GIFTED - FTE PRE-AUDIT CHECKLIST

Miami-Dade County Public Schools

GIFTED - FTE PRE-AUDIT CHECKLISTDivision of Advanced Academic Programs

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X = Non-Compliance If "X", refer to solutions and follow procedures stated

in Item Analysis for Educational Plan (EP) Solutions/Comments

KEY ITEMS Items marked with ** are subject to funding adjustments

Initial Placement Documents

Notice of Intent and Parental/Guardian Consent to Conduct an Evaluation included and signed by parent/guardian.

Informed Notice of Eligibility or Ineligibility, signed by parent with program clearly identified. **

Informed Notice of IEP/EP Team Recommendation and Parental Consent for Educational Placement in Exceptional Student Education, signed and dated by the parent/guardian.**

Gifted Characteristics Checklist (FM-7051), with evidence that the student has the majority of gifted characteristics. **

School: Date:

Request copy from Region Center where Initial Placement took place.




All corrections and/or modifications to EPs require an EP meeting. Procedures for conducting an EP meeting and the answers to many other questions regarding the completion of EPs are available via the M-DCPS SPED EMS Manual and SPED EMS EP Quick Reference Guide at the Division of Advanced Academic Programs' website, advancedacademicprograms.dadeschools.net, accessible by clicking on "Teacher Resources" on the Program Finder drop-down menu. In addition, you may contact 305-995-1934 for assistance.

http://advancedacademicprograms.dadeschools.net/



b) LEA Representative (Required attendance at All EP meetings)

EP Review

EP Review

EP Review

EP Review

EP Review

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Educational Plan (EP)

I. Demographic Information

The EP was current on the day of the review. The EP was current during the last FTE survey. ** October: February:

II. Conference Information

Evidence attached to EP of at least one (1) written attempt to invite the parent(s). Original Notification of Meeting Document Evidence of a second attempt was documented. The Notification of Meeting included:** a) Date, time and location of the meeting. Date must match the date of

conference stated on EP (Preferred if parents are notified at least ten days prior to meeting date.) Date must also match the conference date documented on ISIS PF 17.

b) Description of the purpose of the meeting is correctly checked.c) Parents checked the appropriate response box, signed and dated.

d) Evidence that a copy of the Procedural Safeguards was provided.

III. Signatures and Positions of persons attending conference. **

a) Parent/Guardian Signature if in attendance. (Refer to Notification of Meeting)

c) Teacher of the Gifted (Required attendance at All EP meetings)d) General Education Teacher. (Required attendance at Initial EP Meeting);

attendance preferred at all other EP meetings or written input. (General Teacher Statement FM-6865)

e) The student, 14 years or older should be invited, as appropriate. EP Review (Not required for all EPs)

f) Others, if appropriate.

EP Review EP Review EP Review

EP Review

EP Review (Not required for all EPs)






e) Curriculum Modifications and services. At least one method of acceleration and one of enrichment.

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X = Non-Compliance

IV. English Language Learners (ELL) a) Current ESOL information is stated (ESOL level; Level V, exit date) EP Review

b) Gifted LEP Student's Modification for ESOL Levels I-IV or Level V within two-year monitoring period is attached to EP EP Review

a) Formal assessments recorded i.e., FCAT, ITBS, SAT-10, Aprenda, or EOC. Data is less than one year old

b) Informal Assessments. (Appropriate box checked)

c) Parent/Guardian/Teacher statement indicating academic strength and need.

d) Student's academic strength and need based on assessments and parent/teacher input is considered. A GPEN is selected

VI. Individual and Program Goal/Benchmarks

a) One measurable individual goal and two benchmarks that match the GPEN. EP Review

b) At least one evaluation procedure checked. EP Review

c) At least one evaluation criteria checked. EP Review

d) Evaluation schedule checked. Must be done at least once a year.

f) One measurable program goal and two benchmarks. (Gifted Program Goals and Objectives)

EP Review

g) At least one evaluation procedure checked. EP Reviewh) At least one evaluation criteria checked. EP Reviewi) Evaluation schedule checked. Must be done at least once a year. EP Review

j) Evaluation results entered as prescribed on the evaluation schedule. EP Review

EP Review

V. Present Levels of Educational Performance (PLEP) and Gifted Priority Educational Need (GPEN)




e) Evaluation results entered as prescribed on the evaluation schedule. EP Review

EP Review

EP Review

EP Review

EP Review

EP Review



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VII. Educational Services a) Type of delivery model is checked and matches the one offered.

b) Location of services is correctly stated.

c) Number of gifted contact hours entered. Must reflect hours on ISIS PF4**.

d) The student is receiving the services prescribed on the EP. ** VIII. Initiation/Duration Dates

a) Duration date is one or two years minus one day from the date of the EP meeting. Initiation and duration dates must match date documented in ISIS PF 17.

EP Review

IX. Provision of EP a) Parent is provided a copy of the EP. Send copy to parent

X. General Observations

EP Review




EP Review

EP Review

EP Review

EP Review

b) Teacher(s) of the gifted is provided a copy of the EP. Send copy to teacher

a) The EP is free of white out or other markings.

EDUCATIONAL PLAN REVIEW: To review current exceptional educational needs within one/two years of the previous EP conference date or to re-enter a student into gifted who was previously dismissed.

1. Inform parent(s)/guardian(s) of meeting using the Notification of IEP/EP Meeting form. 2. Include the Summary of Procedural Safeguards for Students Identified as Gifted. The same procedures apply if parent(s)/ guardian(s) requested the meeting. 3. Develop new EP when Parent (in attendance or on Notification of Meeting), LEA Representative, Teacher of the Gifted, General Ed. Teacher (in attendance or on

FM-6865) convene. 4. Provide parent(s)/guardian(s) with a copy of new EP document. Attach the signed Notification of EP Meeting form to completed new EP and place in student's CUM. 5. Update new conference date and duration date on ISIS PF17.

SOLUTIONS AND/OR COMMENTS

GIFTED - FTE PRE-AUDIT CHECKLIST

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