Getting Started Guide for Teachers · Supporting Teachers. Empowering Students. Engaging Parents...

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Getting Started Guide for Teachers

10/03/2016

Getting Started Guide for Teachers 2

What is FreshGrade? 3Supporting Teachers. Empowering Students.

Engaging Parents

Account Set-up 5Web App

Mobile App

Account Navigation 7Teacher Web App

Teacher iPad App

Teacher iPhone App

Teacher App Comparison Guide

Student App

Parent App

Getting Organized 16Creating and Editing Classes

Adding Students

Creating Activities

Getting Started

Adding Labels

Attaching Objectives / Standards

Choosing an Assessment Tool

Assigning Students

Publishing an Activity

Contents

Setting Up Students 22Adding Profile Pictures

Inviting Students to a Portfolio

Managing Portfolio Access 25Student Portfolio Access

Portfolio Access Settings

Account Status: Pending

Account Status: Connected

Parent Portfolio Access

Adding Parents via Web App


Inviting Parents to a Portfolio

Revoking Parent Access

Adding & Inviting Parents Via Mobile App

Capturing & Documenting Learning 32Capturing Photos/Video

Capturing Audio Clips

Capturing Notes

Empowering Your Students 36Student Access

Self Documentation

Direct Uploads

Uploads into an Activity

Self Reflection

Collaborating & Communicating 40Commenting

Sending Class Announcements

What will Parents & Students receive?

Managing Portfolio Activity 44Notifications

Allowing Push Notifications:

Accessing Activity Feed:

Understanding Your Gradebook 46Assessments

Making Assessments

Filtering Your Gradebook

Generating Gradebook Reports

Delivering Impactful Reporting 51Learning Highlights

Summary Reports

“FreshGrade Moments”

You’re Done! 55

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What is FreshGrade?Making Learning Visible.

Capture, Document & Communicate Learning Through Digital Portfolios.

What is FreshGrade? 4

FreshGrade for Teachers

(Web - iOS - Android)

Ο Document student learning with video, picture, audio

and anecdotal notes using mobile & tablet devices

Ο Collaborate on learning with parents and students

(descriptive feedback / goals / progress / support needs)

Ο Support personalized learning by creating activities and

assigning to specific students (or the entire class)

Ο Track student progress by comparing documented

learning samples from one term to the next

Ο Deliver Impactful reporting with real-time highlights,

Summary Reports & more

Ο Create and send class announcements and keep track of

who has opened the messages

FreshGrade for Students

(Web - iOS - Android)*

Ο Secure access for students to view their personal digital

portfolio

Ο Self-document their learning and upload assigned work

Ο Self-reflect on their performance by posting comments

on portfolio items

Ο Receive class announcements sent by teacher

FreshGrade for Parents

(Web - iOS - Android)*

Ο Secure access provides on-going and meaningful

communication regarding their child’s learning progress,

enabling them to better support the learning plan

Ο Ability to view and make comments on their child’s

portfolio

Ο Receive class announcements sent by teacher

*Access is provided at the discretion of the teacher.

Supporting Teachers. Empowering Students. Engaging Parents

Using the teacher app, educators can capture, document & communicate meaningful examples of student learning through

digital portfolios. While parents are provided on-going communication that matters, students are given the opportunity to

have a voice in their learning.

“Being able to capture moments of student

engagement and evidence of learning process

through photos and video have helped me show

parents how their children are doing in a more

meaningful and substantial way that a traditional

summative report card ever could.

M. HIEBERT, BRITISH COLUMBIA

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Account Set-up

Account Set-up 6

Web App

1. Visit app.freshgrade.com/signup

2. Enter your school e-mail address and set a password

3. Once logged-in, customize your account

Ο Choose your Location (this will determine which LOs will

be available to you)

Ο Enter your First and Last Name

Ο Enter your School Name

Ο Upload a Profile Photo

4. Check your email and verify your account

Mobile App

1. To download the Mobile App search for “FreshGrade” in

the App Store or Google Play.

2. Click ‘Sign Up’ to create your FreshGrade Account.

3. Enter your school email address and set a password.

Ο Once logged in, customize your account:

Ο Enter your First and Last Name

Ο Name your Class

Ο Upload a Profile Photo

4. Check your email and verify your account

VERIFYING YOUR EMAIL ADDRESS

You will receive an email from FreshGrade.

As a security measure, you will not be able

to share highlights or report cards with

parents until you verify your account by

clicking the link in this email.

“Students are capturing evidence of their own learning

and posting it to their digital portfolio... FreshGrade

allows me to focus on the learning documented in

the entire portfolio, which is a much clearer picture

of a student’s growth and learning.

D. KIRKEY, BRITISH COLUMBIA

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Account Navigation

Account Navigation 8

Teacher Web App

OBJECTIVES TAB:

See what objectives you’ve met, which

students have been assessed, and overall

class progression against each objective.

ANNOUNCEMENTS TAB:

Create and send important class-wide

announcements to students and/or

parents to keep them up-to-date.

OVERVIEW TAB

Informs you of student and class progression,

and alerts you to new information added by

your students or parents.

DASHBOARD

This is your homepage and the first thing

you’ll see when you log in. You can return

to your Dashboard by clicking on the

‘FreshGrade’ logo in the top left.

ACCOUNT SETTINGS:

Create new classes, edit your current classes,

or change your personal information.

PORTFOLIOS:

View your class list and select specific student

portfolios to view.

GRADEBOOK:

Create & assign activities, make assessments

and track student progress.

REPORTING:

Report on and communicate student

learning, including ‘Summary Reports’ and

‘FreshGrade Moments’.

QUICK ADD:

Capture learning evidence or upload files/

materials to publish on student portfolios.

Select individual students or the entire class.


Teacher iPad App

REFER A COLLEAGUE

Do you know someone who would love

FreshGrade? Introduce them via this button.

CONTACT SUPPORT

Need some help? Enter our Support Centre

and search for How-To guides, FAQs, or

submit a support request.

LOG OUT

Using a borrowed device?

Come here to log out.

PROFILE

Change your profile picture, edit your name

or email address by selecting “EDIT” next to

your profile picture.

NOTIFICATIONS

You will be notified when new materials

or comments are added to portfolios. The

“activity feed” lists all your notifications.

MY CLASSES

Lists all your classes, allowing you to quickly

switch classes when required. To add classes,

or edit existing, click on the gear icon.

CELLULAR DATA

Toggle will allow you to enable the use of

cellular data when WiFi is unavailable.

Note: Uploading large amounts of learning evidence can require high data consumption, please use this feature with discretion. All captures taken without WiFi will be saved and uploaded when your connection comes back online.


CAPTURING LEARNING

Capture evidence of learning through

photos, video, audio, or notes by clicking

on one of the icons in the toolbar.

WHOLE CLASS

A streaming list of all learning captured

for your class. Shows who was tagged in

capture, if it was shared and how many

views and comments are attached to that

learning capture.

ANNOUNCEMENTS TAB

Create and send important class-wide

announcements to students and/or parents

to keep them up-to-date.

PORTFOLIOS

Click on “Whole Class” to navigate to

class your class list. Select specific

student portfolios to view and edit.

Editing allows you to add student profile

picture, edit student name and add/edit

parent contact details.

Teacher iPad App


Teacher iPhone & Android App

STUDENT SWITCHER

Switch between the “Whole

Class” portfolio and an

individual student portfolio.

MENU

Choosing the home icon will

open the main menu drawer.


Web App Android AppiOS AppSET-UP / GETTING ORGANIZED

Add Classes

Create Activities

Add Students

Add Parents

Manage Student Codes

DOCUMENTING LEARNING

Capture via Photo, Video, Audio

Capture via Notes

Upload Documents

COMMUNICATION

Send Announcements

Activity Feed / Notifications

ASSESSMENT

Access Gradebook

Generate Report Cards

BULK

TABLETS

INDIVIDUAL INDIVIDUAL

Not Sure If You Should Use the Web App or Mobile App?

The type of work you’re doing will determine which App to

use. Refer to this table as a guide.

Teacher App Comparison Guide


Student App

CREATE AN ACCOUNT

This will only appear if students have not

created their account. Creating an account

allows them to set a password and add

multiple classes.

JOIN CLASS

If students have created an account, this

allows students to enter a code from

another teacher. Students can manage

multiple classes/portfolios within account.

EDIT

Allows students to add an email address,

change their first and last name, view their

username, or change their password.

MY ACCOUNT

This is their username associated with the

account.

STUDENT WITH ACCOUNT

This is what a student will see if they have

already created an account and logged in

with those credentials.

I HAVE AN ACCOUNT

This will appear if they student logged

in with a code. If they already have an

account, they can click here to log in

and add this new portfolio. This allows

them to access multiple portfolios with

one login.

BEFORE ACCOUNT IS CREATED

This is what a student will see if they

have logged in using the code you

provided. They will be encouraged to

create an account.

MY CLASSES

Lists all student’s classes, so they can easily

navigate between.

LOGOUT

Using a shared device? Make sure students

log out of their account at the end of their

session.


PORTFOLIO

Student can view all portfolio items,

assigned activities, self-document their

learning and comment/self-reflect on their

work.

REPORT CARDS

View Reporting documents that have been

created for the student.

ANNOUNCEMENTS

View important class announcements that

have been sent by their teacher.

Student App


Parent App

REPORT CARDS

View Reporting documents that have been

created for the student.

ANNOUNCEMENTS

View important class announcements that

have been sent by the teacher.

PORTFOLIO

View all portfolio items and make

comments where desired.MY ACCOUNT

View & edit profile information.

MY STUDENTS

Lists all classes that Parents have accepted

invitations to view portfolios. Organized

by student name, which allows parents to

manage multiple children & classes from a

single account.

LOG OUT

Using a borrowed device?

Come here to log out.

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Use the web app to get organized before your

students arrive.

Log In to : app.freshgrade.com

Getting Organized

Getting Organized 17

When you first created your account, you were prompted to

create your first class. If you need to edit this class, or create

more classes do the following:

Editing a Class

Ο Click on your name in the top right hand corner

Ο Scroll down to ‘Account Settings’

Ο Click ‘Edit’ next to that class name

Ο Review your selected Grade & Subjects. Modify if

required.

Ο Press “Save”

Creating and Editing Classes

Creating a NEW Class

Ο Click on your name in the top right hand corner

Ο Scroll down to ‘Account Settings’

Ο Click on the ‘+Create New Class’

Ο Enter the Class Name

Ο Click on “All Grades” & select relevant grade(s)

Ο Click on “All Subjects” and select relevant subject(s)

Ο Click “Save”


If You DO have your class list...

Option One: Single Entry

Ο Type Student Name

Ο Click “Add”

Ο Repeat as required until all students added

Ο If you have a split class, confirm the grade level for each

student

Ο Click “Save”

Option Two: Bulk Entry

Ο Click on “Copy/Paste List of Student Names” link below

field

Ο Copy & Paste your class list

Ο Click “Add”

Ο If you have a split class, confirm the grade level for each

student

Ο Click “Save”

Next, you will be asked to “Add Students.” What you do next

will depend on whether you have your class list or not.

WHY CREATE A “SAMPLE STUDENT?”

If you don’t have your class list yet, you’ll need a

sample student to be able to create activities. Also,

some teachers like creating portfolios for themselves

so that they can make private notes about behaviour,

test out messages, etc.

Adding Students

If You DO NOT have your class list...

Ο Enter a Sample Student’s name

Ο Click “Add”

Ο Click “Save”

To come back and do this later

Ο Click on the ‘Portfolios’ tab in your top toolbar

Ο Click on the ‘Add Student’ button at the bottom of your

screen.


It’s a good idea to use activites for anything you want to track

progress and assess. Creating activities allows you attach

learning outcomes, add resources to support the activity

(documents, links. etc.), select an assessment tool, and

personalize assignments. You can either assign to the entire

class or specific students only. Lastly, it helps with portfolio

organization as students can upload their work directly into

the activity.

Getting Started Ο Select the ‘Gradebook’ tab from your toolbar.

Ο Click the ‘Create Activity’ button and complete the form.

– Enter a Title for your activity

– Enter an Activity Date

– Enter an Activity Description (Optional)

Adding Labels Ο Click on “Labels”

Ο Review the labels provided

Ο Add additional labels that you want to use

– Click ‘Edit”

– Type in your label (i.e. Term 2)

– Click “Save”

Creating Activities

WHY LABEL?

Labels are an incredibly powerful tool for

you to use in FreshGrade. You can label your

activities by term, unit, standard or category.

We will provide some generic labels for you,

however you are able to edit any of these and

add your own. You can use these to filter your

gradebook.


Choosing an Assessment Tool Ο Select one tool from the list provided

Ο Select which students will participate in this activity. You

have the choice to assess the entire class, small groups,

or specific students.

Assigning Students

Important Note: Assigning students will publish activity to

the student portfolios immediately after saving the activity.

If you don’t want to assign the activity until a later date,

make sure you “clear all” students.

If assigning to entire class:

Ο Click “Save” (Default is set to All Students)

If assigning to specific students only:

Ο Click “Change”

Ο A pop-up box will appear

Ο Click “Clear All”

Ο Select the students by click in the box next to their name

Ο When finished, click anywhere outside the pop-up box

Ο Click ‘Save’

A summary of your activity will appear.

If you aren’t ready to make assessments or add learning

evidence, click on the “X” in the top right corner to exit the

activity and come back later.

Attaching Objectives / Standards Ο Click “Add Objective”

Ο To select from existing objectives:

– Select a Subject

– Scroll through objectives to find the one you’d like to

use

– Click on that objective

– Repeat if you’d like to add more than one objective

Ο To create your own custom learning objective / standard

– Click “Create a Custom Objective” link, below the list

of subjects

– Choose a subject from the drop down menu

– Enter Category (optional)

– Enter Objective Desciption


LOCATION

Make sure your location is set correctly

in your ‘Account Settings’ as we pull in

objectives / standards based on your area.

Creating Activities


Please Note: Assigning an activity to students automatically

publishes that activity to their portfolio.

Are you ready to publish an activity?

Ο Select the ‘Gradebook’ tab from your toolbar

Ο Select the Activity

– Click on the Activity Title listed at the top of the

Gradebook

– The summary page for that activity will appear

– Click “Edit” on the top right corner

– Scroll to the bottom of the page

– Find the “Students” section

– Click “Change”

– A pop-up box will appear

– Select the students by clicking in the box next to their

name

– When finished, click anywhere outside the pop-up

box


Ο The Activity has now been published to all student

portfoliosDID YOU KNOW?

Students can self-document their learning

directly into an activity published in their

portfolio. Learn how on page 35.

STILL NO CLASS LIST?

Good news, the heavy-lifting is done! Unfortunately,

the remaining steps require you to have your class

list. Come back when you do, and we’ll finish off.

ACTIVITIES LIST

Publishing an Activity

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Setting Up Students

Setting Up Students 23

Adding Profile Pictures

This is a great thing to do during the first week of school!

The easiest way to add profile photos is to use the Mobile

App. To download the FreshGrade app for Teachers, search

for “FreshGrade” in the App Store or Google Play.

Ο Log into your FreshGrade Mobile account (same

credentials as your web account)

Ο Select a student from your class list

Ο Select the first student that appears in your list to enter

their portfolio

Ο Click the ‘Edit’ button in the top right hand corner

Ο Click on the camera icon to add a student profile picture

Ο You will be given the option to take an existing photo, or

choose from your camera roll

Ο Once you’ve taken a profile picture, click on the forward

arrow to move to the next student

Ο Repeat until all students have profile pics

EFFICIENCY TIP

Even if you’re not giving student’s access to

their portfolios right away, make sure you

toggle the “Parental Consent” switch when

you’re adding profile pictures with the mobile

app. It will save you time later.

Setting Up Students 24

Now it’s time to invite your students to view and contribute

to their portfolios.

In-Person Via the Mobile App


Ο Click “Edit” in their portfolio header

Ο Toggle the “Parental Consent” switch to green

Ο A 10-digit code will appear above

Ο Repeat for all students

Ο Distribute codes:

Ο Show your screen to each student individually

Ο Suggest they write down their code for future use

STUDENT STATUS

A “Pending. Portfolio is not connected”

message will appear until that student has

logged in and created their account. Once

they have done so, the message will change

to say that they are “Connected.” Once the

student has logged in to their portfolio and

created an account, the access code will

disappear and their username will appear in

its place.

Printing Individual Handouts Via the Web App

Ο Log In: app.freshgrade.com


Ο Select ‘View Portfolio’ for one of your students

Ο Click ‘Edit’ in the top right hand corner of their portfolio

to enter that student’s profile

Ο If you haven’t already done so, click on the ‘Parental

Consent’ box to reveal their Access Code

Ο Repeat steps above to reveal codes for all students

Inviting Students to a Portfolio

Printing Handouts for Whole Class Via the Web App

Now you are ready to distribute the codes to your students

Ο Print out the Access Codes

Ο Click on the “Portfolios Tab” in your top toolbar

Ο Click the “Print All Access Codes” button on the top right

of your class list

Ο Follow instructions to print

Ο Instructions for how the student is to log in and create

their account are included in the printout.

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Managing Portfolio Access

Managing Portfolio Access 26

Portfolio Access SettingsWhether you have a student that is having difficulty

accessing their account (forgot their credentials) or you need

to manage access for other reasons, here is what you need

to know.

You can manage student access from both the web and

mobile apps. You will need to access the student’s profile

details to manage their access.

Student Portfolio Access

Via Web App


Ο Select ‘View Portfolio’ for one of your students

Ο Click ‘Edit’ in the top right hand corner of their portfolio

to enter that student’s profile

Ο Scroll down to the “Student Access” section

Via Mobile App


Ο Click “Edit” on their portfolio header


Account Status: Pending If the student’s status is “Pending” it means that this student

portfolio is not connected to a student account yet. You have

two options with a “pending” portfolio.

When an Account is “Pending”

Ο Reset Code

– This will reset the portfolio code for the student. They

will not have access to their portfolio until you give

them the new code.

Ο Print Code (web app only)

– This will print the code and login instructions for the

individual student.

ACCOUNT STATUS



Account Status: ConnectedOnce a student has created an account and entered their

code they are now connected to a portfolio. The code is no

longer necessary and no longer need to be reset or printed.

Account is “Connected”

Ο Revoke

– Selecting this button will revoke the student’s access

to their portfolio. Clicking the button will issue a

new “pending” code, which you can distribute to the

student if you’d like to give them access again.

Ο Reset Password

– When a student is “Connected” they will have had to

set a password when creating their account. If they

forgot their password, you can click here to reset it for

them.

ENCOURAGE STUDENT ACCOUNTS

Creating an account will allow a student to manage

multiple classes with a single login. This is particularly

helpful for those students that have more than one

class. Another important reason for students to

create an account is that they will have the option to

add the previous year(s) portfolios to their accounts.

ACCOUNT STATUS



We know that engaged parents have a direct and positive

impact on the successful development of a child. Let’s get

them onboard and better able to support your learning plan.

The first step is adding parent contact details. Once that’s

done you can decide to give them full portfolio access or

not.

Adding Parents via Web App


Ο Click on ‘View Portfolio’ next to the student name

Ο Click ‘Edit’ in the top right hand corner

Ο Scroll down and click “Add Parent”

Ο Enter in the parent name and email address

Ο Click “Save”


“The parents love seeing the updates

and tell me all the time.

C. LONG, TEXAS


Inviting Parents to a Portfolio

Ask Yourself: What level of access do I want this parent to

have? You can set a parent as one of two levels of access.

Email Only Access:

If you choose not to give portfolio access, parents will only

receive email communications. The only learning samples

they will be able to see are those that are shared as “learning

highlights” or through the various reporting tools. We

strongly encourage giving parents full portfolio access.

Portfolio Access:

To give a parent full portfolio access you must invite them.

This sends them an email describing how to set-up an

account if they haven’t done so already.

Ο Click “Send Invite” to the right of parent contact details

Ο Click “Save”

Revoking Parent Access

You have full power to revoke or delete parent access to a

portfolio.

Ο Click ‘Revoke’ to remove full portfolio access. This parent

will be returned to the “Email Only” setting.

Ο Click ‘Delete’ to remove the parent entirely.


PARENT STATUS

An “Invite Sent” message will appear until the parent

has logged in and created their account. Once they

have done so, you will see a new message to say

when they accepted the invite and on what date.


Adding & Inviting Parents Via Mobile App



Ο Click “Add a Parent Contact”

Ο Enter parent name & email address

Ο Click “Save” in top right corner

Ο A pop-up window will appear

Ο Select to invite a parent now or later

IF you selected “No, I’ll do it later” you will need to follow

these steps at a later date to send invite.



Ο Next to the Parent Contact, click “Edit”

Ο Click “Send Invite”


32

Now you can start capturing evidence of learning.

Use the iOS Mobile App web app to work efficiently in this

next section.

To download the FreshGrade app for Teachers, search for

“FreshGrade” in the App Store or Google Play.

Once you’ve added your entire class, now the fun begins! It’s

time to start capturing evidence of learning through photos,

video, audio or notes.

Capturing & Documenting Learning

Capturing & Documenting Learning 33

Ο Click on the camera icon (photo) or film icon (video) in

the bottom toolbar

Ο Choose to take a new photo or choose from one on your

camera role

Ο Add descriptive feedback:

Ο Option 1:

– Click in the box that says “write a note”

– Enter Your Feedback

Ο Option 2:

– Click “Add a quick note”

– Select a provided quick note or create your own

Ο Tag Students to send captured learning to their personal

portfolio

– Click “Tag Students”

– Choose one or multiple students by clicking on their

name

Ο Click “Done” in the top right corner when you’re finished

tagging students

Ο Click “Save” in the top right corner to save

Ο Once you click ‘Save’ you’ll be asked if you wish to send

a highlight.

– If you do not have parent contact information saved

for a student, this highlight option will not appear for

you

Ο Click ‘Yes, share highlight’ to send this captured learning

directly to the parent contacts for that student

Ο Click “No, I’ll share it later” if you do not want to share a

learning highlight at this time

You’re done! The captured learning has been saved and will

now appear in the tagged student(s) portfolio.

STUDENT SELF-DOCUMENTATION

Leverage the learner! The FreshGrade Student App

is simple to use and there are iOS and Android

versions. Whether you give your students verbal

direction or create an activity and assign to their

portfolio (see page 38), the students can easily

capture their learning, automatically adding content

to their portfolios.

Capturing Photos/Video


Ο Click on the microphone icon in the bottom toolbar

Ο Click red button to start recording

Ο Click red button again when finished

Ο Click “Save” in top right corner

Ο Add descriptive feedback:

Ο Option 1:



Ο Option 2:



Ο Tag Students to send captured learning to their personal

portfolio


– Choose one or multiple students by clicking on their

name

– Click “Done” in the top right corner when you’re

finished tagging students

Ο Click “Save” in the top right corner

SHARING LEARNING HIGHLIGHTS

Learning highlights sends what you just captured

to the parents that you’ve added to that tagged

student’s profile. This is only available for picture

& video captures, but is a powerful tool to engage

parents.

Capturing Audio Clips


Capturing Notes

Ο Click on the pencil icon in the bottom toolbar

Ο Add Note:

Ο Option 1:



Ο Option 2:



Ο Tag Students to send captured learning to their

personal portfolio


– Choose one or multiple students by clicking on

their name

– Click “Done” in the top right corner when you’re

finished tagging students

Ο Click “Save” in the top right corner

WHAT’S A QUICK NOTE?

Do you provide the same feedback time & time

again? Using the “Quick Notes” feature, you can

create custom notes that are saved or future use.

Saving you time the next time you need to use that

feedback, you just select the note you want, instead

of typing it all out again.

36

Leverage the learner! This section will help you

understand where and how your students can

contribute to their portfolios.

Empowering Your Students

Empowering Your Students 37

Student Access

Web App:

student.freshgrade.com

Ο Enter Code <see page 24 for how-to invite students>

Mobile Apps:

The student app is available for both Apple iOS and Android

mobile devices.

Search “FreshGrade” in App Store.

Ο Download “Student” version

Ο Enter Code

Search “FreshGrade”

Ο Download “Student” version

Ο Enter Code

ADD NEW

COMMENT

UPLOAD


Direct UploadsFollowing verbal directions provided by you, students can

add new content directly into their portfolios:

Ο Click on the ‘+Add New’

Ο Click “Upload” to:

– Via Mobile Device: Attach photos, audio clips, video

clips

– Via Desktop or Laptop Device: Attach all file types

(documents, presentations, etc.) and add links

Ο Click in the box that says “Add a comment.” to add links

or notes

Ο Click “Save”

Ο Will appear in student’s portfolio

Self Documentation

Uploads into an ActivityRemember those activities you created & assigned? Once

assigned, they will appear on those students portfolios.

Students can upload their work directly into that activity.

Ο Scroll to assigned activity

Ο Click “Upload”

Ο Upload work:

– Via Mobile Device: Attach photos, audio clips, video

clips

– Via Desktop or Laptop Device: Attach all file types

(documents, presentations, etc.) and add links

Once logged in to their portfolio, students can self-document their work a couple of ways:


Existing Portfolio Item

Students can comment and self-reflect on any item or

activity that has been uploaded/saved to their portfolio.

Ο Scroll to item they would like to comment on

Ο Click “Comment”

Ο Enter their self-reflection or comment

Ο Click “Post Comment”

Ο Click “Done”

New Uploads

Students can also add comments and self-reflect directly

into the portfolio.

Ο Click on the ‘+Add New’

Ο Click in the box that says “Add a comment.”

Ο Enter self-reflection

Ο Click “Save”

Self Reflection

40

Collaborating & Communicating

Collaborating & Communicating 41

STUDENT COMMENTING

A great tool to empower students to self-reflect

on their learning. By logging into their portfolios,

students can view comments that their teacher

and parents have posted. They can add their own

comments by clicking on the ‘Comment’ button.

Commenting

If you’ve given portfolio access to students and their parents,

you can use comments to collaborate as a group on

individual portfolio items. You can comment on any artifact

captured.

Via Web App

Ο Click on the ‘Comment’ button underneath any of the

portfolio elements

Ο Enter in your comment

Ο Click ‘Post Comment’

Please Note: You are the only one with permissions to

remove any comments posted to a student’s portfolio.

Click on the ‘Edit’ button underneath the portfolio

element and then ‘Remove’ next to the comment.

Via Mobile App

In the ‘Whole Class’ view:

Ο Scroll down and click on the item you wish to comment

on

Ο You have the option to enter a comment and post it to

all students tagged to that activity/artifact, or you can

choose to leave a comment for just one student.

Ο To post a comment to all students attached to that item:

– Click in the text box that says “Post a comment for (X)

students”

Ο To leave a comment for a specific student only:

– Click on the drop down menu and click on a specific

student.

– Click on the text box that says “Post a comment for

(student name)”.


Want to see who’s viewed the announcement?

Once you’ve sent the announcement, use the Web

App to track who has opened your announcement.

Ο Click on the ‘Announcements Dashboard’

Ο Summary of views listed on left side of

announcement

Ο For detailed stats:

– Click on the announcement you’d like to view

– View detailed stats

PLEASE NOTE: Names in ‘green’ indicate that the

announcement has been read. Names in ‘red’

indicate that the announcement has not been read.

If you have an class-wide announcement that you would like

to send to student and/or parents, you can easily do this by

using the announcements functionality within FreshGrade.

In addition to sending announcements, you can also keep

track of who has viewed them.

Via Web App

Ο Click on the FreshGrade logo in the top left corner to

return to your dashboard

Ο Click on the “Announcements” tab

Ο Click “New Announcement”

Ο Choose the desired recipients for your announcement

Ο Everyone (includes all parents and students)

Ο All parents

Ο All students

Ο Enter a subject line

Ο Enter your announcement message

Ο Click “Send

Via Mobile App

Ο Click the icon in the top right corner of your screen

Ο Click the “New Announcement” button at the bottom of

the screen

Ο Choose the desired recipients for your announcement

Ο Everyone (includes all parents and students)

Ο All parents

Ο All students

Ο Enter a subject line

Ο Enter your announcement message

Ο Click ‘Send’ in top right corner



What will Parents & Students receive?Students and Parents will receive this notification one of

two ways:

By Email:

If they have an email address attached to their account, they

will receive an email.

In-App

When a parent or student logs into the student portfolio,

they will see a notification at the top of the portfolio page

that shows them that they have pending announcements.

When they click on the notification, they will be taken

to the Announcement area in their portfolio to read that

announcement or any past announcements they may

have missed.


44

Managing Portfolio Activity

Managing Portfolio Activity 45

You will be notified when there is any new activity in your

student’s portfolios. Whether a parent or student has added

a new comment to an existing portfolio item, or a student

has uploaded some new work, you’ll know about it.

There are two ways that you’ll be notified:

Ο Push Notifications

Ο In-App activity feed

Allowing Push Notifications:

Ο Click on the Menu button in the top left hand corner

of your screen and click on ‘Activity Feed’. Select ‘Allow

Notifications’ in the prompt.

Ο If you accidentally clicked ‘Don’t Allow’ do the following

to bring up the notifications:

– Click on the ‘Settings’ icon

– Scroll down to where you see ‘FreshGrade’

– Click on ‘Notifications’ and move the slider to say

‘Allow Notifications’ - the slider will turn green

meaning that it is activated.

Ο You will receive notifications when students add new

content to their portfolios, or a comment has been left by

students or their parents.

Notifications

Accessing Activity Feed:

Via Web App

You will be notified every time a student adds new content,

or a comment has been left by students or their parents. All

of this activity can be found on your Teacher Dashboard.

Ο Click on the ‘FreshGrade’ logo in the top left hand corner

to enter your Dashboard

Ο All comments or added items by students or parents can

be found here.

Ο Click on one of the messages to bring up that portfolio

element. Post comments directly to the student’s

portfolio through this view.

Via Mobile App

You will be notified every time a student adds new content,

or a comment has been left by students or their parents. You

are able to view all of this through your activity feed in the

app.

Ο Click on house icon in the top left hand corner

Ο Click on ‘Activity Feed’ under Notifications

Ο Here you will see all activity for all of your classes. If you

need to drill down into different class click on the ‘All

Classes’ dropdown.

Ο Click on one of the notifications to view the item added

or to see the full comment.

46

Understanding Your Gradebook

Understanding Your Gradebook 47

We learned earlier (see page 19-21) how to create and assign

activities. Now, it’s time to learn how to assess those activities

and manage your gradebook with filtering and generating

dynamic reports based on those filters.

Reminder: You access your gradebook through the web:

app.freshgrade.com

1. Your students in your gradebook will be listed in

alphabetical order by first or last name on the left hand

side, and all of your activities along the top.

2. The gradebook will automatically pull in each activity

you’ve created in FreshGrade along with each student

who has participated. Depending on what your ‘Report

Measurement Scale’ is set to in your Account Settings, will

be how each mark is displayed in your gradebook.

AssessmentsSTUDENT LIST ORDER

You are able to order your students by first

or last name in your ‘Account Settings’. Your

account is automatically defaulted to sort by

last name.

GRADEBOOK TAB

FILTERS

STUDENTS

ACTIVITIES


Grading Assessments Ο Click on the Gradebook tab in your top toolbar

Ο Click on the name of the activity you’d like to assess

(located across the top of gradebook)

Ο You are now within the activity assessment

Ο Select the first student you’d like to assess

Ο Assess the student:

– Labels: Add a label for this specific student

(eg. Late, IEP, etc.)

– Notes: Provide feedback on that specific

student’s assessment

– File Uploads: View student’s self-documented

learning, or upload your own evidence. You

can upload photos, short video or audio clips,

and documents.

– Excuse: You can excuse a student from an activity.

This activity will not be included in any automatic

calculations.

Ο Move through the list of students and assess them

Ο Click on the ‘Complete’ button at the bottom of the page.

Ο Activity assessments will automatically be shown on the

student’s portfolio

Ο You will be taken to the Activity Report page. This report

shows each student’s grade along with:

– The objective/standard

– Mark distribution

– Average score

– Label summary

– Assessed students

For each student you are able to review the notes written

and/or the files attached. Highlighted icons are indicators of

attached information for a student.

If any of these marks need to be changed:

Ο Click on the activity name to enter that activity

Ο Scroll down to the bottom

Ο Click on the ‘Change Marks’ button to enter the marking

screen

Ο Select the student you require

Assessments


Is your gradebook getting large? Use filtering to focus on

specific groups of assessments.

To filter results in your Gradebook:

By Grade

*Will only appear if you have selected multiple grade in your

class set-up.

Ο Click on “Grade”

Ο Select the grades you want shown

Ο Your Gradebook will dynamically update to show you

your selections

By Subject

Ο Click on “All Subjects”

Ο Select the subjects you want shown


your selections

Filtering Your Gradebook

By Labels

Ο Click on the ‘Labels’ icon to select which you want

included.

Ο Select the label you want to show results for (IE. “Term 1”)


your selections

Print or export this report to excel by clicking on the icons in

the top right hand corner of your screen.


You can save the filters you’ve set as a new report. These

reports will be automatically updated according to their

filters, with every new activity you create and assess. This

makes it simple and easy to track different learning abilities

and activities.

Ο You are able to filter down your gradebook by grades,

subjects, and labels

Ο Once you have filtered your gradebook click on the ‘Save

Report’ button

Ο Give that report a name that’s relevant to you and save it

Ο Report will now appear in your ‘Reports’ tab

Ο Print off or export these reports for your records

Ο These reports will be automatically updated according

to their filters, with every new activity you create, assess

and label

Ο Return to the “Reports” tab in your gradebook to view or

delete these reports

Generating Gradebook Reports

51

You have a number of options to choose from to help you to

communicate student learning.

Delivering Impactful Reporting

Delivering Impactful Reporting 52

Web Browser:

Ο Find the portfolio item that you want to share

Ο Click on the ‘Share’ button located in the bottom right

hand corner of that element

Ο The parents contact information will be automatically

populated into a ‘Share a Highlight’ email for you. If you

forgot someone, just add in their e-mail address to share

the highlight

Ο Edit the subject line and enter in a personal message if

you wish

Ο Click ‘Send’ and an email will be sent to the parent’s email

address that you had entered

Ο If the parent replies to the email highlight sent from

within FreshGrade, it will be sent to your e-mail address

attached to your FreshGrade account

Mobile App:

Ο As you capture moments of learning from your mobile

device, you will be prompted to share a highlight with

parents before it is saved to the student portfolio. You

have the option to send it immediately or at a later date.

Ο If you decided to share at a later date, you will notice an

arrow in the right hand corner of each captured artifact.

Ο Click on this to share the artifact

Ο Once it has been shared, the arrow will turn into an

eye icon, letting you know how many times it has been

viewed by students or parents.

Learning Highlights

FreshGrade makes it easy to share student highlights with

parents. With our Share feature you can quickly send a

snapshot of a student’s work.


Summary reports allow you to capture overall feedback

and assessments in a single place, to accompany the

digital portfolio.

Ο Click on the ‘Reporting’ tab in your top toolbar.

Ο Click ‘New Report’ to create your summative report

template for your entire class.

Ο Create your template:

– Give your summary report a title

– Next, give your ‘Section Heading’ a name, and put

your feedback in the ‘Default Summary’ box. The

default summary is where you could, for example,

explain what the entire class did for that year, or

provide specific details about a core subject.

– You can then choose your Content Fields, by

selecting either “Assessment” or “Photos” or both.

The “Assessment” area will create a text box where

you can leave specific notes/comments about each

student in relation to what they learned that year. You

will also be given the option to attach photos straight

from each student portfolio that reflects/proves their

level of understanding in that area.

Ο Once you’ve created your template, choose the students

you’d like to use this template for. All the students in your

class will be selected by default. Click ‘Change’ to select

specific students if you so wish.

Ο Press ‘Save’ once everything is to your liking.

Ο You’ll then be re-directed to a page where you can

begin marking your students who are attached to this

template. Click ‘Start’ next to a student to begin their

summary report.

Ο Go through each section you created and assess each

student. Click on the “Select Photos from Portfolio”

button to pull up the photo selector. You are able to

select up to 6 photos to attach to their summary reports.

Once you have your photos selected, click “Collapse

Photo Selector” to move onto your next section.

Ο Once you are finished, click Done. You can always select

continue later if you aren’t finished.

Please Note: As soon as you press “Done” on a

Summary Report it will appear on the student’s

portfolio for parents and students to view.

Ο You will then be re-directed back to your class page

where you can either View, Edit, or Share this summary

report. Let’s go over each view.

– View: Click on the “View” button to see an example

of what this summary report will look like. Once you

have “Viewed” the summary report, and are happy

with what you say, go back to the main page. You’ll

notice a “PDF” button has now shown up. Click on

that to download a PDF to your computer.

– Share: Click “Share” to send the PDF as a Highlight to

the student’s parents.

– Edit: Even though you have completed the summary

report for the student, you are still able to edit this if

you noticed anything in the “View” area.

Ο Move through each student to complete their

summary reports

Summary Reports


In less than two minutes, you can easily build a personalized

learning slideshow video for each student, selecting images

from their digital portfolio — music included!

Ο To get started, click on the ‘Reporting’ tab in your

top toolbar.

Ο Click on ‘Create Learning Slideshow’.

Ο Click on the ‘Start’ button next to the student you

want to create the learning slideshow for.

Ο You have the ability to choose up to ten photos that

you’d like to include in your learning slideshow. Once

you have the photos selected, click “Preview” to view

your slideshow video.

Please Note: The photos will play in chronological order

by date (oldest to most recent) regardless of what order

you choose them in.

Ο After viewing the slideshow, you have the option to

change the photos, or save it.

Ο When you click on ‘Save’ you will have the ability to

instantly share the Learning Slideshow with your students

parent(s). If you are ready to share, click on send

Please Note: If you’d like to share at a later time,

click on cancel, which will take you back to your

Learning Slideshow home page, and you can share

it at a later time.

“FreshGrade Moments”

#teamfreshgrade 55

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