GNWT: Robotic Process Automation for capital projects · process automation is helping capital...
Transcript of GNWT: Robotic Process Automation for capital projects · process automation is helping capital...
GNWT: Robotic Process Automation for capital projects
22 November 2017
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Agenda
► Key objectives
► “Bots” at a glance
► Key features of RPA
► Construction risk in the public sector
► Leading practices
► Why are companies using robots?
► Robotics in cost monitoring and reporting
► Use case and robotics workflow demonstration
► Data visualisation
► Recap
► Questions?
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Key objectives
► Introduce how robotic process automation is helping capital projects monitor and report on progress
► Demonstrate a use case for robotic process automation
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“Bots” at a glanceWhat’s ‘Robotic Process Automation’ and why is it such a hot topic now?
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Key features of RPAAs a useful tool, where does it fit in the technology armoury?
Pro
cess v
alu
e /
vo
lum
e
Frequency of change
Process Spectrum
ERP, CRM
ERP Customisation / Integration / BPMS
Robotic Process Automation
People /
Desktop / Lean
Key features of “RPA” software
► User interface focused: accesses existing
applications via user interfaces with
no/minimal impact to core systems
► Scheduling & monitoring: can run 24/7 in a
data-centre with performance and incident
monitoring, flexible scheduling options
► Business user friendly: 100% visual, with
little or no coding or macro language skills
required
► Full audit history: including process
definitions, and each task processed
► Full security: including fully secured
credential management
► Fully scalable: run thousands of processes
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Construction risk in the public sectorWhat are some of the key issues and challenges during a project?
Project initiation & strategy
Planning, design & procurement
Project execution / construction
Completion / close-out / transition to
operations
Governance: Are the team roles and responsibilities aligned with the project objectives?
Governance: Are we investing in the right project?
Scope: Is construction execution aligned with design standards?
Control: Is our vendor tracking and reporting per our needs?
Procurement: Does our contracting strategy appropriately transfer risk?
Scope – brownfield: Do we understand the existing site?
Schedule: Is the schedule realistic and can the budget be mapped to the schedule?
Control: Is there a hand over plan?
Scope: Are we clear on acceptance criteria for completing construction?
Control: Are we clear on acceptance criteria for completion?
Risk: Are there any claims?
Procurement: Have all materials been ordered?
Cost: How realistic is the cost estimate?
Governance: Do we have the right governance model?
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► Well-defined capital governance model
► Stage gates
► Scalable and consistent across projects and programs
► Program approvals
► Traceability to organizational strategy
► Rigorous option analysis
Project initiation & strategy
Planning, design & procurement
Project execution / construction
Completion / close-out / transition to
operations
► Standardized design, scheduling and costing standards
► Multi-project procurement
► 3D models for brownfield construction
► Using robotics for cost monitoring and reporting
► Virtual reality for project progress monitoring
► Using new building materials
► Handheld technology in the field
► Handheld technology for project completions
Leading practices from around the worldHow others are realising cost savings
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Approximately 3% – 5% of a contract’s value is lost over the course of its life cycle
► Close the value gap
► Construction program assurance
► Increased visibility into vendor performance
► Resources focusing on higher value activities
Return on investment:
Typically between 2:1 and 10:1
Gap in potential value which could be captured
Poor commercial management could lead to a greater value gap and is most prevalent in large, high-complexity contracts
Pre-contract award Post-contract award
What is reported as value expected
Multiple ways of obtaining value recovery
Value gap
Time
What is deliveredThe value reality
Value
Why are companies using robots?Confirming you are getting what you signed up for
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► Modelling contract commercial terms into a robot
► Running project cost data through the robot
► Weekly, bi-weekly, monthly
► Creating reports for PMs, SCM and Finance to highlight non-compliances
What do we do?
Robotics in cost monitoring and reportingWalkthrough of a use case
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Background► Major O&G construction project
► Cost plus contract
► Focus on monthly / weekly / daily equipment rates
What are we testing?► Individual line items on invoices are
compared to contractual unit rates
► 100% sample review
What is the result?► Identify non-complaint line items
► Determine total overcharge
Use caseEquipment unit rate compliance
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Inputs► Data can come from the Project
Owner or Suppliers
► Data sources may include SAP, LEM
logs, etc.
► The contract is also a source of data
Data cleansing► Ensures consistent data formats
► Standardising terms
► Renaming fields
► Removing data that is not required
Robotics workflowTelling the robot to look for data
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► These are the contract commercial terms and conditions
► One “workflow” equates to one commercial term in the contract
Robotics workflowModelling key contractual terms in the robot
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Output files allow non-compliances and overcharges to be easily identified.
Reports may include:
► Exception lists
► Summary tables
► Dashboards
Robotics workflowRobot provides detailed compliance data files
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Robotics workflowVideo demonstration
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► Example of data visualization
► Interactive reports summary of data
► Enable user to drill down, highlight trends and patterns
Data visualisationAn easier way to make sense of project spend
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Recap
Low risk non-invasive technology
Robotics are helping capital projects monitor and report on progress
► Increased visibility into vendor performance
► Closing the value gap
Use case for robotics
► Using robotics for cost monitoring and reporting
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Questions?