Gov proj mgmt for multi locations v 0.1

‘Program Management Information System’ (PMIS) – Screens for Gov. Projects

Spanning Multiple locations

1

2

PMIS: Add Organization

Select Organization Type

Consultancy

Save Cancel

Union GovernmentStates & UT Govt.LegislatureJudiciaryInternationalVendors / Agencies

Organization Name National Institute of ....

Email id

Phone

[email protected]

Description

District North Delhi

State New Delhi

Pin Code 110 001

URL http://

Select Country India

Road S C Road

Building No. 50 A/C

Tag in Google map/ bharatmaps

Latitude 78.89 Longitude 88.88(google maps not pointing to right locaion)

Select Admin (User needs to be created before hand)

Ravi, Kumar, Mr.

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PMIS: Login Screen

User Name

Password

Enter Captcha

Captcha 88475984njkh

Login

Forgot Password / User Name

New User Registration / Edit User Details

For queries contact-> [email protected] number 1800 0398 4938

User Login

mailto:[email protected]

4

PMIS: New User (from login screen)

New User

Login Name

Password

DeitY_admin

Confirm Password

***********

***********

Name Shivam

Designation DeitY Admin

E-mail id [email protected]

Phone/Mobile No. +91

User Role

Responsibilities Perform admin role for DeitY

Admin

Giri

+33 +2474 111

AdminSub-Project LeadSub-Project Member

Verify email id

Verify phone number

Enter Captcha

Captcha 88475984njkh

Login Name conventions should be definedCheck for login name availability

Verification of email id and phone number is mandatory before submission of request for new user creation

Mr.

Select Organization

Deity

Send Request

Select OrganizationType

Union Govt.Vendors / AgenciesConsultancy

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PMIS- Approve User (super admin screen)

• New User Request

Login Name

User Details User Role

Organization

Email-id Phone Number

Action

1 DeitY_admin

Name- Mr. Shivam GiriDesignation- SPMU AdminResponsibilities- Perform admin SPMU role for DeitY

Admin DeitY [email protected] s

Accept User

+91 +33

+2474 111

Reject User

Accept / Reject mail / mobile message goes to user

New Users Inactive Users User Log Active SessionsActive Users



6

PMIS: Add User ( By Admin)

Add User

Login Name

Password

vijay_anantnag

Confirm Password

*********

*********

Name Vijay

Designation Clerk

E-mail id [email protected]

Phone/Mobile No. +91

User Privilege

Responsibilities Supervise HW installation

Project Member

Addition of User leads to automatic update of contacts listSave

Basin

+33 +2339 111

AdminProjects LeadProject Member

Verify email id

Verify phone numberOrganization DeitY

Default stakeholder for which admin has been given privileges. Admin gets permission for all child stakeholders In case Stakeholder gets deleted, the

user gets inactivated

Cancel

Select OrganizationType

Central Govt.

State & UT Govt.Consultancy

Mr.

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PMIS: Add User Group

User Group Name NPMU_eDistrict

Select Coordinator

Responsibilities Supervise eDistrict Project implementation

Prabhat, Singh, Mr.

Save

Add More

Add Members Piyush, Singh, Mr.

Addition of User Group leads to automatic update of contacts list

Can be used for adding committeesProject specific chat groups

User Group Type Central CommitteeState CommitteeDistrict CommitteeNPMUSPMUOther

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PMIS: Add Project Location

Project Location Name Anantnag DC Office

Address S C Road, JammuDescription

DC Office, Anantnag, J & K

Save Cancel

Add Admin Vinay, Kosla, Mr.

Tag in Google map/ bharatmaps

Latitude 78.89Longitude 88.88

District Anantnag

State Jammu & Kashmir

Pin Code 110 001

URL http:// J&KAnantdidt.gov.in/

Country India

Organization Name Personal Dept., J & KProject Location Type DC Office

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PMIS: Manage Project Components

Project Component Name PMU On boarding

# Activities Expected Duration (in days)

Related Guidelines

Dependency Action

1 RFP Preparation & Approval

15 -

2 Publish RFP 1

3 Hold Pre-Bid Meeting 15

4 Submission of Bids 15

5 Technical Evaluation 15

6 Financial Evaluation 10

7 Issuance of LOI 7

8 Signing of Contract 15

9 On-boarding of NPMU 15

RFP Preparation & Appro

Submit

Once the project component is initiated, the subproject task should ideally get

completed within the ‘Expected Duration’ time frame.

Add MoreThe project component tasks may be classified as editable or non-editable The Dependencies may

be multiple

Publish RFP

Hold Pre-Bid Meeting

Submission of Bids

Technical Evaluation

Financial Evaluation

Issuance of LOI

Signing of Contract

Add / Edit Delete

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PMIS: Manage Project Components

Project Component Name LAN Installation

# Activities Expected Duration (in

days)

Related Guidelines

Dependency Action

1 Issue LAN survey PO

1

2 LAN Survey Completion

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3 Issue LAN PO 1

4 LAN Installation 7 Issue LAN PO

Issue LAN survey PO

Once the project component is initiated, the project components should ideally

get completed within the ‘Expected Duration’ time frame.

Add More

LAN Survey Completion

The project component may be classified as editable or non-editable

SubmitAdd / Edit Delete

The Dependencies may be multiple

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PMIS: Add/Edit Project

Project Title eDistrict MMP

Diwedi, Gaurav, MrSelect Project Owner

Project Type State MMP

Owning Organization DeitY

Project Owner Details Designation- Joint SecretaryMobile: 9999900Email: [email protected]

Project Description eDistrict is a project aimed to computerize all certificates generated, PDS, Old age pension…

Project End Date (Actual)Is determined dynamically

Project Start Date 02/11/2015

Project End Date (Planned) 02/11/2017


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PMIS: Add/Edit Project

# Stakeholder Name Select Key contact Designation Contact

1 Harsha, Tripathi, Mr. Harsha, Tripathi, Mr. IT Secretary, Jammu & Kashmir

Mobile: 922299900Email: itsecj&[email protected]

Add More

Stakeholder Type PersonOrganizationCommittee/Group

State Jammu & Kashmir

Submit

Organization Type State & UTs Govt.

Organization Name Department of IT

Person Name / Key Contact Harsha, Tripathi, Mr.

Add Stakeholders


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PMIS- Add envisaged eGov services

# Service Name Service Description Service Delivery Channels

Level of Human Intervention

1 Online case filing Online filing of Civil Cases shall enable filing of cases online by all the plaintiff..

Web & Mobile Beneficiary to visit Office

Add More

Add Service Name Online filing of Civil Cases

Add Services

Add Service Description Online filing of Civil Cases shall enable filing of cases online by all the plaintiff..

Add Service Delivery Channels Web & Mobile

Level of Human Intervention 1) No Manual intervention2) Forms are downloadable but workflow is manual3) Beneficiary visit is required for verification only

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Add Project Components EFC Approval

# Project Phase

Project Component

Expected Duration (in days)

Project Component Dependency

Project Locations

Locations of sub-project execution

Fund Allocation

1 Initiation Concept Note & EFC Approval

30 - DC Anantnag…

2 Initiation EFC Approval

30

3 Planning Setup PMU 30 Center, State

Select Project Phase Initiation

Add More

PMIS: Create Project Plan

Concept Note Approval

Add

Add

Select Project eDistrict MMP

Add

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# Project Phase

Project Component

Expected Duration (in days)

Project Component Dependency

Project Locations

Locations of sub-project execution

Fund Allocation

4 Planning SI RFP 30 - Center, State

5 Execution Site Preparation

30 State

PMIS: Create Project Plan

Add

Add

Generate Plan

On click the following are envisaged:• Separate Sub-Projects shall get generated for all the locations selected, for each of the project

components• The start dated for each of the sub-projects gets calculated dynamically, according to the dependencies

and durations mentioned for each project component• The sub-project results shall later get aggregated into a dashboard.

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Creation of Sub-Projects- Methodology

Proj Temp 1

ProjTemp 2

ProjTemp 3

ProjTemp 4

General Templates

Construct Project By Customizing Templates

Proj 1

Proj3

Proj4

Execution Locations

L1

L2

L1, L2

Instantiate Projects / Sub-Project

Location 1

Proj 1-> Proj 4

Location 2

Proj 3-> Proj 4 (dependency for Proj 4

includes Proj 1)

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PO Management

Select Project eDistrict MMP

Owning Organization DeitY

Project Type State MMP

Organization Type Central Govt.

Add PO Number

Add PO Subject Installation of LAN

Add Project Components / Activites

LAN Installation

Select Locations for which PO Issued DC Office, Anantnag

Submit

Organization Issued To HCL Infissst

Multi-select Tree Structure Drop down

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PMIS: Project Manager Workspace

Files Links

eDistrict : LAN Installation: Anantnag District

Child tasks can be created as required. The Progress of Child

task may be tracked as Yes / No

Deliverables can be stored as word and

pdf files

Files paths of SVN / ftp may be

stored

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Minutes of Meeting - Management

Select Project eDistrict

Date of Meeting 02/11/2015

Action Item Description Delay in Issuance of LAN Purchase Order for Anantnag district

Kukreti, Gaurav, MrSelect Action Owner

HighSelect Priority

J&K, eDistrict CommSelect Committee

Select Project Component LAN Installation

NICSelect Action Owning Stakeholder

Submit

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Minutes of Meeting - Management

• Action Owner’s Screen

Date of Closure

Status LAN survey report to be submitted by SI

Submit

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File Management• Folder structure shall be maintained as per the project• Corresponding Deliverable for Activities may be stored• The meta data of the documents should be maintained• Documents may be stored in NFS folder• The folder should be accessible via internet to all the stakeholders (based on rights)

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Issue Management


Ananatnag District Office

Date of Logging 02/11/2015

Select Project Location

Issue Description Delay in Issuance of LAN Purchase Order


SPMU, eDistrictSelect Stakeholder

Diwedi, Gaurav, MrSelect Action Owner

Submit

HighSelect Impact

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Issue Management

• Issue Owner’s Screen->

HCL InfoststemsReallocate to Stakeholder

Date of Closure

Comments LAN survey report to be submitted by SI

OR

Submit

Gaur, Ravi, MrSelect Action Owner

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Risk Management


Ananatnag District Office

Date of Logging 02/11/2015

Select Project Location

Issue Description LAN installation may catch fire


SPMU, eDistrict

Select Stakeholder

Diwedi, Gaurav, MrSelect Action Owner

Submit

HighSelect Impact

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Risk Management

• Risk Owner’s Screen

Actual Date of Closure 31/12/15

Mitigation Action LAN Insurance is being taken

Submit

Expected Date of Closure 31/12/15

OR

Upgrade as Issue

Project Risk and Mitigation

RISK PERCEIVED IMPACT MITIGATIONRequired Key Personnel from Centre business are not available due to other commitments/workload/ Transfers leading to delay in milestone

High Central Line Ministry to ensure that such personnel will need to be available as required / scheduled

A backup member should be identified for contingency.

Strong knowledge transition policies to be placed incase key persons transferred

Lack of Empowering Key Process Owners Team

Medium KEY process owner with detailed process knowledge across all business, need to be selected to avoid last stage surprise and Timely Signoff of key milestone

Authorized Key process Owners to take timely decisions

Timely Sign off all the project milestone deliverables

Lack of adequate control of Central Project Manager over Key Process Owner from Deptt / Offices

Low Central Level Project Manager must be given proper authority by Senior management to have adequate control over Key Process Owner, to achieve the project milestones.

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PMIS Dashboards

• Dashboard for monitoring programs through PERT chart (at project level)

Program Management Dashboard

Edit Submit

# Project NameIn

itiati

on

Plan

ning

Exec

ution

Cont

rolli

ng

Clos

ure

Serv

ices

Ex

ecuti

onSh

cedu

le

Varia

nce

Proj

ect O

wne

r

1 eDstrict 100.00% 80.00% 20.00% 0.00% 0.00% 0.00% -1.00 DoJ Mr. Gaurav 34332924 [email protected] CB-II 20.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00 DietY Mr. Sikri 29989898 [email protected]

All Projects 0.60 0.40 0.10 0.00 0.00 0.00

Project Management Dasboard

Red=> SV (below -2)Amber=> SV (-1 to -2)

Green=> SV (till -1)

Click to enter project component dashboard

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PMIS Dashboards

• Dashboard for monitoring project components

Project Management Dashboard

Submit

Component Wise Analysis

Ability to show comparative status between project

components of entire program


# Project Component Name

Star

t Dat

e

Com

pleti

on

Stat

us

Expe

cted

Co

mpl

etion

Dt.

Loca

tions

Co

mpl

eted

Loca

tions

Pe

ndin

g

Proj

ect

Com

pone

nt

Depe

nden

cy

Shce

dule

Va

rianc

e

1 Project Kick-off 12-01-15 100.00% 12-01-15 NA NA NA -0.802 LAN Survey Completion 02-02-15 40.00% 20-02-15 1160 1740 Vendor Empanelment -1.203 Site Prep. Completion 13-01-15 20.00% 01-02-15 588 2353 Site Prep.Fund Release -2.20

4 LAN PO Issuance auto 0.00% 23-03-15 0 2900LAN Survey CompletionSite Prep. Completion

0.00

Total 0.00 2941.00 -1.40

eDistrict Project Component Management Dasboard (Execution Phase)

On Click: Printable list of pending locations is displayed State wise and District wise

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PMIS Dashboards

• Component Wise Analysis

Generate PERT Chart

Select Project

Select Project Phase

eDistrict

Execution

Generate BAR Chart

Get Financial Status

Select Project Component All

Select State All

Select District All

Generate Gantt Chart

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Project Component PERT

• Execution Phase: PERT-CHART view

Each project component is tracked independently for the

selected implementation location, as sub-project

Status of the critical path effects the total project

phase

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Project Component Wise

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Dashboards

Budgeted(in Crs)

Released(in Crs)

Utilized(in Crs)

1 PMU 12.00 5.00 3.002 KMS 2.00 0.50 0.003 LMS 2.00 0.00 0.004 Content 4.00 0.00 0.005 eCGF 1.00 0.00 0.006 Certification 0.50 0.00 0.00

Total 21.50 5.50 3.00

Financial Status Component-wise

#Project Components

CB Phase II

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PMIS Dashboards

• Component Wise Analysis

Generate PERT Chart

Select Project

Select Project Phase

eDistrict

Execution

Generate BAR Chart

Get Financial Status

Select Project Component Site Preparation

Select State All

Select District All

Thematic Chart

Generate Gantt Chart

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State Wise Bar Graph

Dash Board View at Country Level Status of SI Selection

The district level dashboard covers all district level details and capture the dashboard view

Gov proj mgmt for multi locations v 0.1

Government & Nonprofit

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