Google forms - Making Surveys Easier

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Google Forms

Learn how Google Forms allows you to create, share, collaborate, and analyze forms and surveys

for free.



How to utilize Google Forms to create forms and surveys?



Simple! You just need to have a Google Mail account!



It is FREE!



Let’s get started!



In your browser, type gmail.com


http://gmail.com


Create an account, if you don’t have one yet.



If you already have one, input your credentials



Your email account



Click Next



Enter your password



Then Sign in



You will be directed to your home page



Click the upper right portion for the Google Apps:



Choose Drive



A new tab will appear with your Google Drive details



Click NEW



Click Google Forms



An Untitled form will appear



Customize according to your requirements:



Rename the name of the form to the name of the survey



Include Form Description



Type in your desired questions for your survey



Type in the possible choices



Click Add option to add more choices



Add more options as desired



You can also choose to add “OTHER” to create a blank for your respondents to freely input their suggestion.



Click this area to choose the format how the questions will be answered:



Tick the Required field ON to make the question a mandatory question



Click this icon to add a new question.



Notice first that the first question has an asterisk.



This means that this question is mandatory.



Now, type in your next question



Since your question requires a date, choose “date” from the choices below:



Notice that the format of the answer field is now changed:



Turn the Required option ON



Let’s add one more question



Choose multiple choice so that only one answer can only be chosen



Input the available choices



Make it a required question



Let’s have another question



Since this question requires free text, you can choose from short answer or paragraph



Let us choose paragraph:



Notice that the answer field shows “Long answer text”



For this one, let us not make it a required field.



If you click add new question, you will see that the previous question does not have the asterisk sign



This means that the respondents can opt not to answer this question



Let us go back to this question. There is an option to duplicate this same question.



To do this, click the duplicate icon below:



Clicking it will create a copy of the same question.



You can also delete a question, if not needed anymore.



Click the Delete Icon to perform this.



This notification will show confirming the deletion.



We are done with the questions!



Now, let us explore the other functionality of Google Forms!



On the upper right hand portion, we can change the theme of the survey form.



Click Color Palette to choose your desired background



Choosing green will make your background green!



Other than color palette, you can also add a theme.



From the same color palette icon, choose the last option.

=



All available themes will be displayed



Since our survey is about Team building, let us choose from sports and games:



From Sports and Games, there are still different options to choose from.



Choose one theme from Sports and Games.



Then click Select



Voila! This is now how it looks like!



Now, let us see how the overall survey form looks like.



Click the Preview button



A new tab will open, showing you how the survey looks like



You can also try answering the questions to test it.



Try leaving a required question blank.



Notice the notification that this is a required question that needs to be answered.



Complete the survey



Then click Submit



It will prompt that your response has been recorded.



Go back to your form and you will see there is one item under “Responses”



Click Responses.



You will see the list of responses for this survey.



You can view it through 2 options - summary of individual.



Choosing Summary will give you ALL

responses for each question, in

graphical form.



Choosing Individual will give you the

detailed answer of each respondent.



You can also view the responses in a spreadsheet.



Just click “Create Spreadsheet” to do this.



Choose your desired destination



Then click Create



Voila! You now have a report available!



It shows you the timestamp on when each response was completed.



And all answers to each question, in a spreadsheet format!



And you can also download this to your computer.



Or you can just retain it in your Google Drive, under Sheets



Let us go back again to the Forms to check on some other

functionalities.



Click Settings



And customize based on your requirements



Then click Save, when done.



Lastly, to Send this survey to respondents, click SEND.



You can send through email



Input all email addresses



Include a Subject for the Survey



And a message on what the survey is about.



You can also opt to include the form in the email. Otherwise, a link will just appear.



You can also copy the link of the survey, and send it separately to your respondents.



You can also choose to shorten the URL if the original link is too long.



Click COPY



Lastly, you can also embed this to your website



Just click copy and paste it to your website.



And we’re done! We have just completed a Google Form and gone through the different

functionalities that it offers.



Enjoy creating surveys!!!


Google forms - Making Surveys Easier

Data & Analytics

Transcript of Google forms - Making Surveys Easier