for CZ Total for Other Services (A + B + C)

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Form DDETAIL QUOTATION FOR SPARES AND CONSUMABLES

Sl. No.


Unit PriceUSD

Total PriceUSD

Unit PriceBDT

Total Price BDT

A. Spares of the MSPP equipment and NMS for one-year guarantee periodBidder/Manufacturer shall give detail break up as per his choice to fulfill the requirements of the tender document.Sub-Total MSPP system spares (during 1yr. guarantee period)

B. Spares of the Rectifier, Battery and Inverter equipment for one year during the guarantee periodBidder/Manufacturer shall give detail break up as per his choice to fulfill the requirements of the tender document.Sub-Total Power system spares (during 1yr. guarantee period)

C Consumables for the MSPP systems for one-year guarantee periodBidder/Manufacturer shall give detail break up as per his choice to fulfill the requirements of the tender document.Sub-Total MSPP systems consumables during 1yr. guarantee periodGrand Total for Spares and Consumables (A~E)

List of Spare for one Year guarantee Period:1.STM16 Cards with SFP= 8 Nos2.STM1/4 Cards with SFP= 8 Cards3.GE Cards with SFP=8 Nos4 .FE Cards with SFP=8 Nos5.Power Card for MSPP=4 Nos6.Control Card for MSPP=6 Nos7. Rectifier Module= 12 Nos8. Rectifier Chessis with Control card= 1 No

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Form EQUOTATION FOR FUTURE ORDER

(a) Future Order Formula for Equipment:

i. Card repair and Return

ii. Supply of spares

iii. Other cards for future use

Future Order Formula for Service:

Return travel ticket

Accommodation

Daily allowance

Others (Please specify)

149

Form FMANUFACTURING INFORMATION OF EQUIPMENT AND ACCESSORIES

Sl Name of ItemModel Number & Name

Manufacturer’s Name

Manufacturer’s Address

Country of Origin

1 MSPP Equipment

2 NMS System Hardware

3 NMS System Software

4 Rectifier system

5 Battery

6 Notebook PC (Laptop)

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ANNEX-A

BID FORWARDING (LETTER HEAD OF THE BIDDER/MANUFACTURER)

Our Ref : Date :

To

The General Manager procurement Bangladesh Telecommunications Company Limited (BTCL)Telephone Revenue Bhaban, Sher-e-Bangla Nagar, Dhaka-1207Telephone: 02-58150500 Fax No: 02 - 58150511e-mail address: [email protected]

Subject: Submission of the Bid Proposal.

Having examined the Bidding Documents including all its annexure, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to Supply, Installation, Commissioning and Procurement of MSPP at 23 Bangladesh Betar Station ON TURN-KEY BASIS in conformity with the said bidding documents of this bid.

1. We, attach herewith a sum of Bangladesh Taka ............/ US Dollar .......... as Bid Security (earnest money) in the form of Bank Guarantee/ Bank Draft/ Pay Order (cross out irrelevant part) from....……….……………………………………………………, of ……………………………… ……..……………………………, Bangladesh. This Bid Security shall be valid for a period of ………(……………..) calendar days after the date fixed for bid opening.2. We declare that, we abide by all clauses of this bid and whether our bid is accepted or not, this bid shall be valid for a period of ……. (……………………) calendar days from the date fixed for bid opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period.3. We declare that, our bid price is US dollar………………………………. (………………………………………………………………) and Bangladesh Taka........................... (...................................................) only and in accordance with the Schedule of Prices attached herewith and made part of this bid.4 We undertake, if our bid is accepted, we will complete the commercial launching of the proposed Transmission facilities within....... (......…………..) months calculated from the date of Effective Date of the Contract (EDC).5. We declare that, we have no previous experience/ ………. (…………….) numbers (cross out irrelevant words) of previous experience for turn-key completion of similar WiFi BTS and Core Network equipment (list attached).6. We declare that, our offered Transmission equipment are in commercial operation in .......(.........) Nos. of countries for at least ...... years(list attached).7. We declare that, we have completed the Form A, Form B.1-B.4, Form C.1-C.4, Form D.1, Form E and Form Fas per requirement of the tender.

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8. We declare that, if our bid is accepted we will obtain the Guarantee of a bank in a sum not less than 10% (ten percent) of the total evaluated price of our financial offer from any recognized bank of Bangladesh in the format as per Form PG4-9.9. We declare that, for all purposes related this tender bid, we shall be represented in Bangladesh by our own office/ by M/S …………………………………………….……… of ………………………….………………………., Dhaka, Bangladesh as our country representative/ local agent (cross out irrelevant words and fill-up if necessary).

Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof and your notification of award, shall constitute a binding contract between us and BTCL.We understand that you are not bound to accept the lowest or any bid you may receive.Dated ................... day of ....................... 201_.

Signature & Seal

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ANNEX-B

(LETTER HEAD OF THE BIDDER/MANUFACTURER)

DECLARATION ON OBSERVANCE OF ETHICS

Whereas, We, M/s. .................................................................... are submitting our bid in response to BTCL's tender notice No. ………………………………, Dated …………………… for Supply, Installation, Commissioning and Procurement of MSPP at 23 Bangladesh Betar Station ON TURN-KEY BASIS and we hereby pledge that we shall not be engaged in :

a corrupt practice, which shall mean giving or promising to give, directly or indirectly, to any officer or employee of a procuring entity or other governmental/private authority or individual a gratuity in any form, an employment or any other thing or service of value, as an inducement with respect to an act or decision of, or method followed by, a procuring entity in connection with the procurement proceedings or contract execution;

a fraudulent practice which shall mean a misrepresentation or omission of facts in order to influence the procurement proceedings or the execution of the contract;

a collusive practice, which shall mean a scheme or arrangement between two or more tenderers, with or without the knowledge of the procuring entity, designed to rig tender prices thereby denying a procuring entity from the benefits of genuine competition; and

a coercive practice, which shall mean harming or threatening to harm, directly or indirectly, persons or their property to influence the procurement proceedings, or affect the execution of a contract.

Signature and seal

Dated _____________________________ Day of ___________________ 201____

Duly authorized to sign for and on behalf of M/s. ___________________________

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ANNEX-D

(LETTER HEAD OF THE BIDDER/MANUFACTURER)

DECLARATION OF JOINT LIABILITY

(Required only if the bid is submitted by a Joint Venture Consortium Association)

We, M/s ...............................(name and address of the members of the Joint Venture Consortium or Association) .., are submitting our bid in response to BTCL's tender notice No. ----------------------- Supply, Installation, Commissioning and Procurement of MSPP at 23 Bangladesh Betar Station ON TURN-KEY BASIS..

” and in order to fulfil the obligations stated in tender document and regulation of the Public Procurement Act 2008, we hereby declare our liabilities as follows :

..............(name and address of the lead company)......shall represent us for all purposes related to this procurement proceedings.All partners of the Joint Venture Consortium/Association shall be jointly and severally liable for the execution of the contract.we shall be liable to share the penalty or loss thereof as per our shares in the joint venture companyWe shall not assign the contractor to any other party or parties.We may appoint sub-contractors (if any) shall not absolve us from any of the responsibilities or liabilities due to us.

Signature and seal(Members of the Joint VentureConsortium or Association)

Date Day of 201..

154

ANNEX-E.1

BOND FOR SPARES

Whereas, we, ………………………………………………………………………….., are submitting our bid Supply, Installation, Commissioning and Procurement of MSPP at 23 Bangladesh Betar Station ON TURN-KEY BASIS. and whereas we understand that as per relevant clause of the said tender document BTCL is in need of 3(three) years spares to be quoted in main offer, we enclose a list of such spares with our bid offer.

As per tender condition, if our offer is accepted, we hereby submit our guarantee that the supplied spares will be sufficient to run the system for initial 3(three) years from the date of end of guarantee period.

We also guarantee that the flow and availability of all spare parts and units without major design change for at least 8(eight) years after the expiry of Warranty period and that, if there is any major design change or stoppage of production, we will bear all costs related to provisions of alternate solutions.

Signature and seal

Dated___________________________ Day of ____________________ 201 ______.

Duly authorized to sign for and on behalf of _______________________________

155

ANNEX-E.2

BOND FOR EXPANSION GUARANTEE

Whereas, we, ...................................., are submitting our bid for Supply, Installation, Commissioning and Procurement of MSPP at 23 Bangladesh Betar Station on Turn-Key basis. and whereas we understand that as per tender condition, if our offer is accepted, we hereby submit our guarantee for the flow and availability of all equipment, materials and services required for any subsequent expansion of its offered equipment for at least 8(eight) years after the expiry of warranty of the system. If there is any major design change or stoppage of production, the Bidder/Manufacturer shall bear all the costs related to provision of alternate solutions.

Signature and seal

Dated Day of 201__

Duly authorised to sign for and on behalf of

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ANNEX-F

LIST OF ATTACHED CERTIFICATES(Only the certificates listed here will be considered for Bid evaluation)

Sl Subject of Certificate Details of Issuing Authority

Name of the Operator & Address &Website

Tel number& Fax Number

Contact person who can speak English (name, designation, phone &fax number, e-mail)

157

ANNEX-G

SCHEDULE OF COMPLIANCE

Clause No Item

Bidder/Manufacturer's Response Reference in Bid

document* RemarksAgreed/ Not Agreed

* The column “Reference in Bid document” may be expanded/furnished as per the convenience of the Bidder/Manufacturer.

158

ANNEX-I

Form DQuotation for on Demand Maintenance Assistance (Optional Items)

SL No Item Unit Unit Price

(BDT)

Note-1: Quotation for the items mentioned in this form is mandatory, but prices quoted in this form will not be considered for financial evaluation.

Note-2: Bidder/Manufacturers may include other items in the list if they feel necessary.

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Section 11

ANNEX-1.1

S/L Radio Station1 Agargaon2 Kalyanpur3 Savar4 Kabirpur5 Dhamrai6 Agrabad,

Chittagong7 Pahartoli,

Chittagong8 Kalurghat,

chittagong9 Rangamati10 Bandarban11 Cox's Bazar12 Nurnagar, Khulna13 Noapara, Jessore14 Kazihata, Rajshahi15 Motiher, Rajshahi16 Kahalu, Bogra17 Dhap, Rangpur18 Uttam, Rangpur19 Chy.

Hat,Thakurgaon20 Lalmai, Comilla21 Mirermoydan,

Sylhet22 Rupatoli, Barisal23 Taligar, Sylhet

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Invitation for Tenders[for use when there is a SINGLE lot in a packageThis is the website format and as used for published advertisement.It is included in this document for information only]GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH1 Ministry/Division < select > V2 Agency < select > V3 Purchaser Name < type in name >4 Purchaser Code Not used at present5 Purchaser District < select > V6 Invitation for < select > V < select > V < select > V7 Invitation Ref No < type in name >8 Date < select > VKEY INFORMATION9 Procurement Method < select > V < select > VFUNDING INFORMATION10 Budget and Source of Funds < select > V11 Development Partners (if applicable) < type in name >PARTICULAR INFORMATION12 Project / Programme Code (if

applicable)< use MOF code >

13 Project / Programme Name (if applicable)

< use MOF name >

14 Tender Package No. < type in name >15 Tender Package Name < type in name >

Date16 Tender Publication Date < select > V17 Tender Last Selling Date < select > V

Date Time18 Tender Closing Date and Time < select > V < select > V19 Tender Opening Date and Time < select > V < select > V20 Name & Address of the office(s) Address

- Selling Tender Document (Principal)

< type in name >

- Selling Tender Document (Others) < type in name >NO CONDITIONS APPLY FOR SALE, PURCHASE OR DISTRIBUTION OF TENDER DOCUMENTS- Receiving Tender Document < type in name >- Opening Tender Document < type in name >

21 Place / Date / Time of < type in name >Pre-Tender Meeting (Optional) Date Time

< select > V < select > VINFORMATION FOR TENDERER22 Eligibility of Tenderer < type in name >23 Brief Description of Goods or Works < type in name >24 Brief Description of Related Services < type in name >

25 Price of Tender Document (Tk) < type in price >Lot Identification of Lot Location Tender Security Completion

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No Amount (Tk) Time in Weeks / Months

26 1 < type in name > < type in name >

<type in> <type in>

Purchaser DETAILS30 Name of Official Inviting Tender < type in name >31 Designation of Official Inviting Tender < type in name >32 Address of Official Inviting Tender < type in name >33 Contact details of Official Inviting

Tender< Tel. No.> <Fax No.> <e-mail>

34 The Purchaser reserves the right to reject all tenders or annul the Tender proceedings

<select> : these fields are “pop-up” fields and the Purchaser will only have to select the correct name, address or date in order to complete the form.

<type in name> : these fields are to be completed by typing in the relevant data.

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GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH · Web viewBangladesh Telecommunications...

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