GHC 18Sponsor Expo Webinar

June 27, 2018

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Webinar Info

Sponsor Expo Webinar• We record each session for future reference.• Recordings and slides will be posted by July 6 on Freeman Online > Resources.• Send housing/registration/sponsorship questions to GHC@AnitaB.org. • Mute your microphones.

Questions• We will take time for Q & A at the end of today’s discussion.• Please use the question feature (chat icon) located on your webinar dashboard to ask questions.

Materials• Exhibitor Reference Guide is available on the Freeman Online portal and GHC website.• FAQ – located on the Resources tile of the Freeman Online portal.• Exhibitor Service Manual (order forms) available at Freeman Online > Order Products & Services.

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Agenda

• Booth Design and Activity Plan Submission

• Booth Packages

• GHC Official Expo Vendors

• Exhibitor Appointed Contractors (EACs)

• Importance of a Booth Captain

• Technology Showcase Theater

• Freeman Online Expo Portal (Repeat)

• Deadlines and Important Dates

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Diamond, Platinum, Gold sponsors only

• Must submit booth designs and booth activity plans for final approval by August 22.

• For Technology Showcase booths, you must also submit a booth design, booth activity plans, and product description.

• Submit the drawings of proposed designs, including measurements/dimensions of all fixtures, elements, and signage.

• See the drawing requirements in the Exhibitor Reference Guide (page 24).

Booth Design and Activity Plans Submission

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• The submission link is available via Freeman Online > Exhibitor Information > Booth Design Approval and Activity Plan Submission.

• You will need your login password from a2z to access this site.

Booth Design and Activity Plans Submission

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Booth Design and Activity Plans Submission

• If you are signed in from your booth selection, you will be directed to this Exhibitor Console page.

• Click on the Booth Design and Activity Plan Form to submit your form.

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• Booth Design Submissions can be obtained from your booth designer, created in Excel or drawn on grid paper.

• Designs must have dimensions included for all elements.

Example Booth Design Submission

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Booth Packages

Career Fair and Technology Showcase Booth PackagesBOOTH SPACE OF 100 SQ. FT. AND LARGER FOR INLINE OR PERIMETER BOOTH

• 8’ high pipe-and-drape back wall (gray and plum)

• 3’ high draped side rails (gray)

• 7” x 44” Standard Booth ID Sign with organization name (text only)

Inline or Perimeter booth package does not include material handlings, electricity, or carpeting of the space. All booths must have carpeting or some other form of flooring in the Expo Halls.

AnitaB.org provides two basic furnishing packages to choose from at a discounted rate.

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Booth Packages

Career Fair and Technology Showcase Booth Packages

BOOTH SPACE OF 400 SQ. FT. AND LARGER FOR ISLAND BOOTH

Island booth package does not include pipe and drape, furniture, material handling, electricity or carpeting of the space. All booths must have carpeting or some other form of flooring in the Expo Halls.

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Booth Packages

Interview Booth Packages

10’x10’ • 8’ high pipe and drape (blue drape will be on all four sides of the booth)

• (1) 7” x 44” Standard Booth ID Sign (text only)

• (1) 6’ Skirted Table (white drape)

• (4) Standard Side Chairs

• (1) Wastebasket

Note: Interview booth and interview floor aisles will not have carpeting. You may

order carpet for your interview booth through the Freeman Online Portal.

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Silver Turnkey Kiosks

• Each kiosk includes: installation & dismantle of kiosk, classic tuxedo carpet, small back counter with storage, header that will display company name and booth #, (1) Limerick stool and wastebasket.

• Turnkey kiosk package does NOT include electricity.

• Silver Sponsors have the opportunity to provide customized graphic for back panel at no additional cost.

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GHC Official Expo Vendors

FREEMANContractor and Decorator

Material Handling, Turnkey Exhibits, Shipping, Furniture and Decor

PRG

Lead Retrieval/Badge ScannerWithin the booth space only

LEVY

SMARTCITY

CVENT

GRBRigging & CleaningRigging and hanging signage, booth cleaning services

Audio/VisualVideo Monitors, computers, audio equipment

Connectivity and UtilitiesInternet, telecommunications, Wi-Fi, electricity

Food and BeverageAll food dispensed from booths, including bottled water

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GHC Official Expo Vendors

SECURITYKarl De la Guerra, Inc.Dedicated security for your booth

FLORABUNDAFloral & PlantsFlowers or greenery décor for your booth

All GHC Official Vendors contact information can be found on Freeman Online > Order Products & Services > Specialty Contractors.

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Exhibitor Appointed Contractors (EACs)

What is an EAC?

• EAC is any decorator company other than Freeman.

• Contracted for move-in and move-out ONLY, and no access to Expo Hall during public hours.

• EACs do not require conference registration.

• Wristband will be distributed daily – ID required.

• Submit EAC form via Freeman Online > Exhibitor Information > Exhibitor

Appointed Contractors (EACs) and Request Form by September 19.

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Importance of a Booth Captain

• We strongly recommend designating one team member as a Booth Captain and advise that your team places all orders through this individual.

• Multiple people placing orders may result in duplicated requests and extra costs.

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Technology Showcase Theater

• Option to present one 15-minute demonstration in the Expo Theater

• Up to three presenters are allowed

• Confirmation of details sent to Technology Showcase sponsors at the

end of July

• Presentation time will be assigned by AnitaB.org

• As a reminder: The Technology Showcase Booth is used to highlight

and promote the sponsor’s technology innovations. It shall not be

used for recruitment or sales purposes.

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Freeman Online Expo Portal

• Your go-to resource for ordering a wide range of products and services.

• To browse this site, you need not log in. You can share this link with anyone on your team that is assisting with the Expo.

• To place an order you need to log in to create an account, or use existing FOL account.

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Freeman Online Demo

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Deadlines – Next 30 daysDate: Deliverable: Contact:

July 25 Sponsor Logo Due Email with link was sent on May 15

July 25 Organization Profile Due Email us your profile at GHC@AnitaB.org

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Important Dates – Next 30 days

Date: Deliverable: Contact:

June 4 – July 23 Silver Sponsors Booth Selection Email invitations sent prior to wave selection

July 11 Hotel Reservations open for Individuals GHC website

July 11 Childcare Reservation Opens GHC Website

July 11 ADA Service Reservation Opens GHC Website

July 13 or until sold out

Additional Sponsorship Sales Close View options on the GHC Website

Add our next Expo webinar to your calendar: July 25, 11 a.m. – 12 p.m. PT

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Supporting Documentation

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Booth Design Submission Specifics

The drawing must include the following information:• Name of the exhibiting organization• Booth number(s)• Booth size (sq. ft.)• Booth type (Inline, Corner, Perimeter, Split Island, Island)• Indicate if you plan to hang any signage over your booth and provide weight and dimensions of the structures. Do not forget to

complete the Hanging Sign Labor Order Form required by Freeman. The submission link is available via Freeman Online > Exhibitor Information . You will need your login password from a2z to access this site.

• If you plan to have furniture, signage, catering event/activities, games/networking activities, lighting equipment, audio visualpresentation, or other structures, please indicate the locations in the booth and provide its measurements (all dimensions should be in U.S. measurements).

• Name of design/install company• Name of person submitting design• Submitters’ emails and phone numbers• Acceptable file types:

• .pdf• .doc or .docx• High-resolution .png, .jpeg or .jpg

• Maximum File Size: 10 Mb

Please note: This information is also contained in the Exhibitor Reference Guide

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Expo Hall Move-In and Move-Out Hours

Exhibitor Move-in HoursSunday, 9/23 By appointment only, starting at 12 p.m.*

Monday, 9/24 8 a.m. – 5 p.m.

Tuesday, 9/25 8 a.m. – 5 p.m.

Wednesday, 9/26 8 a.m. – 9:30 a.m. (final touches only)**

9:30 a.m. – 11:30 a.m. (final cleaning)

* To arrange for an appointment, contact Freeman at FreemanHoustonES@freeman.com or (713) 770- 6750.

** You must complete your booth set-up by 9:30 a.m., Wednesday 9/26. We will perform final aisle cleaning at 9:30 a.m. and the Expo Halls will open promptly at 11:30 a.m.

Exhibitor Move-out HoursFriday, 9/28 2 p.m. – 10 p.m.

• You must not dismantle or pack before the Expo Hall closes at 2 p.m. on Friday.

• Freeman will return cartons/crates after removal of the aisle carpet. Please anticipate receiving your crate(s) between two and four hours of close. Please check with Freeman at the Exhibitor Service Center at the back of Hall E. You must remove all exhibit materials from the Expo Halls by 10 p.m.

Please note: This information is also contained in the Exhibitor Reference Guide

Thank you

QUESTIONS?

Contact GHC@AnitaB.org