Going Paperless: Tips for Improving Your Productivity
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Transcript of Going Paperless: Tips for Improving Your Productivity
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Why and How I Went
Paperless
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The Problem
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Everything was jumbled together. Projects consisted of paper documents, digital documents, emails, and websites.
Meeting notes were on legal pads and notebooks with followup communications in email.
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The ProblemProfessional Responsibilities
• Large school: 2,000 students, 200 employees, two campuses
• Normal “stuff”
• Many Complex Projects
• New academic building
• New Master Plan
• Accreditation renewal
• 50th Anniversary
• Learning Unleashed
• New website
• New Development Office
Where is it?
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Stress
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Workflow “blow-
up”
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Workflow “blow-
up”
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• Reduce stress
• Find any document or message from any device, anytime, anyplace.
• Have one central “inbox” for everything.
• Become more efficient.
• Improve the ability to collaborate with my colleagues and associates anywhere in the world.
• Automatically backups of all of my documents, communications, research, books, etc.
• Take notes in meetings and instantly have them saved and available for retrieval and sharing as needed.
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• Manage people and projects so that nothing falls through the cracks.
• Manage my calendar and schedule so that it does not manage me.
• Have an archive of all documents and communications for future reference.
• Reduce the cost of printing, filing, and mailing.
• Eliminate filing cabinets and free up space.
• Be more environmentally friendly.
• Have a clutter free enjoyable work space.
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Not Complicated-Just Looks That Way
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Why Asana?• Ubiquity across all platforms.• Collaboration with up to 30 people…for
free.• Meshing of email and task
management.• It can scale. Asana works for large
teams.• It syncs – in real-time. • Extremely active development,• Lowest barrier to entry of any other
comprehensive task manager available. • The folks behind it have the passion,
expertise and resources to build something stellar.
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Paperless Board MeetingsDirectorpoint
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The Challenges
• Changing old habits
• Processing incoming paper
• Consistency in naming, filing, and tagging documents
• Some things cannot yet be done paperless, e.g., working with architectural drawings
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