Compliant

Non-Compliant

ISO 9001:2015 Certification of QMS Non-Compliant Compliant

Quarterly BFARS Non-Compliant Compliant

COA Financial Reports Compliant Compliant

Sustained Compliance to prior years' AAR Compliant Compliant

BUDGET UTILIZATION

RATE2014 2015 2016 2017 2018

FY 2018 APP-NON CSE Non-Compliant

Indicative FY 2019 APP NON-CSE Compliant

FY 2017 APCPI Results Compliant

Undertaking of Early Procurement Compliant

85%

FY 2019 APP-CSE Compliant

Disbursement BUR 88% 96% 78% 99% 85%

88%

PROCUREMENT REQUIREMENTS

Obligations BUR 93% 81% 93%

Agency's System of Rating and Ranking

Agency Logo

STREAMLINING AND

PROCESS IMPROVEMENTNon-Compliant

GOOD GOVERNANCE CONDITIONS

The Land

Registration

Authority protects

and implements the

Torrens System of

land titling and

registration.

Transparency Seal

SUPPORT TO OPERATIONS PhilGEPS Posting

Citizen's or Service Charter

GENERAL ADMINISTRATION AND SUPPORT SERVICES

PFM reporting requirements to COA and DBM Other Cross-Cutting Requirements

SALN Review and Compliance Procedure

Compliance with FOI Program

INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF

NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS (Administrative Order No. 25 S. 2011)

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Technical Secretariat and Resource Institution

July 23, 2021 ATTY. RENATO D. BERMEJO Administrator Land Registration Authority East Avenue cor. NIA Road,Diliman, Quezon City

ATTENTION: Atty. Robert Nomar V. Leyretana PBB Focal Person

Dear Administrator Bermejo: We regret to inform you that the Land Registration Authority (LRA) is DISQUALIFIED from the grant of the Performance-Based Bonus (PBB) for Fiscal Year 2018. The summary of the final IATF assessment result is attached. To complete the PBB process, may we remind your office to publish the FY 2018 Agency Scorecard in your website or official publication. Please coordinate with the AO 25 Technical Secretariat for the finalization of the said report cards. We wish to reiterate the responsibility of the Head of Agency and the Performance Management Group (PMG) to communicate this to your employees and address comments and concerns they may raise. Please be advised that the evaluation of agency accomplishments for FY 2019 shall be tightened in accordance with the review of your Agency's report on Streamlining and Process Improvement of Critical Services. Additionally, agencies are encouraged to continue efforts in accelerating procurement and timely utilization of approved budgets to properly support their operations and delivery of high-quality services. Thank you very much and we look forward to your participation and full cooperation in the 2019 PBB cycle. Sincerely yours, KIM ROBERT C. DE LEON OIC-Undersecretary, DBM Chairperson, AO25 IATF and AO25 Technical Working Group

INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF

NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS (Administrative Order No. 25 S. 2011)

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Technical Secretariat and Resource Institution

Land Registration Authority (LRA)

Eligibility Requirements Final Assessment

2018 Good Governance Conditions

1. Transparency Seal Compliant

2. PhilGEPS Posting Non-compliant per PhilGEPS report dated 3/01/2019 and 11/4/2019 The LRA sent a justification last October 31,

2019. PhilGEPS did not accept LRA’s explanation. PhilGEPS noted the NTP of LRA’s transactions was still not posted in the PhilGEPS.

3. Citizen’s Charter (ARTA) Compliant

2018 Physical Target

4. Streamlining and Process Improvement of Agency Services

Did not meet streamlining and process improvement requirement for FY 2018 PBB.

In its submitted Form A/A1, the LRA omitted all the fourteen (14) frontline services declared in its Citizen’s Charter.

The LRA only reported the agency’s streamlining efforts for the following services: 1. Registration of Patent Title 2. Approval of Subdivision Plan 3. Promulgation of Order for Withdrawal

The LRA reported reducing the number of steps for the three frontline services declared in Forms A/A1.

The LRA reported improvements in the turnaround time following the prescribed timeline set by RA 11032.

The LRA reported a 70% Client Satisfaction rating for the Registration of Patent Title survey and 90% for the Approval of Subdivision Plan. The LRA did not conduct a Client Satisfaction Survey in FY 2017. There is no data to compare the accomplishment.

The LRA is encouraged to regularly conduct a client satisfaction survey for each of its critical services to measure citizen’s/clients’ satisfaction levels. Measuring the satisfaction level of citizens/clients can provide extremely valuable insight into the agency’s services.

INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF

NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS (Administrative Order No. 25 S. 2011)

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Technical Secretariat and Resource Institution

The LRA is encouraged to ensure that critical services across regional and provincial offices are standardized. The LRA may consider creating internal guidelines relative to the standardization of streamlining and process improvement. This will help the agency ensure that streamlining efforts (concerning the number of steps, transaction costs/fees, required documents, signatures, and turnaround time) is consistent throughout its central, regional, and provincial offices.

The LRA is encouraged to periodically update its Citizen’s Charter to reflect revisions and changes in the process. This will help maintain and improve the agency’s services and effectively perform its mandates.

2018 STO and GASS Requirements

5. QMS Requirement Non-compliant per DBM-SPIB report dated 1/31/2019 The LRA ISO 9001:2008 QMS Certificate posted

on the TS webpage expired on September 15, 2018. Other documents posted were the LRA’s Quality Manual and PAWIM.

The LRA requested reconsideration on November 8, 2019, and explained that the agency scheduled an external audit for March 4, 2019. The LRA expected the conferment of ISO certification within the 2nd Quarter of 2019. The LRA further explained that the agency conducted all transition activities in 2018, but there was a delay in procuring an external auditor’s services.

Based on the DBM-SPIB letter dated December 6, 2019, the LRA’s non-compliant status for the ISO QMS requirement for FY 2018 PBB remains.

6. Submission of FY 2018 APP non-CSE

The LRA, including the Regional Offices, was non-compliant per the GPPB-TSO report dated 2/01/2019. The LRA and its Regional Offices submitted the

FY 2018 APP non-CSE only on April 24, 2018. The LRA requested reconsideration on November 8, 2019.

INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF

NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS (Administrative Order No. 25 S. 2011)

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Technical Secretariat and Resource Institution

The GPPB-TSO reiterated that the LRA should have submitted the APP Non-CSE before January 31, 2018.

7. Submission of Indicative FY 2019 APP non-CSE

Compliant

8. Submission of FY 2019 APP-CSE

Compliant

9. Undertaking of Early Procurement for at least 50% of goods and services

Compliant

10. Submission of FY 2017 APCPI

Compliant

11. Submission of Financial Reports

Compliant

12. Compliance with at least 30% of Prior Years’ Audit Recommendations

Compliant

13. Submission of Budget and Financial Accountability Reports (BFARs)

Failed to comply with the BFAR requirement per DBM BMB-D report dated 11/20/2019.

The DBM BMB-D considered the LRA’s justification to be beyond the agency’s control due to the said system’s technical issues.

14. Budget Utilization Rate (BUR)

Did not meet the 100% target for Obligations and Disbursements BUR under GASS. The actual accomplishments were 84.85% and 85.08%, respectively.

The DBM BMB-D considered the LRA’s justification for not meeting its target for Obligations and Disbursements BUR due to uncontrollable factors based on the DBM BMB-D report dated 11/20/2019.

2018 Other Cross-Cutting Requirements

15. Posting of Agency Review and Compliance Procedure of Statement and Financial Disclosure

Compliant

16. FOI Manual Compliant

17. Posting of Agency’s System of Ranking Delivery Units

Compliant

OVERALL ASSESSMENT Based on the validation results, the LRA did not satisfy the requirements for the grant of FY 2018 PBB as it failed the following due to controllable factors:

INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF

NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS (Administrative Order No. 25 S. 2011)

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Technical Secretariat and Resource Institution

Streamlining and Process Improvement of Agency Services;

One (1) Good Governance Condition: PhilGEPS Posting;

One (1) STO indicator: Initial Certification/Recertification of the QMS for at least one core process or frontline service; and

One (1) GASS Indicator: submission of FY 2018 APP non-CSE.

The LRA did not satisfy the requirements and is not eligible for the grant of FY 2018 PBB.