Going digital: Part 2 - Online collaboration and Team Tools

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Going Digital… Getting Digital @ Work Part 2: Online Collaboration Tools and Team Management Tools

Transcript of Going digital: Part 2 - Online collaboration and Team Tools

Page 1: Going digital:  Part 2 - Online collaboration and Team Tools

Going Digital…Getting Digital @ WorkPart 2: Online Collaboration Tools and Team Management Tools

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Questions from Last Week?

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Agenda: Online Collaboration Tools and Team Management Tools• Google Drive and Hangout• Slack• Join.me• Adobe Connect/GoToMeeting

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Google Drive

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Google Drive 101• Word Processing• Spreadsheets • Presentations• FORMS! …. and more

Join in: http://goo.gl/ilZO06

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Create Custom Share Levels• Allow multiple levels of permission• “Suggestions” v Edits• Revision History• Real-time editing

Join in: http://goo.gl/ilZO06

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Creating Forms

Check out my form: https://goo.gl/forms/Brjk0gntg9Pb3r1t2

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Tips with Forms• Short and focused• Do you NEED to know or WANT to know?• What is your goal?• How will you use what you learn?• Use scales• Send reminders

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Hints and Tricks• Use shareable link to

avoid people creating Google Accounts

• Sharing Folders v. individual documents

• Poll your team on comfort level…set up training as needed

• Use Slides to create graphics and more

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Get More out of Drive with Connected appsRecommended Apps • PicMonkey• BeFunky• FloorPlanner• LucidChart

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What are your Google Drive Tips?• be secure – look @ two-step authentication and offline codes

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Google Hangout

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Tips• Minimize self when sharing

screen• YOUR ON SCREEN: Don’t

forget• Use Privacy Tabs and Close

programs

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Ideas• Use “On Air” to simulcast

programs and meetings• Use with Google Drive• Use for free long distance calls

What are your ideas?

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SlackJoin into a Slack Discussion: collaborateworkshop.slack.com

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Alternatives to Slack• HipChat • Ryver • Discord Ap

p

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Tips• Great way to keep conversation

going….• Have an idea of “WHY”• Make sure someone is managing

the team

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Its OK to be away sometimes….

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Bring in apps to make it productive• Polly (polling)• Drum (instant meetings)• ProofMe• What others?

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Use the / for more options

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What other tips do you have about Slack?• Use Guides to get started• Another alternative: Basecamp

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Online Meetings

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Join.me

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GoToWebinar & Adobe Connect

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Tips for Online Meetings

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Agendas and Schedules and Purpose

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Early and Ready to test Equipment

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It needs to be two-way communication• Chat• Mics

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When using a microphone

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It needs to be more visual and interactive

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Be Early and Be Prepared

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…and if its vital be ready with “Plan B…and C”

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Do not multi-task

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What tips do you have for online meetings?

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Before Next WeekWhat was the new idea you had today? How are you going to use it?

Join our Facebook Group & Share your thoughtshttps://www.facebook.com/groups/SEFLINgoingdigital/

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Next Week, Thurs 9/15 @2pmPart 3: Making Teams and Projects Successful