Google Drive and Google Docs Training Session for Higher Education

11
Google Drive Ne’er Fear The Cloud https://drive.google.com/ Matt Cornock Department of Social Policy and Social Work

description

Introduction to Google Drive and Google Docs for lecturers and students. Google Drive and Google Docs extend the ability of collaboration, sharing and file management beyond the limitations of email (and its perilous version control) and hard drive/network drive (with their difficult off site access). This slideshow is based on a session that was run with colleagues to explain the uses of Google Drive and Google Docs (also how Google Docs differ from normal files). Matt Cornock, University of York.

Transcript of Google Drive and Google Docs Training Session for Higher Education

Page 1: Google Drive and Google Docs Training Session for Higher Education

Google Drive Ne’er Fear The Cloud

https://drive.google.com/

Matt Cornock Department of Social Policy and Social Work

Page 2: Google Drive and Google Docs Training Session for Higher Education

Files vs Google Docs: Files

Photo (cc-by) Matt Cornock

Files (Word, PPT, PDF) need downloading before editing and re-uploading after editing. Use Google Drive sync on your PC or Mac to do it automatically.

Page 3: Google Drive and Google Docs Training Session for Higher Education

Files vs Google Docs: Google Docs

Photo (cc-by) Matt Cornock

Google Docs exist ‘in the cloud’ and are edited in a web browser.

Page 4: Google Drive and Google Docs Training Session for Higher Education

Reasons: Archive space

Photo (cc-by) Matt Cornock

It’s easier to put frequently used files on a network drive. Google Drive is suited for archives, sharing and collaboration.

Page 5: Google Drive and Google Docs Training Session for Higher Education

Reasons: It’s not email

Photo (cc-by) Matt Cornock

Email attachments can lead to bad version control. Google Drive can be used to host normal files too (Word, PPT, PDF).

Page 6: Google Drive and Google Docs Training Session for Higher Education

Reasons: Collaboration

Photo (cc-by) Matt Cornock

Collaborating on a single copy of a Google Doc can take place simultaneously.

Page 7: Google Drive and Google Docs Training Session for Higher Education

Reasons: Commenting

Photo (cc-by) Matt Cornock

Share a Google Doc for commenting and feedback is collated in a single place.

Page 8: Google Drive and Google Docs Training Session for Higher Education

Reasons: Templating

Photo (cc-by) Matt Cornock

Tutor shares a template, template copied by students in Google Docs, students share to friends, to tutor or to the world.

Page 9: Google Drive and Google Docs Training Session for Higher Education

Reasons: Colleague independency

Photo (cc-by) Matt Cornock

Sharing essential documents provides access to the definitive version even when the keeper is otherwise indisposed.

Page 10: Google Drive and Google Docs Training Session for Higher Education

Reasons: Multiple devices

Photo (cc-by) Matt Cornock

Access through any web browser and Google Drive apps for many devices.

Page 11: Google Drive and Google Docs Training Session for Higher Education

Reasons: Searchability

Photo (cc-by) Matt Cornock

Super-speedy searching within Google Docs, PDFs, Word docs and PowerPoints. Makes archiving journal articles a doddle.