Government of Tamil Nadu - TEDA · Tamil Nadu in 2012 -13 for energising street lights and Third...

Tender for Supply, Installation & Integration of Remote Monitoring Units (RMU) in Centralised SPV Power Plants to be installed in Tamil Nadu in 2012 -13 for energising street lights and Third Party Inspection of these SPV street lighting systems followed by performance monitoring for 5

years through RMU

Tender reference: TEDA/2330B/SSLS-RMU &TPI /SE/2012-13

TEDA, Chennai-600006 /80 Bidder‟s Signature & Stamp

Government of

Tamil Nadu

Open Tender for Supply, Installation & Integration

of Remote Monitoring Units (RMUs) in

Centralised SPV Power Plants to be installed in

Tamil Nadu in 2012 -13 for energising street

lights and Third Party Inspection of these SPV

street lighting systems followed by performance

monitoring for 5 years through RMU.

Tender Reference: TEDA/2330B/SSLS-RMU &TPI /SE/2012-13

Advertised on 06.10.2012

Tender Details

Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai

68 College Road Chennai-600006 Phone: +91-44-28224830/28236592

Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in

http://www.teda.in/


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TABLE OF CONTENTS

1. Introduction 10

2. Tender Data Sheet 12

3. Tender Eligibility Criteria 13

4. Instructions to the Bidder 17

4.1 General Instructions 17

4.2 Language of the Bids 18

4.3 Bid Currency 19

4.4 Letter of authorization 19

4.5 Clarifications and Amendments 19

4.6 Contacting Tender Inviting Authority 20

4.7 Force Majeure .

20

4.8 Arbitration 21

5. Tender Cost and EMD 21

5.1 Cost of Bidding 21

5.2 Tender Document Fee 21

5.3 Earnest Money Deposit (EMD) 22

6. Bid Preparation and Submission 24

6.1 Techno Commercial Bid (Envelope-A) 24

6.1.1 Bid Preparation 24

6.1.2 Details to be furnished in the Techno Commercial Bid 25

6.1.3 Signing the Techno Commercial Bid 26


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6.1.4 Sealing the Techno Commercial Bid 26

6.2 Price Bid (Envelope-B) 26

6.2.1 Details to be furnished 26

6.2.2 Signing the Price Bid 27

6.2.3 Sealing the Price Bid 27

6.3 Outer Cover 27

6.4 Mode of submission of Bids 28

6.5 Modification and withdrawal of Bid 28

7 Bid opening 29

7.1 Techno Commercial Bid Opening 29

7.2 Tender Validity 29

7.3 Initial Scrutiny 29

7.4 Clarifications by TEDA 30

7.5 Sample system/components submission to TEDA 30

7.6 Price Bid Opening 31

8 Tender Evaluation and Selection 31

8.1 Suppression of facts and misleading information 31

8.2 Techno Commercial Bid Evaluation 32

8.3 Price Bid Evaluation 32

8.4 Award of Contract 33

8.5 TEDA reserves the right to 33

9. Execution of work 34

9.1 Acceptance of the Tender 34


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9.2 Letter of Acceptance (LOA) 34

9.3 Payment of Security Deposit (SD) 34

9.4 Execution of Agreement 35

9.5 Release of Firm Work Order 36

9.6 Refund of EMD to the Successful Bidder 36

9.7 Installation & Inspection Schedule 36

9.8 Release of SD 36

9.9 Termination of Contract 37

9.9.1 Termination of default 37

9.9.2 Termination for insolvency 37

9.9.3 Termination for convenience 37

10. Pre- Despatch Inspection 38

11. Execution of Work 39

11.1 Scope of work 39

11.2 Man power for Inspection 41

11.3 Insurance 41

11.4 Handing over 42

11.5 ERP Software 42

11.6 Billing 42

11.7 Service Centre 42

12. Warranty 43

13. Liquidated Damages 44


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14. Payment Terms 45

15. Technical Specifications of RMU 46

17. District wise Tentative Quantity 50

Techno Commercial Bid (Envelope – A) 52

A 1.1 Profile of the Bidder 52

A 1.2 EMD amount 53

A 1.3 Furnish details for meeting the Eligibility Criteria 53

A 1.4 Man Power deployment plan in each District 55

A 1.5 Technical Bid for RMU 56

Appendix-1 Bidder‟s undertaking covering letter 58

Appendix-2 Bidder‟s undertaking for minimum quantity offered 61

Appendix-3 Bank Guarantee Format 62

Appendix-4 Model Form of Contract 64

Annexure Inspection Report 72

Price Bid (Envelope B) 80


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ACRONYMS

# Parameter Details

1. AC Alternating Current

2. BoS Balance of System

3. CMS Central Monitoring System

4. DC Direct Current

5. EEPROM Electrically Erasable Programmable Read Only Memory

6. GPRS General Packet Radio Service

7. GSM Global System for Mobile Communication

8. LED Light Emitting Diode

9. MCB Miniature Circuit Breaker

10. NV-RAM Non Volatile Random Access Memory

11. PCU Power Conditioning Unit

12. RFID Radio Frequency Indentification

13. RMU Remote Monitoring Unit

14. SMS Short Message Service

15. SPV Solar Photo Voltaic

16. SPV Special Purpose Vehicle

17. TANGEDCO Tamil Nadu Generation and Distribution Corporation LTD.,

18. TEDA Tamil Nadu Energy Development Agency


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Short Titles used in the Tender Document

1. Bidder Bidder means the party or consortium of parties who makes

a formal offer in pursuance of the Tender floated

2. Successful Bidder Successful Bidder means the Bidder or consortium of bidders who becomes successful through the Tender process.

3. Day A day means a calendar day

4. Service Centre Service Centre means the centre or place, wherein the Bidder, inter-alia undertakes and performs the service activities relating to Remote Monitoring Unit indicated in the Tender and shall include

a Direct service centre or Authorised service centre.

5. Authorised Service Centre

Authorised Service Centre means a Service Centre run by the Bidder through another party by entering into a valid commercial agreement.

8. Cost Cost means the total cost to be incurred towards the supply, installation & Integration of RMU in centralised SPV power plants and Third Party Inspection of these plants including performance monitoring through RMU for 5 years

9. Purchaser Purchaser means the Government of Tamil Nadu for whom the procurement is made through this Tender.

10. TEDA Procurement agency on behalf of Government of Tamil Nadu

11. Integration Integration means the Remote Monitoring Units have to be connected to the centralised SPV power plants and remote monitoring of performance of SPV street lighting systems has to be

tested.

12. End user End user means the presidents of panchayats in which the solar street lighting systems are installed

13. District Geographical division within the State. Each district has roughly 500-1000 villages. At present there are 32 Districts in Tamil Nadu.

Applicability of Tamil Nadu Transparency in Tenders Act 1998

This Tender process will be governed by The Tamil Nadu Transparency in

Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules, 2000

(http://www.tn.gov.in/gorders/fin446-e.htm) as amended from time to time.

http://www.tn.gov.in/gorders/fin446-e.htm


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Checklist for Enclosures

(Bidder should fill up YES or NO without fail)

# Bid Enclosures YES or NO

1. Whether the Tender is submitted in Two covers (Techno Commercial Bid and Price Bid)?

2. Whether Two covers are put into an outer cover?

3. Whether Technical Bid (Envelope- A) contains the following

3.1 Earnest Money Deposit (EMD) amount as specified in the Tender

3.2 Bidder‟s undertaking covering letter in the Letter Head signed by the authority & stamped.

3.3 Signed and stamped Letter of Authorisation (or) Power of Attorney for signing the Tender document.

3.4 All pages of the blank Tender document in full signed by the authority & stamped

3.5 Filled up Technical Bid signed by the authority & stamped

3.6 All supporting documents to meet the Eligibility Criteria as laid down in the Tender under Eligibility Criteria signed by the authority and stamped in all pages

3.8 Supporting documents to meet the Eligibility Criteria

(All documents shall be in English only. Documents in any other language shall be accompanied by an accurate translation in English, duly notarised)

a) Bidder‟s Certificate of Incorporation / Registration or in case of Consortium, Certificate of Incorporation / Registration of all the Consortium partners

b) In case of Consortium, letter of intent to execute a consortium agreement in the event of a successful bid signed by all the partners with the copy of the proposed Agreement.

c) Official documentation including Tax returns, establishing manufacturing business in RMU, from tax authorities/statutory authorities.

d) Annual Report including Balance Sheet and Profit & Loss accounts for any three audited years from 2008-09. In case of Consortium, Annual Report including Balance Sheet and Profit & Loss accounts of all the Consortium partners for any three audited years from 2008-09.

e) For RMU manufacturing capacity, copy of the Manufacturing License (or) any valid proof for manufacturing capacity.

f) For RMU sales, copy of the invoices for the sales made or proof of statutory documents like Excise duty returns or Sales Tax Returns or any


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# Bid Enclosures YES or NO

other legally valid documents.

g) Copy of Work Orders along with proof for satisfactory completion of that work

h) ISO 9001:2008 certificates for manufacturing process.

i) Bidder‟s undertaking letter for not having blacklisted

4. Whether Price Bid (Envelope-B) contains the following a) Filled Price Bid with signature and stamp in all pages

b) Whether corrections or overwriting if any is attested?

IMPORTANT NOTE:

Bidders must ensure that they submit all the required documents indicated in

the Tender document without fail. Bids received without supporting documents for the

various requirements mentioned in the tender document or test certificate are liable to

be rejected. The data sheet for the critical components should be submitted by the

Bidder for the scrutiny.


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1. Introduction

The Government of Tamil Nadu had issued orders vide G.O.(Ms.) No.91 RD&PR

(SGS 3) Dept dt.17.11.2011 for implementation of the scheme on “Energising street lights

with solar power”. Under this scheme 1 lakh street lights in village panchayats shall be

taken up for energisation with solar power over a period of 5 years upto 2016.

The Government of Tamil Nadu has entrusted the task of implementing this

scheme with TEDA. 19,000 street lights were taken up in the year 2011-12 and is under

implementation.

Now, the Government of Tamil Nadu has issued orders vide G.O.(Ms) No.67

RD&PR (SGS 3) Dept dt.02.08.2012, for energising 20,000 street lights with solar power

for the year 2012-13. Accordingly, TEDA has called for International Competitive Bidding

for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance of SPV

Street lighting systems for the year 2012 – 2013.

The Energisation of Street lights through solar power in 2012-13 includes following two categories:

I. Installation of centralised SPV power plants of each 600Wp and energising a

cluster of existing 15 Nos street lights from each PV plant, after replacing the

lights by LED lamps, through already available distribution network of

TANGEDCO, with provision for grid backup (1267 nos PV plants energising

19,005 street lights).

II. Installation of standalone LED based solar street lighting systems ( 2000 nos

including 1000 nos not taken up in the year 2011-12).


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TEDA has decided to monitor the performance of centralised SPV Street

Lighting Systems to be installed under Category-I for 5 years through Remote

Monitoring Units (RMU) and to ensure that these systems are installed in compliance

to the technical specification, through competent Third party agencies.

Hence TEDA invites open tender for Supply & Integration of RMUs in

centralised SPV power plants to be installed under category I and 100% inspection of

these centralized SPV street lighting systems followed by performance monitoring for 5

years through RMU, as detailed in “item no.11”.

The scope of work has been split up in to two Zones (North & South) of Tamil

Nadu. Bidder shall quote for one or both Zone(s). The details of the districts coming

under each Zone are indicated against “item no.17”.

The Successful bidder(s) would be required to set up an Office cum service

centre at the head quarters of the allotted zone.

The Successful Bidder(s) should work closely with the Government of Tamil

Nadu departments involved in implementing this scheme and with the contractor(s)

executing the work and ensure successful completion of assignment within the

stipulated time.


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2. Tender Data Sheet

1. Tender inviting Authority, Designation and Address

The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai-600006 Phone: +91-44-28224830/28236592 Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in

2. a) Name of the Work Tender for Supply, Installation & Integration of Remote Monitoring Units (RMU) in Centralised SPV power plants to be installed in Tamil Nadu in 2012-13 for energising street lights and Third Party Inspection of these plants including performance monitoring for 5 years through RMU.

b) Tender Reference TEDA/2330B/SSLS-RMU & TPI /SE/2012-13

c) Place of execution Throughout the state of Tamil Nadu split up in to 2 zones

3. a) Tender documents available place and due date for obtaining tender

On all working days between 11.00 A.M. and 5.00 P.M. IST from 08.10.2012 to 14.11.2012 from the Address mentioned in (1) above. Alternatively, Tender documents can be downloaded free of cost from www.teda.in and www.tenders.tn.gov.in

b) Cost of Tender Document Rs. 1000/-(Rupees One Thousand only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived for the downloaded Tender Document.

4. Earnest Money Deposit (EMD) per Zone

Rs. 1,00,000 (Rupees One Lakh only) per Zone by way of Demand Draft or Banker‟s Cheque drawn in favour of “Tamil Nadu Energy Development Agency” and payable at Chennai only .

5. Pre-Bid meeting date and place On 16.10.2012 @ 11.00 A.M At the address mentioned in column (1) above

6. Due Date, Time and Place of submission of Tender

Upto 15.11.2012 at 2.00 P.M. at the address mentioned in column (1) Above

7. Date, Time and Place of Tender opening

On 15.11.2012 at 2.00 P.M. at the address mentioned in column (1) Above

8. Due date for submission of sample RMU to TEDA

Will be intimated only to the bidders who are qualified in Techno Commercial bid and they have to install a sample RMU within 72 hours of notification.

9. Date, Time and Place of opening of Price Bids

Will be intimated only to the bidders qualified in Techno commercial bid and whose sample system passed the test conducted by TEDA

mailto:[email protected]

http://www.teda.gov.in/

http://www.teda.in/

http://www.elcot.com/


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3. Tender Eligibility Criteria

The Bidder(s) should meet the following Eligibility Criteria to participate in the

Tender and should enclose documentary proof for fulfilling the Eligibility in the Techno

commercial Bid.

# Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria

1. a) Bidder shall be a Registered company / Firm and existing for at least past one audited year.

Certificate of Incorporation / Registration should be submitted.

b) In case of Consortium / Special Purpose Vehicle (SPV), Consortium of Bidders / SPV shall not exceed three partners. Each partner of the consortium /SPV shall be a Registered Company / Firm existing for at least past one audited year.

a) Certificate of Incorporation / Registration of all the partners shall be submitted. b) Copy of consortium agreement / Articles of Association of SPV shall be submitted (OR) A letter of intent to execute a consortium agreement / form SPV in the event of a successful bid shall be signed by all the partners and submitted with the Bid together with the copy of the proposed consortium Agreement / Articles of association. c) All partners of the consortium shall be liable jointly and severally for the execution of the contract in accordance to the contract terms and a statement to this effect shall be included in the letter of intent.

2. a) Bidder shall be manufacturer of Remote Monitoring Units for at least last one audited year.

Official documentation including Tax

returns, establishing manufacturing

business in RMU, from tax

authorities/statutory authorities shall be

submitted.

.

b) In case of Consortium / SPV, the prime bidder/One of the partners of SPV shall be manufacturer of Remote Monitoring Units for at least last one audited year.

3. Bidder shall quote for the entire quantity in the Zone(s) for which he bids.

Necessary undertaking shall be furnished


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# Minimum Eligibility Criteria Proof to be submitted for fulfilling the

Eligibility Criteria

4. a) Bidder shall have a min Annual Turnover of Rs. 1 Cr (or equivalent foreign currency) in any three audited years from 2008-09 to qualify for a single zone.

(or)

The investment on Plant & Machinery in manufacturing RMU shall be min Rs. 5Cr to qualify for single Zone

a) Annual Report b) Balance Sheet & c) Profit & Loss accounts

for any three audited years from 2008-09

shall be submitted towards meeting annual

turnover criteria.

(or)

Latest Annual Report with audited Balance

Sheet and Profit & Loss accounts shall be

submitted towards meeting the criteria on

investment on plant & machinery

b) In case of Consortium /SPV, the prime bidder / manufacturing partner of SPV should have a min Annual Turnover of Rs. 1 Cr (or equivalent foreign currency) and other partners in the consortium /SPV shall individually have min Annual Turnover of at least Rs. 50 lakhs, in any three audited years from 2008-09, to qualify for a single zone.

(or)

The investment on Plant & Machinery of the prime bidder / manufacturing partner of SPV in manufacturing RMU shall be min Rs. 5Cr to qualify for single Zone.

5. Bidder / Prime bidder, in case of Consortium / manufacturing partner in case of SPV shall have RMU manufacturing capacity of min 5000 Nos per annum to qualify for a single zone.

Manufacturing License or any valid proof for manufacturing capacity should be submitted.

6. Bidder / Prime bidder/ One of the SPV partners /Consortium (or)SPV partners together should have installed a minimum of 500 RMUs for solar or other electrical applications, in the past three audited years, to qualify for a single zone.

Copy of Work Orders along with proof for satisfactory completion of that work shall be submitted

7. Bidder / atleast One of the Consortium / SPV partners should have experience in inspection of SPV systems or electrical systems

Copy of Work Orders along with proof for satisfactory completion of that work shall be submitted

8. a) Bidder shall possess the ISO 9001:2008 certification for the manufacturing process.

Valid ISO 9001:2008 certificate for manufacturing process shall be submitted.

b) In case of Consortium / SPV, the manufacturer(s) in the Consortium / SPV should possess ISO 9001:2008 certification for the manufacturing process

9. a) Bidder should not have been blacklisted by any of the State/Central Government or organizations of the State/Central Government

Necessary Undertaking letter should be furnished.

b) In case of Consortium / SPV, none of the Consortium / SPV partners have been blacklisted by any of the State/ Central Government or organizations of the State/Central Government

In case of consortium / SPV, undertaking letter should be submitted by all the consortium / SPV partners


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Note: The min eligibility criteria stipulated against Sl. No 4 to 6 are to qualify for a single zone and shall be doubled to qualify for both the zones.

Special Conditions for the Consortium / SPV

1) In case of consortium /SPV, it would be sufficient if the prime bidder /

manufacturing partner of SPV alone makes the remittance of the cost of bid

document.

2) Among the consortium partners, Manufacturer of RMU shall be nominated as

“Prime Bidder” and this authorisation shall be evidenced by submitting of Power

of Attorney signed by the legally authorised signatories of all the partners.

3) In case of a successful Bid, the Agreement shall be signed by the Prime Bidder

so as to be legally binding on all the partners.

4) The Prime Bidder shall be authorised by the Consortium partners to act on their

behalf to incur liabilities and receive instructions for and on behalf of him and all

partners of the consortium and entire execution of the contract including

payment shall be done exclusively to the Prime Bidder.

5) All partners of the consortium shall be liable jointly and severally for the

execution of the contract in accordance to the contract terms and a statement to

this effect shall be included in the authorisation mentioned above as well as in

the Bid and in the agreement (in case of successful bid). The consortium

agreement should indicate precisely the role of the members of the consortium

in respect of the contract.


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6) Copy of the consortium agreement / Articles of Association of SPV shall be

submitted with the Bid. Consortium agreement / Articles of Association should

be registered in India.

7) Alternatively a letter of intent to execute a consortium agreement / to form SPV

in the event of a successful bid shall be signed by all the partners and submitted

with the bid together with the copy of the proposed agreement / Articles of

Association. In that case the manufacturing partner of SPV shall submit the

bid. The consortium agreement should be registered / SPV formed before

execution of agreement with TEDA so as to be legally valid and binding on all

partners.

8) Only one Bid will be allowed from a Consortium /SPV. The partners of a

Consortium /SPV are not allowed to bid individually or to be the partner of

another Consortium / SPV.


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4. Instructions to the Bidder

4.1 General Instructions

a) It will be imperative for each Bidder to familiarise himself with the

prevailing legal situations for the execution of contract. TEDA shall not

entertain any request for clarification from the Bidder regarding such legal

aspects of submission of the Bids.

b) It will be the responsibility of the Bidder that all factors have been

investigated and considered while submitting the Bids and no claim

whatsoever including those of financial adjustments to the contract

awarded under this tender will be entertained by TEDA. Neither any time

schedule nor financial adjustments arising thereof shall be permitted on

account of failure by the Bidder to appraise themselves.

c) The Bidder shall be deemed to have satisfied himself fully before

Bidding as to the correctness and sufficiency of its Bids for the contract

and price quoted in the Bid to cover all obligations under this Tender.

d) It must be clearly understood that the Terms and Conditions and

specifications are intended to be strictly enforced. No escalation of cost

in the Tender by the Bidder will be permitted throughout the period of

Agreement or throughout the period of completion of contract whichever

is later on account of any reasons whatsoever.

e) The Bidder shall make all arrangements as part of the contract for

Supply, Installation & Integration of RMUs with centralised SPV power

plants, Inspection of these plants and 5 year performance monitoring at

their own cost, including man power and measuring instruments required

for inspection of systems

f) The state has been divided into 2 zones and the bidder can quote

for one or both zone(s). The details of the districts coming under each

zone and tentative quantity of centralized SPV power plants are indicated

against item no. 16.


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For Example,

i. Bidder fulfilling eligibility criteria for One zone may participate in both the

Zones by remitting EMD for One Zone. If the bidder is successful in both

the Zones, TEDA will allot only One Zone at TEDA‟s discretion. After

allotment of the zone, if the bidder does not want to execute work in that

zone and backs out from the tender, the EMD will be forfeited.

ii. A bidder with eligibility for 2 Zones wants to execute the order in only

North Zone. He shall submit EMD applicable for 1 Zone and submit

bid for only North Zone.

iii. A bidder with capacity for 2 Zones wants to execute the order in both

the Zones. He shall submit EMD applicable for 2 Zones and submit

bids for both the Zones.

g) The Bidder should be fully and completely responsible to TEDA and

State Government for all the deliveries and deliverables. The bidder shall

be responsible for the proper functioning of the RMUs and for monitoring

the performance of centralized SPV Street Lighting Systems for 5 years.

The bidder shall also be responsible for ensuring the compliance of these

PV systems to the technical specification.

4.2 Language of the Bids

The bid prepared by the Bidder as well as all correspondence and documents

relating to the bid shall be in English only. The supporting documents and

printed literature furnished by the Bidder in any other language shall necessarily

be accompanied by an accurate translation in English duly notarised, in which

case, for all purposes of the Bid, the translation shall govern. Bids received

without such translation copy will be rejected.


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4.3 Bid Currency

Price should be quoted in Indian Rupees (INR) only and Payment shall be made

in Indian Rupees only. With respect to any foreign company, the law of the land

including the Rules and Regulations of Reserve Bank of India (RBI) shall be

followed and necessary compliances in this regard will be the sole responsibility

of the Foreign Company. Price quoted in other than INR will be rejected.

Foreign companies should quote in equivalent Indian rupees.

4.4 Letter of Authorisation

A letter of Authorisation from the Board of Directors or Managing Director of

Bidder organisation authorising the Tender submitting authority or a Power of

Attorney should be submitted in the Techno commercial Bid. The Bids received

without the Letter of Authorisation or Power of Attorney will be summarily

rejected.

4.5 Clarifications and Amendments

a) A prospective Bidder requiring any clarification in the Tender may notify

TEDA by Registered post or by personal delivery under

acknowledgement. No clarifications would be offered by TEDA within

48 hrs prior to the time for opening of the Tender.

b) A pre-bid meeting will be held for addressing the clarifications on the date

and time mentioned in the Tender Data sheet or any other date to be

decided by TEDA. The Bidders are requested to participate in the Pre-bid

meeting and get the clarifications.

c) Before closing of the Tender, clarifications and amendments if any will be

notified in the government/ TEDA website mentioned in the Tender Data

sheet. The Bidders should periodically check for the amendments or

corrigendum or information in the website till the closing date of this

Tender. TEDA will not make any individual communication and will in no

way be responsible for any ignorance pleaded by Bidders.


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d) TEDA is not responsible for any misinterpretation of the provisions of this

tender document on account of the Bidders failure to update the Bid

documents based on changes announced through website.

4.6 Contacting Tender Inviting Authority

a) Bidders shall not make attempts to establish unsolicited and unauthorised

contact with the Tender Inviting Authority or Tender Scrutiny Committee or

Tender Accepting Authority after the opening of the Tender and prior to the

notification of the Award and any attempt by any Bidder to bring to bear

extraneous pressures on the Tender Inviting/Scrutiny/Accepting Authority

shall be sufficient reason to disqualify the Bidder.

b) Notwithstanding anything mentioned above, the Tender

Inviting/Scrutiny/Accepting Authority may seek bona-fide clarifications from

Bidders relating to the tenders submitted by them during the evaluation of

tenders.

4.7 Force Majeure

Neither TEDA nor the Successful Bidder shall be liable to the other for any

delay or failure in the performance of their respective obligations due to causes

or contingencies beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, floods and

epidemics.

• Acts of any Government authority, domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine

restrictions.

• Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water

shortages.


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4.8 Arbitration

In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Chairman & Managing Director of TEDA under the “Arbitration

and Conciliation Act 1996”. The arbitration shall be held in Chennai, India and

the language shall be English only. Subject to the above, the Courts at Chennai

alone only shall have jurisdiction in the matter.

5.1 Cost of Bidding

5. Tender Cost and EMD

The Bidders should bear all costs associated with the preparation and

submission of Bids. TEDA will in no way be responsible or liable for these

charges/costs incurred regardless of the conduct or outcome of the bidding

process.

5.2 Tender Document Fee

a) The Tender documents may be purchased from the office of TEDA on

payment of fees in Indian Rupees as mentioned in the Tender Data

sheet. The Tender document is not transferable to any other Bidder.

b) The Tender document cost may be paid by way of cash (or) Demand

Draft / Banker‟s Cheque in favour of “Tamil Nadu Energy Development

Agency”, payable at Chennai.

c) Alternatively, the Tender document can be downloaded free of cost from

the website mentioned in the Tender data sheet. The Tender document

fee is waived for those documents downloaded.


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5.3 Earnest Money Deposit (EMD)

a) An EMD amount as specified in the Tender should be paid in Indian Rupees

by way of Demand Draft or Banker‟s cheque only, from any of the

Nationalized/ Scheduled /Foreign banks, drawn in favour of “Tamil Nadu

Energy Development Agency” payable at Chennai.EMD submitted in any

other forms will be SUMMARILY REJECTED.

b) The EMD shall be kept in the Techno Commercial Bid Cover.

c) The EMD amount of the bidders not qualified in the Techno commercial bid

will be refunded within 14 days of rejection of their bids. The EMD amount

of the bidders qualified in the techno commercial bid will be refunded within

7 days after finalisation and signing of agreement with the successful

bidder. The EMD amount held by TEDA till it is refunded to the

unsuccessful Bidders will not earn any interest thereof.

d) The EMD amount paid by the Successful Bidder(s) will be adjusted towards

Security Deposit payable by them. If the successful Bidder submits Security

Deposit for the stipulated value in full in the form of DD/ by way of Bank

Guarantee, the EMD will be refunded.

e) The EMD amount will be forfeited by TEDA, if the Bidder withdraws the bid

during the period of its validity specified in the tender or if the successful

Bidder fails to sign the contract or the successful Bidder fails to remit

Security Deposit within the respective due dates.

f) The bids received without the specified EMD amount will be

SUMMARILY REJECTED.

g) The following categories of industries are exempted from payment of

Earnest Money Deposit.

i) The Small Scale Industrial units located within the State and Registered

with the Tamil Nadu Small Industries Development Corporation.

ii) The Small Scale Industrial units located within the State and Registered

with National Small Industries Corporation (NSIC).


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iii) The SSI units holding Permanent Registration certificate from the District

Industries Centres of Directorate of Industries and Commerce in respect of

those items for which the Registration Certificate has been obtained.

iv) Departments of the Government of Tamil Nadu.

v) Undertakings and Corporations owned by Government of Tamil Nadu.

vi) Labour Contract Co-operative Societies registered within Tamil Nadu.

vii) Tiny Industries classified under SSI, registered with the State of Tamil

Nadu, and Registration Certificate issued by Department of Industries and

Commerce/Government of Tamil Nadu.

viii) Small Scale Industrial units located outside the State but registered with

National Small Industries Corporation (NSIC) in respect of the items

manufactured by them.

h) Industries exempted from payment of EMD shall enclose duly attested

Photostat copy of their Registration Certificate showing the subject

materials specifying capacity which they are permitted to manufacture and

the period of validity of the certificate as proof of eligibility for exemption

from payment of EMD.

i) Those Bidders who are exempted from payment of E.M.D, shall furnish in

lieu of EMD an under taking in a non-judicial stamp paper of value not less

than Rs. 80.00 (Rupees Eighty only) in the prescribed format, as per

Appendix- 5 to the effect to pay penalty an amount equivalent to EMD in

the event of non-fulfilment or non-observance of any of the conditions

stipulated in the contract consequent to such breach of contract.

j) Undertaking and proof of exemption of EMD shall be kept in the EMD cover

as specified in clause 5.3 (b). TENDERS RECEIVED WITHOUT PROOF

FOR EXEMPTION OF EMD AND UNDERTAKING WILL NOT BE

READOUT AND WILL BE REJECTED SUMMARILY.


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6. Bid Preparation and Submission

Bidders should examine all Instructions, Terms and Conditions and Technical

specifications as given in the Tender documents. Failure to furnish information

required by the Bid or submission of Bids not substantially responsive or viable in

every respect will be at the Bidders‟ risk and may result in rejection of Bids. Bidders

should strictly submit the Bid as specified in the Tender, failing which the bids will be

held as non-responsive and will be rejected.

The Bids should be submitted in two parts namely viz. (1) Techno commercial

Bid and (2) Price Bid. The Techno commercial Bid and Price Bid shall be submitted

in two separate covers. The Price Bid for each Zone shall be kept in a single price bid

cover. The Bids shall be addressed to “The Chairman & Managing Director, TEDA, V

Floor, EVK Sampath Maaligai, No.68,College Road, Chennai 600 006, Tamil Nadu,

India.

6.1 Techno commercial Bid (Envelope-A)

6.1.1 Bid Preparation

a) The Techno Commercial Bid enables TEDA to evaluate whether the

Bidder is techno commercially competent and capable of executing

the order. Only those Bids which qualify in the Techno commercial

stage will be eligible for the Price bid opening. The Price Bids of Bidders

who failed in the Techno commercial stage will not be opened.

b) The Techno commercial Bid format as given in the Tender shall be filled,

signed and stamped in all pages. TEDA will not be responsible for the

errors committed in the Bids by the Bidders.

c) The Techno Commercial Bid should strictly not contain any Price

indications or otherwise the Bids will be summarily rejected.


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6.1.2 Details to be furnished in the Techno Commercial Bid

a) The EMD amount should be submitted in the prescribed form.

b) Authorisation letter from the Board of Directors/ Chairman & Managing

Director or Power of Attorney to sign the Tender documents should be

submitted. In case of Consortium, the Prime Bidder shall be authorised

by submitting of Power of Attorney signed by the legally authorised

signatories of all the partners. The Tenders received without

Authorisation letter or Power of Attorney will not be considered for further

processing.

c) The blank Tender document in full should be printed, signed by the

authorised person and stamped in all pages and should be submitted as

a token of accepting the conditions.

d) The Techno Commercial Bid should be duly filled, signed by the

authorised person and stamped in all the pages and should be

submitted.

e) The supporting documents to prove Bidder‟s Eligibility should be duly

attested and should be submitted.

f) The published Annual Report should be signed by the authorised person

and stamped in all pages and should be submitted.

g) The bidder should indicate the manufacturing plant full address & phone

numbers.

h) The bidders shall undertake to Supply, Install & Integrate the entire

quantity of RMU in the Zone (s) for which he bids and to inspect the SPV

systems in that Zone (s). Any quote for less than that will not be

considered and the Bid will be rejected.

i) All the required documents insisted in the Tender should be enclosed in

the Techno Commercial Bid.

j) The documentary evidence shall establish Bidder‟s qualifications to the

satisfaction of TEDA.


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6.1.3 Signing the Techno Commercial Bid

a) The Bids shall be typed and shall be signed by the Authorised Official(s)

of Bidder. All pages of the bid shall be signed and stamped by the

authorised person.

b) Any alterations, deletions or overwriting will be treated as valid only if

they are attested by the full signature by the authorised person.

6.1.4 Sealing the Techno Commercial Bid

The Techno Commercial bid shall be placed in a separate cover (Envelope-A) and

sealed appropriately. The Techno Commercial bid cover shall be superscribed with

“Techno Commercial Bid (Envelope A)- Tender for Supply, Installation &

Integration of Remote Monitoring Units (RMU) in NORTH / SOUTH Zone – Tender

Ref.: due on .” The Zone(s) for which the bid(s) is /are

submitted shall be highlighted. The “FROM” address and “TO” address shall be

written without fail otherwise the Techno

Commercial bid is liable for rejection.

6.2 Price Bid (Envelope-B)

6.2.1 Details to be furnished

a) All the Price items as asked in the Tender should be filled in the Price Bid

format as given in the Tender. The prices quoted shall be in INDIAN

RUPEES(INR)only. The Tender is liable for rejection if Price Bid contains

conditional offers or partial offers and if quoted in other than INR.

b) The cost quoted by the Bidder shall include the cost breakup.

c) The cost quoted by the Bidder shall be kept firm for a period specified in

the Tender from the date of opening of the Tender. The Bidder should

keep the Price firm during the period of Contract including the period of

extension of time if any. The Bidders should particularly take note of this

factor before submitting the Bids.


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6.2.2 Signing the Price Bid

a) The Bids shall be typed and shall be signed by the Bidder or a person or

persons duly authorised to bind the Bidder to the Contract.

b) Any alterations, deletions or overwriting shall be treated valid only if they

are attested by full signature by the authorised person.

6.2.3 Sealing the Price Bid ____________________________________________

The Price Bid(s) for one or both the Zones shall be placed in a separate cover

(Envelope-B) and sealed appropriately. The Price Bid cover shall be superscribed with

“Price Bid (Envelope B)-Tender for Supply, Installation & Integration of Remote

Monitoring Units (RMU) in NORTH / SOUTH Zone – Tender Ref.:

due on .”

The Zone(s) for which the bid(s) is/are submitted shall be highlighted. The “FROM”

address and “TO” address shall be written without fail otherwise the Price Bid is liable

for rejection.

6.3 Outer Cover

TheTechno Commercial Bid cover (Envelope-A) and Price Bid cover (Envelope-B)

shall then be put in a single outer cover and sealed. The outer cover shall be

superscribed with Tender for Supply, Installation & Integration of Remote

Monitoring Units (RMU) in NORTH / SOUTH Zone – Tender Ref.:

due on . The Zones(s) for which the bid(s) is/are submitted shall be

highlighted. The “FROM” address and “TO” address shall be written without fail

otherwise the Bid is liable for rejection.


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6.4 Mode of Submission of Bids

a) The Bids should be dropped in the Tender box kept at TEDA, 5th Floor,

EVK Sampath Maaligai, No.68 College Road, Chennai- 600 006, Tamil

Nadu, India, on or before the due date and time. The Bids will not be

received personally.

b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders

should ensure that the Bids reach TEDA on or before the due date and

time. TEDA will not be liable or responsible for any postal delay or any

other delay whatsoever.

c) The Bids received after Due Date and Time or Unsealed or in incomplete

shape or submitted by Facsimiles (FAX), E-mails etc., will be summarily

rejected.

6.5 Modification and withdrawal of Bids

The Bids once submitted cannot be modified or amended or withdrawn.


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7. Bid Opening

7.1 Techno Commercial Bid Opening

The Techno commercial Bid cover will be opened at TEDA on the date and

time as specified in the Tender Data sheet or any other date published in the

website specified. The Tender will be opened in the presence of the Bidders who

choose to be present. The representative(s) of the Bidder who chooses to attend

Tender opening shall bring an authorisation letter from the Bidder. A maximum

of two representatives for each Bidder would be allowed to attend the Tender

opening. On opening the Techno Commercial Bid, if EMD is not found, the bid

will be summarily rejected

7.2 Tender Validity

a) Bids submitted shall remain valid for a period of 180 days from the date

of Tender opening. If the bid validity is lesser than 180 days, the Bid will

be rejected as non-responsive.

b) In exceptional circumstances, TEDA may solicit the Bidders to extend the

validity. The Bidder should extend price validity and Bid security validity.

7.3 Initial Scrutiny

Initial Bid scrutiny will be held and Tenders as given below will be treated as

non-responsive.

Tender received without EMD amount

Tender not submitted in two parts as specified in the Tender and signing

and stamping in all pages of the Bid

Tender received without the Letter of Authorisation as specified in the

Tender

Tender found with suppression of facts/details

Tender with incomplete information, subjective, conditional offers and

partial offers


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Tender submitted without supporting documents to prove Eligibility criteria

and Evaluation

Tender not complying with any of the clauses stipulated in the Tender

Tender with lesser validity period

All responsive Bids will be considered for further evaluation. The decision of

TEDA will be final in this regard.

7.4 Clarifications by TEDA

When deemed necessary, TEDA may seek bona-fide clarifications on any

aspect from the Bidder. However, that would not entitle the Bidder to change or

cause any change in the substance of the Bid or price quoted. During the

course of Techno commercial Bid evaluation, TEDA may seek additional

information or historical documents for verification to facilitate decision making.

In case the Bidder failed to comply with the requirements of TEDA as stated

above, such Bids may at the discretion of TEDA, shall be rejected as technically

non-responsive.

7.5 Sample System / Component Submission to TEDA

i) Bidders qualified in the Techno Commercial bid shall install a

sample RMU at a place in Chennai as indicated by TEDA and

demonstrate the same, within the notified time as per data sheet.

If the sample is not submitted within the stipulated time, the Bid

will be rejected.

ii) The sample submitted to TEDA would be kept for continuous

evaluation.

iii) The sample RMU fulfilling the requirements of TEDA will not be

returned to the successful bidders. The sample product of the un-

successful Bidders will be returned on as-is-where-is condition

within a reasonable time.


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iv) Price bids of the bidders whose sample system meets the

requirements of TEDA , alone will be opened.

v) The Successful Bidders have to submit the sample system with

Delivery Challan to TEDA and to take an acknowledgement.

7.6 Price Bid Opening

Bidders who are qualified in Techno commercial Bid (Envelope-A) and whose

sample system meets the requirements of TEDA only will be called for Price Bid

opening. The Price Bids will be opened in the presence of the Bidders at TEDA. The

Bidders or their authorised representatives (maximum two) will be allowed to take part

in the Price Bid opening.

8. Tender Evaluation and Selection

8.1 Suppression of facts and misleading information

a) During the Bid evaluation, if any suppression or misrepresentation of

information is brought to the notice of TEDA, TEDA shall have the right to

reject the Bid and if after selection, TEDA would terminate the contract

as the case may be, will be without any compensation to the Bidder and

the EMD/ Security Deposit as the case may be, shall be forfeited.

b) Bidders should note that any figures in the proof documents submitted by

the Bidders for proving their eligibility is found suppressed or erased,

TEDA shall have the right to seek the correct facts and figures or reject

such Bids.

c) It is up to the Bidders to submit the full copies of the proof documents to

meet out the criteria. Otherwise, TEDA at its discretion may or may not

consider such documents.

d) The Tender calls for full copies of documents to prove the Bidder‟s

experience, capacity and other requirements to undertake the project.


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8.2 Techno Commercial Bid Evaluation

a) The Bidders who have duly complied with the Eligibility Criteria and

passed in sample product test will be eligible for further processing.

b) The Tenders, which do not conform to the Technical Specifications or

Tender conditions or Tenders from Bidders without adequate capabilities

for supply & installation, will be rejected. The Eligible Bidders

alone will be considered for further evaluation.

8.3 Price Bid Evaluation

1) Bidders who are qualified in Techno commercial Bid (Envelope-A) only

will be called for Price Bid opening. The Price Bids will be opened in the

presence of the Bidders at TEDA. The Bidders or their authorised

representatives (maximum two) will be allowed to take part in the Price

Bid opening.

2) The Price Bid evaluation will be conducted as stipulated in the Tamil

Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency

in Tenders Rules 2000. The Price evaluation will include all Duties and

Taxes as given below.

(i) In cases of discrepancy between the cost quoted in Words and in

Figures, the lower of the two will be considered. (ii) In case of discrepancy between the actual total of price break up and

the total mentioned in the bid, the lower of the two will be considered.

(iii) In evaluation of the price of an imported item, the price will be

determined inclusive of the customs duty.

(iv) In evaluation of the price of articles which are subject to excise

duty, the price will be determined inclusive of such excise duty;

(v) In a tender where all the tenderers are from within the State of

Tamil Nadu, or where all the tenderers are from outside the State


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of Tamil Nadu, the sales tax/TNVAT shall be included for the

evaluation of the price; and

(vi) In a tender where the tenderers are both from the State of Tamil

Nadu as well as from outside the State of Tamil Nadu, TNVAT

shall be excluded for the evaluation of the price”.

3) The lowest cost per category as per the above evaluation will be

adjudged as L1. TEDA will not be responsible for any erroneous

calculation of tax rates or any subsequent changes in rates or structure

of applicable taxes. All differences arising out as above shall be fully

borne by the Successful Bidder.

4) TEDA may negotiate with the Lowest Cost offered Bidder (L1) for further

reduction of the price. TEDA reserves the right to ask other Bidders to

match L1 price.

8.4 Award of Contract

1) TEDA reserves the right to apportion the total quantity among the L1

Bidder and other Bidders who have agreed to match L1 rate.

2) No dispute can be raised by any Bidder whose Bid has been rejected

and no claims will be entertained or paid on this account.

8.5 TEDA reserves the right to;

1) Negotiate with the Bidder whose offer is the lowest evaluated price for

further reduction of prices.

2) Modify, reduce or increase the quantity requirements to an extent of 25%

of the Tendered quantity as per the provisions of Tamil Nadu

Transparency in Tenders Act 1998 and Tamil Nadu Transparency in

Tenders Rules, 2000.

3) Change the list of areas of installation / inspection locations from time to

time based upon the requirement.


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4) Ask other qualified Bidders to match L1 price

5) If performance of the Bidder is not as per the completion Schedule, then

TEDA reserves its right to reallocate the quantity to other Bidder.

6) TEDA reserves its right to inspect the bidders‟ factory / office premises

and those of major component manufacturers from whom bidder

proposes to purchase, before or after placement of orders and based on

the inspection, TEDA reserves a right to modify the quantity ordered.

7) TEDA reserves its right to withhold any amount for the deficiencies in the

service aspect of SPV systems installed at the identified locations.

9. Execution of Work

9.1 Acceptance of the Tender

The final acceptance of the Tender is entirely vested with TEDA /Govt who

reserves the right to accept or reject any or all of the Tenders in full or in part.

The Tender accepting authority may also reject any Tender for reasons such as

changes in the new technologies, court orders, accidents or calamities

and other unforeseen circumstances. After acceptance of the Tender by TEDA,

the Bidder shall have no right to withdraw their Tender or claim higher price.

9.2 Letter of Acceptance (LOA)

After acceptance of the Tender by TEDA, a Letter of Acceptance (LOA) will be

issued only to the Successful Bidder(s). TEDA has the right to issue LOA to

more than one bidder.

9.3 Payment of Security Deposit (SD)

a) The Successful Bidders will be required to remit the Security Deposit

equivalent to 5% (Five percent) of the value of the Work Order inclusive

of EMD amount. The SD should be paid by way of Demand Draft drawn

in favour of “Tamil Nadu Energy Development Agency” payable at


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Chennai or in the form of unconditional and irrevocable Bank

Guarantee, valid till the completion of 5 year performance

monitoring period. The SD should be paid within 10 days from the

date of issue of Letter of Acceptance by TEDA.

b) The Security Deposit will be refunded to the Successful Bidder only after

successful installation and integration of RMU with Centralised SPV

power plants, Inspection of plants and after completion of 5 year

performance monitoring period.The Security Deposit held by TEDA till it

is refunded to the Successful Bidder will not earn any interest thereof.

c) The Security Deposit/EMD will be forfeited if the Successful Bidder(s)

withdraw(s) the Bid during the period of Bid validity specified in the

Tender or if the Bidder fails to sign the contract or could not perform /

complete the tasks as agreed in the contract.

9.4 Execution of Agreement

a) The Successful Bidder shall execute a Contract in the INR 100 non-

judicial stamp paper bought in Tamil Nadu only in the name of the

Bidder, within 10 days from the date of Letter of Acceptance issued by

TEDA.

b) The Successful Bidder shall not assign or make over the contract, the

benefit or burden thereof to any other person or persons or body

corporate for the execution of the contract or any part thereof without the

prior written consent of TEDA. TEDA reserves its right to cancel the work

order either in part or full, if this condition is violated.

c) In case of the successful bidder fails to execute necessary agreements

as prescribed, within the stipulated period, then his EMD shall be

forfeited and his tender held as non responsive.


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9.5 Release of Firm Work Order

After execution of the Contract and payment of Security Deposit, “Firm Work Order”

for Supply, Installation & Integration of Remote Monitoring Units (RMU) in

Centralised SPV power plants to be installed in Tamil Nadu for energising street

lights and Third Party Inspection of these plants followed by performance

monitoring for 5 years through RMU will be issued to the Successful Bidder by

TEDA.

9.6 Refund of EMD to the Successful bidders

The EMD amount paid by the Successful Bidder(s) will be adjusted towards

Security Deposit payable by them. If the successful Bidder submits Security

Deposit for the stipulated value in full by way of Bank Guarantee, the EMD will

be refunded.

9.7 Installation & Inspection Schedule

Integration of RMU and inspection of PV plants shall be fully completed within

100 days from the date of issue of LOA (or) 10 days from the date of receipt of

intimation of Installation & Commissioning of the PV system whichever is later.

Successful bidder shall work in tandem with street lights installers.

9.8 Release of SD

The Security Deposit will be refunded to the Successful Bidder on completion of

entire work involving Supply, Installation & Integration of RMUs with centralised

SPV Power plants, inspection of these plants and after 5 year performance

monitoring period, subject to satisfaction of TEDA.


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9.9 Termination of Contract

9.9.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of 7 days, sent to the

Successful Bidder, terminate the contract in whole or part, (i) if the

Successful Bidder fails to install the RMU & inspect the systems within

the time period(s) specified in the Contract, or fails to fulfil the requirements

as per the Completion Schedule or within any extension thereof granted by

TEDA; or (ii) if the Successful Bidder fails to perform any of the obligation(s)

the contract; or (iii) if the Successful Bidder, in the judgment of TEDA,

has engaged in fraudulent and corrupt practices in competing for or in

executing the Contract.

b) In the event TEDA terminates the Contract in whole or in part, TEDA may

opt upon terms and in such manner as it deems appropriate, the services of

the other bidders and the Successful Bidder shall be liable to TEDA for any

additional costs due to this. However, the Successful Bidder shall continue

the performance of the contract to the extent not terminated.

9.9.2 Termination for Insolvency

TEDA may at any time terminate the Contract by giving written notice with a

notice period of 7 days to the Successful Bidder, if the Successful Bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the Successful Bidder, provided that such termination

will not prejudice or affect any right of action or remedy that has accrued or will

accrue thereafter to TEDA.

9.9.3 Termination for Convenience

TEDA may, by written notice with a notice period of seven days sent to the

Successful Bidder, may terminate the Contract, in whole or in part, at any time

for its convenience. The notice of termination shall specify that termination is


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for TEDA‟s convenience, the extent to which performance of work under

the Contract is terminated, and the date upon which such termination becomes

effective. On termination, the successful Bidder is not entitled to any

compensation whatsoever.

10. Pre- Despatch Inspection

a) Successful Bidder should conduct 100% pre-dispatch inspection on RMU

as per the tender specification, at the manufacturing plants. In-

house testing facility for Quality Assurance should be available at the

manufacturing plants.

b) TEDA will nominate third party agencies who will conduct independent

inspection and specification conformity of the RMU on random sample

basis, at the manufacturer‟s plant.

c) TEDA would bear the cost of third party inspection at only one

manufacturing plant. If a component is produced in more than one

location, then the cost of positioning the third party inspection by TEDA in

the second and subsequent plants would be borne by the Successful

Bidder at their cost.

d) The size of each lot shall be min 250 nos. For each lot, 2% sample will be

tested by third party inspection agencies appointed by TEDA. Only after

the third party testing agency clears the lot, it will be permitted to be

supplied for installation. Lot will be rejected, if any sample has more than

3% deviation

e) Components to be supplied must give same performance results or

better results with respect to technical evaluation results.

f) TEDA may nominate its own officers to be in the manufacturing plant to

supervise the quality of manufacturing process. This would be in addition

to the third party inspection.


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11. Execution of Work

11.1 Scope of Work

a) Supply, Installation & Integration of RMUs in centralised SPV Power

plants.

b) Inspection of centralised PV power plants and certifying their compliance to

the technical specification.

c) Measurement of critical parameters of various components used in the

system and certifying their compliance to guaranteed performance output.

d) Submission of inspection reports in the prescribed format within the

specified period.

e) Monitoring critical parameters of various components of the systems

through RMU for 5 years. Daily fault report shall be generated for the

systems whose critical parameters go beyond the specified limit and the

report shall be sent to the vendors for rectification.

f) Report on faults (Non Compliance report), not rectified in stipulated time,

shall be generated with penalty calculation.

g) Tamper alert message shall be sent to TEDA and to the service

personnel immediately on tampering of the system. A tamper alarm shall

also be provided.

h) Successful bidder will have to operate a control room with adequate

hardware/ software/ manpower in the office of TEDA. TEDA will provide

space for the same free of charge.

i) The work shall be completed as per the Installation & Inspection Schedule

specified


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General:

a) The RMU shall be installed & commissioned as per the technical

specification. Any deviation will not be accepted under any circumstance.

b) Insuring the goods in transit is the responsibility of the bidders.

c) The list of locations of Centralised SPV street lighting systems will be

provided to the successful Bidder by TEDA.

d) The successful Bidder shall send status report on installation of RMU and

inspection of PV plants, in the format to be prescribed in such intervals

as may be required by TEDA from time to time till the execution of the

entire order.

e) The successful bidder shall undertake to supply spares free of cost for

the maintenance of the offered items during the warranty period. The

successful bidder should keep all the spares available for sale at least for

a period of 5 years after the completion of the warranty period.

f) A leaflet containing the details of the service centres responsible to

attend the installation, warranty services at each geographical area,

name and designation of the contact persons and centre in-charge,

higher level in-charge who is responsible to oversee the service centres,

person to whom complaints can be made in case the service provided by

any centre is not satisfactory, phone, fax, mobile numbers & email

address must be provided to each panchayat & TEDA.

g) If the operation or use of the system proves to be unsatisfactory during

the warranty period, the Successful Bidder shall replace the faulty ones

or carry out necessary repairs as per the warranty terms and conditions

agreed upon with TEDA.


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h) In case the Successful Bidder fails to carry out the warranty regulations,

TEDA would engage any other agency and carry out the

service/replacement and deduct the amounts from the warranty amount

retained by TEDA as per the Payment terms (or) from their pending bills

(or) any money due or payable to them (or) recover from the successful

bidder.

i) Depending upon the ground situations and instructions from the District

officials, TEDA reserves the right to divert the quantity from the allotted

Successful Bidder to other Bidders.

11.2 Man Power for Inspection

a) Sufficient competent, qualified & trained field engineers need to be

deployed to complete the inspection within the time schedule.

b) The field engineers shall be Electrical/ Electronics engineering graduates

/ Diploma holders.

c) Engineering graduates with qualification in management / experience in

Project Management shall be posted as Project managers in each district

head quarters to lead the inspection team to complete the inspection

effectively.

d) The details of manpower to be deployed shall be furnished as per item

no A1.4

11.3 Insurance

Transportation of components to the installation site and insuring the goods in

transit is the responsibility of the Bidder. The goods installed under the contract

should be covered for comprehensive Insurance by the Successful Bidder

against loss (or) damage incidental to transportation, storage at site and

delivery to site during the erection period.


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11.4 Handing Over Remote Monitoring Unit (RMU) shall be handed over through prescribed handing

over & taking over format.

11.5 ERP Software

ERP software has been developed for smooth implementation of the scheme. The

bidder shall perform following tasks through ERP:

Submission of lot readiness for pre despatch inspection

Receiving Installation & Commissioning details of SPV systems

Submission of RMU installation report & Inspection report

Automatic generation of invoice for the accepted systems in lots after

random super checks by TEDA District Engineers and establishment of

Central Monitoring system in TEDA.

11.6 Billing

The invoice will be automatically generated by the ERP software in lots of 100

on submission of RMU Installation Report & Inspection Report after random

super checks by TEDA District Engineers in the field.

11.7 Service Centres

The Successful Bidder shall set up local office cum service centre facility in the

Zonal head quarters of the allotted Zone within 30 days from the date of issue

of Work Order by TEDA, else the SD shall be forfeited & Work Order cancelled.

These service centres should operate throughout the warranty period of 60

months plus a grace period of three months.


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12. Warranty

1. The RMU shall carry a warranty of minimum 5 years.

2. The RMU must be warranted against any manufacturing/ design/

Installation /performance defects for a minimum period of 5 years.

3. The warranty will be against breakages, malfunctions and breakdowns due to

manufacturing defects or defects that may arise due to improper operation of

electrical / electronic components of the system but do not include physical

damages by the end users.

4. The above warranty shall take effect from the date on which the system is taken

over by the panchayats.

5. The successful tenderer shall be liable to make good the loss by replacing the

defective product during the warranty period for the entire system free of cost,

failing which TEDA would deduct the amount from the amount retained by TEDA

as per Payment terms and will be blacklisted.


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13. Liquidated Damages

1) If the Successful Bidder fails to integrate the RMU / complete the inspection as

per the Installation & Inspection schedule specified, the following liquidated

damages (LD) will be applied. In the event of non-fulfilment of Installation &

Inspection completion schedule, Liquidated Damages at the rate of 2 % per

completed week on the value of the unfinished quantity of the work order will

be levied subject to a maximum of 10%. The Liquidated Damages amount will

be automatically deducted from the Bills submitted by the Successful Bidder. If

the installation / inspection is not completed, TEDA will make alternate

arrangements and the cost incurred by TEDA for doing the same will be

recovered from the Successful Bidder.

2) The successful bidder‟s performance will be reviewed periodically. The shortfall

in Installation & Inspection Completion schedule would be reduced from the

overall orders given to the successful bidder. An equivalent quantity may be

allocated to the performing Successful Bidder then and there as additional

work order.

3) If it is found that the Successful Bidder misuses the GOTN/TEDA Logo

engraving for any purpose other than for this work, TEDA and /or the State

Government would have the right to proceed against the Successful Bidder. The

successful bidder is liable to pay agreed sum of Rs.10.00 Lakhs (Rupees Ten

Lakhs only) as Liquidated Damages if such violation is noticed. The Liquidated

Damages would be in addition to the other liability under the Emblems Act or

any other legal provisions. TEDA would also have the right to blacklist such

SuccessfulBidder


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14. Payment Terms

1) All payments will be made in INR only.

2) No advance will be paid or no letter of credit will be issued. 3) Consolidated invoice will be automatically generated by the ERP software in

lots of 100 on submission of RMU Installation Report & Inspection Report

after random super checks by TEDA District Engineers

4) 25% of the total project cost will be released after generation of invoice and

establishment of Central Monitoring system in TEDA with adequate hardware &

software, if any required.

5) Balance 75% payment will be released @ 15% per year for 5 years on

successful completion of performance monitoring every year.

6) The payment will be subject to fulfilment of Warranty/ Performance monitoring

obligations.

7) If the Duties and/or Taxes have been reduced retrospectively, the successful

bidder is liable to return the same.

8) The Successful Bidder will have full and exclusive liability for payment of all

Duties, Taxes and other statutory payments payable under any or all of the

Statutes/Laws/Acts etc now or hereafter imposed.


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15. Technical Specifications of RMU

1. Remote Monitoring Unit (RMU) should collect following data:-

I. SOLAR PANEL

• Voltage

• Current

• Kilo Watt

• Kilo Watt Hour

ii. AC MAINS

• Voltage

• Current

• Kilo Watt Hour

iii. BATTERY

• Battery voltage, Charging current & Quantum of charging (Ah) from PV & AC mains, Discharging Current & Battery charge status

iv. INVERTER

• Inverter output Voltage

• Load Current

• Kilo Watt Hour

2. Minimum Requirements of RMU

a) RMU must have Digital inputs on tamper of PV panel & Balance of System (Battery, PCU, RMU etc.,).

b) When there is Removal of the Solar panel / Removal of Balance of System (Battery, PCU, RMU etc.,), an Alert should be sent to the CMS. From the CMS, the alert should be immediately sent via SMS to the local officials. An alarm shall also be provided.

c) In case, if critical parameters of the PV system such as Battery voltage, Load current, quantum of AC mains charging, Light ON/OFF/Dimming time etc., cross threshold values, alerts should be sent. The threshold values should be remotely programmed from the CMS.


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d) The error in parameters measured by RMU shall be within 3 %

e) Data Collected should be transferred to the server every scheduled time through Internet connection through GPRS.

f) Scheduled time for transfer of data, Alert and other settings of RMU should be remotely programmable.

g) Any alert on the system as specified in the specification shall be transferred to the server within two minutes and notified to the service department & TEDA by SMS/EMAIL.

h) RMU communication shall be enabled with GPRS. Only if GPRS is not available, GSM shall be used. The system should be independent of any particular Telecom Service Provider. Different Telecom Service Providers may be selected based on Network Availability at any particular location.

i) LED Indication shall be provided for communication of signal level and GPRS Data

j) Bulk sms facility shall be provided

k) Each Location shall be monitored remotely through Internet.

l) All Data from RMU shall be transferred to one remote central server.

m) RTC time has to be synchronized with server time.

n) Integration time for Ah & Kwhr calculation shall me maximum 1 minute.

o) All the data from RMU shall reach the server within two minutes from the time of transfer.

p) The RMU should be able to monitor the following parameters at various time intervals:

o Voltage, Current, Power (KW) & Energy (Kwh) of the SPV plant

o AC Mains Voltage , Current & Energy(KWhr)

o Battery Voltage, Charging current from PV / AC mains & Discharging

current.


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o Quantum of charging from PV & AC mains

o Battery Charge Status

o Inverter Output voltage , Load current & Energy (Kwhr)

o Tamper alert on removal of Solar Panel (or) Balance of System (Battery,

PCU, RMU etc.,)

o Light ON/OFF/DIMMING status & Light ON/OFF/DIMMING time

q) RMU shall log data at a frequency of 30 minutes and shall communicate the

consolidated data for the period of 24 hrs (6.00am- 6.00am) on or before 8.00 am daily.

r) Data logging and data communication frequency shall be remotely programmable.

s) RMU shall have the provision for communicating live data at any instant.

t) 5 year data backup shall be in the server and one month data backup shall be

in RMU. u) Power supply to RMU shall be from the battery of PV plant. The RMU shall

not consume more than 3 Watts. RMU shall have additional battery backup, to send 5 alert messages in 5 minutes, when the power supply to RMU fails.

3. Minimum Requirements of RMU components:

i. Micro Controller

• Microcontroller with up to 40MHz internal clock mode

• 64K Flash Program Memory

• 1KB internal EEPROM

• 4KB RAM

• 100000 erase/write cycle Flash

ii. Real Time Clock

• Shall count seconds, minutes, hours, date of the month, month, day of the week, and year with leap-year compensation valid up to 2100

• Battery-backed, non-volatile (NV) RAM for data storage

• Serial interface


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• Control signal generation facility for dimming & other operation.

• Automatic power-fail detect and switch circuitry

• Low power consumption in battery backup mode with oscillator running

• Operating temperature range:-40°C to +55°C

iii. Modem

General Specifications:

• GPRS multi band operation

• GPRS multi-slot class 10/8

• GPRS mobile station class B

• Compliant to GSM phase 2/2+

• Low power consumption in sleep mode

• Operating temperature: -40 °C to +55 °C

4. Hardware and Software Requirements at Office of TEDA

i. Successful bidder may use the existing Hardware and Software facility available

at the office of TEDA (or) may provide new software. Integration to the existing

software is preferred

ii. SERVER APPLICATION SOFTWARE

Web Application software generates analytical reports, CHARTS and

Graph on the performance of the PV systems (Solar Panel, Battery,

Inverter etc.,)

Web application accesses data from the remote central server

Server processes the data and determines Alert information and instantly

sends it as SMS to officials concerned.

Daily fault reports (consolidated in user friendly format) shall be emailed &

provided to PV system installers/ vendors

User friendly MIS shall be provided to TEDA for monitoring of defects

rectification


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16. DISTRICT WISE TENTATIVE QUANTITY

NORTH ZONE QUANTITY SOUTH ZONE QUANTITY

1) ARIYALUR 21 1) COIMBATORE 28

2) CUDDALORE 52 2) DINDIGUL 31

3) DHARMAPURI 25 3) ERODE 35

4) KANCHEEPURAM 71 4) KANNIYAKUMARI 27

5) KRISHNAGIRI 35 5) KARUR 24

6) NAGAPATTINUM 53 6) MADURAI 41

7) PERAMBALUR 12 7) NAMAKKAL 35

8) PUDUKKOTTAI 39 8) NILGIRIS 7

9) THANJAVUR 80 9) RAMANATHAPURAM 32

10) THIRUCHIRAPALLI 55 10) SALEM 45

11) THIRUVALLUR 72 11) SIVAGANGAI 34

12) TIRUVANNAMALAI 50 12) THENI 13

13) THIRUVARUR 47 13) THIRUPPUR 40

14) VELLORE 63 14) THOOTHUKUDI 48

15) VILLUPURAM 68 15) TIRUNELVELI 50

TOTAL 743 16) VIRUDHUNAGAR 35

TOTAL 525


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Government of

Tamil Nadu

Open Tender for Supply, Installation &

Integration of Remote Monitoring Units (RMUs)

in Centralised SPV Power Plants to be installed

in Tamil Nadu in 2012 -13 for energising street

lights and Third Party Inspection of these SPV

street lighting systems followed by performance

monitoring for 5 years through RMU.

Tender reference: TEDA/2330B/SSLS- RMU & TPI /SE/2012-13


Techno commercial Bid (Envelope-A)




mailto:[email protected]

http://www.teda.gov.in/


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Techno Commercial Bid (Envelope-A) (All pages of the Techno commercial Bid should be organised section-wise, annexed with proof documents, serially numbered and stitched/or spiral bound in tact and submitted) Loose pages shall not be accepted.

A1.1 Profile of the Bidder

# Particulars Bidder (or) Prime Bidder

Consortium Partner-1


1. Name of the Company/ Institution

2. Year of incorporation / Establishment

3. Registered office Address Office Telephone Number Fax Number Contact Person Name Personal Telephone Number Mobile Number Email Address 5. Local office(s)in Tamil Nadu

Address Office Telephone Number Fax Number 6. Tender signing authority

Name Address Personal Telephone Number Email Address Please enclose Authorisation

or Power of Attorney to sign and submit the Tender

7. Address for communications under the current Tender

8. Registration Details Permanent Account Number VAT Registration Number CST Registration Number Service Tax Registration

Number

9. Banker‟s Name, Address and Account Number


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A1.2 EMD Amount

# Particulars Please furnish details

1. Name of the Bank

2. Demand Draft (DD) / Banker‟s Cheque No

3. DD / Banker‟s Cheque Date

4. DD / Banker‟s Cheque Amount

A1.3 Furnish details for meeting the Eligibility Criteria

1) Details about Incorporation

# Description Bidder (or) Prime Bidder



1. Year of Incorporation / Establishment

2. Please enclose Certificate of Incorporation / Registration

2) Details about Manufacturing




1. Please enclose Manufacturing License

2. Date of commencement of Production

3. Date of commencement of sale of RMU

4. Manufacturing plant address 5. Please enclose monthly returns

of Excise duty or CST filed or any valid proof for last 1 audited year

3) Details about Annual Turnover

# Audited years Bidder (or) Prime Bidder



1. 2. 3. 4. Please enclose audited Annual

Report including Balance sheets and Profit and Loss accounts for last three audited years from 2008-09


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4) Details about Manufacturing Capacity




1. Manufacturing capacity per Annum

2. Please enclose valid proof for the manufacturing capacity

5) Details about Experience in inspection of SPV / Electrical systems

# Project Description Order Ref Quantity Inspected

Date of Completion

In case of consortium, Name of the consortium partner who has executed the work

1. 2. 3. . .

Please enclose copy of work orders along with proof for satisfactory completion of that work

7) Details about Experience in Installation of RMU

# Project Description Order Ref Quantity supplied & installed

Date of Completion

In case of consortium, Name of the consortium partner who has executed the work

1. 2. 3. . .

Please enclose copy of work orders along with proof for satisfactory completion of that work


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8) Details about the Quality Certification

# Details Bidder (or) Prime Bidder



1. Validity of the ISO 9001:2008 certificate Issued date: Validity date:

2. Please enclose copy of the ISO Certificate

9) Details about the Blacklisting, if any




1. Has the Bidder or in case of Consortium, any of the consortium partners have been blacklisted by any of the State/Central Government or organisations of the State/ Central Government

2. Bidder or in case of Consortium, all the consortium partners should submit the undertaking letter.

A1.4 Manpower Deployment plan in each District

# Description Educational Qualification

Field & year of Experience

Nos

1. Team Leaders 2. Team Members


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A 1.5 TECHNICAL BID FOR RMU

Sl.No Description Details to be provided by the Bidder

A. Micro Controller

1. Type

2. Frequency & size

3. Size of Flash Program Memory

4. EEPROM size

5. Erase/ Write Cycle

6. RAM size

7. Other details, if any

B. Real Time Clock

1. Type

2. (NV) RAM size

3. Serial Interface

4. Consumption during battery backup Mode

5. Operating Temperature range


C. Modem

1. Type/ Make

2. GPRS multi-slot

3. GPRS mobile station

4. Compliant to GSM phase 2/2+

5. AT commands

6. Power consumption in sleep mode

7. Operation temperature


D. Power consumed by RMU

E. Parameters monitored by RMU

1. PV Panel


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2. AC Mains

3. Battery

4. Inverter

5. LED Luminaire

6. Alert Settings

F. Telecom Service Provider

G. Details of Hardware & Software to be provided at office of TEDA


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Appendix-1 Bidder’s undertaking covering letter

(Letter should be submitted on Bidder(s) Letter Head)

Date:

To The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road, Chennai-600006, Tamil Nadu, India.

Dear Sir,

Sub: Tender for Supply, Installation & Integration of Remote Monitoring Units (RMU) in Centralised SPV power plants to be installed in Tamil Nadu for energising street lights and Third Party Inspection of these plants followed by performance monitoring for 5 years through RMU -Reg

Ref: Tender Reference TEDA/2330B/SSLS- RMU & TPI/SE/2012-13

1. We have examined the tender for Tender for Supply, Installation & Integration of

Remote Monitoring Units (RMU) with Centralised SPV power plants to be installed in Tamil Nadu for energising street lights and Third Party Inspection of these plants including 5 year performance monitoring through RMU as specified in the Tender. We undertake to meet the requirements and services as required and are set out in the Tender document.

2. We attach our Techno commercial Bid and Price Bid in separate sealed

covers as required by the Tender both of which together constitutes our proposal, in full conformity with the said Tender.

3. We have read the provisions of Tender and confirm that these are acceptable to

us. We further declare that additional conditions, variations, deviations, if any, found in our response shall not be given effect to.

4. We undertake, if our Bid is accepted, to adhere to the requirements as specified

in the Tender or such modified plan as may subsequently be agreed.


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5. We agree to unconditionally accept all the terms and conditions set out in the

Tender document and also agree to abide by this Bid response for a period as

mentioned in the Tender from the date fixed for bid opening and it shall remain

binding upon us with full force and virtue, until within this period a formal

contract is prepared and executed, this Bid response, together with your written

acceptance thereof in your notification of award, shall constitute a binding

contract between us and TEDA.

6. We affirm that the information contained in the Techno commercial Bid or any

part thereof, including its schedules, and other documents, etc. Delivered or to

be delivered to TEDA is true, accurate, and complete. This proposal includes all

information necessary to ensure that the statements therein do not in whole or

in part mislead TEDA as to any material fact.

7. We agree that TEDA is not bound to accept the lowest or any Bid you may

receive. We also agree that you reserve the right in absolute sense to reject all

or any of the products/ service specified in the bid response without assigning

any reason whatsoever.

8. It is hereby confirmed that I/We are entitled to act on behalf of our company/

organization and empowered to sign this document as well as such other

documents, which may be required in this connection.

9. We also declare that our Company/Organisation is not blacklisted by any of the

State or Central Government and organisations of the State or Central

Government

Signature of the authorised person: Name of the authorised person: Designation: Name and Address of Bidder Stamp of bidder


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CERTIFICATE AS TO AUTHORISED SIGNATORIES

I, certify that I am(Name) …………………………… (Designation) …………………,and

that (Name)…………………………………… who signed the above Bid has been duly

authorized to sign the same on behalf of our Organisation.

Date:

Signature:

Seal:


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Appendix-2 Bidder’s undertaking for minimum quantity offered

(Letter should be submitted on Bidder(s) Letter Head)

Date:

To The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai-600006

Dear Sir,

Sub: Tender for Supply, Installation & Integration of Remote Monitoring Units (RMU) in Centralised SPV power plants to be installed in Tamil Nadu for energising street lights and Third Party Inspection of these plants followed by performance monitoring for 5 years through RMU – Reg.

Ref: Tender Reference TEDA/2330B/SSLS-RMU & TPI/SE/2012-13

I/We shall undertake to supply & integrate the entire quantity of RMUs in centralized PV plants and to inspect the entire quantity of centralized SPV street lighting systems in the following Zone(s) :

Zone Quantity

North

South

I/We am/are aware that if I/We am/are not able to supply & install the quantity as

above, my/our Bid is liable for rejection.



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Appendix- 3 Bank Guarantee Format

(To be executed in Rs.100/- Stamp Paper)

To The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai-600006 Bank Guarantee No: Amount of Guarantee: Guarantee covers from: Last date for lodgement of claim:

This Deed of Guarantee executed by ……………….. (Bankers Name &

Address) having our Head Office at …………………..(address) (hereinafter referred to

as “the Bank”) in favour of The Chairman & Managing Director, Tamil Nadu Energy

Development Agency, V Floor, EVK Sampath Maaligai, 68 College Road Chennai-

600006(hereinafter referred to as “the Beneficiary”) for an amount not exceeding

Rs. /- (Rupees Only) as per the request of M/s. having its

office address at (hereinafter referred to as “Supplier”) against Letter of

Acceptance reference

dated / /

of M/s. Tamil Nadu Energy

Development Agency. This guarantee is issued subject to the condition that the liability

of the Bank under this guarantee is limited to a maximum Rs. /- (Rupees

Only) and the guarantee shall remain in full force up to 60 months from the

date of Bank Guarantee and cannot be invoked otherwise by a written demand or

claim by the beneficiary under the Guarantee served on the Bank before 2 months

from the date of Bank Guarantee.

AND WHEREAS it has been stipulated by you in the said ORDER that the

supplier shall furnish you with a Bank Guarantee by a Scheduled/ Nationalised Bank

for the sum specified therein as security for compliance with the Supplier‟s

performance obligations for a period in accordance with the contract.


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AND WHEREAS we have agreed to give the Supplier a Guarantee.

THEREFORE, we (Bankers address)……………., hereby affirm that we are

Guarantors and responsible to you on behalf of the Supplier up to a total of

Rs. /- (Rupees Only) and we undertake to pay you, upon your first

written demand declaring the Supplier to be in default under the contract and without

any demur, cavil or argument, any sum or sums within the limit of Rs. /-

(Rupees Only) as aforesaid, without your needing to prove or show grounds

or reasons for your demand or the sum specified therein. We will pay the guaranteed

amount notwithstanding any objection or dispute whatsoever raised by the Supplier.

Notwithstanding, anything contained herein

Our liability under this guarantee shall not exceed Rs. /- (Rupees

Only). This Bank Guarantee shall be valid up to ______and we are liable to

pay the guaranteed amount or any part thereof under this Bank Guarantee only if you

serve upon us a written claim or demand on or before ________.

In witness whereof the Bank, through its authorised Officer, has set its, hand

and stamp on this …………………………………. At .

Witness: (Signature)

(Name in Block Letters)


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Appendix-4 Model Form of Contract

To be executed on a Rs.100- Non-judicial Stamp paper bought in Tamil Nadu by the Successful Bidder for Supply, Installation & Integration of Remote Monitoring Units (RMU) in Centralised SPV power plants to be installed in Tamil Nadu for energising street lights and Third Party Inspection of these plants followed by performance monitoring for 5 years through RMU (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)

CONTRACT

This Contract is entered into at Chennai on the ............... day of 2011 between

Tamil Nadu Energy Development Agency, a wholly owned Government of Tamil Nadu

Undertaking, registered under the Societies Act 27 of 1975, and having its Registered

Office at V Floor, EVK Sampath Maaligai, 68 College Road Chennai-600006, Tamil

Nadu, India, hereinafter referred to as “TEDA” (Which term shall mean and include its

successors and permitted assigns) on behalf of Government of Tamil Nadu,

hereinafter referred to as “Implementing Agency” and ................., a Company

registered under .........................and having its Registered office at ..............................

hereinafter referred to as the “Successful Bidder” (Which term shall mean and include

its successors and permitted assigns)

Whereas TEDA on behalf of the Government of Tamil Nadu invited a tender vide

Tender Ref. No. TEDA/ for “Supply, Installation &

Integration of Remote Monitoring Units (RMU) in Centralised SPV power plants to

be installed in Tamil Nadu for energising street lights and Third Party Inspection of

these plants followed by performance monitoring for 5 years through RMU” and the

Successful Bidder was selected as per the following terms and conditions:-


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This document on having been signed by both the parties shall constitute a

binding contract between the parties and shall remain in force for a period of

five years. But in the event of any breach of the Contract at any time on the part

of the Successful Bidder, the contract shall be terminated by TEDA without

compensation to the Successful Bidder. The contract may also be put to an end

at any time by the Implementing Agency upon giving seven days notice to the

Successful Bidder.

The Successful Bidder agrees for Supply, Installation & integration of Remote

Monitoring Units in _______Nos centralised power plants to be installed in

______ Zone(s) followed by performance monitoring for 5 years through RMU

with 60 months warranty as per clause “12 ” after carrying out successfully

all tests prescribed by TEDA and third party inspection of these centralized

SPV street lighting systems towards certifying their compliance to the technical

specification at a total cost of Rs. per SPV street lighting system as per

the Terms & Conditions given below:

1. Integration of RMU and inspection of Centralised SPV Street Lighting Systems shall

be fully completed within 100 days from the date of issue of LOA (or) 10 days from

the date of receipt of intimation of Installation & Commissioning of the PV plants

whichever is later. Successful bidder shall work in tandem with street lights

installers who shall be completing the installations in 120 days from the date of

issue of LOA.

2. The Successful Bidder should set up local Office cum service centre in the

zonal head quarters within 30 days from the date of issue of W.O by TEDA as

otherwise the Security Deposit remitted by the Successful Bidder will be forfeited &

Work Order cancelled. These service centres should operate throughout the

warranty period of 60 months plus a grace period of three months.


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3 . Installation and Inspection

a) Installation and Integration of RMU in Centralised SPV power plants

energising a cluster of street lights and inspection of these plants shall

be as per the Installation & Inspection Schedule.

b) The locations of centralised power plants to which the RMU need to be

integrated will be provided by TEDA.

4. Insurance

Transportation of components to the installation site and insuring the goods in

transit is the responsibility of the Bidder. The goods installed under the contract

should be covered for comprehensive Insurance by the Successful Bidder

against loss (or) damage incidental to transportation, storage at site and

delivery to site during the erection period.

5. Handing Over

Remote Monitoring Unit (RMU) shall be handed over through prescribed handing

over & taking over format.

6. Liquidated Damages for delayed installations

a) If the Successful Bidder fails to integrate the RMU / complete the inspection as per

the Installation & Inspection schedule specified, the following liquidated damages

(LD) will be applied. In the event of non-fulfilment of Installation & Inspection

completion schedule, Liquidated Damages at the rate of 2% per completed week

on the value of the unfinished quantity of the work order will be levied subject to

a maximum of 10%. The Liquidated Damages amount will be automatically

deducted from the Bills submitted by the Successful Bidder. Even if the installation /

inspection is not completed, TEDA will make alternate arrangements and the cost

incurred by TEDA for doing the same will be recovered from the Successful Bidder.


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b) The successful bidder‟s performance will be reviewed periodically. The shortfall

in Installation & Inspection Completion schedule would be reduced from the

overall orders given to the successful bidder. An equivalent quantity may be

allocated to the performing Successful Bidder then and there as additional

work order.

c) If it is found that the Successful Bidder misuses the GOTN/TEDA Logo

engraving for any purpose other than for this work, TEDA and /or the State

Government would have the right to proceed against the Successful Bidder. The

successful bidder is liable to pay agreed sum of Rs.10.00 Lakhs (Rupees Ten

Lakhs only) as Liquidated Damages if such violation is noticed. The Liquidated

Damages would be in addition to the other liability under the Emblems Act or

any other legal provisions. TEDA would also have the right to blacklist such

Successful Bidder.

7. Warranty

(i) The RMU shall carry a warranty of minimum 5 years.

(ii) The RMU must be warranted against any manufacturing/ design/

installation/performance defects for a minimum period of 5 years.

(iii) The warranty will be against breakages, malfunctions and breakdowns due to

manufacturing defects or defects that may arise due to improper operation of

electrical / electronic components of the system but do not include physical

damages by the end users.

(iv) The above warranty shall take effect from the date on which the system is taken

over by the panchayats.

(v) The successful bidder shall be liable to make good the loss by replacing the

defective product during the warranty period for the entire system free of cost,

failing which TEDA would deduct the amount from the amount retained by

TEDA as per Payment terms and will be blacklisted.


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8. PAYMENT TERMS:

a) All payments will be made in INR only.

b) No advance will be paid or no letter of credit will be issued.

c) Consolidated invoice will be automatically generated by the ERP software in

lots of 100 on submission of RMU Installation Report & Inspection Report

after random super checks by TEDA District Engineers.

d) 25% of the total project cost will be released after generation of invoice and

establishment of Central Monitoring system in TEDA with adequate hardware &

software, if any required.

e) Balance 75% payment will be released @ 15% per year for 5 years on

successful completion of performance monitoring every year.

f) The payment will be subject to fulfilment of Warranty/ Performance monitoring

obligations.

g) If the Duties and/or Taxes have been reduced retrospectively, the successful

bidder is liable to return the same.

h) The Successful Bidder will have full and exclusive liability for payment of all

Duties, Taxes and other statutory payments payable under any or all of the

Statutes/Laws/Acts etc now or hereafter imposed.

9. Force Majeure

Neither the Beneficiary/TEDA nor the Successful Bidder shall be liable to the

other for any delay or failure in the performance of their respective obligations

due to causes or contingencies beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, floods and

epidemics.

• Acts of any Government authority, domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine


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restrictions.

• Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water

shortages.

10. The following documents shall be deemed to form and be read and constructed

as part of this Contract.

a) Technical Specifications

b) Tender Terms and Conditions

c) Amendments issued by TEDA for the Tender document

d) Corrigendum/Clarifications issued by TEDA for the Tender document

e) Detailed final offer of the Successful Bidder

f) Work Order(s) issued by TEDA from time to time

g) Correspondence made by TEDA to the successful Bidder from time to

time during the period of the contract.

Wherever the offer conditions furnished by the Successful Bidder are at

variance with conditions of this contract or conditions stipulated in the work

order, the latter shall prevail over the offer conditions furnished by the

Successful Bidder.

11. Waiver of any terms and conditions by TEDA / Beneficiary in writing shall not

have the effect of waiving or abandoning other terms and conditions of the

contract.

12. (a) Unless otherwise provided in the Contract, any notice, request, consent or

other communication given or required to be given hereunder shall be given by

mailing the same by registered mail, postage prepaid to TEDA at its registered

office.

(b) Any notice to the Successful Bidder shall be deemed to be sufficiently

served, if given or left in writing at their usual or last known place of abode or

business.


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13. Termination of Contract

13.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of seven days, sent to the

Successful Bidder, terminate the contract in whole or part, (i) if the

Successful Bidder fails to install and integrate the RMUs with centralised

power plants / inspection of plants within the time period(s) specified in

the Contract or within any extension thereof granted by TEDA; or (ii) if

the Successful Bidder fails to perform any of the obligation(s) under the

contract; or (iii) if the Successful Bidder, in the judgement of TEDA, has

engaged in fraudulent and corrupt practices in competing for or in

executing the Contract.

b) In the event TEDA terminates the Contract in whole or in part, TEDA

may procure, upon terms and in such manner as it deems appropriate,

the goods and services similar to those tendered and the Successful

Bidder shall be liable to TEDA for any additional costs for these.

However, the Successful Bidder shall continue the performance of the

contract to the extent not terminated.

13.2 Termination for Insolvency

TEDA may at any time terminate the Contract by giving written notice with a

notice period of 7 days to the Successful Bidder, if the Successful Bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the Successful Bidder, provided that such termination

will not prejudice or affect any right of action or remedy that has accrued or will

accrue thereafter to TEDA.

13.3 Termination for Convenience

TEDA, may by written notice, with a notice period of seven days sent to the

Successful Bidder, may terminate the Contract, in whole or in part, at any time

for its convenience. The notice of termination shall specify that termination is for


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TEDA‟s convenience, the extent to which performance of work under the

Contract is terminated, and the date upon which such termination becomes

effective. On termination, the successful Bidder is not entitled to any

compensation whatsoever.

14. In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Chairman & Managing Director/Tamil Nadu Energy

Development Agency in accordance with the Arbitration and Conciliation Act

1996. The arbitration shall be held in Chennai, India and the language English

only.

15. Subject to the above, the Courts at Chennai alone only shall have jurisdiction in

the matter.

In Witness whereof the parties hereto have signed on the day, month and year above

written in the presence of

For and on behalf of Tamil Nadu Energy Development Agency

Witnesses: Witnesses:

1. 1.

2. 2.

For and on behalf of

Successful Bidder


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ANNEXURE

INSPECTION REPORT

Centralised SPV Plant energizing Street Lights Date & Time:……………………….. Unique id no : ................................... , Name of Location :……………………., Habitation : ……………………......., Village :……………………… Block……………………. District : ………………….., Inspection performed by: Name:...................................... Designation:................................... 1 Is Block diagram of the system including all safety disconnects and meters displayed? …………….. (specify Yes/No) 2 Is Service Record of the system in place ? …………… (specify Yes/No) 3 Status of your portable meters:

Specify Make & Model no of your portable meters: Digital Multimeter: …………………………………………… Clamp on Meters: …………………………………………… Temperature gauge: …………………………………………… Level Indicator : ………………………………………………….


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Others if any : …………………………………………………… KEEP ALL DISCONNECT SWITCHES IN THE SYSTEM CLOSED (SWITCH ON) & LEDs ON

4 Status of System meters: System Your Error meter meter in % reading reading

a AC Mains Voltage . .................. ................... ........ b AC Mains Current: .................. ................... ........ c Array voltage: .................. ................... ........ d Array current: .................. ................... ........ e Battery voltage: .................. ................... ........ f Battery charging current: ................... ................... ........ g Battery discharging current: .................. ................... ........ h Inverter output voltage: .................. ................... ........ i Load current: .................. ................... ........ 5 LEDs and Other Indicators Status of Indicators On off a Charging (from PV) .......... .......... b Charging (from AC Mains) .......... ......... c. Fully charged .......... ......... d. Low voltage disconnect .......... .........


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e. Fault indications, specify if any:

6 Disconnect Switches Make AC/ DC rated On(closed) Off(open) (specify rating) (Yes/No) (Yes/No)

a Array & CCU ……… .......... ......... .......... b AC Mains & CCU ……. .......... .......... .......... c Battery & Inverter ……... .......... .......... .......... d Inverter & Load ……. .......... .......... .......... e Correct Polarity of leads: f. Over/ Under rated switches ( specify if any):

OPEN ALL DISCONNECT SWITCHES NOW

7. PV Arrays i. Make: ii. Type (Mono/Poly): iii. Module max power at STC (Wp): iv. No of Modules & serial Nos : v. Array Capacity (Wp): vi. No of legs in MMS: Other Observations (Specify Yes/No)


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a. Do all PV Modules have RFID ? b. Do all PV Modules have Sl. Nos as entered in the Record? c. Is array structure corroded ? d Are Glass covers clean and unbroken? e PV Modules are free from dust f All module frames and mounting hardware earth grounded? g Negative wiring grounded ? h All cells in all modules unshaded all day? k Junction boxes prevent the entry of any insects inside? 8. Batteries i. Make: ii. Type: iii. No of Batteries & Sl.Nos: iv. Voltage & Ah of each battery as per the name plate: v. Capacity of battery bank: vii. Voltage measured across the battery bank at No load : viii. Voltage measured across the battery bank at Full load : ix. Other observations (Specify Yes/No) a Do all Batteries have serial Nos as entered in the Record ?

b Are Batteries in dry location ?


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c Are Batteries kept in levelled surface?

d Are Batteries away from spark generation sources like MCBs, relays etc.,?

e Battery tops clean and dry?

f Battery interconnections secure, corrosion-free, and coated with anti- oxidant?

g Are Battery interconnection leads tightened to battery terminals?

h No shelves, hooks, or hangers above batteries?

i Electrolyte levels adequate?

j Venting system operating properly and unobstructed?

k All safety and battery handling instructions displayed?

l „Explosive Gas Area - No smoking‟ sign prominently posted?

m „Danger‟ sign boards kept near AC Mains and Inverter?

9. POWER CONDITIONING UNIT i. Make: ii. Capacity: iii: Sl.No / Model No: iv: Output voltage at No load: v. Output voltage at full load: vi. Other observations (Specify Yes/ No) a Normal inverter sound


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b Inverter area is clean, dry and in good condition c Racks and enclosures secure and in good condition 10. BoS Housing: i. Dimension: ii.Locking mechanism: iii Height of the box from ground: iv. Temperature inside the housing: v. Whether CFL provided: 11. LED Luminaire i. Make: ii. No. of LED luminaries connected to the plant: iii. Power consumption of each Luminaire: iv. Height of LEDs from Ground: v. ON/OFF Timing: vi. Dimming time: vii.Physical damage of lights vii.Lux level at points as per spec ( to be measured after 7.00pm) 13. System Wiring:


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PV Array to CCU CCU to Battery Battery to Inverter Inverter to LEDs

a. Make b. Type of wire c. Material and Gauge d. Method of interconnection (crimping, soldering and crimping cum soldering ) e. Type of terminals (screw lugs, ring terminals, and spade terminals) f. Short circuits (if yes, specify) g. Ground faults (if yes, specify) h. Correct color code convention (if No, specify) i. Damage to conduit or wire insulation (if yes, specify) j. Damaged or loose wiring connections (if yes, specify) k. Over / Under rating of wires (if yes, specify) l. Decoloring ,if any

Any other Remarks:

Signature of the Inspecting official


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Government of

Tamil Nadu

Open Tender for Supply, Installation &

Integration of Remote Monitoring Units

(RMUs) in Centralised SPV Power Plants to be

installed in Tamil Nadu in 2012 -13 for

energising street lights and Third Party

Inspection of these SPV street lighting

systems followed by performance monitoring

for 5 years through RMU.

Tender Reference:TEDA/2330B/SSLS-RMU & TPI/SE/2012-13


Price Bid (Envelope-B)




http://www.teda.in/


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Price Bid (Envelope-B)

Sl. No

Description of work

Rate per SPV power

plant. Rs. Ps

Quantity (Nos.)

Amount

Rs. Ps

1. Supply, Installation & Integration of Remote Monitoring Units (RMU) in Centralised SPV power plants to be installed in Tamil Nadu for energising street lights.

2. Recurring Charges towards performance monitoring for 5 years:

a) O&M Charges

b) Communication charges

3. Third Party Inspection Charges

4. Hardware & Software cost, if any, for the Central Monitoring System at the office of TEDA*

5. Other Cost, if any

Total cost

Note: In cases of discrepancy between the cost quoted in Words and in Figures, the lower of the two will be considered.

* It is preferred to use the existing Hardware & Software available with

TEDA

(Total cost offered should be both in figures and words)


Government of Tamil Nadu - TEDA · Tamil Nadu in 2012 -13 for energising street lights and Third...

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