GLENORCHY CITY COUNCIL ANNUAL GENERAL MEETING 2016

MONDAY, 12 DECEMBER 2016

1:30 pm

Council Chambers

A G E N D A

1. Welcome by Mayor, Alderman Kristie Johnston 2. Apologies 3. Confirmation of the Minutes of 2015 Annual General Meeting 4. Presentation of the Glenorchy City Council Annual Report 2015-16 5. Discussion of Community Submissions 6. General Business 7. Close

ITEM 4: Presentation of Glenorchy City Council Annual Report 2015-16

Introduction

Under section 72B of the Local Government Act 1993 (the Act), Council is required to hold an Annual General Meeting (AGM).

The primary purpose the AGM is to allow the public to ask questions about the contents of Council’s Annual Report, and to provide an opportunity for the electors present to make any relevant motions for the council to consider at the next ordinary Council meeting. Annual Report – Presentation and Regulatory Compliance

Under section 72 of the Act, Council, at its Special Meeting on 7 November 2016, resolved to adopt the draft Glenorchy City Council Annual Report 2015-16 (Annual Report).

Under section 72(2)(a) of the Act, on 15 November 2016, Council submitted one copy of the Annual Report to the Director of the Local Government Division of the Department of Premier and Cabinet, and one copy to the Director of Public Health.

Under section 72(2)(b) of the Act, on 12 November 2016 Council made copies of the Annual Report available for public inspection on its website and at its offices at 374 Main Road, Glenorchy.

Under section 72(2)(c) of the Act, Council made copies of the Annual Report available free of charge.

Under section 72(2)(d) of the Act, Council published a notice in ‘The Mercury’ on 12 November 2016 advertising the availability of the Annual Report and inviting electors to lodge submissions on the Annual Report for discussion at the AGM (Advertisement).

The Advertisement advised that written notice of motions and/or questions to be put at the AGM would be received until noon on 5 December 2016. Community Submissions Received

Council received a total of four (4) submissions in response to the Advertisement by the closing time of 12:00 noon on 5 December 2016.

The submissions received were as follows:

- a submission containing two (2) questions on notice was received from Mr. Bob Holderness Roddam of Austins Ferry

- two (2) separate notices of motion were received from Mr. Holderness Roddam, and

- a submission containing ten (10) questions on notice was received from Mr. Phil Butler of Glenorchy.

Copies of all the submissions received by the cut-off time are Attachment 1 to this report.

Of the total of fourteen (14) submissions received:

- three (3) were properly made because they related to the contents of the Annual Report (as required under s. 72(2)(d) of the Act), and

- eleven (11) were not properly made because they did not relate to the contents of the Annual Report (as required under s. 72(2)(d) of the Act).

Submissions Not Properly Made

The following submissions were not properly made because they did not relate to the contents of the Annual Report:

- the two (2) questions on notice from Mr. Holderness Roddam (received in a single submission)

- the two (2) notices of motion from Mr. Holderness Roddam (received in separate submissions), and

- questions 1, 4(‘a’ and ‘c’), 5, and 6a) through 10 of the ten (10) questions on notice received from Mr. Butler.

Because the above submissions do not relate to the contents of the Annual Report, it is not appropriate that responses to them are provided at the AGM.

However, as a matter of courtesy, Council will provide Messrs Holderness Roddam and Butler with written answers to all of the non-compliant questions.

Responses Properly Made Submissions

Council will provide answers to the compliant submissions at the AGM.

Questions received from Mr. Phil Butler, Glenorchy

QUESTIONS FOR THE GLENORCHY CITY COUNCIL

AGM 2015/2016 FY

1. Those of us who have been regular attendees at Council meetings note that

many questions have been asked of the GM in relation to the monthly major projects

brief. Why has the General Manager not provided Council with the required

information in a timely and efficient manner?

2. The Draft Annual Report reports against the Strategic Framework and the high

priority action areas. Why have most of those high priority areas not been completed

to schedule?

3. At the October Council meeting when discussing the Draft Annual Report, the

GM admitted in response to questions that Council had an underlying deficit of

approximately $1.1m.

a) Why can’t we find that reported somewhere in the Annual Report.

b) Has the General Manager misrepresented the true financial position of Council

by stating in his General Manager’s message that Council has a surplus and

has achieved this position one year ahead of schedule?

c) Is it a fact that the surplus shown is only accounting jargon following a

revaluation whereas the real situation is an operating loss?

d) Does the GM consider this Annual Report to be a transparent document

intending to present an accurate picture of Council to Ratepayers?

4. At the last AGM the GM was asked for information relating to the value of

contracts given to CT Management, who it was widely reported had conducted the

restructure program for GCC. The response to those questions was less than

satisfactory and was cloaked in ‘Commercial in Confidence’ reason for non answers.

We note that during the October and November Special Council meeting, when

considering the Draft Annual Report; the Mayor asked a question about whether all

major contracts had been disclosed as required by the regulations. The General

Manager said yes but the Mayor and Ald Stevenson did not seem to agree. They were

adamant that there was something that had not been disclosed.

a) Were they in fact trying to get information about CT Management contracts

with Council? If not, what were the contracts that the Mayor and Ald

Stevenson were referring to?

b) Has the GM disclosed every contract that he is required to under the

regulations?

c) If it is latter found that this was not the case will the GM give an undertaking

to this AGM to resign immediately from his position as GM?

5. During the year in review and in the decision of Blow CJ in the matter

Branch-Allen v Easther and Mason, the Chief Justice noted on a number of occasions

that the General Manager had behaved in an obfuscating manner and called the

Director of Corporate Governance and General Counsel’s behaviour “very strange”?

ATTACHMENT 1 - COMMUNITY SUBMISSIONS

Questions received from Mr. Phil Butler, Glenorchy

a) Has the Council taken any disciplinary action against the General Manager

and/or the Director of Corporate Governance and General Counsel in the light

of these comments?

b) Has all information sought by the Board of Inquiry from the General Manager:

i) been provided, and

ii) been provided in a timely manner and

iii) been provided in an unequivocal and transparent manner?

6. Did the General Manager get paid a bonus (or as he called it last year – his ‘at

risk component’) in relation to his performance in the 2015 calendar year?

a) Did the GM Performance Review Committee investigate or make any

recommendations to Council in relation to the serious comments of Blow CJ in

the Supreme Court action previously mentioned relating to the performance of

the GM? If not, why not.

7 The General Manager in a meeting earlier in the year threatened to take legal

action against Ald Stevenson because of comments he made on ABC radio relating to

his reasons for asking questions on notice. Has the GM taken legal action against Ald

Stevenson? Has the GM threatened or taken legal action against any other aldermen?

8. We have noted that quarterly reports against the Annual Plan appear to be

presented to Council some months past their due date, sometimes four months past.

How do the aldermen manage and oversee in an efficient and timely manner the

performance of the Council when quarterly reports are presented to them so late?

9. Members of the public have witnessed inaccurately recorded minutes being

passed and minutes with “unusual” commentary in them (usually in disparaging terms

about the Mayor). This appears to a lay person to be a very strange way of minuting

the business of Council.

a) Are not minutes intended to be an accurate account of the decisions of an

organisation?

b) Why does this commentary only appear to be directed against the Mayor?

c) Why does the GM allow this bias to occur?

10. Who represents the Council under the provisions of the Local Government

Act?

- gin

1"DATE HEcEiVD!

155 Main Road, Austins Fe~, Tasmania, Australia, 70 1 0 5 DEe 2015 /. ’Phone 03 6249 1579 E-maIl: bobhroddam@yahoo.co.uk I GLENORCHY CITY COUNCIL I-_._,~.~~---~.,~.~

._.___

1 December 2016Mr Peter Brooks

General Manager City of Glenorchy PO Box 103

Glenorchy Tasmania 7010

Dear Mr Brooks

Motion for AGM 2016 - Stormwater contaminating sewerage

As a consequence of several recent heavy rainfall periods, the sewerage cover/manhole on the eastern footpath on Main Road, Claremont at the Hilton Road junction has been lifted. The result is that the contents has been spewed out over the footpath and related area of Beedhams Reserve. I propose THAT the Glenorchy City Council and TasWater [Sewerage] investigate what appears to be storm water entering the sewerage pipes and rectifY the situation.

Yours sincerely

Bob Holderness-Roddam.

Attached: explanatory memo.

DATE RECEIVED

o 5 DEe Z016

155 Main Road, Austins Ferry, Tasmania, Australia, 7011 .

I GLENORCHY CITY COUNCIL ’Phone 03 6249 1579 E-maIl: bobhroddam@yahoo.co.uk t__.__ ."

30 November 2016

Mr Peter Brooks

General Manager

City of Glenorchy PO Box 103

Glenorchy Tasmania 7010

Dear Mr Brooks

l\’Iotion for ACM 2016

Given that the Tasmanian Fire Services Nearby Safer Places program is regional based, rather than local, I propose that the Glenorchy City Council assess local areas as possible Nearby Safer Places for local use - for example the Shoobridge Park sports ground for Austins Ferry residents.

Yours sincerely

Bob Holdemess-Roddam.

Attached: explanatory memo.

Explanatory notes:

Local Nearby Safer Places for bushfire refuge Whilst Austins Ferry may be considered to be reasonably safe in bushfire situations, it could be at risk in severe conditions from fires in either Poimena Reserve or the bush near St Virgils College.,

Whilst the Tasmanian Fire Service has a network of Safer Places, these are considered to be regional. The closest to Austins Ferry are at (a) the MYCT speed-boat racing circuit on Lyell Highway north of Granton, and (b) the Abbotsford Park in Claremont.

Neither of these are in close proximity for Austins Ferry residents, particularly . pedestrians.

Example of possible Nearby Safer Place for Austins Ferry:

Shoobridge Park, assessed from Austins Ferry Road via Weston Park, is close to the Derwent River and has toilets and water available at the scout hall. The grass is kept closely mown and watered for sports use during summer.

Access from Weston Park is via the new concrete bridge over Roseneath Rivulet. Whilst there is flammable vegetation along the Rivulet, it is not an excessive quantity. Other vegetation surrounding the sports ground is minimal, and some would not bum easily as it is of northern hemisphere origin, such as crab apple and feral plum trees.

Weston park is also kept watered and the grass is regularly mown.

Alternative pedestrian access to Shoo bridge Park is from Main Road, via Beedhams Reserve.

Bob Holderness-Roddam

30 November 2016

155 Main Road, Austins Ferry, Tasmania, Australia, 7011 Phone: (03) 6249 1579 - Emai1: bobhroddam(a)yahoo.co.uk

21 November 2016

General Manager

Glenorchy City Council

P.O. Box 103

GLENORCHY TAS 7010

DATE RECEIVED

23 NOV 2016

GLENORCHY CITY COUNCIL

Questions on notice for AGM, 12 December 2016

1. With reference to the Glenorchy City Council Creek Maintenance Plan,

prepared by Sonya Stallbaum, June 2007.

This report made several recommendations regarding Council’s future

management of creeks and rivulets. These include:

4.1 Weed management - particularly blackberry, cumbungi and crack willow.

4.2 Restoration of native vegetation and protection of remnant vegetation.

4.4 Reduction of runoff from residential developments, etc. by reducing

impervious coverings such as concrete.

4.4.4 Water-sensitive urban design standards for new developments.

4.5 Rubbish / waste management, including stormwater traps.

4.7 Vandalism control

4.7 Public education regarding the value of our waterways.

What steps have been taken to implement these recommendations, and

what work is planned over the coming year?

2. With reference to the Dilapidated building: former Butcher’s shop, l64? Main

Road, Austins Ferry

There is no visible street number on the building, but it is on the northern side of the

Austins Ferry Store at 162 main Road.

I attach a report to the former Claremont, Austins Ferry and Granton Community Precinct meeting, dated 6 February 2014.

Given that over two and a half years have elapsed since Council was

asked to attend to this issue under the Local Government (Miscellaneous

Amendments) Act 2013, why has no apparent action been taken and when

may Austins Ferry residents expect a resolution to this issue?

Yours sincerely

part of the Local ~Government (Miscellaneous Amend~~nt~)- ~~ i 13~ -

--, -- -

Agenda item: Thursday 06 February 2014

Claremont, Austins Ferry and Granton Precinct Committee Building

Dilapidated building: former Butcher’s shop, Main Road, Austins Ferry

There is no visible street number on the building, but it is on the northern side of

the Austins Ferry Store at 162 main Road. The photographs below illustrate the

condition of this building, which has been vacant for nearly 20 years.

State Parliament passed an amendment to the Building Act 2000 in late 2013, as a

part of the Local Government (Miscellaneous Amendments) Act 2013.

The explanatory fact sheet stated that this Act gives local councils general

managers "powers to order building owners to carry out building work (or other

work) to remedy the adverse effects of dilapidated buildings on local

communities" .

"A dilapidated building is defined as a building ... that because of neglect,

disrepair, defacement or damage is of an appearance that is prejudicial to the

visual amenity of its surroundings.

"In practical terms, conditions such as broken windows, damaged roofs, peeling

paint, graffiti or other defects may contribute to a general manager deciding that a

building is dilapidated."

Accessed at:

http://\V\\’w.parliament.tas.gov.aulbills/Bills2013/pdf/notes/59 of 2013-

Facto/>20Sheet.pdf (12 January 2014)

Clearly, the former Austins Ferry Butcher’s shop fits all the criteria specified for a

dilapidated building.

Proposed action:

That the Claremont, Austins Ferry and Granton Community Precinct Committee

request the General Manager of the Glenorchy City Council to order the owner of

the former Austins Ferry Butcher’s shop to either remedy the adverse effects of

this building, or demolish said building.

Bob Holdemess-Roddam

155 Main Road

Austins Ferry, Tas.,7011

Email: bobhroddam(~yahoo.co.uk

Date: early 2014

GLENORCHY CITY COUNCIL

Minutes of the Annual General Meeting

of the Glenorchy City Council

held in Mayoral Reception Room, Council Chambers, Glenorchy

on Monday, 23 November 2015 at 2.30 p.m.

1. WELCOME BY MAYOR

The Mayor declared the Annual General Meeting for 23 November 2015 officially open and welcomed all those in attendance (list attached).

“I would like to welcome you all here today to the Glenorchy City Council Annual General Meeting and I acknowledge and pay respect to the Tasmanian Aboriginal community as the traditional and original owners and continuing custodians of this land.”

2. APOLOGIES

Apologies were received from the following:

Mr. George Burrows

Ms. Seva Iskandarli

3. PURPOSE OF MEETING

The Mayor outlined the purpose of the meeting.

i. To confirm the Minutes of the Annual General Meeting held on 18th November 2013. ii. To present the Annual Report including the General Purpose Financial Statements.

Moved by Alderman Pearce and seconded by Alderman Dunsby:

That the Minutes of the Annual General Meeting held on 8 December 2014 be confirmed.

The motion was put.

FOR: Aldermen Johnston, Quick, Branch-Allen, Dunsby, King, Lucas, Pearce, Slade and Stevenson.

AGAINST:

The motion was CARRIED UNANIMOUSLY.

GCC AGM Monday, 23 November 2015

Moved by Alderman Branch-Allen and seconded by Alderman Stevenson:

That the Annual Report including the General Purpose Financial Statements be accepted.

The motion was put.

FOR: Aldermen Johnston, Quick, Branch-Allen, Dunsby, King, Lucas, Pearce, Slade and Stevenson.

AGAINST:

The motion was CARRIED UNANIMOUSLY. 4. MAYORAL PRESENTATION

The Mayors presentation included an outline of the Mayor’s Report from the 2014/2015 Annual Report. The Mayor recognised in particular all senior staff who have left Council in the past year: Greg French, David Reeve, Stuart Lovell, Sue Buckland, Narelle Calphy, Sue Bis Winckel, Cindy Woolley, Gary Lawther, Jason Browne and Jo Chandler. 5. QUESTIONS ON NOTICE AND MOTIONS

Mayor ran through all Questions and Answers. Phil Butler queried whether he would be able to query the answers during Mayors’ address – on consultation with General Manager it was decided that the questions would have to be addressed at the next item. 6. GENERAL BUSINESS

Member of Public: Queried whether questions are limited to the Annual Report only?

Mayor: Any question can be asked.

Member of Public: Question regarding the butchers shop on the Main Road in Austin’s Ferry. Two years ago, the precinct asked for action to be taken by Council to have the butchers shop remediated. What has been done? If nothing has been done, why not?

Mayor: Question taken on Notice.

GCC AGM Monday, 23 November 2015

8. CLOSE

The Mayor thanked those in attendance and declared the meeting closed at 2.57 p.m.

Confirmed,

MAYOR

Annual General Meeting of the Glenorchy City Council

held in the Mayoral Reception Room on

Monday, 23 November 2015

ATTENDEES

Aldermen:

JOHNSTON, Kristie QUICK, Harry BRANCH-ALLEN, Jenny DUNSBY, Jan KING, Steven LUCAS, Christine NIELSEN, Haydyn PEARCE, David SLADE, Stuart STEVENSON, Matthew

Others:

ALLFORD, Jenny

BAILEY, Lorraine

BENNETT, Laurie

BROOKS, Peter

BUTLER, Phil

CORRIGAN, Geoff

DERMODY, Jackie

EASTHER, Barry

GARNSEY, Paul

HARDWOOD, K.

HARDWOOD, T.

HARVEY, Pam

HOLDERNESS-RODDAM, Bob

KNOX, David

LEGG, Michelle MARKS, Tim

MASON, Lynn

MOHAMED, Shafiq

O’NEILL, Alison

REALE, Emilio

RONALDSON, David

SCOTT, Simon SMITH, Barry

SMITH, Kaye

THOMSON, M.

VINCENT, Darrell