Glasgow City Council:Spend & Opportunity

Presented by

Gerry Quinn, Contract Manager, Corporate Procurement Unit

• Council procurement landscape

• The spend per service and commodities

• The role of PCS

• Quick Quotes

• Contract and supplier management

• Glasgow ready

• Any questions

• Fiscal Year 12/13 - Commercial spend £698 million

• Of which 54% Glasgow-based suppliers

• Small and Medium Enterprise (SME) suppliers represent 50% of spend– Small 23%– Medium 27%

• Spend is categorised across 88 commodities and five procurement groups.

Commercial Spend by Procurement Group FY 12/13

- Facilities Management Services

- IT Services - Telecoms

- Mobile Phones - IT Equipment

- IT Software & Licenses

- Photocopiers & Facsimile

200 High StreetGlasgowG4 0QWTelephone: +44 (0)141 287 8104

www.access.uk.comE-Mail: enquiries@access.uk.com

- Building Materials & Products

- Furniture & Fittings

- Electrical Supplies

- Adaptations - Industrial Supplies

- Industrial Cleaning

- Removals & Storage

- Exterior Cleaning350 Darnick StreetGlasgowG21 4BATelephone: +44 (0)141 287 2200

www.citybuildingglasgow.co.ukE-Mail: marketing@citybuildingglasgow.co.uk

- Food & Water

- Aids for Daily Living

- Cleaning & Janitorial Kit

- Medical

- Catering Equipment

- Catering ServicesBlair Court100 Borron StreetGlasgowG4 9XETelephone: +44 (0)141 353 9000

www.cordia.co.ukWeb form for enquiries at www.cordia.co.uk/About-Us/Contact-Us

- Care Homes - Other Social Care

- Supplementation Establishments

- Residential School

- Accommodation For Clients

Social Work (Contract Management & Project Support)

City Chambers East40 John StGlasgowG2 1DU

Telephone: +44 (0)141 287 2000

www.glasgow.gov.uk

- 60 Commodities in total

- 14 Commodities utilising SXL or Scottish Procurement

- 46 Commodities contracted directly by CPU

City ChambersGlasgowG2 1DU

Telephone: +44 (0)141 287 2000

www.glasgow.gov.ukE-Mail: corporateprocurement@glasgow.gov.uk

Corporate Procurement Unit (CPU)

- Refuse & Waste

- Vehicle Hire

- Teaching Supplies

- Sports & Recreation Equipment

- Clothing

- Advertising

- Photographic & Audio Visual Equipment

- Street Road Lighting

- SignsRenfrewshire HouseCotton StreetPaisleyPA1 1ARTelephone: +44 (0)300 300 1200

www.scotland-excel.org.ukWeb form for enquiries at www.scotland-excel.org.uk/home/Contactus

- Recruitment & HR

- Stationery & Computer Consumables

- Post & Courier

- Utilities & Fuel

- Management Consultancy

Scottish Procurement & Commercial

Telephone: +44 (0)845 774 1741

www.scotland.gov.uk/Topics/Government/ProcurementE-Mail: ceu@scotland.gso.gov.uk

- Construction & Trades

- Financial Services

- Vehicle Purchase

- Coach Hire

- Vehicle Services & Parts

- Learning & Development

- Security & Safety Services

- Road Materials

- Events

- Constructions Consultancy

- Taxis

- Traffic Control

- Plant Hire

- Professional Services

- Legal Consultancy

- Demolition

- Timber

- Books & Publications

- Marketing & Promotion

- Grounds Maintenance

- Print & Reprographics

- Security & Safety Equipment

- Playground Equipment

- Plant Equipment

- Tools

- Linens & Fabrics

- Livestock, Animals & Plants

- Scientific & Technical

-Domestic Appliances

- Parking

- Franking Machines

- Minerals, Earth & Stone

- Pest Control

- Special Waste

- Distribution & Mailing

- Farming, Fishing & Forestry

- Testing Instruments

- Grit & Aggregates

Corporate Procurement Unit (CPU) - £235m (34%)

• ALL Corporate Procurement contracts are advertised and tendered electronically through Public Contracts Scotland (PCS)

• To develop the supplier base, the threshold we utilise for Quick Quotes we has been raised from £30k to £50k (£300k to £500k works).

• Contracts for Goods/Services <£50k (<£500k works) will be tendered via Quick Quotes– In FY 12/13 818 quotes totalling £1.3 million were tendered.

• Contracts for Goods/Services >£50k (>£500k works) will be tendered via PCS-Tenders system.– In FY 12/13 151 contracts totalling £83 million were awarded.

www.publiccontractsscotland.gov.uk

Quick Quotes

• Quick Quote process used for low value/low risk procurement for registered suppliers

• Straightforward and less intensive tender process which can benefit SME suppliers

• GCC Buyers use the PCS Supplier Finder

• Quotes <£1,500 will be issued via e-mail.

• Quotes between £1,500 & £50,000 Goods/Services and £500k Works will use PCS website

How we manage the contract

• All contracts are risk assessed over 4 criteria• The level attributed determines the frequency and amount of actions

(H, M, L):– Insurance and accreditation checks– Supplier performance reviews– Spend reports– Market analysis

• Lessons learned throughout the process and lifetime of the contract are used to improve our performance.

Glasgow’s Supporting BusinessesAre you Glasgow Ready?• To modernise our accounts payable practices we are

asking our suppliers to be Glasgow Ready.• This is a mandatory set of requirements and best

practices for suppliers to follow that will allow your transactions to be validated and ready for payment through our Supplier Portal.

Glasgow’s Supporting BusinessesHow will this benefit you?• Efficient Credit Control • Full visibility of the status of your transactions• Reduced Administration Costs • Improved Customer Service • Submit Electronic Invoices and Credits • Submit Proof of Deliveries• 24/7 Access

Glasgow’s Supporting BusinessesIf you use Purchasing Cards, there are other

advantages:• Payment within 4 Days• Improved Cash Flow• Eliminates Accounts “On Stop”• Increased Business Opportunities• Competitive Advantage

Glasgow’s Supporting Businesses

What if my company is not Glasgow Ready?

• If you are not Glasgow Ready then you may not be taken on as a supplier

• Payments may be delayed

• Ongoing phased approach to adding suppliers to the Supplier Portal

Glasgow’s Supporting BusinessesGlasgow Business Portal

– Glasgow 2014 Commonwealth Games– New South Glasgow Hospital– Glasgow Royal Concert Hall Redevelopment– Residual Waste Treatment Facility…and more

• GCC Dedicated Buyer Engagement Team– bet@glasgow.gov.uk 0845 272 2014– www.glasgow.gov.uk/businessportal

Any Questions?Any questions that you may have later can be sent to Gerry Quinn at

corporateprocurement@glasgow.gov.uk

For further information on how to procure with Glasgow, access our webpage on the Glasgow City Council internet by going to

Working/ProcurementIf you have a freedom of information enquiry, please email it to

foi@glasgow.gov.uk or phone 0845 270 1555. You can also use an online form at www.glasgow.gov.uk/foi

Glasgow Proud Host of the Commonwealth Games 2014