Global Key Performance Indicator Cockpit - Unit Consulting Business Case.pdf · intercompany...

Global Controlling and

IT & Telecom

Global Key Performance Indicator Cockpit supported by SAP BPC

April, 2012

Global Key Performance Indicator Cockpit

Introduction

We all know the challenges faced in projects with a focus on

gathering information to meet the information needs for decision-

making of top management, particularly in global companies that

operate in different cultures, languages , markets, processes and ERP

systems.

We think that projects of this nature always show the integration of

people, the quality of internal processes, as well as the added value

of information systems toward maximizing the company's results.

IT Team

The Company

The Project

The Accelerator

The Dashboard


Contents

The Solution

The Comments

Next Steps

Magnesita is a private company devoted to mining, production and

marketing of a broad range of refractory materials. More than 13

thousand different types are produced, from monolithic materials

and conventional bricks to high technology ceramics for lining

equipments that operate at high temperatures. The products are

mainly used by steel, cement and glass manufacturers.


The Company: Overview


The Company: Where We Are

Plants Headquarters Sales and technical assistence Port


The Company: Some figures

1st Leader in integrated solutions with refractory products

3rd Largest producer of refractory products in the world

28 Industrial and mining units

> 1.4 million

Tons refractories production capacity per year

Provide a management dashboard with the main key performance

indicators of Magnesita.

Drivers:

The information must be consolidated with the elimination of

intercompany transactions.

The information must be detailed by the operating regions

("South America", "North America", "Asia", "Europe" and "Joint

Ventures").

The drilldown to market level ("Refractories Steel",

"Refractories Industrial", "Minerals" and "Services") must be

possible.


The Project: Purpose and Drivers

The information must be consistent and reconciled to the P&L

and Balance Sheet statements.

The information must be translated from local currency to

management currency.

The solution must be able to allocate consolidated values to

market level through some business rules, that will be

defined by the regional controller.

The solution must be able to compare “Actual Data” to

“Budget Data” or “Actual Data from the Previous Year”.

The solution must be delivered until April 27, 2012 (40

working days).


The Project: Purpose and Drivers


The Project: Content


The Solution: Concept

Manual Input Data

Consolidation Data Global Sales Data

Business Rules

Global Dashboard


The Solution: Technical Design

Consolidation Data (SAP BPC)

Application Finance

Application Rate

Global Sales Data (SAP BW)

Sales InfoCube

Measure Master Data

Model Information

Business Rules Management

Manual Input Data

Data Integration

Calculation

Analysis Configuration

Xtreme Reporting (SAP BPC)

SAP BW (OLAP)

Virtual Cubes

Query

Currency Translation

TCURR Table

Default Logic (BPC BADI)

xCelsius (BO)

Dashboard

Real Time


The Accelerator: Xtreme Reporting Engine

Xtreme Reporting (XRpt) is an application developed

inside of SAP BPC NetWeaver platform. Its main goal is

accelerate, enrich and make easy the implementation

and maintenance processes of the solutions focused on

planning, budgeting, forecasting and consolidating.

In 12 (twelve) working days the XRpt was able to deliver

the information model of the Global KPI Project,

including:

Indicator master data.

Data integration process with global consolidation

data (BPC) and global sales data (BW).

BPC templates for complementary data input and

data quality processes.

Complete set of business rules (Allocations and

calculations).

Provide all information for BI layer.

Running certification process at SAP ICC


The Accelerator: Highlights

The XRpt configuration transaction provides

an interface where the business view is

privileged. The transaction only

orchestrates the process of maintenance

the information model, in a friendly way,

into SAP BPC standard dimensions.

While the configuration transaction is

focused on keeping the business rules, this

transaction has its focus on the creation of

instances of the model (eg: Specific region,

Specific cost center and so on).

To operationalize the information model,

the SAP BPC, through its client component,

provides a standard template, which is

shaped according to the parameters

configured for the information model.

The “Measure” is the main component of the Xtreme Reporting

solution. All business rules of the information model will be input on

it. Its properties are extremely useful for data integration process

and for analyzing information process.


The Accelerator: Measures

The "Model" meets all parameters needed for the operationalization

of the information. Among these parameters are the categories,

variables, conditions, the formulas of the indicators and especially

the way in which interface will display indicators to users.


The Accelerator: Models

One of the strengths of the application XRpt is the maintenance of

business rules outside the technical layer, allowing a quick and clear

understanding, without the need of specific expertise.


The Accelerator: Formulas

Considered one element of the formula the "External Measure"

performs the process of data integration with other applications.

During the model calculation, this feature can look up information in

BW cubes, BPC applications and others XRpt models.


The Accelerator: External Measure

The XRpt template uses the configured parameters to present the

measures and set the visual pattern, considering: The font color;

The highlight of the measure groups; The identification of which

information is available for data input and so on.


The Accelerator: Manual Input Data

The XRpt has the functionality to publish its data on BW virtual cube

and leverage the BI layer to analysis.


The Accelerator: XRpt and BW virtual cube


The Dashboard: xCelsius


The Comments

“The KPI Cockpit project is a successful case which was achieved through the

combination of a highly skilled team and the support of important IT systems.

The application of Xtreme Reporting directly contributed to reducing the effort

required and a better system architecture.”

Samuel Macedo

Technical Leader

“A project is considered successful when achieves its goals of scope, time, cost and

quality. The decisive factor for our success was to use a technical solution of high

performance and quality that accelerated the development of application and

allowed the creation of a front-end extremely friendly for end-users, in real-time.”

Simone Bertu

Project Management


The Comments

“The first step of the KPI Project was successfully implemented and our Corporate

Management is pleased with that. The Xtreme Reporting solution was a vital part

of this project and we would have not accomplished it on time without XRpt.”

Lucas Marinho

Corporate Accounting

“We have just finalized the first part of our global KPI Project and the Xtreme

Reporting was a very useful tool to input the information needed into the system.

Xtreme Reporting provided access to many users of Magnesita in different

countries, spending less time and less money in the project.”

Gustavo Amorim

Controlling Department


The Comments

“Since 2010 we have developed our EPM initiative based on SAP BPC. We

incorporate the application "Xtreme Reporting" due to technical and function

leverage achieved on our technical environment (SAP BPC, SAP BW and

BO).Therefore, words like "Speed", "Flexibility" and "Ease" accurately reflect the

efficiency factors of the project and validates our options.”

Sérgio Rosin

IT & Telecom Management

“The architecture BPC-BW-xCelsius designed for Corporate KPI at Magnesita was

fully satisfactory and successfully met the demands of the project. Facing a

challenging schedule, the speed of implementation was certainly the highlight of

the solution. The friendly use of the reports, as well as the simplicity of data

handling also stood out.”

Pablo Serafin

Global Controlling Management


Next Implementation Cycles

Charts with historical series.


Questions?

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