GOVERNMENT OF ASSAM FOREST DEPARTMENT...

GOVERNMENT OF ASSAM FOREST DEPARTMENT

OFFICE OF THE CHIEF CONSERVATOR OF FORESTS, REWP, ASSAM Assam Forest School Campus, Jalukbari, Guwahati-781014

No. JICA/JLK-MKM-01 Date: 02/08/2012

EXPRESSION OF INTEREST (EOI)

Notice Inviting Expression of Interest (EOI) for hiring the services of consultants for Third Party Quality Assurance to assist the State Project Management Unit for the implementation of project

"Capacity Development for Forest Management and Training of Personnel”

The Forest Department, Government of Assam is implementing a JICA assisted project in the state with the aim of capacity development of the frontline Forest staff. The Project is of approximately 60 Months duration and targets improvement in the infrastructure, curse curriculum and teaching methodologies in the State Forest Training Institutes meant for training of Forest Guards and Foresters. Forest Department, Assam intends to hire a reputed consulting firm/ organization/institute/team of professionally competent and experienced experts for Third Party Quality Assurance to assist the Project Monitoring Unit to Provide Quality Facility (Quality testing laboratory or/and mobile testing laboratory as appropriate to different sites) for testing of construction material as required during various stages of construction; Conduct Technical Audits at different construction sites in different stages to ascertain and certify the standard of implementation and adhere to guidelines and disaster resistant features; Provide audit reports and assist the project in achieving its objectives etc.

Department of Environment & Forests, Government of Assam invites Expression of

Interest (EOI) from consulting firms /organization/ institutes/ team of professionally competent and experienced experts which have required expertise and experience in the relevant fields.

The EOI & detailed TOR is posted on the website of Forest Department, Assam -

www.assamforest.in and hard copy of the same is available in the office at the address given here under. Notice to consultants of Guwahati of this field is also being circulated by hard copy.

Mere submission of EOI will not confer applicants on any right for receiving or

carrying out the tendered job. Forest Department, Assam reserves the right to accept/reject one or all EOIs or stop the process of approval at any stage, at its sole discretion without assigning any reasons and shall bear no liability whatsoever consequent upon such a decision.

The EOI shall be submitted in a sealed envelope through Speed Post/Registered Post

or delivered by hand super scribing “Capacity Development for Forest Management and Training of Personnel - Third Party Quality Assurance” on top of the envelope to the following address. The submission shall be within 15 days of the issue of this Notice i.e. 17/08/2012. Address: Chief Conservator of Forests RE & WP, Assam Assam Forest School Campus, Jalukbari, Guwahati-781014 Ph. No. – 0361-2700292 E-mail [email protected]

ToR of Third Party Quality Assurance for Civil Works under

“Capacity Development for Forest Management & Training of Personnel”

Contents

Sl. No. Particulars

1 Background

2 Objectives

3 An Outline of the tasks to be carried out

4 Schedule for completion of tasks

5 Data, Services and Facilities to be provided by the client

6 Review and Monitoring of Consultant Work

7 List of Key Professional Positions whose CV and Experience would be evaluated

8 Submission, Receipt, and Opening of Proposals, Earnest Money Draft (EMD), its Evaluation and Award of Contract

9 Appendix A – Other Requirements

10 Appendix B - Reporting requirements and Field Studies/ Tests

1.0. Background

The Government of India has launched a project titled “Capacity Development for

Forest Management & Training of Personnel”. The objectives of the project are improvement

of infrastructure, course curriculum and teaching methodologies in the State Forest Training

Institutes meant for training of Forest Guards and Foresters. The project is an externally aided

project funded by Japan International Co-operation Agency (JICA). Under the Project, Govt.

of Assam (Forest Department) has received Grant for Construction and Renovation of

buildings at Assam Forest School, Jalukbari and Assam Forest Guards’ School, Makum as

detailed in the table below. In order to ensure that the Civil Works executed by the

Contractors/ Departmental Officers adhere to the stipulated quality standards, the SPMU

intends to engage Third Party of experts to meet the objectives given in subsequent para.

Sl.

No.

Name of Work Estimated Cost Execution of Work

Part – I At Assam Forest School, Jalukbari

1 New Academic & Administrative Building at Assam Forest School

19890600.00 By Contract

2 Hostel Building


3 Grade III & IV Quarters


4 Site level intervention 63.60

Departmental Works

Part – II At Assam Forest Guard School, Makum

1 New Academic & Administrative Building


2 Hostel Building


3 Construction of Superintendent Quarter


4 Site level intervention 3178604.00

Departmental Works

2.0. Objectives

Independent assessment of technical quality through an agency not involved in any

stage of DPR preparation, its technical approval or implementation at various stages of

rehabilitation – renovation/ construction is the main objective behind Third Party Quality

Assurance to ensure desired work standards and specifications of the approved DPR by the

CPMU. In order to carry out the quality audit tasks the consultants will, but not limit to:

A) Provide quality facility (Quality testing laboratory or/ and mobile testing

laboratory as appropriate to different sites) for testing of construction material

as required during various stages of construction.

B) Conduct technical audits at different construction sites in different stages to

ascertain and certify the standard of implementation and adhere to guidelines

and disaster resistant features.

C) Co-ordinate with various agencies/ team such as PMU, Project Implementation

Unit, Line Departments.

D) Conduct regular field visits and contact various stake holders and provide

reports on the aspects of beneficiary inclusion, satisfaction and grievances

redress and provide regular reporting.

E) Provide audit reports and assist the project in achieving its objectives.

3.0. Eligibility Criteria for Consultants: The Consultant(s) should fulfill the following criteria

1. Should have valid registration certificate / approval letter from Govt bodies for quality

testing related work.

2. Should have PAN card, Trade license, Service tax registration certificate

3. Should have the experience of doing civil engineering quality testing work for any

Govt Project.

4. Should have own laboratory with valid calibration of equipments.

5. Average of annual turnover of last three years should not be less than 40.0 lacs.

Should have tax audited under Income tax act, Govt of India for the year 2011-12.

6. They should have a solvency of the amount more than 10.00 lac from a commercial

scheduled bank

7. Having experience of similar work in the state of Assam, shall be given preference.

8. Having office setup with adequate man power in the state of Assam, shall be given

preference.

Note:

JOINT VENTURE will not be permitted in this tender for this task.

In case the Consultant is a Partnership Firm, the work experience, solvency and turn over shall be in

the name of partnership firm only.

4.0. Outline of the tasks to be carried out

4.1 Development of operating procedures, protocols for audit and monitoring, formats,

etc. and preparation of site visit report formats

(a) The consultants, immediately upon mobilization and as part of their inception

Report will develop operating procedures, protocols and formats that would be

used for fulfilling their objectives. These will include formats for monitoring

and reporting; formats for carrying out quality audit and remarks, frequency of

quality audit, scheduling of audit and social monitoring, counterpart staff

requirement during the field work, reporting and follow up procedures etc.

(b) The site visit reports should be prepared after each visit and shared with the

SPMU. For these, the Project Monitoring Updates (monthly and quarterly)

prepared by the SFTI and their appointed Technical Consultants should be

referred to.

4.2 FUNCTIONS a) The Consultant shall do their job by field visits, arranging the necessary quality

assurance tests for materials and the construction works, analysing the test

results and furnishing the comments/observations thereon and providing

general observations on construction materials and work. The Consultant shall

submit their report to the State Project Director, SPMU at various stages/as and

when needed.

b) The Consultant shall check and report whether work has been executed

according to the drawings, designs and specifications and in line, level as per

approved drawings.

c) The Consultant shall be responsible for bringing-out in writing, to the notice of

SPMU any instances of deviations from accepted quality of construction

materials, workmanship and general quality of works at appropriate stages of

construction/ renovation.

d) The Consultant shall inspect the construction/renovation site during the works

under progress frequently, to achieve the stipulated standards of quality in the

project. If there is any discrepancy/error/omission, the team shall point out the

same with suggestions and remedial measures with code provisions.

e) The Consultant shall highlight the problem area if any, and also suggest steps/

solutions to rectify the same so as to achieve the overall target of Quality

Assurance.

f) The Consultant shall arrange testing of materials used in construction work and

concrete casted during the course of work through reputed

laboratories/institutions preferably Government testing Centres. All standard

tests as per Government norms shall be arranged. Cube test for concrete is to be

carried out for each storey slab as well as column and footing concrete. The

testing shall be independent and objective and random samples shall be

collected by the Consultant in the presence of the Director of the SFTI or his

authorised representative. The Consultant shall report the results of testing to

the State Project Director, SPMU with their suggestions and remedial

measures.

g) The Consultant shall visit the site at least once in a month. The visits at various

stages like plinth level, at the time of casting the columns, beams and slab and

at completion stage is compulsory.

h) The Consultant shall record their independent observations/ suggestions/

remedial measures in the visit book kept at work site. These views should also

reflect in the report submitted as mentioned in this TOR.

5.0 Schedule of completion of tasks

Consultants will prepare and submit: an inception report within 15 days of

mobilization, periodic reports (mentioning the stages at which these will be shared) and post

project completion report.

6.0 Data and services to be provided by the client

Client will provide all information related to works such as contract documents, ToR

of implementing agencies and project documents agreed between the client and the CPMU.

Client will provide access to all work sites and beneficiaries under the project. The

Consultant’s task shall continue beyond the six month period of completion of works

indicated in Para 1.

7.0 Review and monitoring of consultants work

Consultants will be monitored at various levels by SPMU through periodic reviews.

Their works shall also be monitored from time to time by the CPMU.

The project implementation period is envisaged as 18 months and the contract period

for the consultants will be 15 months. In case the project implementation pursues further, no

extra costs can be made available for the Consultants. Therefore, through the periodic

performance reports, the Consultants should point out delays observed, if any and suggest

boost up of activities to adhere to time. However, at the end of first 6 month consultant’s

performance will be assessed by a review committee and subject to satisfactory evaluation

the consultants would be allowed to proceed with their services for the next 12 months. In

case performance of the consultants is assessed as unsatisfactory, the contract would be

deemed closed at the end of first 6 months. In such case the consultants would get a chance to

explain and defend themselves in front of the review committee again and the subsequent

decision taken by the review committee shall be binding on both parties. The review

committee would consist of SPMU and CPMU representatives.

9.0 List of Key professional Positions whose CV and experience

would be evaluated. CV for all the experts/personnel proposed to be associated by the firm/ organisation/

institute/ team of experts in the task will be evaluated.

10.0 Preparation of Proposal, Submission, Receipt & Opening of

Proposal, its evaluation and award of contract. 10.1 Preparation of Proposal

The intending Consultants are expected to prepare Proposals covering the following

aspects:-

(i) Technical Proposal- The Technical Proposal should cover:

a) Consultant’s background and general experience in the field of Quality Assurance

of Civil Works (Form – I).

b) List of relevant Completed Projects executed by the Consultant in (Form – II).

c) Staff and facility available with the Consultant in (Form – III).

d) List of members of the expert team along with CVs of experts.

e) Comments on Terms of Reference (not more than 2 pages).

(ii) Financial Proposal:- In the Financial Proposal the Consultant are expected to indicate

the amount to be charged by them for Quality Assurance Work as percentage to be estimated

cost of Civil Work which will include everything like Consultant’s fee, laboratory charges for

testing of different building materials, travel cost, monitoring, reporting etc. The limits for

this being a maximum of one per cent of the total project cost. For submission of Financial

Bid Format IV may be used.

10.2 Submission

The Technical and Financial Proposals should be submitted in separate sealed

envelopes, super scribing Technical/Financial Bid and both of them should be put in another

big envelop which should be sealed and marked as “Proposal for Consultancy on Quality

Assurance.”

The authorised representative of the Consultant should sign all the pages of Technical

and Financial Proposals.

10.3 Receipt & Opening of Proposal

The Proposal must be sent to the following address – “Chief Conservator of Forests

REWP, Assam, Assam Forest School Campus, Jalukbari, Guwahati-781014” and received by

the Client no later than the time and the date indicated in the EOI Notice. Any Proposal

received by the Client after the deadline for submission shall be returned unopened.

The Client shall open the Technical Proposal immediately after the deadline for their

submission.

10.4 Earnest Money Draft (EMD)

An Earnest Money Deposit (EMD) of Rs. 10,000/- (Ten thousand only), in the form

of Demand Draft in favour of Chief Conservator of Forest RE & WP, Assam & Head, State

Project Monitoring Unit, must be submitted along with the Proposal.

The EMD of the unsuccessful proposals will be returned to the submitters within one

month of signing of the Contract.

10.5 Evaluation & Award of Contract

3-5 numbers of Consultant will be selected by the Evaluation Committee after

evaluating the Technical Proposals on the basis of assessment of their experience and

expertise. The Financial Proposal of only selected Consultants will be opened and the one

offering the lowest cost will be awarded with work.

Form-I: Consultant’s Background and Experience

A - Consultant’s Background

[Provide here a brief (not more than two pages) description of the background and

organization of the Consultant and, if applicable, each joint venture partner for this

assignment.]

B - Consultant’s Experience [Using the format below, provide information on each assignment engaged in the past five years or

on-going for which your firm and each joint venture partner for this assignment, was legally

contracted either individually as a corporate entity or as a lead firm or one of partners within a joint

venture, for carrying out consulting services on Quality Assurance of Civil Works under

“Capacity Development for Forest Management & Training of Personnel”]

[Use not more than 5 pages.]

Assignment name:

Approx. value of the contract (in current Indian

Rupee):

Country:

Location within country:

Duration of assignment (months):

Name of Client:

Address of Client:

Start date (month/year):

Completion date (month/year):

No of professional provided by the joint venture

partners or Sub-Consultants or team members:

Name of joint venture partner or sub-Consultants, if

any:

Name of senior regular full-time employees1 of your

firm involved and functions performed (indicate most

significant profiles such as Project

Director/Coordinator, Team Leader):

Narrative description of Project

1 (a) is currently employed under a contract or agreement of employment with the Consultant or the Sub-Consultant;

(b) has been employed by the Consultant or the Sub-Consultant for the last 12 consecutive months preceding the date of

submission of the Proposal;

(c) is entitled to receive regular remuneration and benefits (e.g. social security, pension or medical contributions) from the

Consultant or the Sub-Consultant; and

(d) is engaged to work for the Consultant or the Sub-Consultant for the number of hours per day and days per year

considered the norm for full-time employees in the country of employment or in the country in which the person is

assigned.

(e) details furnished may be scrutinized from the records, if required.

Form - II:

List of relevant Completed Projects executed by the Consultant

No. Name of Project Deptt/Agency

of the Project Project Cost

Cost of Q.A.

provided by

Remarks of Agency

on completion of

1

2

3

4

5

1 Indicate all main activities of the assignment, including delivery of reports (e.g.:

inception, interim, and final reports), and other benchmarks such as Client approvals. For

phased assignments indicate activities, delivery of reports, and benchmarks separately for

each phase.

2 Duration of activities shall be indicated in the form of a bar chart.

Form - III: Staff and Facilities available with the Consultant

A – List of Staff other than experts with consultant

Professional Expert input (in form of a bar chart) No Name of Staff

Address Qualification Experience in relevant field

1

2

3

4

5

6

7

8

9

B – List the Facility available for testing of materials/works

1.

2.

3.

4.

Form: IV

Consultant’s Financial Bid

Description of the Works: Third Party Quality Assurance for Civil Works under “Capacity Development for Forest Management & Training of Personnel”

To : Chief Conservator of Forests, RE & WP, Assam & Head, SPMU, JICA

Address : Assam Forest School, Jalukbari, Guwahati

Dear Sir,

Having examined the TOR documents, we offer to take up Consultancy described above in accordance with the Conditions specified in TOR for the Contract Price of _________ [in figures] (________________________________________________) [in letters].2

This Bid and your written acceptance of it shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any Bid you receive.

We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery.

We also undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

We hereby confirm that this Bid complies with the Eligibility, Bid Validity and Bid Security required by the Bidding documents.

Yours faithfully,

Authorized Signature:

Name & Title of Signatory: ______________________________________________________________

Name of Bidder : _____________________________

Address : _______________

APPENDIX – A – OTHER REQUIREMENTS

1. In addition Consultants at site locations shall have all the minor testing equipment

such as but not limited to: sieves and weight, moisture meter, soil density meter,

temperature recorder, surface finish recording instruments such as straight edges,

measuring tapes, callipers, etc. for ‘on spot flied testing’ of material and

workmanship.

2. The site team will report directly to the Engineer of the work from the concerned

Implementation Agency for the purpose of quality auditing. However, for

administrative purpose they will report to the team leader.

3. Consultant will cover their respective area of work within the sites by contracting the

various implementing agencies and according to their and contractors work schedule.

4. In addition in case of a specific quality testing required by Head, SPMU/Director,

Assam Forest School/Superintendent, Assam Forest Guards’ School, Makum for any

work within the site, it shall be carried out and report shall be furnished with a

reasonable time.

5. The teams inspection report shall be furnished to concerned Engineer/ site engineer

and a copy of the correspondence should also be passed to the Head of the State

Project Management Unit.

6. The periodical report shall be furnished to the State Project Management Unit as

detailed in Appendix – B.

7. It is proposed that the field visits shall be carried out ‘totally randomly’ without

advance information to contractors and wherever considered necessary. A programme

of inspections will be developed with the respective engineers in charge to ensure that

defective workmanship is targeted. Consultants will be empowered to issue site

instructions jointly with the Engineer and in ‘emergent and urgent’ circumstance they

can also issue ‘stop work’ notice to the contractor followed by ‘immediate’

communication to the ‘Engineer’.

8. The Contract Documents are the basis of all works to be undertaken. These are

standard documents which will be made available to the Consultant. All documents

refer to the standard specifications as prevalent in India and as specified by relevant

agency such as Indian Road Congress, Ministry of Shipping and Road Transport,

State Electricity Board, Central Public Health Engineering Organization, Bureau of

Indian Standards etc. In cases, where specific specifications are not available or

provided in the contract documents, general good engineering practices shall be

followed.

9. In addition, the Contract Documents also refer to Special Specifications which are

specific to individual Contracts. This information will be made available to the

Consultant.

10. The consultant shall use their professional judgement and only materials that appear

‘suspect’ are to be sent for testing by the Consultant as the Contractors are obliged to

provide materials complying with Indian Standards and Contract Documents. The test

report copies shall be furnished to the Engineer for review and compliances.

Engineers may also identify what they consider are defective materials in consultation

with the Consultant who will also use his own judgement during inspections.

11. The Consultant will use approved laboratory in the region which will be first

inspected and recommended for accrediting by Consultant under the project by PMU.

The identification and certification of the testing agency will be specific to the tests

that can be carried out in a particular laboratory.

12. The consultant may propose alternative independent testing laboratories for

undertaking the works of the contactor. Full details and information on the testing

laboratories are to be provided. On approval the alternative laboratories may be used.

13. Workmanship shall cover all aspects of the work including but not limited to

foundations, concrete structures including renovation/ construction of buildings, water

supply pipelines, sewerage, surface water drainage channels, etc. and other specialist

activities.

14. Annexure 1: Contains a list of quality checks on materials, equipment and appurten-

ances that should not be considered as limiting. The required standards of

workmanship are described in various contract documents and are generally the

established Indian Standards. The contactor will also produce his own quality

monitoring systems and details of how he proposes to proceed with the works. This

information will also be made available to the Consultants for use during work quality

checks. The Consultant shall review the lists contained in the appendix and comment

upon the contents.

15. The Consultant shall make unscheduled visits to ensure random surprise checks from

time to time to the various works under construction subject to a minimum of [insert

number of visits]. During these visits he will spend time observing the Contractor’s

working practices also. He will prepare a report on his visits directly on completion

and on the same day as the visit take place. This report will be submitted

electronically without delay and in no case later than the following day to the

Engineer with a copy to the PIU and PMU engineer. These points shall be checked for

compliance in subsequent visits and reported.

16. The Consultant shall make further visits as necessary to follow up particular areas of

concern.

17. One of the main objectives is to point out to the respective Contractor’s how

improvements can be made to the working practices and to resolve difficulties in an

amicable manner. It should be remembered that time is of the essence and that

considerable judgement is required regarding quality aspects of the work. If

Contractor’s fail to heed advise or undertake work that is suspect which requires

rectification or replacement the matter is to be immediately reported to the Engineer

so that appropriate action can be taken under the terms of the Contract.

OTHER ACTIVITIES OF THE CONSULTANT

18. Apart from the specific activities as described above the Consultants shall also inspect

and advise the Head, SPMU/Director, Assam Forest School/Superintendent, Assam

Forest Guards’ School, Makum on the implementation and compliance of the:

• Following of accepted environmentally sound practices of control of dust, noise,

water, air and soil pollution due to construction activities, and

• General safety and security on the construction sites etc.

19. The consultant shall also,

• Inspect and recommend testing laboratories available in the region.

• Inspect, review and report the adequacy and competence of contractor’s staff, labour

and machinery.

• Review contractors work program and advice o need on corrective measures in cases

where such matters are referred by the Engineers/ Employers.

• Develop and prepare all the reporting formats including transmittal methodology and

follow the same for the entire period of services.

Annexure 1

INDICATIVE TEST REQUIREMENTS

An indicative list of tests on material and workmanship is listed here, which is to provide

guidance to the Consultant. This list is not exhaustive all the necessary and required tests on

materials in accordance with contract documents, relevant specifications and good

engineering practices will need to be carried out to ensure the objective of quality inspection

which is to ensure that the works are carried out in conformity with required standards and

specifications.

A. Civil Works The main materials to be inspected are as follows:

• Reinforced concrete

• Building works

• Road materials

• Building service appurtenances and associated works

1. Valves, pipe appurtenances and associated water supply, sewerage and drainage

works components

Test requirements shall include but not be limited to the following:

Test for valves and other pipe appurtenances

Valves 1. Visual and dimensional checks

2. Review of material test certificate for valve

body and internals

3. Operational smoothness

4. Witnessing Hydraulic test/ leakage test as per

applicable codes

Manhole covers and other covers 1. Witnessing Load test as per relevant IS codes

2. Reinforced concrete

The relevant tests are included in the standard specifications; they shall include but

not be limited to the following:

Test for cement and aggregates

Cement 1. Consistency test

2. Initial and final setting time test

3. Compressive strength test

4. Soundness test

5. Fineness test

Coarse aggregate 1. Sieve analysis test

2. Bulk density test

3. Flakiness index test

4. Elongation index test

5. Water absorption test

6. Aggregate impact value test

7. Abrasion resistance test

8. Crushing value test

9. Specific gravity

10. Aggregate crushing value

Fine Aggregate 1. Sieve analysis test

2. Silt content test

3. Specific gravity

4. Uniformity co-efficient

5. Effective size percentage of impurities

6. Loss on ignition

7. Acid solubility

Test of water 1. Suitability for use in concrete e.g. pH etc.

Concrete 1. Cube Test

2. Slump test

Test for reinforcement

Reinforcement Steel 1. Tensile test – 0.2% proof stress

2. Bend test ultimate strength and % of elongation.

3. Rebend test

Tests for Reinforced Concrete Members

1. Ultrasonic pulse velocity test

2. Rebound hammer test

3. Photometer studies

In certain cases extraction of cores shall be carried out

3. Road materials

The relevant tests are included in the standard specifications; they shall include but

not be limited to the following:

Test for bitumen and aggregates

Bitumen 1. Penetration test

2. Softening point test

3. Ductility test

4. Water content test

Soils 1. Dry density/ protector compaction

2. CBR value

WBM 1. Camber

2. Thickness of layer and grading

3. Width of metal layer

BT surface 1. Camber

2. Thickness

3. Width of BT layer

4. BT content (Bitumen extraction test)

5. Stripping value

4. Building works

Structural steel 1. Tensile test

2. Bend test

3. Thickness of galvanising

Bricks 1. Compressive strength test


3. Efflorescence test

4. Dimensional tolerance

Blocks 1. Compressive strength test


3. Density test

Tiles 1. Water absorption test

2. Wet transverse strength test

3. Abrasion/ wear resistance test

Ceramic tiles 1. Water absorption test

2. Wet transverse strength test

3. Abrasion / wear resistance test

4. Crazing test

Galvanised sheeting 1. Thickness of sheets

2. Thickness of galvanising

Water proofing compounds 1. Tests for permeability and compatibility

Paints 1. Performance tests

2. Thickness

Plumbing and sanitary

fixtures

1. Dimensional verification, physical examination

and relevant tests.

B. Mechanical and electrical works: List of mechanical and electrical items required to be inspected by third parties

1. Mechanical

• Pumps by type

2. Electrical

• Motors by type

• Electrical starters

• Electrical panels

• Switchboards

• Motor control panels

• DC distribution panels

• Induction-cum-enunciation panels

• Bus ducts

• Battery chargers

• Transformers

• HV/ MV/ LV

• Power voltage

• Current

• Capacitors

• Level switches

• Electrical cables

3. Miscellaneous

• Earthing equipment

• Lightening arrestors and essential fittings

• Cable trays

• Any other items as specified in the contract documents

4. Inspections

The main headings for these works are as follows:

• Pumps

• Motors

• Electrical panels

• Transformers

• Capacitors

• Cables

5. Pumps

Items for third party inspection and stages of inspection:

1 Pumps 1. Review of material test certificate for pump casing, bowls,

shaft, impeller bearings, column pip etc.

2. Review of heat treatment certificate if any

3. Review of dynamic balancing or rotating parts/ impeller

4. Examination of the shaft

5. Witnessing Hydro test of casing

6. Witnessing performance test at 49 Hz and 50 Hz

frequency including vibration measurement covering

following tests:

2 Motors 1. Dynamic balancing of rotor and visual examination of

rotor assembly

2. Visual inspection and testing of stator assembly

3. Review of test certificate for conductor, starter coil, shaft

bearing etc.

4. Witnessing routine test no load and load test vibration

measurement as per IS

5. Verification of type test report

6. Visual and dimensional check

Review/ witnessing test on gear boxes worm/ helical Tests

as specified in relevant IS or special specifications

3 Transformer 1. Visual inspection, dimensional check and verification of

bill of materials

2. Review of iron losses and copper losses test at 90% of the

rated voltage, 100% rated voltage and 110% of the rated

voltage

3. Witnessing resistance voltage test at HV side and LV side

4. Routine tests as per IS:2026

5. Verification of type results, temperature rise test, impulse

test, insulating oil test etc.

Witnessing all routine and type test as per IS:2834 such as

sealing test, test for output/ capacitance, insulation

resistance test between terminals. Containers and loss

angle measurement, test for efficiency of discharge device,

test for dielectric loss angle, thermal stability test, self-

healing test, voltage test between terminals

1. Visual and dimensional check

2. Witnessing routine test as per IS:1554

3. Witnessing insulating test, resistance test, current rating

test, star reactance test, star capacitance test, short circuit

current test, voltage drop test

4 Pipe and specials 1. Visual and dimensional check

2. Review of chemical and physical test certificates as per

the relevant Indian Standard specifications.

3. Witnessing hydrostatic pressure test as per the relevant

Indian Standard specifications

4. Checking the integrity of epoxy lining for MS pipes at

joints after lying and jointing pipes

5 Valves 1. Visual and dimensional check

2. Review of material test certificates for valve body and

internals

3. Operational smoothness

4. Witnessing hydrostatic test/ leakage test as per applicable

code

6 Diesel generating

sets

1. Review of tests as specified in relevant IS or Special

Specifications

6. Quality Checks On Materials, Equipment and Appurtenances

These lists are not to be considered as prescriptive. The Consultant is to develop a

more detailed approach before commencing work in the field.

C. Overhead Water Tanks

The quality monitoring/ auditing of various works shall be included but not be limited

to the following:

1. Quality of materials

2. Quality of construction of various construction works at various stages

3. Witnessing the performance tests

4. Performance of the various mechanical equipment in treatment plants


• Physical examination of materials brought to the site

• Perusal of test reports on materials furnished by the construction agency from

time-to-time and also ensuring the frequency of such tests to be as per relevant

standards

• Randomly selecting the samples at site and conducting necessary test for

confirmation

2. Quality monitoring during the construction stage

Foundation stage

• Examining the soil encountered at site with respect to soil test reports furnished

and also checking the adequacy of type of foundation system proposed to be

adopted with respect to site condition

• Randomly checking grid markings

• Checking the fabrication of reinforcement and dimensions

• Witnessing concreting of foundation systems and reviewing the reports of cube

testing

Superstructure

• Checking the fabrication of reinforcement, formwork, cover, etc.

• Checking the facilities available for the concreting, curing, etc.

• Dimensional verification and alignment of reinforced concrete members

• Checking the various levels to ascertain whether they are in accordance with the

drawings and from hydraulic considerations

• Witnessing the con the concrete works of major structures and witnessing the

tests on fresh concrete

Miscellaneous items

• Checking the quality of pipes and pipe appurtenance

• Quality of water proof plaster on the interior surface

• Galvanised items

Tests on finished structure

• Conducting non-destructive tests at random to ascertain the quality/ strength

• Witnessing the hydraulic tests on water retaining structures

3. Mechanical and Electrical Works Clauses

• Effectiveness of earthling systems clause

• Effectiveness of lightening arrestor system

• Evaluating the performance of various mechanical equipment installed in various

units in relation to the specification requirements.

D. Quality monitoring during construction of pipelines • Checking pipe work excavation levels, randomly

• Checking effectiveness of pipe joints

• Inspection of manholes, chambers and other structures

− Base levels and concrete thickness

− Walls

− Roof slabs and covers

• Checking sewers for water tightness

E. Quality monitoring of buildings works The total quality monitoring of various works will be included but not be limited to

the following


2. Quality of construction of various works during different stages of construction

3. Performance of mechanical and electrical equipment and systems


The checking of quality of materials includes

• Physical examination

• Review of tests reports

• Collecting representatives samples wherever possible and conducting necessary

tests for confirmation

• Informing the concerned agencies regarding the acceptance of material or

otherwise

• Witnessing the performance tests on machinery carried out by the manufacture at

his factory, before dispatching to site.

2. Quality monitoring during construction

During the course of construction, independent unannounced visits shall be made to

check the quality of construction. The visits shall be made at the following stages:

Foundation stage

• Checking the foundation with respect to the soil reports and its suitability as

bearing strata

• Dimensional verification of selected footings

• Checking the layout marking and centre lines, at random

• Checking the reinforcement fabrication, at random

• Checking the concreting arrangements and witnessing concreting of a few

footings at random.

Plinth stage

• Checking the quality of stone masonry with emphasis to quality of stones, joints,

joint materials, etc.

• Checking the reinforcement fabrication of plinth beams at random

• Checking the quality of concrete in plinth beams, at random

• Checking at adequacy and compaction of floor filling, at random

Lintel stage

• Checking the quality of stone masonry with emphasis to joints, joint mortar,

curing, etc.

• Checking the quality of column concrete

• Checking the reinforcement fabrication of lintels, at random

• Checking the quality of concrete in lintels

Roof stage/ slab stage

• Checking the quality of shuttering and formwork, with emphasis on lines and

levels, joints and safety considerations

• Checking the reinforcement fabrication of selected panels

• Checking the arrangements for concreting, vibration and curing

• Checking the concrete while concreting, with respect to mix proportion, w/c

ration and compaction. Casting independent set of cubes for verification of

strength

• Checking steel sheet fabrication for roof, roofing sheets and fencing and fixings

Finishing stage

• Checking the quality of flooring with respect to levels and smoothness at random

• Checking the door and window opening locations

• Checking the quality of joinery with respect to workmanship and fixtures, at

random

• Checking the plaster in walls and ceiling with regard to proportions, line and level

and curing at random

• Checking the finishing works at random such as painting, doodling, fixing of

ceramic tiles, fixing of sanitary fixtures, steel grill works, etc.

3. Mechanical and electrical works

The standard and special specifications shall be referred, to determine the scope of the

work to be undertaken. Test of earthing and lightening protection systems shall be

included.

F. Quality monitoring during construction of landfills • Checking the level of excavation, plan dimensions and side slopes

• Checking the type of soil available and its uniformity in the site

• Verifying the soil with respect to its suitability for mixing with bentonite in

achieving required permeability

• Mixing of bentonite and compaction of layers through testing on compacted

layers

• Checking the thickness of mixed liner through physical measurement at

representative locations

• Checking the thickness of HDPE liner

• Checking the efficiency of jointing through appropriate tests

• Checking the laying of HDPE liner

Above all, the Consultant must ensure that energy-efficiency and environment-

friendliness of all constructions and interventions are maintained and also ensure

the same about the performance of the equipment procured.

Appendix - B

REPORTING REQUIREMENTS AND FIELD STUDIES/ TESTS

Name of

Report

Contents Frequency Transmitted to

Field

Quality

Audit

Report

Field/ laboratory test report,

observations, analysis and

recommendations for further

action etc.

Immediately upon

completion of field

visit/ lab test

Head, SPMU/Director

Assam Forest

School/Superintendent

Assam Forest Guards’

School as the case may

be.

Periodic

Reports (as

outlined in

stages)

Abstract of Field Test

Reports, General Contract

Summary, Issues for follow

up and compliance, special

recommendations on any

modification required

Within one week

of the completion

of the stage

Head, SPMU/Director

Assam Forest

School/Superintendent

Assam Forest Guards’

School as the case may

be.

End of

Project

Report

Contract summary, brief

description of services,

special events, lessons

learnt, recommendations for

future such projects etc.

One month before

contract

completion

Chairman, SPMU with

a copy to Project

Director of CPMU at

MoEF, New Delhi.

= = = = = = = =

GOVERNMENT OF ASSAM FOREST DEPARTMENT...

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