GoArmyEdTuition Assistance

SFC Robyn Major

Agenda1-Applying for Tuition Assistance2-Fees, clarification3-Degree Plans4-Help Desk Ticket submission5-DoD MOU 6-Required Documents for e-file7-Max credits and 1st Professional Degrees8-Providing TA authorization to school9-Invoicing and grades

-Application PERIOD-60 days prior to the start date of each course on the website: www.goarmyed.com;

Quarter hours or clock hours will be adjusted to Semester Hours once change is made with the drop down option.

Enter number of credits the class is.

Enter the cost per credit hour.

*For schools that bill by the semester, take the tuition divided by the number of credits your are taking. Example: $3,204 per semester / 12 credits = $267 per credit hour

If applicable, enter fees that are associated with class only.

ENTRY HERE IS NOT NECESSARY!

Applying for TA

School of Army

987 School StWashington, DC 12345

www.school.edu

515-555-5555

School@school.edu

Clarification of Authorized Fees

--Per policy clarification, only fees which Per policy clarification, only fees which are course specific can be authorized are course specific can be authorized for TA moneyfor TA money

--Fees and Tuition and class start and end dates are verified by documents provided by student and uploaded into their e-file

DEGREE PLANS:

• Must include: school name, student name, student advisor name and contact information, level and name of degree being pursued, type of credits (SH, QH or Clock Hr), all required classes for that degree-completed and still required-as well as transfer credits including AARTS transcript information.

• Cannot be editable when uploaded to e-file. DAR spreadsheets which are not website produced, ie Excel Worksheets, or 104-R for ROTC students, must be signed by the School Advisor and uploaded as a .pdf or .tif file, which is uneditable.

• Only courses found on the degree plan can be approved and all Soldiers who have completed 9 or more SH credits are required to have them.

• Future changes may require Degree Plans to be signed by school rep, even if produced by school website.

DoD MOU

• The website is: www.dodmou.com

• Schools or students can search for participating schools through this website to confirm participation

• According to the DOD, schools will have 60 days to sign up on the website, once the DoD MOU becomes affective. Schools who do not sign cannot receive Tuition Assistance money for their Soldier-students.

Uploading documents into the GoArmyEd eFile

Required:1-Class schedule with start and end dates2-Tuition and Fee statements which list each item separately3-Annual SOU for those who have had an account for one year or more4- Personalized, Documented Degree Plan.

MAX CREDITS and 1st Professional Degrees

- As of 1OCT12, the max credits allowable for TA are 139 at Undergrad level and 39 at the Grad level.

- 1st Professional degrees which were not started prior to MAR 2012 will no longer be funded. Those currently pursuing their 1st Professional degree will no longer receive TA after MAR 2013.

Generating a Tuition Assistance Approval Form

Soldiers receive an e-mail with instructions when their TA request is approved or rejected.

IMMEDIATE RESPONSE IS REQUIRED.

If rejected, the soldier will need to fix the error and then change the TA request status back to “Pending”.

Without returning the TA request back to pending, the TA request may not be reviewed a second time for

approval.--

IF APPROVED, SOLDIERS ARE REQUIRED TO PROVIDE THEIR TA AUTHORIZATION FORMS TO THEIR SCHOOL BUSINESS OFFICE – FOR EACH APPROVAL RECEIVED.

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All information should be validated by the soldier.

The soldier can either save this document

to the desk top and email the form to the

School’s Primary POC or print the form off

and turn it into the Primary School POC.

Invoicing and Grades

• SCHOOLS ARE RESPONSIBLE FOR:– Invoicing for each approved TA request– Updating grades within 45 days of the completion of the

classNOTE: a HOLD will automatically be placed

on the Soldier’s account if grade isn’t updated.

• SOLDIERS ARE RESPONSIBLE FOR CHECKING ON THEIR TA STATUS IN GAE.

Helpful Information

• www.minnesotanationalguard.org/education– GoArmyEd User Guides

What Can We Clarify? E-mail or Call us:

Ng.mn.mnarng.mbx.assets-education@mail.mil

651-282-4589