GERMANNA COMMUNITY COLLEGE BOARD SEPTEMBER 21, … · VCCS Form 102 - AS&R(0107) ... Common...

GERMANNA COMMUNITY COLLEGE BOARD SEPTEMBER 21, 2017 AGENDA

DANIEL TECHNOLOGY CENTER – ROOM 118

18121 Technology Drive, Culpeper, VA 22701

3:00 p.m. – 4:30 p.m. Committee Meetings

Academic Affairs/Workforce/Student Success – Room 104C

Cybersecurity AAS Degree -------------------------------------------------------------------------- Page 2

Policy 10160: Fund-Raising & Canvassing ---------------------------------------------------- 5

Student Success Snapshot ------------------------------------------------------------------------ Page 18

Executive/HR – Conference Room 118

Annual Housing Stipend --------------------------------------------------------------------------- Page 23

Finance/Facilities – Room 123

Year End Financials – FY17 ----------------------------------------------------------------------- Page 24

Financials Ending August 30, 2017 ------------------------------------------------------------- Page 33

FY19 Local Budget ---------------------------------------------------------------------------------- Page 41

Budget Amendment #1 --------------------------------------------------------------------------- Page 51

Budget Amendment #2 --------------------------------------------------------------------------- Page 52

Facilities Report ------------------------------------------------------------------------------------- Page 53

4:30 - 4:50 p.m. – Program Update ---------------------------------------------------------------------- Page 55

Veterans Services, presented by Robert Dixon, Veterans Support Counselor

5:00 p.m. – Regular Meeting

1. Call to Order/Determination of Quorum

2. Public Comment

3. Celebrations: Professor Emeritus

4. Approval of Minutes

A. May 18, 2017 - #309 -------------------------------------------------------------------------- Page 71

B. August 17, 2017 - #310 ---------------------------------------------------------------------- Page 78

5:10 p.m. – Committee Discussion/Action

5. Academic Affairs/Workforce/Student Success: Cleo Coleman, Chair

6. Executive/HR: William Thomas, Chair

7. Finance/Facilities, Teri McNally, Chair

5:45 p.m. – Informational Items/Other Business

8. President’s Report

9. Chair’s Report

10. Calendar of Events---------------------------------------------------------------------------------- Page 81

11. Other Business

6:00 p.m. – Adjournment

March 2, 2017

5

VCCS Form 102 - AS&R(0107)

REQUEST FOR NEW CURRICULUM (VCCS-102)

College: Germanna Community College College Code: GC297 FICE Code: _____

1. Title of Curriculum: AAS in Cyber Security

2. Proposed Initiation Date: Fall X Spring Year 2013

3. Program Leve Transfer: _____AA ___AS _____AA&S Occupational/Technical: ____XX_AAS _____AAA _____Diploma

4. Additional funding required: New funds required: Facilities $_______ Equipment $_______ Funded through Perkins and current equipment Operations $_______Other _________

5. Faculty required: Additional Faculty First year: _____FT _____Adjunct No new faculty required ___X__ Required Second Year: _____FT ____Adjunct

6. Costs to be funded by: X increased enrollments in existing courses taught at the college (Check all that apply) savings through program restructuring./discontinuances

savings through attrition from other programs X enrollments in new courses

other

7. FTES Enrollment Projections: 1st year _15____ 2nd year __25____ 3rd year ___35___ If after 3 years the program does not sustain an enrollment of __6__ FTES, the program willbe analyzed to determine whether or not it should be continued.

8. Will courses in the program be offered through distance education? Yes _X___ No _X___ Will the students be able to complete the entire program through distance education Yes ____ No __X__

9. Estimated Annual Job Openings Source and Date of Data Local over 500 in 50 mile range Virginia Workforce Connection State 20276 Burning Glass 2015

COLLEGE APPROVAL:

VICE PRES./PROVOST (s/) Date: __________________

COLLEGE PRESIDENT (s/) Date:___________________

LOCAL BOARD (s/) Date: __________________

VCCS OFFICE USE ONLY

VCCS Program Title ________________________________________

VCCS Curriculum Code NCES/CIP Code VCCS Cluster Code _______________

Program Levels: (Circle) 0 1 2 3 4 5 6 7 8 9

STATE ACTION:

_______________ (Approved/Disapproved) By________________________ ____ System Office Date

Chancellor Approval Date: SBCC Approval Date: ______________________________

SCHEV Approval Date: SCHEV S.O.R. Date:_______________________________

14

Enrollment Management Workgroup “Enrollment is everyone’s job at Germanna”

• Formed on July 28, 2017 (Originally Started as the Recruitment Team)

o Cross section of members from across the college – See attached

o Align enrollment management with the Guided Pathways approach

Recruit – Admit – Retain – Complete

o Prepare for Implementation of EAB Navigate

More on that at the next College Board meeting

• Move from a budget-based model to a person-focused predictive model based on Fall 2016 trend with

a goal for a 5% increase in enrollment – See attached

• Existing Strategies

o Phone Bank – See attached

o Business Office Phone Calls

735 Payment related calls

Thousands of emails sent

• New Strategies

o VCCS Pilot Project - Blackboard Call Center

Students who enrolled in the past but not currently enrolled

Results

• 2,374 Called – Yield 12.5% one week after campaign ended

• Control group – Yield 9.1% one week after campaign ended

o Identification of Barriers and Development of Solutions

Caller ID for Germanna Phones was “VT Info Tech”

Not enough people answering the Welcome Center phones

Students dropped for non-payment multiple times

Students owing less than $300 dropped for non-payment

Automatic textbook fees added late

No waitlist for full classes

On-boarding strategies and marketing materials revised

Long wait time at Welcome Center on Fredericksburg campus

• Counseling developed an “Alternatives to Waiting in Line at FAC” Flyer for

those students who would prefer other options to waiting;

• More rigorous triage of students waiting in line;

• Revising the flowcharts used by Welcome Center staff for students in line

during peak periods;

• Setting up computers in the lobby for quick registration issues.

Calls by Admissions and Records; Welcome Center; Success Coaches; Counselors

• Results – See attached

o Germanna and John Tyler are the only colleges right now to have positive FTE growth when

dual enrollment is excluded from the numbers.

o Numbers do not include all the Dual Enrollment from our largest school divisions

Headcount numbers should go up by at least 200 and FTE will rise slightly, since

these students are traditionally only taking one or two courses. It takes 5 students

taking one course to increase our FTE by 1.

o Inching towards goal of 3,785 FTE – Update at Board meeting

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Chair Jan GullicksonVice‐Chairs Jeanne Wesley / Scott KempHuman Resources Representative Needed

Dean of Arts and Sciences Shashuna GrayDual Enrollment Coordinator Tim KonhausDean of Technical & Prof. Studies Denise TalleyDean of Allied Health & Nursing Patti LiskFaculty Representative Needed

Dean of Student Development Pam FrederickAssistant Dean of Student Development Sarah SomervilleAssistant Dean of Student Development Mark HainesDisability Services Coordinator Win StevensCareer Counselor Marie HawleyFinancial Aid Outreach Becky MorrisVeterans Center Liaision Shaun BlackmonRegistrar /Director of A & R Cheri MaeaWelcome Center Administrator Anita NewhouseAssociate Registrar Jenn ElksRecruiter Kim ViarellaPerkins Recruiter Heidi DavisFaculty Advising Coordinator Carolyn BynumDiversity/Inclusion Rep Judi Bartlett

PR and Marketing Specialist Jim SolomonPublic Information Officer Mike ZitzFoundation Office Manager Jessica Thompson

Student Financial Supervisor Laura McDonaldIT Manager Jeremy Lam

Business and Career Coordinator Kim RodenbergAssociate VP for Workforce Dev. Martha O'KeefeAdult Career Coordinator Deborah Huntsinger

Student RepresentativeNeeded

Enrollment Management Workgroup

Academic Affairs

Student Success

Foundation/Marketing/PR

Finance/Administration/IT/Facilities

Workforce Development

Updated: 9/12/2017

19

Updated: 9/11/2017

622 84

3 1029 1195 14

85 1787 1961 2086 2265 2414 26

27 2937 31

49

3567

3979

3669 4575

5115

5490 57

40 5814 60

08 6101 6205

366 502 620 725 91

3 1116 1223 1307 1414 1507 1655 18

78 2010 22

92 2569

2446

2993

3332 35

30 3663

3669

3726

3734

3709

4643

5270

5848

5848 60

43 6163

6163 64

24 6624

6624 6688

6731

6737 6820

6820

6811

6802

6800

6797

6797

6793

6788

6784

6779

6775

3075

3400

3725

3725

3730

3735

3735

3757

3785

3785

3800

3803

3806

3810

3810

3805

3800

3799

3797

3797

3795

3792

3790

3787

3785

0

1000

2000

3000

4000

5000

6000

7000

8000

2017 Fall Enrollment Goal ‐ 3785 FTE ‐ 6775 HeadcountOne FTE = 15 Credits

Headcount‐Actual FTE‐Actual Headcount‐Goal FTE‐Goal

Augu

st 21 ‐1

6WK; 8WK1

; 4WK1

Septem

ber 5

‐14

WK

Septem

ber 2

0 ‐4

WK2

Octobe

r18‐8

WK2

;4WK3

Novembe

r15‐4

WK4

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Phone Bank for Fall 2017 Semester

Results as of 7/26/17

• Operational from July 5 to August 3.

• Budget:o $19,679 for the Call Centero $8,172 for additional counseling staff to deal with the increased load during the summer

• Targeted Groups:o Applied to Germanna but had not yet enrolled: 1616 calls madeo Contacting graduated nursing students to determine employment: 97 calls madeo Identified as being at risk for being dropped for non-payment: 1799 calls madeo Students dropped for non-payment: 975 calls madeo Students recalled from the applied but not enrolled group and the dropped for non-payment: About

400 recallso TOTAL: 4,887 Students in 18 days

• Results:o Applied but not enrolled group

325 students ended up enrolling= 20% yield

Common responses:

• Yes, I plan on enrolling soon

• Yes, I plan on enrolling but I still need to do my placement test(s)-64 students

• Yes, I plan to enroll but I am waiting for my financial aid to be processed-51

• Yes, but I didn’t know if I was accepted

• No, I am having transportation issues

• No, I do not plan on enrolling because I am going to another community college orUniversity-19 students

o Payment Issue Phone Calls 578 students ended up re-enrolling= 59% yield

Common Responses for those at risk of being dropped for non-payment:

• Already paid (In between the time the query was run and receiving the call)• Has financial aid questions (some transferred to Student Account and

Financial Aid Center, others wish to come in in-person)• Applied for FA late and waiting to see if it goes through or if payment out of

pocket is needed• Waiting to set up payment plan• Will be paying prior to the deadline, just waiting as long as possible• Academic issues (Waiting for Dean approval for adding a class and then will

pay)• Personal issues• Exploring payment options

Common responses for dropped for non-payment:

• Issues with financial aid (Didn’t turn in required docs or realize otherdocumentation was needed)

• Issues with payment plan• 3rd party issues (were supposed to pay but did not)• GI Bill not showing (only a few)• Is aware, didn’t have the money and will re-enroll• Out of state tuition-doesn’t have the money• Had a loan but not enrolled in enough credits• Has gotten re-enrolled and paid

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Questions about this report should be directed to Dr.Catherine Finnegan, Assistant Vice Chancellor for Research & Reporting, at [email protected].

Current term data shown in this report come from SIS Query as of the morning the report was run. Prior year data come from SAS data files built the previous year, also from SIS. Only credit

enrollments are included. Audit enrollments are excluded.

The purpose of this report is to compare enrollments on the day the report is run with enrollments from the previous year at the same point in the semester. Changes from year to year may be due

to a number of factors other than actual increase/decrease in enrollment, such as changes in college registration dates, or when colleges enter dual enrolled students into SIS, etc. Daily/weekly

fluctuations in enrollment are typical throughout a semester. These are preliminary numbers. We urge caution in their interpretation.

Office of Research and Reporting____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Fall 2017 Point-in-Time FTE Enrollments Compared with Fall 2016Compare Dates: September 11, 2017 with September 12, 2016

College

Fall

2017

Total

FTE

Fall

2016

Total

FTE

Total

FTE

Change,

N

Total

FTE

Change,

%

Fall

2017

Regular

FTE

Fall

2016

Regular

FTE

Regular

FTE

Change,

N

Regular

FTE

Change,

%

Fall

2017

Dual FTE

Fall

2016

Dual FTE

Dual FTE

Change,

N

Dual FTE

Change,

%

Fall

2016

Final FTE

Fall 2016

Final FTE

Change,

N

Fall 2016

Final FTE

Change,

%

Blue Ridge 2,266 2,336 -70 -3.00 2,041 2,087 -46 -2.21 225 248 -24 -9.58 2,333 -67 -2.89

Central Virginia 2,285 2,342 -57 -2.44 1,592 1,731 -140 -8.06 693 611 82 13.47 2,334 -49 -2.08

Dabney S. Lancaster 564 650 -86 -13.22 496 518 -23 -4.35 68 131 -63 -48.23 762 -198 -26.01

Danville 1,743 1,862 -119 -6.39 1,180 1,344 -165 -12.24 564 518 46 8.79 1,932 -188 -9.75

Eastern Shore 329 365 -36 -9.94 250 288 -38 -13.24 79 77 2 2.33 369 -40 -10.74

Germanna 3,709 3,727 -17 -0.46 3,404 3,371 33 0.99 306 356 -51 -14.19 3,755 -45 -1.21

J. Sargeant Reynolds 5,126 5,702 -576 -10.09 4,533 5,317 -783 -14.74 593 385 208 54.02 5,698 -572 -10.04

John Tyler 5,237 5,032 205 4.07 4,352 4,205 147 3.49 885 827 58 6.99 4,926 312 6.33

Lord Fairfax 3,434 3,077 358 11.63 2,688 2,696 -8 -0.31 747 380 366 96.25 3,803 -368 -9.68

Mountain Empire 1,510 1,538 -28 -1.82 1,162 1,191 -29 -2.43 348 347 1 0.31 1,611 -101 -6.26

New River 2,757 2,654 104 3.91 1,993 2,021 -28 -1.41 764 632 132 20.88 2,703 54 2.01

Northern Virginia 27,877 28,393 -516 -1.82 26,904 27,559 -655 -2.38 973 834 139 16.64 29,065 -1,187 -4.09

Patrick Henry 1,540 1,699 -158 -9.32 1,056 1,205 -148 -12.32 484 494 -10 -2.01 1,696 -155 -9.15

Paul D. Camp 683 630 53 8.43 451 457 -6 -1.23 232 173 59 33.92 758 -75 -9.88

Piedmont Virginia 2,695 2,721 -26 -0.95 2,100 2,113 -12 -0.59 595 608 -13 -2.18 2,754 -59 -2.13

Rappahannock 1,233 1,105 128 11.58 875 914 -39 -4.26 359 192 167 87.10 1,819 -585 -32.19

Southside Virginia 2,031 2,105 -74 -3.53 1,004 1,162 -158 -13.60 1,026 943 84 8.87 2,306 -276 -11.95

Southwest Virginia 1,464 1,509 -44 -2.94 1,218 1,352 -134 -9.90 246 156 90 57.27 1,604 -140 -8.72

Thomas Nelson 4,274 4,820 -546 -11.33 4,227 4,799 -573 -11.93 47 21 27 126.75 5,069 -795 -15.68

Tidewater 12,980 14,021 -1,041 -7.43 12,718 13,723 -1,005 -7.32 262 298 -36 -12.09 14,245 -1,265 -8.88

Virginia Highlands 1,443 1,465 -23 -1.54 1,084 1,113 -29 -2.64 359 352 7 1.95 1,492 -49 -3.29

Virginia Western 3,069 3,295 -226 -6.86 2,957 3,180 -223 -7.02 112 114 -3 -2.34 4,193 -1,124 -26.81

Wytheville 1,559 1,558 2 0.10 1,082 1,115 -33 -2.96 477 443 35 7.82 1,550 9 0.58

VCCS 89,812 92,607 -2,795 -3.02 79,367 83,463 -4,096 -4.91 10,445 9,144 1,301 14.23 96,775 -6,963 -7.20

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skemp

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Germanna Community College

Local Funds Financial Analysis

For Financial Statements as of and for the Twelve Months Ended June 30, 2017

FINANCIAL ANALYSIS Restricted Funds

Year-to-date (YTD) revenues of $19,866 consist of $19,636 receipts for one private scholarship – the

Carter Scholarship - plus income earned on investments of $230. Expenses of $59,529 include

scholarship disbursements from the Carter Scholarship ($56,102) and endowments ($1,500). Restricted

cash is $55,957, about $40,000 less than one year ago (which is good; we do not wish to carry excess

Restricted Fund cash balances; we should use it for its intended purpose). This fund is the depository

for most federal Title IV funds (Pell, SEOG, Work-Study) and then funds are distributed to the State or

Local restricted grant and disbursed to students, bookstore, college, etc. from there. There is typically a

timing difference in any given month or year of a small amount but this net activity amounts to zero

once all receipts are recorded and distributions made. As of year-end, all federal funds received were

disbursed, and the fund balance is composed of balances for future disbursements of Carter Bennett

($27,175) and endowments ($28,783).

Loan Funds

No activity.

Endowment Funds

The endowment funds increased by interest earned of $193. The $22,560 of endowment funds consists

of one true endowment (permits use of interest only) with $4,000 corpus and quasi-endowments (can

disburse both interest and corpus) of $18,560. These endowments consist of funds donated to the

college 15-20 years ago, and we have been unable to locate the donors. Scholarships of $1,500 per

year will be disbursed from the quasi-endowments as specified until the remaining funds have been

consumed.

Plant Funds

The College maintains a small Maintenance Reserve fund to help with smaller scale facilities projects

such as sidewalk repairs, emergency work on the HVAC system or boilers, roofs, etc.

Total revenues for the year amount to $439,157. Of this, $206,500 were appropriations from

Spotsylvania County and the City of Fredericksburg to assist with site development costs for the Science

& Engineering Building, Information Commons. We also received Maintenance Reserve contributions of

$200,000 from Stafford towards the new site, and a total of $2,528 from Caroline, Madison, and Orange

counties. An additional $25,000 was contributed by Fredericksburg for the new Fred-CAT center.

Expenses of $179,785 were incurred during the year for debt service for the Foundation loan that

secured site development money for the Science & Engineering Building, Information Commons.

Investment Income

At the close of Fiscal Year 2016, funds were moved from the Virginia Local Government Investment Pool

(LGIP) into Davenport Investments as a move to achieve better returns while still adhering to the strict

investment guidelines for state agencies. The majority of the funds in Davenport Investments are held

24

in high-grade corporate bonds. Overall, interest income for the current year (after deducting all fees)

was $22k compared to only $1k last year, a vast improvement.

Unrestricted Funds

Net Assets – Unrestricted Fund Balance/Net Assets increased by $771,394 during the fiscal year.

Of this, $362,547 was in the Vending Fund, $140,460 in the Parking Auxiliary Fund, $83,742 in

the Operating Fund, $7,896 in Student Activities, and $176,749 in the Facilities Auxiliary Fund. A

summary of each fund follows:

Local Operating/College Board Fund – The local governments made good on their appropriation

pledges for the year, providing us $112,224. The primary expense was $12,397 for Physical

Plant which included electrical maintenance and storm water management. We also spent

$7,342 on student recruitment and $3,692 on student development. Employee relations

spending dropped from $16,263 last year to only $2,560 this year based on spending cuts

associated with Learning Day.

Vending Fund – Bookstore commissions ($345,968) fell short of the original budget of $500,000,

but came in near the revised budget of $350,000. Textbook programs continue to evolve with

the push for on-line materials and a focus on reducing textbook costs for students.

Additionally, commission revenues are tiered based on volume, so as volume goes down –whether due to declines in enrollment or spending on textbooks – the commission rate declines

as well. The largest expense was $11,215 for Auxiliary Plant Maintenance, which included

salad bar fixtures and exhaust fans and ventilation repairs for the food service operation.

Student Activity Fund – Revenues/fees collected exceeded budget by $15,780 and last year by

$29,640. The change from year-to-year is associated with a change in accounting for deferred

revenue for activity fees. Since these fees are not revenue per se, but rather are fees collected

for use by student activities, the fees are now recorded on a cash basis with no deferral. As

such, the fees for the current year include deferred revenue from the prior summer term as well

as fees collected for the current summer term. Expenses, in total, were less than budgeted.

This fund was projected for a $25,000 decline in fund balance (expenses exceeding revenue) and

actually ended with a $7,896 increase in fund balance.

Parking Auxiliary Fund – We generated $197,073 in revenues and spent $56,613, resulting in an

increase in fund balance of $140,460. Revenue is down only slightly from last year.

Facilities Auxiliary Fund – Revenues of $633,472 were $43,472 more than the $590,000

budgeted. Expenses of $456,723 were less than the $496,308 budgeted, resulting in a $176,749

increase in fund balance.

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Business Unit: GC297 - GermannaReport ID: AGL00008 - College Balance Sheet - LocalFiscal Year: 2017As of Date: 2017-06-30Scope: Local Funds

Unrestricted Restricted Plant Loan Endowment Agency

Assets:Cash 1,440,641.00 55,932.22 623,501.20 0.00 (0.75) 73,721.29Petty Cash 1,000.00 0.00 0.00 0.00 0.00 0.00Cash Equivalents 1,571,404.14 25.22 618,761.06 0.00 818.64 0.00

Investments 2,130,957.79 0.00 0.00 0.00 21,742.27 0.00

Current Receivables 25,536.71 0.00 0.00 0.00 0.00 0.00

Current A/R Allowance (6,070.00) 0.00 0.00 0.00 0.00 0.00

Non-current Receivables 0.00 0.00 0.00 0.00 0.00 0.00

Non-current A/R Allowance 0.00 0.00 0.00 0.00 0.00 0.00

Interest Receivable 0.00 0.00 0.00 0.00 0.00 0.00

Loans Receivable 0.00 0.00 0.00 0.00 0.00 0.00Notes Receivable 0.00 0.00 0.00 0.00 0.00 0.00Inventory 0.00 0.00 0.00 0.00 0.00 0.00Prepaid Expense 0.00 0.00 0.00 0.00 0.00 0.00Due From Other Funds 106,179.08 0.00 0.00 0.00 0.00 0.00Investment in Plant Assets 0.00 0.00 1,277,531.00 0.00 0.00 0.00

Total Assets: 5,269,648.72 55,957.44 2,519,793.26 0.00 22,560.16 73,721.29

Liabilities:Accounts Payable - Current (14,982.07) 0.00 0.00 0.00 0.00 0.00Accounts Payable - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Accrued Leave Current 0.00 0.00 0.00 0.00 0.00 0.00Accrued Leave Non-current 0.00 0.00 0.00 0.00 0.00 0.00Deferred Revenue - Current 0.00 0.00 0.00 0.00 0.00 0.00Deferred Revenue - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Loans Payable - Current (14,304.13) 0.00 0.00 0.00 0.00 0.00Loans Payable - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Notes Payable - Current 0.00 0.00 0.00 0.00 0.00 0.00Notes Payable - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Deposits Pending 0.00 0.00 0.00 0.00 0.00 0.00Due to Other Funds 0.00 0.00 0.00 0.00 0.00 0.00

Fund Balances 5,240,362.52 55,957.44 2,519,793.26 0.00 22,560.16 73,721.29

Total Liabilities and Fund Balances: 5,269,648.72 55,957.44 2,519,793.26 0.00 22,560.16 73,721.29

Local Operating / College Board 259,433.84Vending 2,703,385.37Student Activities 13,382.79Parking Auxiliary 480,619.31Faciliaties Auxiliary 1,783,541.21

Total Unrestricted Funds 5,240,362.52

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Business Unit: GC297 - GermannaReport ID: AGL00009 - Stmt of Changes - Local FundsFiscal Year: 2017As of Date: 2017-06-30Scope: Local Funds

Unrestricted Restricted Loan Endowment Plant

Revenues:Unrestricted Current Fund Revenue 1,499,625.62Local Appropriations - Restricted 0.00 0.00 0.00 434,028.00Federal Grants and Contracts - Restricted 0.00 0.00 0.00State Grants and Contracts - Restricted 0.00 0.00 0.00 0.00Local Grants and Contracts - Restricted 0.00 0.00 0.00 0.00Private Grants and Contracts - Restricted 19,636.00 0.00 0.00 0.00Private Gifts 0.00 0.00 0.00 0.00Investment Income 48.77 0.00 35.22 5,128.64Endowment Income 175.22 0.00 0.00 0.00U.S. Government Advances 0.00Interest on Loans Receivable 0.00Expended for Plant Facilities 0.00Retirement of Indebtedness 0.00Recovery of Writeoffs 0.00Other Sources 0.00 6.32 0.00 158.20 0.00

Total Revenues and Other Additions: 1,499,625.62 19,866.31 0.00 193.42 439,156.64

Expenditures:Educational and General 214,895.00 59,528.59Auxiliary Enterprise Expenditures 513,336.36Indirect Costs Recovered 0.00Refunded to Grantors 0.00 0.00Administrative and Collection Costs 0.00Loan Cancellations and Write-Offs 0.00Expended for Plant Facilities 179,784.84Disposal of Plant 0.00Retirement of Indebtedness 0.00Interest on Indebtedness 0.00Liquidation of Endowment 0.00Other Expenditures/Deductions 0.00 0.00 2,740.10 6.32 0.00

Total Expenditures 728,231.36 59,528.59 2,740.10 6.32 179,784.84

Transfers among funds

Net Increase/(Decrease) for the Year 771,394.26 (39,662.28) (2,740.10) 187.10 259,371.80

Fund Balances 4,468,968.26 95,619.72 2,740.10 22,373.06 2,260,421.46

Fund Balances at the End of Year 5,240,362.52 55,957.44 0.00 22,560.16 2,519,793.26

FS Page 2

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Description

Current Period

Actual

Annual

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

LC1 Spotsylvania County 14,474$ 57,895$ 57,895$ -$

LC2 Stafford County - 26,070 26,070 -

LC3 Caroline County - 6,539 6,539 -

LC4 King George County - - - -

LC5 Culpeper County - 1,000 1,000 -

LC6 Orange County - 8,875 8,875 -

LC7 Madison County - 3,126 3,126 -

LC8 City of Fredericksburg - 8,719 8,719 -

LC10 Other Sources - - - -

LC11 Investment Income 328 2,000 (2,491) (4,491)

LC12 Total Revenues 14,802$ 114,224$ 109,733$ (4,491)$

Expenditures

LC13 Employee Relations -$ 16,000 2,560$ 13,440$

LC14 Student Development Programs 164 15,000 3,692 11,308

LC15 Student Recruitment 2,116 7,500 7,342 158

LC16 Operating Contingency Reserve - 40,724 - 40,724

LC17 Dean of Institutional Effectiveness - - - -

LC18 Commencement - Coffeewood - 3,000 - 3,000

LC19 Physical Plant - 30,000 12,397 17,603

LC20 Total Expenditures 2,280$ 112,224$ 25,991$ 86,233$

LC21 Net Increase / (Decrease) 12,522$ 2,000$ 83,742$ 81,742$

LC22 Transfers from other funds - - - -

LC23 Transfers to other funds - - - -

LC24 Beginning Fund Balance 175,692 175,692 - LC24 Current Fund Balance 177,692$ 259,434$ 81,742$

Germanna Community CollegeLOCAL OPERATING/COLLEGE BOARD FUND ANNUAL BUDGET

Through June 30, 2017AIS General Ledger Inquiry

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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

CA1 Bookstore Commissions 36,501$ 350,000$ 345,968$ (4,032)$

CA2 Food Service Commissions 119 12,000$ 1,526 (10,474)

CA3 Investment Income 7,626 7,000$ 21,074 14,074

CA4 Other Income - 400 - (400)

CA5 Total Revenues 44,246$ 369,400$ 368,567$ (833)$

Expenditures

CA6 Regional Activities -$ 4,000$ 5,674$ (1,674)$

CA7 Commissions Contingency Reserve - 105,000 - 105,000

CA8 Bad Debt - 1,000 - 1,000

CA9 President's Discretionary 59 3,000 2,210 790

CA10 Cash Over/Under - 200 17 183

CA11 Fiscal Operating (1,062) 3,000 (13,096) 16,096

CA12 Travel and Meals - excess - 200 - 200

CA13 Auxiliary Plant Maintenance 3,976 35,000 11,215 23,785

CA14 Plant Operation and Maintenance - - - -

CA15 Debt Service - 220,000 - 220,000

CA16 Scholarships - - - -

CA17 Commencement - - - - CA18 Total Expenditures 2,973$ 371,400$ 6,020$ 365,380$

CA19 Net Increase / (Decrease) 41,273$ (2,000)$ 362,547$ 364,547$

CA20 Transfers from other funds - - - -

CA21 Transfers to other funds - - - CA22 Beginning Fund Balance 2,340,838 2,340,838 -

CA23 Current Fund Balance 2,338,838$ 2,703,385$ 364,547$

Germanna Community CollegeVENDING FUND ANNUAL BUDGET


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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

SA1 Student Activity Fees 18,429$ 175,000$ 190,780$ 15,780$

SA2 Investment Income - - - -$

SA3 Total Revenues 18,429$ 175,000$ 190,780$ 15,780$

Expenditures

SA4 Student Activity Contingency -$ -$ -$ -$

SA5 Student Activities - 39,500 38,895 605

SA6 Student Organizations 232 30,000 28,458 1,542

SA7 Student Projects 3,247 40,000 34,226 5,774

SA8 Dean of Student Services - 27,000 25,225 1,775

SA9 Lecture and Culture 9,685 25,000 24,669 331

SA10 Student Recognition Program 358 2,000 1,012 988

SA11 Wellness & Recreation 26,641 31,500 30,399 1,101

SA12 Co-Curricular Programs - 5,000 - 5,000

SA13 Total Expenditures 40,164$ 200,000$ 182,884$ 17,116$

SA14 Net Increase / (Decrease) (21,734)$ (25,000)$ 7,896$ 32,896$

SA15 Transfers from other funds - - - -

SA16 Transfers to other funds - - - -

SA17 Beginning Fund Balance 5,487 5,487 - SA18 Current Fund Balance (19,513)$ 13,383$ 32,896$

Germanna Community CollegeSTUDENT ACTIVITY FUND ANNUAL BUDGET


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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

PA1 Parking Auxiliary Fees 20,706$ 169,000 194,795$ 25,795

PA2 Parking Auxiliary Invest Income 677 - 2,278 2,278 PA3 Total Revenues 21,383$ 169,000$ 197,073$ 28,073$

Expenditures

PA4 Parking Auxiliary Enterprise 6,282$ 107,067$ 56,613 50,454

PA5 Total Expenditures 6,282$ 107,067$ 56,613$ 50,454$

PA6 Net Increase / (Decrease) 15,101$ 61,933$ 140,460$ 78,527$

PA7 Transfers from Facilities Aux - - -

PA8 Transfers to Local Plant Fund - - - - PA9 Beginning Fund Balance 340,159 340,159 -

PA10 Current Fund Balance 402,092$ 480,620$ 78,527$

Germanna Community CollegePARKING AUXILIARY FUND BUDGET


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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

FA1 Facilities Auxiliary Fees 67,358$ 590,000 619,559$ 29,559$

FA2 Facilities Auxiliary Invest Income 4,103 - 13,913 13,913 FA3 Total Revenues 71,461$ 590,000$ 633,472$ 43,472$

Expenditures

FA4 Facilities Auxiliary Enterprise 7,018$ 496,308$ 456,723 39,585$ FA5 Total Expenditures 7,018 496,308 456,723 39,585

FA6 Net Increase / (Decrease) 64,444$ 93,692$ 176,749$ 83,057$

FA7 Transfers to Local Parking Maint - - - -

FA8 Transfers to State Plant Fund - - - - FA9 Beginning Fund Balance 1,606,792 1,606,792 -

FA10 Current Fund Balance 1,700,484 1,783,541 83,057

Germanna Community CollegeFACILITIES AUXILIARY FUND BUDGET


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Local Funds Financial Analysis

For Financial Statements as of and for the Two Months Ended August 31, 2017

FINANCIAL ANALYSIS Restricted Funds

Year-to-date (YTD) revenues reflect $207,392 in receipts for private scholarships to date with

scholarship disbursements of $185,240. Restricted cash is $78,109, up $22,152 from June 30 due to

scholarship receipts pending future disbursement.

Loan Funds

No activity.

Endowment Funds

No activity.

Plant Funds

$137,272 was received, composed of $50,000 from Stafford, $1,574 from Orange County, and $698

from Caroline County for their contributions to the Maintenance Reserve fund. Another $35,000 was

received from Fredericksburg for the FAC Science & Engineering Building and Information Commons

(SEBIC), as well as $50,000 from Fredericksburg for the FredCat project. FredCat lease expenses to date

have been paid from grant funds, with locality contributions being held for future rental expenses.

Expenses of $29,964 were incurred for debt service related to the Foundation loan that secured site

development money for the Science & Engineering Building, Information Commons.

During FY’2018, the debt service on the FAC building project includes a final balloon payment for total

payments of $448,940 in this year. The current fund balance, plus projected local appropriations for

the current year, is sufficient to cover the required payments.

Unrestricted Funds

Net Assets – Unrestricted Fund Balance/Net Assets decreased by $56,669 during the first two

months of the fiscal year. A summary of each fund follows.

Local Operating/College Board Fund – Local appropriations of $33,343 were received. $1,250 in

expenses were recorded for summer camp lunches recorded in student development programs.

Vending Fund – We have received $18,699 in bookstore commissions and $335 in investment

income for the year. Expenses are minor to date.

Student Activity Fund – $36,505 has been collected, which is 21% of budgeted fees. Expenses

are typically light until September or October.

Parking Auxiliary Fund – $42,601 or 19% of budgeted revenues have been collected. Expenses

of $4,301 were recorded, primarily utilities.

Facilities Auxiliary Fund – Revenues of $136,458 were collected, 20% of the annual budget.

Expenses total $318,933, including a $318,113 annual debt service payment as the majority of

the expense.

33

Business Unit: GC297 - GermannaReport ID: AGL00008 - College Balance Sheet - LocalFiscal Year: 2018As of Date: 2017-08-31 printed on 2017-09-01

Scope: Local Funds

Unrestricted Restricted Plant Loan Endowment Agency

Assets:Cash 1,348,595.48 78,109.26 730,850.72 0.00 (45.25) 204,749.19Petty Cash 1,000.00 0.00 0.00 0.00 0.00 0.00Cash Equivalents 1,500,722.23 0.00 618,761.06 0.00 22,605.41 0.00

Investments 2,202,322.69 0.00 0.00 0.00 0.00 0.00

Current Receivables 12,123.15 0.00 0.00 0.00 0.00 0.00

Current A/R Allowance (6,070.00) 0.00 0.00 0.00 0.00 0.00

Non-current Receivables 0.00 0.00 0.00 0.00 0.00 0.00

Non-current A/R Allowance 0.00 0.00 0.00 0.00 0.00 0.00

Interest Receivable 0.00 0.00 0.00 0.00 0.00 0.00

Loans Receivable 0.00 0.00 0.00 0.00 0.00 0.00Notes Receivable 0.00 0.00 0.00 0.00 0.00 0.00Inventory 0.00 0.00 0.00 0.00 0.00 0.00Prepaid Expense 0.00 0.00 0.00 0.00 0.00 0.00Due From Other Funds 125,000.00 0.00 0.00 0.00 0.00 0.00Investment in Plant Assets 0.00 0.00 1,277,531.00 0.00 0.00 0.00

Total Assets: 5,183,693.55 78,109.26 2,627,142.78 0.00 22,560.16 204,749.19

Liabilities:Accounts Payable - Current 0.00 0.00 0.00 0.00 0.00 0.00Accounts Payable - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Accrued Leave Current 0.00 0.00 0.00 0.00 0.00 0.00Accrued Leave Non-current 0.00 0.00 0.00 0.00 0.00 0.00Deferred Revenue - Current 0.00 0.00 0.00 0.00 0.00 0.00Deferred Revenue - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Loans Payable - Current 0.00 0.00 0.00 0.00 0.00 0.00Loans Payable - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Notes Payable - Current 0.00 0.00 0.00 0.00 0.00 0.00Notes Payable - Non-current 0.00 0.00 0.00 0.00 0.00 0.00Deposits Pending 0.00 0.00 0.00 0.00 0.00 0.00Due to Other Funds 0.00 0.00 0.00 0.00 0.00 0.00

Fund Balances 5,183,693.55 78,109.26 2,627,142.78 0.00 22,560.16 204,749.19

Total Liabilities and Fund Balances: 5,183,693.55 78,109.26 2,627,142.78 0.00 22,560.16 204,749.19

Local Operating / College Board 291,477.08Vending 2,722,279.20Student Activities 49,952.68Parking Auxiliary 518,918.69Faciliaties Auxiliary 1,601,065.90

Total Unrestricted Funds 5,183,693.55

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Business Unit: GC297 - GermannaReport ID: AGL00009 - Stmt of Changes - Local FundsFiscal Year: 2018As of Date: 2017-08-31 printed on 2017-09-01

Scope: Local Funds

Unrestricted Restricted Loan Endowment Plant

Revenues:Unrestricted Current Fund Revenue 267,940.34Local Appropriations - Restricted 0.00 0.00 0.00 137,272.00Federal Grants and Contracts - Restricted 203,198.32 0.00 0.00State Grants and Contracts - Restricted 0.00 0.00 0.00 0.00Local Grants and Contracts - Restricted 0.00 0.00 0.00 0.00Private Grants and Contracts - Restricted 4,174.00 0.00 0.00 0.00Private Gifts 0.00 0.00 0.00 0.00Investment Income 4.20 0.00 0.00 41.66Endowment Income 15.08 0.00 0.00 0.00U.S. Government Advances 0.00Interest on Loans Receivable 0.00Expended for Plant Facilities 0.00Retirement of Indebtedness 0.00Recovery of Writeoffs 0.00Other Sources 0.00 0.00 0.00 0.00 0.00

Total Revenues and Other Additions: 267,940.34 207,391.60 0.00 0.00 137,313.66

Expenditures:Educational and General 1,375.11 185,239.78Auxiliary Enterprise Expenditures 323,234.20Indirect Costs Recovered 0.00Refunded to Grantors 0.00 0.00Administrative and Collection Costs 0.00Loan Cancellations and Write-Offs 0.00Expended for Plant Facilities 29,964.14Disposal of Plant 0.00Retirement of Indebtedness 0.00Interest on Indebtedness 0.00Liquidation of Endowment 0.00Other Expenditures/Deductions 0.00 0.00 0.00 0.00 0.00

Total Expenditures 324,609.31 185,239.78 0.00 0.00 29,964.14

Transfers among funds

Net Increase/(Decrease) for the Year (56,668.97) 22,151.82 0.00 0.00 107,349.52

Fund Balances 5,240,362.52 55,957.44 0.00 22,560.16 2,519,793.26

Fund Balances at the End of Year 5,183,693.55 78,109.26 0.00 22,560.16 2,627,142.78

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Description

Current Period

Actual

Annual

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

LC1 Spotsylvania County -$ 57,895$ -$ (57,895)$

LC2 Stafford County 3,692 26,070 3,692 (22,378)

LC3 Caroline County 6,539 6,539 6,539 -

LC4 King George County - - - -

LC5 Culpeper County 6,000 6,000 6,000 -

LC6 Orange County 8,722 8,875 8,722 (153)

LC7 Madison County - 3,181 - (3,181)

LC8 City of Fredericksburg 8,359 8,359 8,359 -

LC10 Other Sources - - - -

LC11 Investment Income 32 1,000 32 (968)

LC12 Total Revenues 33,343$ 117,919$ 33,343$ (84,576)$

Expenditures

LC13 Employee Relations -$ 18,000 -$ 18,000$

LC14 Student Development Programs 1,250 15,000 1,250 13,750

LC15 Student Recruitment 50 7,500 50 7,450

LC16 Operating Contingency Reserve - 41,000 - 41,000

LC17 Dean of Institutional Effectiveness - - - -

LC18 Commencement - Coffeewood - 3,000 - 3,000

LC19 Physical Plant - 30,000 - 30,000

LC20 Total Expenditures 1,300$ 114,500$ 1,300$ 113,200$

LC21 Net Increase / (Decrease) 32,043$ 3,419$ 32,043$ 28,624$

LC22 Transfers from other funds - - - -

LC23 Transfers to other funds - - - -

LC24 Beginning Fund Balance 259,434 259,434 - LC24 Current Fund Balance 262,853$ 291,477$ 28,624$

Germanna Community CollegeLOCAL OPERATING/COLLEGE BOARD FUND ANNUAL BUDGET

Through August 31, 2017AIS General Ledger Inquiry

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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

CA1 Bookstore Commissions 18,699$ 425,000$ 18,699$ (406,301)$

CA2 Food Service Commissions - 5,000$ - (5,000)

CA3 Investment Income 335 5,000$ 335 (4,665)

CA4 Other Income - 400 - (400)

CA5 Total Revenues 19,034$ 435,400$ 19,034$ (416,366)$

Expenditures

CA6 Regional Activities -$ 4,000$ -$ 4,000$

CA7 Commissions Contingency Reserve - 150,000 - 150,000

CA8 Bad Debt - - - -

CA9 President's Discretionary 140 4,500 140 4,360

CA10 Cash Over/Under 0 250 0 250

CA11 Fiscal Operating - 3,000 - 3,000

CA12 Travel and Meals - excess - 200 - 200

CA13 Auxiliary Plant Maintenance - 20,000 - 20,000

CA14 Plant Operation and Maintenance - - - -

CA15 Debt Service - 220,000 - 220,000

CA16 Scholarships - - - -

CA17 Commencement - - - - CA18 Total Expenditures 140$ 401,950$ 140$ 401,810$

CA19 Net Increase / (Decrease) 18,894$ 33,450$ 18,894$ (14,556)$

CA20 Transfers from other funds - - - -

CA21 Transfers to other funds - - - CA22 Beginning Fund Balance 2,703,385 2,703,385 -

CA23 Current Fund Balance 2,736,835$ 2,722,279$ (14,556)$

Germanna Community CollegeVENDING FUND ANNUAL BUDGET


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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

SA1 Student Activity Fees 36,505$ 175,000$ 36,505$ (138,495)$

SA2 Investment Income - - - -$

SA3 Total Revenues 36,505$ 175,000$ 36,505$ (138,495)$

Expenditures

SA4 Student Activity Contingency -$ -$ -$ -$

SA5 Student Activities - 40,000 - 40,000

SA6 Student Organizations - 32,000 - 32,000

SA7 Student Projects (65) 37,000 (65) 37,065

SA8 Dean of Student Services - 28,000 - 28,000

SA9 Lecture and Culture - 25,000 - 25,000

SA10 Student Recognition Program - 2,000 - 2,000

SA11 Wellness & Recreation - 31,000 - 31,000

SA12 Co-Curricular Programs - 5,000 - 5,000

SA13 Total Expenditures (65)$ 200,000$ (65)$ 200,065$

SA14 Net Increase / (Decrease) 36,570$ (25,000)$ 36,570$ 61,570$

SA15 Transfers from other funds - - - -

SA16 Transfers to other funds - - - -

SA17 Beginning Fund Balance 13,383 13,383 - SA18 Current Fund Balance (11,617)$ 49,953$ 61,570$

Germanna Community CollegeSTUDENT ACTIVITY FUND ANNUAL BUDGET


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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

PA1 Parking Auxiliary Fees 42,569$ 220,000 42,569$ (177,431)

PA2 Parking Auxiliary Invest Income 32 - 32 32 PA3 Total Revenues 42,601$ 220,000$ 42,601$ (177,399)$

Expenditures

PA4 Parking Auxiliary Enterprise 4,301$ 229,203$ 4,301 224,902

PA5 Total Expenditures 4,301$ 229,203$ 4,301$ 224,902$

PA6 Net Increase / (Decrease) 38,299$ (9,203)$ 38,299$ 47,502$

PA7 Transfers from Facilities Aux - - -

PA8 Transfers to Local Plant Fund - - - - PA9 Beginning Fund Balance 480,619 480,619 -

PA10 Current Fund Balance 471,416$ 518,919$ 47,502$

Germanna Community CollegePARKING AUXILIARY FUND BUDGET


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Description

Current Period

Actual

Year to Date

Budget

Year to Date

Actual

Year to Date

Variance

Revenues

FA1 Facilities Auxiliary Fees 136,142$ 672,000 136,142$ (535,858)$

FA2 Facilities Auxiliary Invest Income 316 - 316 316 FA3 Total Revenues 136,458$ 672,000$ 136,458$ (535,542)$

Expenditures

FA4 Facilities Auxiliary Enterprise 318,933$ 484,590$ 318,933 165,657$ FA5 Total Expenditures 318,933 484,590 318,933 165,657

FA6 Net Increase / (Decrease) (182,475)$ 187,410$ (182,475)$ (369,885)$

FA7 Transfers to Local Parking Maint - - - -

FA8 Transfers to State Plant Fund - - - - FA9 Beginning Fund Balance 1,783,541 1,783,541 -

FA10 Current Fund Balance 1,970,951 1,601,066 (369,885)

Germanna Community CollegeFACILITIES AUXILIARY FUND BUDGET


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Germanna Community College Local Budget FY’2019 Analysis

1. The budget represents the fiscal year beginning July 1, 2018 and ending June 30, 2019. The budget is prepared

for review and approval at this meeting to formalize the funding requests to be submitted to localities beginning

in the fall of 2017 according to the application process for each locality.

2. Operating budget requests are based on the three-year enrollment (full-time equivalents) for the locality,

extended by a rate per FTE. The rate is established using the previous year rate adjusted for inflation using the

consumer price index. The inflation adjustment for the period from June 2016 to June 2017 is 1.6%, for a

current year rate per FTE of $36.87. Details can be found on page 7 of the local budget packet.

3. Maintenance Reserve and Construction requests are based on on-going pledges for operations in the locality as

well commitments to a particular facility (like FredCat) that are extended for a specified duration. Details on

the locality requests by category and by locality can be found on pages 5 and 6 of the local budget packet.

4. Construction of a new facility at the Locust Grove Campus may begin during this budget period. This budget

includes no provision for special pledges for that project, nor for matching funds that will be required to fund

land improvements. The exact timing and amounts are unknown at this time, and specifics depend on

completion of the design phase of the project.

5. Significant changes from prior year:

a. Bookstore Commissions are projected to continue to decline due to the conversion to on-line and low-

cost or free course materials available through Open Education Resource initiatives.

b. In prior years, an amount was provided for debt service for the FAC building project. All debt service for

that project, including a final balloon payment, will be disbursed in Fiscal Year 2018. Therefore, the

provision for debt service under “Auxiliary Commissions” is no longer required.c. Expenses for parking auxiliary increased $100,000 for major repairs (resurfacing) for the FAC lot.

6. The student activities budget exceeds projected revenues by $25,000. The excess over budget funds the

Fredericksburg transit (bus) annual contribution. Carry-over cash balances have funded this deficit in prior

years, however projected ending cash will be insufficient in FY’2019. This will require a transfer from otheroperating funds to cover the deficit in FY’2019. Germanna has one of the lower activity fees in the VCCS, with

only 7 of the 23 community colleges with lower activity fees. The Board may wish to consider an adjustment to

the activity fee for the 2018-19 academic year.

7. The most significant source of revenues are fees assessed to students. These total $820,000 and consist of:

a. Student Activity fees of $1.50 per credit hour

b. Parking auxiliary fees of $1.75 per credit hour

c. Facilities Auxiliary fees of $5.50 per credit hour

8. Local appropriations of $592,874 are the second greatest source of revenues. Refer to the Revenue Summary

on Page 8 of the local budget packet.

9. The most significant expenses are those for maintenance of facilities and parking, totaling $794,929. These

expenses are funded by the facilities and parking fees. Refer to the Expense Summary on Page 9 of the local

budget packet.

41

9/6/2017

Depart- FY 2019 FY 2018 FY 2018 FY2017 FY 2016 FY 2015 2014

Fund ment Request Approved Request Actual Actual Actual Actual

Local GovernmentsRevenues:

Spotsylvania County 40001 401000 58,476$ 59,020$ 59,020$ 57,895$ 58,082$ 57,957$ 43,106$

Stafford County 40001 401010 48,238$ 26,070$ 48,858$ 26,070$ 26,070$ 26,070$ 31,638$

Caroline County 40001 401020 5,998$ 6,539$ 6,097$ 6,539$ 7,070$ 7,391$ -$

King George County 40001 401030 -$ -$ -$ -$ -$ -$ -$

Culpeper County 40001 401040 12,843$ 6,000$ 12,847$ 1,000$ 1,000$ 1,000$ 1,000$

Orange County 40001 401050 8,714$ 8,722$ 8,722$ 8,875$ 9,056$ 9,214$ 9,310$

Madison County 40001 401060 3,466$ 3,181$ 3,181$ 3,126$ 2,605$ 2,605$ 2,961$

City of Fredericksburg 40001 401080 8,050$ 8,359$ 8,359$ 8,719$ 8,325$ 8,325$ 8,325$

Interest Income 40001 406030 1,000$ 1,000$ 1,000$ (2,491)$ (6,114)$ 1,775$ 16$

Reserve for unfunded appropriations (30,285)$ (2,391)$ (31,584)$ -$ -$ -$ -$

Total Revenues Local Governments 116,500$ 116,500$ 116,500$ 109,733$ 106,094$ 114,337$ 96,356$

Expenses

Employee Relations/L.Bourne 40001 440000 15,000$ 18,000$ 18,000$ 2,560$ 16,263$ 12,068$ 15,164$

Student Development /P.Frederick 40001 450101 15,000$ 15,000$ 15,000$ 3,692$ 9,114$ 9,467$ 7,500$

Student Recruitment/S.Kemp 40001 450240 8,000$ 7,500$ 7,500$ 7,342$ 9,651$ 7,461$ 7,333$

Contingency/J.Warnacut 40001 460090 40,000$ 41,000$ 41,000$ -$ -$ -$ -$

Dean of Institutional Effectiveness/J.Davis 40001 460120 -$ -$ -$ -$ -$ -$

Commencement Coffeewood/S.Kemp 40001 460270 -$ 3,000$ 3,000$ -$ -$ -$ -$ Physical Plant/G.Fenwick 40001 470010 30,000$ 30,000$ 30,000$ 12,397$ 12,507$ 24,957$ 29,044$

Total Expenses, Local Governments 108,000$ 114,500$ 114,500$ 25,991$ 47,535$ 53,953$ 59,041$

Net, Revenue/Expenses Local Governments 8,500$ 2,000$ 2,000$ 83,742$ 58,559$ 60,384$ 37,315$

Germanna Community CollegeLocal Operating Funds ONLY (does not include Maint Res. Or Construction)

For the Fiscal Year 2018-2019

FY18 Budget Request - Page 1

42

9/6/2017




Auxilliary Commissions Fund ment Request Approved Request Actual Actual Actual Actual

Revenues:

Bookstore Commission 40002 406015 325,000$ 425,000$ 425,000$ 345,968$ 404,348$ 482,993$ 370,417$

Food Service Commission 40002 406016 1,500$ 5,000$ 5,000$ 1,526$ 2,049$ 11,275$ 5,776$

Interest and Miscellaneous 40002 406017 19,000$ 5,000$ 5,000$ 21,074$ 4,584$ 6,241$ 891$

Other Sources 40002 406020 -$ 400$ 400$ -$ -$ 320$ 44$

Total, Revenues Auxilliary Operations 345,500$ 435,400$ 435,400$ 368,567$ 410,981$ 500,829$ 377,128$

Expenses

Regional Activities/J.Warnacut 40002 460200 5,000$ 4,000$ 4,000$ 5,674$ 3,728$ 3,528$ 3,674$

Commissions Contingency Reserve/ J.Warnacut 40002 460210 150,000$ 150,000$ 150,000$ -$ -$ -$ -$

Bad Debt /J.Warnacut 40002 460220 -$ -$ -$ -$ -$ -$ -$

President's Discretionary/ P.Duff 40002 460230 6,000$ 4,500$ 4,500$ 2,210$ 3,548$ 5,005$ 2,969$

Cash over/under/J.Warnacut 40002 460240 250$ 250$ 250$ 17$ 195$ 13$ 169$

Miscellaneous Operating/J.Warnacut 40002 460250 2,500$ 3,000$ 3,000$ (13,096)$ (3,005)$ 3,545$ 2,334$

Travel and Meals - excess/J.Warnacut 40002 460260 200$ 200$ 200$ -$ -$ -$ 168$

Auxilliary Plant Maintenance/G.Fenwick 40002 470030 20,000$ 20,000$ 20,000$ 11,215$ 13,452$ 13,353$ 18,165$

Plant Operations and Maintenance/G.Fenwick 40002 470040 -$ -$ -$ -$ -$ -$ -$

Debt Service /J.Davis 40002 470050 -$ 220,000$ 220,000$ -$ -$ -$ -$ Total, Expenses Auxilliary Operations 183,950$ 401,950$ 401,950$ 6,020$ 17,918$ 25,444$ 27,479$

Net Revenues/Expenses Auxilliary Commissions 161,550$ 33,450$ 33,450$ 362,547$ 393,063$ 475,385$ 349,649$


43

9/6/2017




Student Activities Fund ment Request Approved Request Actual Actual Actual Actual

Revenues

Student Activity Fees 40003 400020 175,000$ 175,000$ 175,000$ 190,780$ 161,140$ 175,284$ 157,299$

Total, Revenues Student Activities 175,000$ 175,000$ 175,000$ 190,780$ 161,140$ 175,284$ 157,299$

Expenses

Student Activity Contingency/J.Warnacut 40003 450200 -$ -$ -$ -$ 248$ -$ -$

Student Activities/P.Frederick 40003 450210 40,000$ 40,000$ 40,000$ 38,895$ 38,786$ 38,440$ 34,623$

Student Organizations /P.Frederick 40003 450220 35,000$ 32,000$ 32,000$ 28,458$ 31,652$ 29,942$ 29,504$

Student Projects/P. Frederick 40003 450230 33,000$ 37,000$ 37,000$ 34,226$ 45,076$ 49,879$ 49,856$

Dean of Student Services /P.Frederick 40003 450250 28,000$ 28,000$ 28,000$ 25,225$ 25,624$ 1,922$ 2,146$

Lecture and Culture/P.Frederick 40003 450255 25,000$ 25,000$ 25,000$ 24,669$ 25,717$ 21,613$ 21,909$

Student Recognition/P.Frederick 40003 450260 4,000$ 2,000$ 2,000$ 1,012$ 285$ 651$ 1,000$

Wellness and Recreation/P.Frederick 40003 450265 30,000$ 31,000$ 31,000$ 30,399$ 30,102$ 29,901$ 35,061$ Co Curricular / P.Frederick 40003 450266 5,000$ 5,000$ 5,000$ -$ -$ -$ 2,830$

Total, Expenses Student Activities 200,000$ 200,000$ 200,000$ 182,884$ 197,490$ 172,348$ 176,929$

Net Revenues/Expenses Student Activities (25,000)$ (25,000)$ (25,000)$ 7,896$ (36,350)$ 2,936$ (19,630)$


Auxilliary Operations Fund ment Request Approved Request Actual Actual Actual Actual

Parking Auxilliary

Revenues 40203 409000 200,000$ 220,000$ 220,000$ 197,073$ 199,746$ 174,194$ 172,300$ Expenses/G.Fenwick 40203 490000 314,601$ 229,203$ 229,203$ 56,613$ 161,171$ 190,318$ 389,725$

Net Revenue/Expenses Parking (114,601)$ (9,203)$ (9,203)$ 140,460$ 38,575$ (16,124)$ (217,425)$

Facilities Auxlliary

Revenues 40206 409001 625,000$ 672,000$ 672,000$ 633,472$ 762,005$ 692,804$ 701,487$ Expenses/G.Fenwick (Includes Debt Service) 40206 490001 480,328$ 484,590$ 484,590$ 456,723$ 442,936$ 450,418$ 452,520$

Net Revenues/Expenses Facilities 144,672$ 187,410$ 187,410$ 176,749$ 319,069$ 242,386$ 248,967$

Expenses for Expired Accounts


44

9/6/2017



Summary Operating Funds FY 2019 FY 2018 FY 2018 FY2017 FY 2016 FY 2015 2014

Request Approved Request Actual Actual Actual Actual

Total Revenues 1,462,000$ 1,618,900$ 1,618,900$ 1,499,625$ 1,639,966$ 1,657,448$ 1,504,570$

Total Expenses 1,286,879$ 1,430,243$ 1,430,243$ 728,231$ 867,050$ 892,481$ 1,105,694$

Total Net Revenues/Expenses 175,121$ 188,657$ 188,657$ 771,394$ 772,916$ 764,967$ 398,876$

FY 2019 FY 2018 FY 2018 FY2017 FY 2016 FY 2015 2014Request Approved Request Actual Actual Actual Actual

GRAND TOTAL REVENUE SUMMARY

Maintenance Reserve Revenue from Localities 227,874$ 227,711$ 228,596$ 227,528$ 53,237$ 52,585$ 52,071$

Construction Request from Localities 248,500$ 248,500$ 248,500$ 248,500$ 248,500$ 206,500$ 206,500$

Locality operations revenue 116,500$ 116,500$ 116,500$ 109,733$ 106,094$ 114,337$ 96,340$

Student Activities Revenue 175,000$ 175,000$ 175,000$ 190,780$ 161,140$ 175,284$ 157,299$

Aux Commissions Revenue 345,500$ 435,400$ 435,400$ 368,567$ 410,981$ 500,829$ 377,128$ Aux Operations Revenue 825,000$ 892,000$ 892,000$ 830,545$ 961,751$ 866,998$ 873,787$

Grand total all revenues 1,938,374$ 2,095,111$ 2,095,996$ 1,975,653$ 1,941,703$ 1,916,533$ 1,763,125$

Note 1: Parking Aux has prior year funds available not shown on this document, it it is not over budget.

Note 2: Locality revenues include $42,000 for Caroline County deposited in State funds to offset rent


45

9/6/2017

FY19 FY18 FY18 FY17 FY16 FY 15 FY14Locality Request Approved Request Actual Actual Actual Actual

Locality Operating Funds

Spotsylvania County $58,476 $59,020 $59,020 $57,895 $58,082 $57,957 $43,106

Stafford County 48,238 26,070 48,858 26,070 26,070 26,070 31,638

Caroline County 5,998 6,539 6,097 6,539 7,070 7,391 0

King George County 0 0 0 0 0 0 0

Culpeper County 12,843 6,000 12,847 1,000 1,000 1,000 1,000

Orange County 8,714 8,722 8,722 8,875 9,056 9,214 9,310

Madison County 3,466 3,181 3,181 3,126 2,605 2,605 2,961

City of Fredericksburg 8,050 8,359 8,359 8,719 8,325 8,325 8,325

Reserve for Unfunded Approps (30,285) 0 (31,584) 0 0 0 0

Total, Locality Op funds $115,500 $117,891 $115,500 $112,224 $112,208 $112,562 $96,340

Maintenance Reserve

Caroline County $740 698 $768 $698 $691 $571 $0

Culpeper County $0 0 $0 0 0 0 0

King George County $0 0 $815 0 734 448 448

Madison County $465 $439 $439 399 395 395 473

Orange County $1,669 $1,574 $1,574 1,431 1,417 1,171 1,150

Spotsylvania County $0 0 $0 0 0 0 0

Stafford County 200,000 200,000 200,000 200,000 50,000 50,000 50,000City of Fredericksburg (FredCat) 25,000 25,000 25,000 25,000 0 0 0

Total, Maint Reserve $227,874 $227,711 $228,596 $227,528 $53,237 $52,585 $52,071

470010

Phase III Construction

Spotsylvania County $171,500 171,500$ $171,500 $171,500 $171,500 $171,500 $171,500

Caroline County 42,000 42,000 42,000 42,000 42,000 0 0


King George 0 0 0 0 0 0 0

Stafford (see Maint Reserve) 0 0 0 0 0 0

Total Construction $248,500 $248,500 $248,500 $248,500 $248,500 $206,500 $206,500

Total By Activity and Locality $591,874 $594,102 $592,596 $588,252 $413,945 $371,647 $354,911

FY 2018-19 Local Government Budget Request


46

9/6/2017

FY19 FY18 FY18 FY17 FY16 FY 15 FY14Locality Request Approved Request Actual Actual Approved Actual

Caroline County $48,738 $49,237 $48,865 $49,237 $49,761 $7,962 $0

Culpeper County 12,843 6,000 12,847 1,000 1,000 1,000 1,000

King George County 0 0 815 0 734 448 448

Madison County 3,931 3,620 3,620 3,525 3,000 3,000 3,434

Orange County 10,383 10,296 10,296 10,306 10,473 10,385 10,460

Spotsylvania County 229,976 230,520 230,520 229,395 229,582 229,457 214,606

Stafford County 248,238 226,070 248,858 226,070 76,070 76,070 81,638


Total Contribution $622,159 $594,102 $624,180 $588,252 $413,945 $371,647 $354,911

FY 19 FY18 FY 18 FY17 FY 16 FY 15 FY14Activity Request Approved Request Actual Actual Approved Actual

Operating funds $115,500 $117,891 $115,500 $112,224 $112,208 $112,562 $96,340

Maintenance Reserve 227,874 227,711 228,596 227,528 53,237 52,585 52,071

Construction 248,500 248,500 248,500 248,500 248,500 206,500 206,500

Total by Activity $591,874 $594,102 $592,596 $588,252 $413,945 $371,647 $354,911

Local Government Total Contribution

Local Government Summary by Activity


47

9/6/2017

3-Year

Amount Enrollment AFTES2

Locality Requested Rate1

Average Pct 2016-17 2015-16 2014-15

Spotsylvania County $58,476 $36.87 1,586 40.11% 1508 1,583 1,667

Stafford County 48,238 36.87 1,308 33.09% 1242 1,319 1,364

Caroline County 5,998 36.87 163 4.11% 162 154 172

King George County (3)0 0.00 148 0.00% 140 150 154

Culpeper County 12,843 36.87 348 8.81% 329 354 362

Orange County 8,714 36.87 236 5.98% 222 234 253

Madison County 3,466 36.87 94 2.38% 99 89 94City of Fredericksburg 8,050 36.87 218 5.52% 207 211 237

$145,785 4,102 100.00% 3,909 4,094 4,303

1 Rate is increased by the rate of inflation over the prior year's rate.

Previous year rate per FTES $36.29Inflation (CPI-U all items) 1.6% (measured from June 2016 to June 2017)

Current Year Rate (per AFTES) $36.87

2 AFTES = annualized full-time equivalent students computed as total credit hours divided by 30. 30 credit hours per year is deemed a full-time student course load.

3 As a shared community, King George County funds operational support for Rappahannock Community College and capital support only for Germanna.

Germanna Community CollegeRequested Locality Participation in Local Budgets for Use in FY 2018-19 Budget Development


48

9/6/2017

Operating Maint Reserve Construction Total Revenues

Local Gov't Appropriations 116,500$ 227,874$ 248,500$ 592,874$

Bookstore Commission 325,000$ 325,000$

Miscellaneous Commission 20,500$ 20,500$

Student Activity Fees 175,000$ 175,000$

Parking Auxiliary Fees 200,000$ 200,000$

Facility Auxiliary Fees 625,000$ 625,000$ Total 1,462,000$ 227,874$ 248,500$ 1,938,374$

Germanna Community CollegeFY 2018-19 Revenue Summary


49

9/6/2017

Expense Category

Facilities Auxiliary 480,328$

Debt Service -$

Student Activities 175,000$

Parking Auxiliary 314,601$

Physical Plant 20,000$

Fred Transit 25,000$

Employee Relations 15,000$

Commissions Contingency 150,000$

Operating Contingency 40,000$

All other 66,950$ Total Expenses 1,286,879$

470010

Germanna Community CollegeFY 2018-19 Expense Summary


50

FY18 Budget Amendment Page 1


Local Funds

Fiscal Year 2017-2018

Budget Amendment #1 September 21, 2017

Justification: The College is requesting approval for a loan/advance from local funds to cover State expenditures for design work for the Locust Grove building project. The project has been approved, however, the State does not have immediate funding for the total $1.4 estimate for the design work on the project. Reimbursement may be made within the current fiscal year or the following fiscal year depending on State revenues and cash position. The System Office of the Virginia Community College System has indicated some availability of funds but has not determined the final design cost nor the amount that would need to be advanced from Germanna local funds pending future reimbursement.

The project is the third priority in the 2018-2020 biennium. In order to begin construction in 2019, design work will need to take place in the current year.

This request would authorize the Interim Vice President for Administrative Services and Director of Finance to manage advances from local funds to pay for design work for up to $1.0 million.

Necessary Actions: Move funds from reserves to Local Plant budgets for the Locust Grove Campus project as required up to $1,000,000.

This Request: Establish funds in department 774180 (Locust Grove Campus) and Fund 79001 (Local Plant) from Local Operating reserves up to the amount of $1,000,000 for FY18 as necessary for the design work on the building replacement project.

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Investment Account Resolution Page 1


Local Funds

Resolution of the Board Investment Account

September 21, 2017

Justification: The College has contracted with Davenport & Company LLC to manage the investments of the College’s Local Funds (any or all fund groups). Davenport requires a Board resolution authorizing Germanna staff to conduct transactions with Davenport (per attached document). A board resolution dated May 19, 2016 permitted staff to name the positions authorized to act on behalf of the College. The resolution document required by Davenport will contain the names of the staff and requires the signature of the Board Secretary each time a staff person changes but it would not require a separate Board resolution each time a staff person leaves and is replaced by another.

However, as the College now has a new Secretary, it is appropriate to file an updated resolution authorized by the current Secretary, Dr. Jan Gullickson.

Necessary Actions: Approve a resolution identifying which Germanna staff have authority to conduct transactions on behalf of the College with Davenport & Company LLC.

This Request: Authorize the Vice President for Administrative Services, currently Dr. John Davis, the Director of Finance, currently Joyce Warnacut, and the Senior Accountant, currently Nancy Smith, to act on behalf of the College with all matters associated with investments with Davenport & Company LLC with no limits to amount. Additionally, appoint the Director of Finance, currently Joyce Warnacut, as Transfer Agent for the purposes of this account relationship.

52

Germanna Community College Board

Facilities Report

September 21 2017

1. V. Earl Dickinson Fire Alarm Replacement, Fredericksburg:

Past: The stairwell pressurization fans are the last item to be installed to complete the project.

We are waiting final approval of the drawings and specifications from the Bureau of Capital

Outlay Management (BCOM).

Present: We received final approval from BCOM in the middle of June. The fans had a 10 week

lead time from the vendor. The contractor is scheduled to install September 8.

2. Stafford Center:

Past: Met with Va. Properties to discuss our concerns that the space would not be ready until

late January. Va. Properties agreed that we will take possession May 1, 2018. Va. Properties is

working on providing a construction schedule for our space and a color scheme to be approved.

Present: The facility is under construction with the shell of the facility completed. The interior

walls are under construction. The A/E firm has provided us the color scheme for the space. I am

traveling there monthly to monitor progress and will begin bi-monthly visits soon.

3. Fredericksburg Nature/Exercise Trail

Past: To date the rough trail has been completed. Will begin removing trip hazardous thru out

the trail. Asked John Stroffolino to provide me a list of equipment to purchase. Expecting the list

after the Spring Semester.

Present: The trail is clear. Waiting to mulch the area until equipment is put in place. I have had

a difficult time finding a vendor who would respond to us about the equipment. I recently found

a vendor. Received the quote but we are waiting on cut sheets on the equipment so I can have

John Stroffolino review and approve. This project is running behind schedule.

4. Demand Response Program

March 30, 2017 we signed on with PJM to participate in there Demand Response Program.

Program Type: Limited

Period: June 1,, 2017 – May 31, 2018

Potential Event Hours: 12:00PM + 8:00PM

Event Notification Time: 120 Minutes

We have the ability not to participate in an event if we have something happening on-campus or

we feel we just can’t participate that day. The only penalty to us is we don’t get paid because we

didn’t participate. In this first year we have the potential to make approximately $9,300. We arescheduled to participate in a load drop test on June 22nd from 2-3pm. We will be paid for our

participation.

In this first year, I plan to manage the load drop by strictly using the Building Automation

System.

Present: We participated in the load drop test on June 22 for one hour. By my rough estimates

we met our KW drop but we need to see what PJM’s readings were. Things we learned: Start pre-condition earlier. Up to 30 minutes earlier.

Our start and end times didn’t match PJM. We need to adjust our times to offset a latestart time by PJM.

53

We couldn’t meet our load drop numbers by only using the Building AutomationSystem. The staff had to go around and turn off lights in rooms not in use, hallways, and

lounges.

If fall classes were session I am pretty confident we would not meet our numbers

without causing uncomfortable conditions in the buildings.

Being our first attempt at a demand response we didn’t fail miserably but we didn’t knock it out of the park either. We have lots of things to think about and plenty of room for improvement so

we’ll give another try next year.

54

STUDENT VETERANS & MILITARY AFFILIATED AT GCC

GCC College Board Update

September 21, 2017

Robert M. Dixon, M.A. Student Veterans Support CounselorGermanna Community College

55

Purpose

• To provide an annual summary of our Student Veteranand military-affiliated student population here atGermanna Community College

56

Veterans Education Nationally57

Veterans by Period of Service Nationally58

What Do We Do For Our Veterans?

Advocacy Payments/Benefits

Certification of BenefitsAdjustments & TroubleshootingTuition/FeesVocational RehabMilitary Tuition AssistanceVMSDEPFinancial AidScholarships

Advising/Counseling

Program SelectionProgram AdjustmentsClass SelectionTailored Career & Transfer“Success Coach”Transition IssuesInformation & ReferralDisability ServicesEmployment

Academic & Support Services

Enrollment and RegistrationApplication for benefitsPrior Learning AssessmentPlacement Testing WaiversRecruitmentFaculty & Staff TrainingTutoringSocial Engagement & Student Activities

InternalDeans & Depts.A&RBusiness OfficeFinancial AidFacultyThreat AssessmentCommitteesMarketingPublic RelationsDisability Services

ExternalUS Dept. of Veteran AffairsDVSEducation OfficersBook StoreVVFSVEC

59

Most Used Benefit Programs• Post 911/Chapter 33 GI Bill (75% of all Student Veterans)

• Generally 100% tuition paid to GCC

• Living stipend: $1691/month for full-time

• Book allowance: $41/credit hour up to $1000 AY

• Transferable to family members before separation

• Other Programs:

• Chapter 35 – Dependents Education Assistance (DEA)

• For spouses & children of 100% disabled veterans

• Flat rate of $1024 per month, student pays all tuition & fees

• Chapter 31 – Vocational Rehabilitation (10%+ or more Service Connected Disability)

• Full tuition and fees, support equipment, living stipend

• Chapter 1606 – Montgomery GI Bill Selective Reserve

• Drilling reservists of all reserve services and the National Guard

• Virginia Military Survivors Dependents Education Program (VMSDEP)

• Commonwealth Department of Veterans Services

• Spouse & children of 90% or greater disabled Virginia veterans*

• Full-tuition + stipend – 4 years

*VMSDEP has very specific qualifications for residency and service

60

Post 911 GI Bill (Chapter 33)

Recent Improvements“Forever GI Bill”

Extends benefit availability for lifefor veterans separating on/after January 1, 2013

Expanded Yellow Ribbon Program for family members

Expansion to pay 100% to otherwise qualifying Purple Heart recipients

Extended benefits for certain STEM degree programs

Expanded eligibility for reserve and National Guard

Re-instatement of eligibility for those affected by institutional closures(ex. ITT closure)

61

How Do We Stack Up?

Source:

Virginia -4 Year Public Institutions

Old Dominion University 3266

George Mason University 2180

James Madison University 1436

Virginia Commonwealth University 1356

Virginia Polytechnic Institute and State University 949

University of Mary Washington 318

Virginia Community Colleges

Northern Virginia Community College 2970

Tidewater Community College 2214

Thomas Nelson Community College 1272

Germanna Community College 601

John Tyler Community College 567

Piedmont Virginia Community College 196

Lord Fairfax Community College 131

https://www.vets.gov/gi-bill-comparison-tool

Queried 9/11/17

GCC remains #4

GCC grads +

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https://www.vets.gov/gi-bill-comparison-tool

Financial Impact To GCC

• Most benefit users are full-time students:

• Fall 2017

• 384 benefit users

• 384 x 12 credits/term x $156/credit = approx. $700k+gross tuition income/term

• Approximately $1.5M per year gross tuition income

• Most users also qualify for Federal Financial Aid programs

• Allows users to save GI Bill for more expensive follow-on programs

63

Total Users By Program Fall 2017

Benefit Program FALL 2015 FALL 2016 FALL 2017

Chapter 33 (100%) 335 272 235

Chapter 35 DEA 47 45 52

Chapter 33(<100%) 42 27 32

Chapter 31 VOCREHAB 15 13 17

Chapter 35 + VMSDEP 14 24 15

Chapter 1606 9 12 10

VMSDEP 8 3 8

TA Active-Duty 9 6 5

MyCAA 3 0 4

TA Other 0 0 3

Chapter 30 MGIB-AD 5 3 2

FRY Scholarship 2 1 1

Total Program Users 489 406 384 21% decrease FA 2015-2017

Most used program

64

How Are We Doing?

VA Reported Benefit Program Graduates

65

Program Improvements

• Staffing Increase

• Full-time Student Veterans Support Counselor - Bob Dixon

• Full-time VERITAS* Liaison - Shaun Blackmon

• Full-time School Certifying Official (SCO) – Dominique Slaughter

• Part-time School Certifying Official – Erica Bryant

• 5 VA funded Work-studies

• V3 Educator Certification• March 2017, recognition by the Governor

• Military/Veteran Success Plan (MVSSP)

• V3 Employer Certification

*Veterans Education Resource Initiative for Transition, Advising, and Success

66

Program Improvements• Recruiting

• Targeted recruiting

• Better tracking of prospects

• Continued community engagement• Department of Veteran Services

• Virginia Employment Commission

• Targeted Career & Transfer• Student Veteran orientations at UMW

• Student Veteran career & transfer guidance

• Prior Learning & Assessment• Credits-to-Careers (C2C) Veteran Portal (VCCS wide)

• Prior Learning Assessment Committee

67

Program Improvements

• VPT Placement Test Waiver Pilot

• Allows Veterans to opt out of math & or English tests

• Student Success

• SAILS and TIPS

• Expanded coverage at other locations

• Improved flexibility to support college-wide

• Social• Involvement with community partners

• Expanded on-campus social events

• Student Veterans of America

68

Challenges

• Sustainability of the Veteran Mentor Program

• Access to key locations for recruiting

• Fostering growth in Student Veteran enrollment in theWestern Region

69

Questions?70

GERMANNA COMMUNITY COLLEGE BOARD

MAY 18, 2017

MINUTES #309

Members Present: Mr. William Thomas Ms. Sarah Berry Mr. Baron Braswell Ms. Cleo Coleman Dr. Victor Gehman Mr. Simon Gray Ms. Cathy Washington

Members Absent: Mr. Sam Kessler Ms. Teri McNally

Staff Present: Dr. David Sam Ms. Laurie Bourne Chief Craig Branch Dr. John Davis Ms. Pam Duff Mr. Garland Fenwick Mr. Scott Kemp Dr. Jeanne Wesley Mr. Michael Zitz Beckham

Work Sessions Human Resources Update Ms. Laurie Bourne, Associate Vice President of Human Resources, provided an overviewof the 2016 Human Resources Annual report, highlighting the organizational structure, employment groups, demographics, compensation by base salary, educational aid and continuous learning, faculty promotions, employee turnover rates, and results from 2015 Climate Survey.

Meeting

I. Call to Order – Mr. William Thomas, Chair, presiding. The Germanna Community College Board met on May 18, 2017 in Room 114 of the Locust Grove Campus, located at 2130 Germanna Highway, Locust Grove, VA. Mr. Thomas called the meeting to order at 5:01 p.m. A quorum was present.

II. Public Comments There were no public comments.

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2

III. Celebrations Phi Theta Kappa Special Award The Board recognized Michael Kuchinski (absent) for five years of continuous service as an advisor for Germanna’s Phi Theta Kappa chapter. Dr. Sam was also recognized for receiving the Phi Theta Kappa Michael Bennett Lifetime Achievement Award, which has only been awarded to nine other college presidents in America.

Multi-Year Appointments The Board recognized the following faculty and professional faulty who received multi-year appointments, effective August 2017:

Faculty: Leigh Hancock – 5 years (absent) Marie Hawley – 5 years David Marsich – 3 years Jessica Matheson – 5 years (absent) April Morgan – 3 years (absent) Camille Mustachio – 5 years (absent) Debra Rezendes – 3 years (absent) Emily Sperlazza – 3 years (absent) Martha Turner – 5 years (absent) Debbie VanNortwick – 5 years Eric Vanover – 3 years (absent) Tracey Williams – 3 years Trudy Witt – 5 years

Promotions: Faculty Rank The Board recognized the following faculty and administrative professional faculty members who received promotions effective August 2017:

John Castellarin (absent), from the rank of Instructor to Assistant Professor; and

Win Stevens (absent), from the rank of Assistant Professor to Associate Professor.

VCCS Certified Crime Prevention Campus Chief of Police, Craig Branch, announced that the Virginia Criminal Justice Services Board unanimously approved Germanna’s application as a Certified Crime Prevention Campus. Germanna is the first community college to receive this distinguished recognition. Publication of this recognition must await the release by the VCJSB. The Board commended Chief Branch and his department for their hard work and commitment to excellence.

Physical Therapist Assistant Accreditation by CAPTE

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3

The Board commended Laurie Daigle and Tracey Williams for their hard work and dedication in successfully obtaining initial accreditation of Germanna’s Physical Therapy program from the Commission on Accreditation in Physical Therapy Education (CAPTE).

Gossweiler Professorship Award The Board recognized Kellie Bradshaw, the 2017 recipient of the Richard Gossweiler Professorship Award, which may be awarded each year to a full-time faculty member whose career and teaching demonstrate the characteristics exemplified by Professor Richard Gossweiler throughout his lifetime and career. The Gossweiler Professorship provides financial support for an honorary appointment for one academic year.

Special Recognition of College Board Member The Board recognized Cathy Washington, whose term expires on June 30, 2017, for 8 years of service and leadership on Germanna’s College Board.

Special Recognition of President The Board recognized Dr. David Sam for 10-years of leadership at the College. The Board presented him with a plaque in honor of his President Emeritus status, a framed certificate of service, as well as a handcrafted wooden change bowl and a handcrafted wooden pen made from one of the thirteen original trees at Ferry Farm.

IV. Action Items Minutes #306 – March 16, 2017 Ms. Cathy Washington moved to approve Minutes #306, dated March 16,

2017 as presented; seconded by Mr. Vic Gehman. The motion carried

unanimously.

Minutes #307 – April 5, 2017 Ms. Sarah Berry moved to approve Minutes #307, dated April 5, 2017 as

presented; seconded by Ms. Cleo Coleman. The motion carried

unanimously.

Minutes #308 – April 6, 2017 Ms. Sarah Berry moved to approve Minutes #308, dated April 6, 2017 as

presented; seconded by Mr. Simon Gray. The motion carried

unanimously.

Election of Officers Ms. Cathy Washington announced that the Executive Committee

nominates Mr. William Thomas as Chair, Dr. Victor Gehman as Vice

Chair, and Dr. Janet Gullickson as Secretary for the 2017-18 academic

year. Mr. Thomas opened the floor for nominations. Hearing none, Ms.

Cleo Coleman moved to close the floor for nominations. The motion was

seconded by Sarah and unanimously approved. The nominations were

unanimously approved as presented.

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4

Waiver of Second Readings: Mr. Baron Braswell announced that the Academic Affairs and Workforce

Committee recommended waiving the second reading on the following

items: Engineering Technology Certificate; General Studies Degree: Pre-

BSN; Policy 80430: Financial Aid Bookstore Purchasing; and Policy

XXXXX: Tuition Refund Appeals Policy. The motion passed

unanimously.

Engineering Technology Certificate Mr. Baron Braswell announced that the Academic Affairs and Workforce

Committee recommends approval of the new Engineering Technology

Certificate, effective Fall 2017. The motion carried unanimously.

General Studies Degree: Pre-BSN Mr. Baron Braswell announced that the Academic Affairs and Workforce

Committee recommends approval of the Pre-BSN General Studies

Degree, effective Fall 2017. The motion carried unanimously.

Policy 80430: Financial Aid Bookstore Purchasing Mr. Baron Braswell announced that the Academic Affairs and Workforce

Committee recommends approving revisions to Policy 80430: Financial

Aid Bookstore Purchasing as presented. The motion carried

unanimously.

Policy XXXXX: Tuition Refund Policy Mr. Baron Braswell announced that the Academic Affairs and Workforce

Committee recommends approving Policy XXXXX: Tuition Refund Policy as presented. The motion carried unanimously. Note: Policy number to be assigned by the President’s Office.

Financials Ending April 30, 2017 Mr. Simon Gray announced that the Finance and Facilities Committee

recommends approval of the financials for the period ending April 30,

2017, as presented. The motion passed unanimously.

IV. Informational Items Facilities Report Mr. Garland Fenwick, Facilities Manager, reported on the status of various facilities projects, including the fire alarm replacement at the Dickinson Building, the leased space for the new Stafford Center, the installation of LED lighting at the Fredericksburg Area Campus, the Locust Grove Campus and the Daniel Technology Center, the nature/exercise trail at the Fredericksburg Area Campus and Germanna’s participation with PJM to participate in a Demand Response Program. The FredCAT ribbon cutting ceremony will be held on June 6, 2017 at 5:00 p.m.

74

5

Economic Impact Analysis Dr. John Davis provided an overview of the College’s impact on its service region. Dr. Davis advised that specific information on each locality will be made available to each Board member very soon.

Nelnet Service Fee Dr. John Davis, Interim Vice President of Administrative Services, announced that student payments made by credit card are processed through Nelnet Business Solutions, a third party provider contracted by VCCS for all colleges in the system. As part of that contract, a 2.7% service fee is accessed for credit card transactions. This service fee has historically been paid by the College and equates to approximately $100,000 per year. Germanna proposes to follow the lead of many colleges and universities in the area to modify the service fee program with Nelnet Business Solutions to assess service fees to the payer. Dr. Davis and Mr. Scott Kemp, Interim Vice President of Student Services, presented the proposal to the Student Government Association (SGA), who supported its implementation. In light of recent budget constraints, the Board recognized the need to recoup the service fee assessed for credit card payments and accepted the College’s decision to pass the fee on to students.

President’s Report Dr. Sam provided an update on budget, raises and implications on budget, enrollment, collaboration with incoming President Dr. Janet Gullickson, and upcoming high school ceremonies for Germanna’s early scholar students. Dr. Sam thanked the Board for the honor to serve the College for the past 10 years and for their confidence in him over the years.

Calendar of Events

Date / Time Event Description Location

May 18 –

3:00 p.m.

Committee Meetings

Academic Affairs and

Workforce

Executive Committee

Finance and Facilities

Locust Grove

Campus

Room 202

Room 100

Room 106A

May 18 –

4:00 p.m.

College Board Meeting Room 114 – Locust

Grove Campus

May 23 –

5:00 p.m.

Foundation Board Meeting Central Park Office

1311 Central Park

Boulevard

Fredericksburg, VA

22401

May 29 Memorial Day All locations closed

75

6

June 6 –

5:00 p.m.

FredCAT Ribbon Cutting

Ceremony

RSVP by May 30th to

[email protected]

1325 Central Park

Blvd,

Fredericksburg, VA

22401

June 15 –

6:00 p.m.

VIP reception honoring Dr. Sam Stevenson Ridge

6901 Meeting Street

Spotsylvania, VA

22553

Chair’s Report Mr. Thomas announced that the President’s Transition team will conduct an organizational meeting via Webex on May 30. Mr. Thomas noted that he as honored to attend several College events recently, including the Academic Awards Ceremony and the Great Expectations Milestone Ceremony.

Announcement of Board Committees for 2017-18 Term Mr. William Thomas announced the following Committee Assignments for 2017-18:

Executive Committee William Thomas, Chair Victor Gehman, Vice Chair Sarah Berry Janet Gullickson, Secretary

Finance and Facilities Teri McNally, Chair Simon Gray Baron Braswell Vice President of Administrative Services, Staff Garland Fenwick, Staff

Academic Affairs and Workforce Cleo Coleman, Chair Sam Kessler Manya Rayner Scott Kemp, Staff Jeanne Wesley, Staff

VI. Other Business None

VII. Adjournment The meeting adjourned at 6:30 p.m.

Minutes approved on ______________________

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mailto:[email protected]

7

__________________________ William Thomas, Chair

__________________________ David A. Sam, Secretary

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GERMANNA COMMUNITY COLLEGE BOARD

AUGUST 17, 2017

RETREAT MINUTES #310

Members Present: Mr. William Thomas, Chair Ms. Sarah Berry Mr. Baron Braswell Mr. Simon Gray Mr. Sam Kessler Ms. Teri McNally Ms. Manya Rayner

Members Absent: Dr. Victor Gehman, Vice Chair Ms. Cleo Coleman

Staff Present: Dr. Janet Gullickson Ms. Pam Duff

The Germanna Community College Board conducted a retreat on Thursday, August 17, 2017, beginning at 10:00 a.m.in Conference Room 100 of the Locust Grove Campus, located at 2130 Germanna Highway, Locust Grove, VA. The retreat focused on team effectiveness and goals and objectives for the 2017-18 academic year. Former College Board member, Ann Tidball, facilitated the retreat.

The outcomes of the retreat were as follows:

Clarify that the role of College Board is to provide feedback from each of theirlocalities to the President, as well as to provide feedback on programs, service andofferings to best meet the needs of the communities Germanna serves;

Provide additional training for committee members (review business model ofcommunity colleges);

Consolidate technology fee, student activity fee, parking auxiliary fee and facilitiesfee under “Student Fee”;

Clarify the rubric needed to evaluate the President;

Explore ways to increase community engagement;

Expand upon Board recognition of new employees;

Provide more feedback from committee meetings on action items listed under theconsent agenda at Board meetings;

Continue financial support of Education Foundation events;

Schedule a concurrent retreat with the Education Foundation Board; and

Continue to communicate information to Board members who miss meetings.

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The retreat adjourned at 4:00 p.m. A reception for former College Board members was held at the conclusion of the retreat at the Visitor’s Center Museum of the Historic Germanna Colonies.

Minutes approved on ____________________________.

William Thomas, Chair

Janet Gullickson, Secretary

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2017-2018 Upcoming Events

Date / Time Event Description Location

September 14 –

12:00 p.m.

Annual Educational Foundation Golf

Tournament – One of the two major

fundraisers organized by the Educational

Foundation. Donations support student

scholarships.

Fredericksburg Country Club

September 14 –

6:00 p.m.

Taste of the South –Held immediately after

the golf tournament, the dinner features a

range of appetizers and entrees from across

the south, such as alligator sausage from

Florida, crawdads from Louisiana, and Virginia

ham. You do not need to play golf to attend.

Donations support student scholarships.


September 19 –

9:00 a.m. to

12:00 p.m.

Convocation (formerly known as Learning Day)

is an opportunity for all employees to hear

updates from the President and her Cabinet.

Celebrations of success will be held, as well as

Service Awards presentation.

College will be closed

Daniel Technology Center,

Culpeper, VA

September 21 –

3:00 p.m.

Committee Meetings

Academic Affairs/Workforce/Student Success

Executive Committee/HR

Finance/Facilities


Culpeper:

104C, 118, and 123

September 21 –

4:30 p.m.

College Board Meeting Room 118 Daniel Technology

Center, Culpeper, VA

September 26 –

5:00 p.m.

Educational Foundation Board Meeting Fredericksburg Country Club

September 26 –

6:00 p.m.

Educational Foundation Reception for

President Gullickson


October 9 –

6:00 p.m.

Foundation Board Awards Ceremony and

Reception with Germanna Scholars and

Parents and Faculty

BJs Restaurant, 1861 Carl D.

Silver Parkway, Fredericksburg,

VA

October 11-12 Chancellor’s Planning Retreat: Rethinking the

Enrollment Pipeline - Enrollment decline in

community colleges is a national

challenge. Hear from members of the

Chancellor’s Task Force on Enrollment Management about disruptive approaches

that could reshape the future of Virginia’s Community Colleges and rebrand our role in

Founders Inn, Virginia Beach, VA

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meeting the commonwealth’s 21st century

workforce education needs.

November 3 –

6:00 p.m.

Disability Services Milestones Awards

Ceremony – Annual award ceremony to

recognize students who have hit specific

milestones in their academic career

Sealy Auditorium (Workforce

Building) Fredericksburg Area

Campus

November 16 –

3:00 p.m.

Committee Meetings



Finance/Facilities

Locust Grove Campus – Rooms

TBD

November 16 –

4:30 p.m.

College Board Meeting Room 100, Locust Grove

Campus

November 17 –

4:00

Educational Foundation Board Meeting TBD

November 18 –

6:00 p.m.

Distinguished Philanthropist of the Year –

Reception to recognize a member of the

community who has demonstrated evidence

of financial support to enhance the mission,

leadership to advance major fundraising

initiatives, and engagement in the form of

volunteerism and advocacy for the College.

TBD

November 23-25 Thanksgiving Break – College Closed All Locations

December 10–16 Final Exams; Last Week of Classes All Locations

December 14 –

2:00 p.m.

Health Technology Pinning (Nursing and

Dental Assisting) Ceremony – Formal

completion program for the nursing and

health technology students

Anderson Center, University of

Mary Washington

December 14 –

7:00 p.m.

***Plan to arrive

by 6:15

Commencement – Graduation ceremony for

students earning an Associate of Arts and

Sciences degree, Associate in Science degree,

Associate of Applied Science degree, or a

certificate or career studies certificate.

Anderson Center, University of

Mary Washington

December 22 –

January 1

Winter Break – College Closed All Locations

January 8 Spring 2018 Semester Begins All Locations

January 15 Martin Luther King Jr Day – College Closed All Locations

January 18 –

3:00 p.m.

Committee Meetings



Finance/Facilities

Fredericksburg Area Campus

R

January 18 –

4:30 p.m.

College Board Meeting Room 225 – Dickinson Building,


February – June

***Dates to be

determined

Updates to Local Boards of Supervisors Caroline, Culpeper,

Fredericksburg, King George,

Madison, Orange, Spotsylvania,

Stafford

February 27 –

5:00 p.m.

Foundation Board Meeting TBD

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February 27 –

6:00 p.m.

President’s Circle Pinning Ceremony and Reception

TBD

March 12 – 18 Spring Break – No Classes All Locations

March 15 –

3:00 p.m.

Committee Meetings Stafford Automotive Center,

Rooms TBD

March 15 –

4:30 p.m.

College Board Meeting Stafford Automotive Center,

Conference Room

End of March

(Date TBD)

Annual Workforce Advisory Meeting – Annual

meeting of business and industry leaders to

receive input on what training and services

the business community needs.

TBD

April 18 –

8:00 a.m.

Student Success Day – A day for students to

get connected and engaged with fellow

students, faculty and staff. No classes are

held to allow students to attend

presentations, participate in activities, and

meet with their advisors.

All Locations

April 21 –

6:00 p.m.

Scholarship Monte Carlo – one of two

fundraising events hosted by the Educational

Foundation. Donations received support

student scholarships.


Culpeper, VA

End of April –

6:00 p.m.

Academic Awards Ceremony – Annual event

to recognize academic excellence. Reception

follow ceremony.


Culpeper

First Week of

May

6:00 p.m.

Great Expectations Milestone Ceremony –

Annual event to celebrate the milestones of

students of foster care (current or previous,

aged 16-24).

Sealy Auditorium (Room 134) –

Workforce Building,


May 3 – 9 Final Exams All Locations

May 4 –

9:00 a.m.

Faculty Teaching Awards – Awards for

teaching, scholarly and creative engagement,

institutional responsibility, and service to the

College and community are presented to full-

time teaching faculty.


Rooms 211 & 212 – Dickinson

Bldg

May 4 –

11:30 a.m.

Retiree Celebration – Annual event to thank

retiring employees for their service and

dedication to the College.


Rooms 211 & 212 – Dickinson

Bldg

May 11 –

(Tentative)

2:00 p.m.

Health Technologies Pinning (Nursing and

Dental Hygiene) Ceremony - Formal

completion program for the nursing and

health technology students

Contract with UMW is being

negotiated

May 11 –

(Tentative) 7:00

p.m.

***Plan to arrive

by 6:15

Commencement - Graduation ceremony for

students earning an Associate of Arts and

Sciences degree, Associate in Science degree,

Associate of Applied Science degree, or a

certificate or career studies certificate.

Contract with UMW is being

negotiated

May 17 – Committee Meetings Locust Grove Campus

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3:00 p.m. Academic Affairs/Workforce/Student Success


Finance/Facilities

Rooms TBD

May 17 –

4:30 p.m.

College Board Meeting Room 114 – Locust Grove

Campus

May 22 –

5:00 p.m.

Foundation Board Meeting TBD

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GERMANNA COMMUNITY COLLEGE BOARD SEPTEMBER 21, … · VCCS Form 102 - AS&R(0107) ... Common...

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Transcript of GERMANNA COMMUNITY COLLEGE BOARD SEPTEMBER 21, … · VCCS Form 102 - AS&R(0107) ... Common...