Getting started with Microsoft Office 365

By Vignesh Ganesan | MCP,

MCITP,MCTS & ITIL V3

SharePoint & Office 365 Technical

Specialist

@sharepointnerd

SharePoint &Office 365 Technical Specialist

Who’s this guy?

Active Blogger on C Sharp corner & Collab 365 community

www.vigneshsharepointthoughts.com

@sharepointnerd

vignesh.ganesan.14

Today’s Agenda :

Targeted Audiences

IT Admins Office 365

Admin & Dev

Other RolesFolks who are

new to Office

365

What is Cloud Computing ?

Anyways , let’s see what cloud computing really is …..

- Gmail & Hotmail

- Picasa , Flickr

- WebEx & Office 365

- Google Apps, Salesforce, Workday, Concur, Citrix GoToMeeting

Software as a Service :

AWS Elastic Beanstalk

- Azure

- Heroku, Force.com, Google App Engine, Apache Stratos

Platform as a Service :

- Azure

- AWS

- GCE (Google Compute Engine )

- Cisco Metapod

Infrastructure as a Service

Introduction to Office 365 …..

Office 365The most complete, secure cloud productivity solution to empower employees

Sites & Content

Management

OneDrive

SharePoint

Delve

Authoring

Word

Excel

PowerPoint

OneNote

Analytics

Power BI

MyAnalytics

Chat, Meetings

& Voice

Skype

Mail & Social

Outlook

Exchange

Yammer

Secure and Compliant ExtensibleManageable Always up to date

200B emails analyzed

for malware

265 petabytes of datastored

300B user authentications

handled

110MSkype

meetings

99.98% uptimeexceeding 99.9% SLA

70MOffice 365 commercial Monthly Active Users

+

Need to have Office 365 :

Collaboration Mobility Intelligence Trust

Email and calendar with Exchange

Connect to people, content, and apps with SharePoint

Enterprise voice, video, and chat with Skype

Network across the org with Yammer

Create and co-author with Office 365 ProPlus

Office 365 GroupsCross-application group membership

Simple and Powerful File Sharing

Mobile and Intelligent Intranet

Security, Privacy and Compliance

Open and Connected Platform

Smarter email and calendaring with Outlook

Stay on top of what matters with a focused inbox

Share OneDrive files easily as cloud attachments

Call attention to critical actions & input with @mentions

Go beyond distribution lists with a group inbox & calendar

Easy onboarding for new members with full group history

Co-author together in real time in Office applications

Store, sync & share files inside or outside your org

Find, follow & discover content from anywhere on any device

Manage document revisions with integrated feed & version history

Receive comments & changes while on the go with notifications

Create, share, find content with Office & OneDrive

Text, meet, and call, across devices, with VoIP & PSTN

Reduce travel using audio, HD video & web conferencing

Unify your global phone systems with Cloud PBX ( Private branch exchange )

Reach out to your employees with Skype Meeting Broadcast

Engage your customers, using Skype in your web pages & apps

Complete cloud communications with Skype

Skype across devices

Foster open team discussions with the group feed

Tap into collective knowledge with search & discovery

Crowdsource ideas & share best practices across the org

Get the pulse of your company using polls, praise & follows

Drive employee engagement with actionable updates & alerts

Connect with Yammer, the social network for work

Highest-rated apps

Familiar experience across all platforms

Roam files, settings, & personalization

Collaborate and join meetings from anywhere

Common security and management model

Connect to any email account - Exchange Online to Gmail

Get a focused inbox that prioritizes important emails

Launch & join Skype meetings right from your calendar

Enjoy a consistent & familiar experience for calendaring & Office attachments

Protect data with Enterprise Mobility + Security Suite

Use Word, Excel, PowerPoint optimized for your phone and tablet

Access your documents anywhere as they roam with you

Get the best of any screen with Mobile View

Stay connected with the broadest suite of mobile collaboration apps

Use 3rd party cloud storage with Office 365 integration

Secure work across all platforms with Enterprise Mobility + Security Suite

Manage all of your corporate apps and data with Intune

Classify, label, encrypt files and data with Azure Information Protection

Protect against identity-based attacks with conditional access policies

Separate corporate & personal data in Office mobile apps

Personal apps

Managed apps

Manage on the go with the Office 365 Admin App

Push notifications for Message center and

Service Health

Message center updates

Partner integration

User, license & resources management capability

Enabled by AI, Machine Learning, Microsoft Graph

Automate tasks within the apps

Surface curated content and connections

Get insights about business performance

Create better work habits with personalized insights

Connect to data from any public, private or corporate source

Provide a 360° view of your business with live, visual dashboards

Analyze millions of rows of data with Excel in-memory performance

Visualize hierarchical, financial and geospatial data with new charts

Publish your data from Excel directly to Power BI Pro

Built-in intelligent security

Privacy by design

Transparent operations

Compliance leadership

Manageability and control

Compliance

Broadest standard support: ISO27018, HIPPA, EU Model Clauses & more

Meet compliance obligation for data access with Customer Lockbox

Monitor & investigate events related to your data with full audit tracking

Reduced cost & risk with in-place intelligent Advanced eDiscovery

HIPPA -Health Insurance Portability and Accountability Act

Trust Center :_ https://www.microsoft.com/en-

us/trustcenter/cloudservices/office365

Privacy

Customer is the owner of their data

We do not mine customer data for advertising purposes

Privacy controls enable you to configure your company privacy policies

Microsoft advocates for data privacy on behalf of customers

Microsoft safeguards customer data with strong contractual commitments

Built-in enterprise protection

Encrypt your data & restrict access using Azure Information Protection

Safeguard information with Data Loss Prevention

Restrict unauthorized data sharing across apps & devices with Intune

Prevent data leaks with support for Windows Information Protection

Identify, label, classify, set policies to help protect information

Security Challenges

Gain enhanced visibility and

context into your Office 365

usage and shadow IT – no

agents required.

Identify high-risk and abnormal

usage, security incidents,

and threats

Shape your Office 365

environment with granular

security controls and policies

Advanced Security ManagementEnhanced visibility and control for Office 365

Demo……

Walkthrough on the Office 365 admin center

What’s new in Office 365 ?

Office 365 couple of years back :

The current reality …..

• Microsoft To Do –Released two weeks back

• Office 365 groups

• Power BI

Latest cool apps :

1) Simplicity 2) discoverability and Share 'ability 3) Mobile and 4) Built-in

security and easy to manage.

Office 365 video:

Distribution groups

Shared Inbox

Shared Calendar

SharePoint Document Library

Shared OneNote Notebook

SharePoint Team Site

Planner

Office 365 groups (officially called as Outlook Groups:

Office 365 and Azure services run

Yammer Group

SharePoint Document Library

Shared OneNote Notebook

SharePoint Team Site

Planner

Yammer in Office 365 :

Microsoft Planner :

• “Microsoft Teams” -The new chat-based workspace in Office 365 that has built-in access to SharePoint Online, OneNote & Skype for Business Online

• Main focus areas :

1. Chat for today’s teams

2. A hub for teamwork

3. Customizable for each team

4. Security teams trust

Detailed explanation :_ http://www.c-sharpcorner.com/article/microsoft-teams-in-office-365/

Microsoft teams in Office 365 :

Formerly called as Delve Analytics

Insights on the time in meetings for the most impact

Track your email read rates & response times

Know how you spend your time at work

Only you can see your dashboard

Set & track goals for time in core work activities

Wunderlist app

Microsoft To-Do(Preview):

Demo…..

Release Options

This is the default option where you and your users

receive the latest updates when they're released

broadly to all Office 365 customers. This gives you

extra time to prepare your support staff and users

for upcoming changes.

With this option, you and your users can be the

first to see the latest updates and help shape

the product by providing early feedback. First

Release is an Opt-In experience.

STANDARD RELEASE

FIRST RELEASE

First Release Select People allows organizations

to define specific users to receive early access to

features and functionality. First Release Select

People is an Opt-In experience.

FIRST RELEASE SELECT PEOPLE

Test Tenant

IT Pros in Prod

Office 365 secure score :

What is Identity?

Enable the right individuals to access the right resources at the right times and for the right reasons

Identity management in Office 365 :

What is identity?

User

File

s

Conversation

s

Files,

emails

Message

s

Event

s

Colleague

s

People

People & Groups Event

s

Access to all these apps from diff devices

On-premise Managed devices Private cloud

• Microsoft’s “Identity Management as a Service (IDaas)” for organizations

• Common identity platform for all commercial services

• Azure Active Directory supports identity across Azure, Office 365 and 3rd party clouds

• Evolved to manage an organization’s relationships with its customers/citizens and partners (B2C and B2B)

Azure Active Directory momentum

~85%Fortune 500

companies on

Microsoft Cloud

(Azure, O365,

CRM Online

and PowerBI)

>10MOrganizations

using Azure

Active

Directory to

manage

identity data

+750MUser accounts

on Azure

Active

Directory

1.5TAzure Active

Directory

authentications

since the

release of the

service

+110KThird party

applications

used with

Azure Active

Directory each

month

<1.3BAuthentications

every day on

Azure Active

Directory

User

Microsoft AccountEx: alice@outlook.com

User

Organizational AccountEx: alice@contoso.com

Microsoft Account Microsoft Azure Active Directory

On-premise identity On-premise identity

Office 365 identity models

Azure AD Connect Federation Azure AD Connect Zero on-premise servers

Synchronised Federated Cloud

On-premisedirectory

On-premisedirectory

?

Cloud Identity

Model

USER ACCOUNTS

AzureADUse

r

When to use this

Distributed, Mobile

Workforces work well

Rich profiles for

distributed workforce

You have a small IT

department and

budget

Synchronized Identity

Get your on-premises identity

to the cloud.

On-premise

directory

AzureAD

Connect

PASSWORD HASHES

USER ACCOUNTS

PASSWORD HASHES

USER ACCOUNTS

User sign-in

Synchronized identity model

When to use this

You already have an

on-premises directory

You’re know you’re

going to want to move

to Federated Identity

You know your AD

health is good

Federated Identity

Balance on-premises and cloud

requirements

On-premise

directory

Federated Identity Model

AzureAD

Connect

AD

FS

PASSWORD HASHES

USER ACCOUNTS

PASSWORD HASHES

USER ACCOUNTS

User sign-in

Authentication Authentication

Customer Premises

ADAAD Connect

Skype for

Business

Online

SharePoint

Online

Exchange

Online

Active Directory

Federation Server

Trust

IdP

IdP

Useful Resources for Office 365:

http://office365links.com/

Recap :

MILESTONES

• GA new admin center

NEW REPORTS

• SharePoint activity

• OneDrive for Business activity

• Mailbox storage

• Usage Reports PowerBI

Content Pack Preview

• Usage Reports API Preview

• Retirement of old admin

center

• License used

• Email clients

• Office 365 groups

• Skype clients

• Yammer clients

• SharePoint clients

• OneDrive for Business clients

• Yammer groups

• Public – Reporting

APIs

• Deprecate Old APIs

insights

• Office 365 China support

• Office 365 Germany support

• Investigate further reporting improvements:

Report scheduling, Email digest

https://vigneshsharepointthoughts.com/category/office-365/

https://www.microsoft.com/en-us/learning/course.aspx?cid=20347

Conclusion:

Questions ?????????

Thanks for joining me today