GISGlobal Information System

AGENDA● Why, how and what of GIS● How GIS will change my processes?

○ Customer flows● How I can prepare my LC for the change?

○ Implementation timeline○ GIS Implementer○ Educational Plan

● Responsibilities● Don’t forget

WHY GIS?

● Many unconnected systems● Old and inflexible technology ● Our system frequently has bugs or fails● Current systems are expensive

WHY GIS?

Leveraging modern technologies to developing a new Global Information System to optimise our processes and provide powerful business intelligence to speed up operations

WHAT ARE WE DOING?

HOW?

HOW?

WHAT IS NOT CHANGING WITH GIS?

● The Human Element of Exchange.● Leadership Development in Every Experience

WHAT IS CHANGING WITH GIS?● A new, complete customer flow:

○ Instead of Ra/Ma/Re we will have: Sign-up -> Apply -> Match -> Realize -> Completed -> Re-integrated

● EPs can apply directly to TNs when they sign-up

● Business Intelligence from Sign-Up Stage● Members truly are customers● Everything is trackable

WHAT IS NEW WITH GIS?‣Planning and Tracking‣The CRM‣Library‣Internal Comms‣Teams‣Projects‣Analysis BI Reports

Questions?

Prepare your LC

● By SNC 2014:● All EBs are aware of GIS (Why, How, What)● All LCs have one “GIS manager” responsible

of GIS implementation in the LC● Some LCs start testing functionalities ● Webinars and first tutorials + Education Plan● Replanning based on new flows

Implementation TIMELINE...

● By IC 2014:● Testing and feedback● Every EB member has a GIS account ● Webinars + Education Plan + Tutorials + Booklets● New flows induction

● During September:● Recruitment of EPs/Members based on JDs● Regional Trainings during RoKs● Webinars + Education Plan● Integration with Payment system● Implementation in all LCs● Local education

Implementation TIMELINE...

● During October● Migration of operations to GIS● 90% of AIESEC US use GIS● Every member has a GIS account● EP/TN management using GIS (test)● GIS managers summit● Oct 22nd MyAIESEC.net shut down.

● During November:● 100% LCs using GIS● Final sprint

Implementation TIMELINE...

● After November:● Integration with other platforms● Re-launch in WNC● Planning support for incoming EBs

Implementation TIMELINE...

The responsible of leading the GIS implementation process in every LC.

● Responsibilities○ Test GIS and provide feedback○ Share GCPs and BCPs○ Promote the use of GIS in your LC○ Solve doubts, create and deliver educational

sessions in your LC○ Communicate with the NST Coach/MC IM○ Fill the checklist

GIS Implementer

GIS Implementer - checklist

Educational Plan

● Set expectations with your LCs

● Test and provide feedback

● Be creative, proactive and positive

● Create campaigns to increase the test of GIS

ResourcesTesting Guide: http://issuu.com/aiesecinternational/docs/gis_guide_-_testing_the_new_systemLoginhttps://auth.aiesec.org/users/sign_inGIS Implementershttps://podio.com/webforms/8682304/644881 GIS Forumhttps://podio.com/aiesecusinc/theimnotacommonpersoncorner/apps/gis-forumGIS websitehttp://aies.ec

ResourcesGCDP Flow: https://www.youtube.com/watch?v=Q2uEPT5uzX4

GIP Flowhttps://www.youtube.com/watch?v=lLJuC_Uodek

TMP/TLP Flowshttps://www.youtube.com/watch?v=QQSpaRIlelw