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### Transcript of Google Docs Basics UCFSD Google Docs Training On a PC Use Firefox for Google Docs Presentations

1. Open the Sales Report.xls we will total columns using the Sum Function2. We will average columns using the Average function 3. Chart the Spreadsheet and insert on a new sheet.Working with the Sales Report

We will insert a Sum Function to Sum the WEB SALES Total In Cell B11 type =Sum then highlight the Cells as in Excel B4 down to B9 the close ) is added to end the function Press enter to see results 3,248. Second way to add a Function --Use the Insert Menu and choose Function and select the function Average, which we will do after copying this function to Columns C & D to see the sum of STORE & BULK sales totals columns

Copying the Function to other cell columns

1. Click in the Cell B11 until the cursor becomes a black cross and drag to Columns C11 and D11. You now have totals for Store & Bulk columns.2. In Cell A12 type the word AVERAGE3. In B12 go to the Insert Menu Choose Average Function and highlight the cells C4 thru C9. Press Enter and the Average appears in the cell 541.33.......Formatting Cells to two decimal places1. Go to the Format Menu and Choose 2 Decimal Places

2. Click on the cell B12 and copy to the Store & Bulk Columns 3. You now have AVERAGES for all columnsCreating a Chart1. Select Cells A3: D9 (varieties and amounts of each type) 2. Insert Menu--choose Chart or the Chart icon on the right of your menu bar 3. Chart Editor appears4. On Start Tab Google recommends type of charts for your Data5. Click More Charts to see other types-- 6. View All --choose Column for this example

2.Once on the slide you can move it and resize the image (hold down the shift key to resize proportionally)

3. Place it attractively on the slide

Typing & Formatting Text1. Go to slide 22. Highlight Your Name and replace it with yours3. Type your hometown4. Type a job position for the company (example Public Relations Director)5. Now change the font color, size and font styleInserting a Video on the History Slide (4)1. To Insert a Video go to the Insert Menu-->choose Video a window opens and the YouTube search box appears!

Inserting a Video on slide 4 (Continued)5. Type olive oil in the search box. I chose "How To Make Extra Virgin Olive Oil--you may choose any one you wish

(Suggestion --one that is not too long)

Please see next slide for an example

Screen shot of inserting a Video Type what you want to search here & a list of videos appears below. Click SELECT SHARING YOUR .PPTJust like in Documents!! 1. Click on the Share Icon on the right of your screen2. Choose someone in in the class to work with3. On slide 2 of the Orientation.ppt one person change the title of your job to: Human Resource Director4. On slide 4 your partner should change History to Click to Play MovieHow to Download your .ppt file to an Office PowerPoint1. When done collaborating you can download the file to an Office PowerPoint file.