GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.
-
date post
21-Dec-2015 -
Category
Documents
-
view
220 -
download
0
Transcript of GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.
![Page 1: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/1.jpg)
GEPA, the collaborative print repository in Catalunya
Kuopio 3, 29.10.2009
![Page 2: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/2.jpg)
Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
![Page 3: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/3.jpg)
Spain: big changes in few years
Catalonia• Autonomous region of Spain, 7.000.000 inhabitants,• Own language (Catalan) • University system: 8 public universities and 4 private • University community: 180.000 students, 13.000
teaching staff and 6.000 administr. staff• National Library (Biblioteca de Catalunya).
• From a centralized administration to a nearly federal one• From a very low interest and investments in culture to a
new cultural infrastructure• From isolated working to cooperative working
![Page 4: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/4.jpg)
CBUC mission
The way we work
• By consensus
• Annual working plan
• Quarterly planning
• With a lot of communication
• To improve library services through cooperation
![Page 5: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/5.jpg)
CCUC
CBUC
The beguinning: 1997
![Page 6: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/6.jpg)
PI
TDX-TDR
IRs
CCUC
BDC
Today
![Page 7: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/7.jpg)
CBUC members
Government• Senate (20 members, 2 meetings/year)• Executive board (14 members, 6 m/y)• Library directors (15 members, 10 m/y)• CBUC Office (8 librarians, 4 computer staff, 4
administrative staff)• Working groups (a lot)• Intranet, wiki, e- bulletin, telephone calls, e-mails ...
• Founder members: Public universities libraries of Catalonia BC + Generalitat of Catalonia (GC) – Universities
• Associated members: Private universities of Catalonia + CG – Culture; Education
• Members for some programs: Other important catalan libraries.
![Page 8: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/8.jpg)
CBUC Strategic plan
• Programs for increasing document accessibility– Union catalogue (3,5M records, 6M docs),
ILL, GEPA
• The Digital Library of Catalonia– 10.000 e-journals, Licensing, TOC’s
database, Institutional Repositories.
• Programs to facilitate the change– Exploring the future, training
![Page 9: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/9.jpg)
Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
![Page 10: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/10.jpg)
Background
• 2003, April: ‘foundational’ report• 2003, Nov.: building location• 2004-05: realization of the project and funding• 2006: agreement for the creation of the facility (Lleida
City Council, CBUC, University of Lleida, Department of Education of the GC and Dept. of Culture)
• 2007, Jan.: building works started• 2008, Feb.: end of building works• 2008, Oct.: official opening
![Page 11: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/11.jpg)
Mission
GEPA = Guaranteed Space for the Preservation of Access
• Purpose: to store and preserve low-use documents, ensuring its future preservation and accessibility immediately when a library requires them.
• CBUC collaborative facility, initially used by the libraries of its members (the public universities of Catalonia, UOC and the Library of Catalonia) without excluding that can be used later for other libraries in public or private so ask and who meet the requirements established.
![Page 12: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/12.jpg)
Objectives
• YES– Releasing physical space of libraries
• And to transform the physical libraries
– Create a collection of common reserve• And guarantee that what we save what must be
saved
– Being a download store
• NO– Keep important material from the institution
![Page 13: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/13.jpg)
Management and financing
• GEPA creation, 2006– Collaboration between five entities: UDL,
Lleida, Department of Culture, Department of Universities, CBUC
– Rehabilitation and commissioning: 3,000,000 €
• Annual management, 2009– Three institutions work together: Department
of Culture, Department of Universities, CBUC
![Page 14: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/14.jpg)
Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
![Page 15: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/15.jpg)
Old infantry barracks, Gardeny, Lleida
Google maps
![Page 16: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/16.jpg)
![Page 17: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/17.jpg)
Works
![Page 18: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/18.jpg)
Facility
![Page 19: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/19.jpg)
Official opening: 8.10.2008
![Page 20: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/20.jpg)
Some facts
• The GEPA equipment is not unique but is outstanding:
• has 5.400 m2 with 12 storage modules,• currently equipped eight of the twelve modules,
with more than 2,000 meters of corridors and 17,000 meters shelves
• total capability is expected to be so compact you can store about 43 miles of existing library shelves,
• has a consultation room with ten reading places.
![Page 21: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/21.jpg)
Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
![Page 22: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/22.jpg)
Document property
Mixed model• Collaborative collection
– Collective ownership– Institutions create bailments of their documents– Conditional bailment: institutions can’t recover their
documents if GEPA can’t find the same document among the other institutions.
• Cooperative collection– The library maintains the property, determines
conditions for use, pays the cost
![Page 23: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/23.jpg)
Collaborative collection
• We keep a number of copies per document type – In most cases: one item – In certain cases: more than one
• Once GEPA receives the determined the number of copies:– Libraries may withdraw their copies – Except if someone has a better copy than the one
preserved in the GEPA.
![Page 24: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/24.jpg)
Services
• Documents in the collaborative collection can be used in three ways:
1. Preferred: e-prints
2. Optional: reading room
3. Last: ILL
• Documents in the cooperative collection may be used under the rules and conditions established by the owning institution
![Page 25: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/25.jpg)
Types of loads and cost model
A1 Collaborative documents, ordinary load
• Load = 0 Maintenance = 0
A2 Collaborative documents, special loads
• Load = X? Maintenance = 0
B Cooperative collection
• Load= X Maintenance = X
![Page 26: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/26.jpg)
Needs studyRevistes MonografiesMetres Metres
Acumulat 1.200 1.000Corrent 12 30
Part pròpia 1.600 2.250Acumulat 1.919 835Corrent 562 46Especial 0 0Acumulat 2.500 2.000Corrent 400 200Especial 0 0Acumulat 0 960Corrent 150 800
Magatzems 450 3.100Acumulat 78 11Corrent 0 80Especial 0 0Acumulat 89 124Corrent 19 19Especial 0 0Acumulat 0 0Corrent 25 25Especial 0 0Acumulat 0 0Corrent 18 270Especial 0 0Acumulat 750 250Corrent 0 150Especial 0 500
Acumulat 6.536 5.180Corrent 1.186 1.620Especial 2.050 5.850
BC
UOC
UdG
UdL
URV
UPF
UB
UAB
UPC
Abast
![Page 27: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/27.jpg)
Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
![Page 28: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/28.jpg)
Library storage
![Page 29: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/29.jpg)
High-density storage
![Page 30: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/30.jpg)
Sizing items
![Page 31: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/31.jpg)
Sizing items
Source: Caval CARM
![Page 32: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/32.jpg)
Trays
![Page 33: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/33.jpg)
Shelves
![Page 34: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/34.jpg)
Procedures
• GEPA library automation:– MARC21 holdings – Millennium
• Local catalogs:– Libraries can keep their records– Unified mentions: “GEPA”
• GEPA Call number:Floor Module Corridor Section Shelf
Tray 00 02 A 01 04 5
![Page 35: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/35.jpg)
Conservation code
• Need to compare different copies of the same document: Code of documents preserved by GEPA
– SEC Code• Support (S): reflects the state of preservation, cleanliness
of the document, the presence of moisture, mold, insect damage, disconnection or lack of leave
• Binding (E): the quality of a collection is given in part by the bindings in the case of periodicals, exemplary or special features, etc.
• Completeness (C): he level of completeness refers to periodicals (or more publications in one volume) indicating whether the collections are given full or empty or are missing copies
– Example: S3E1C2
![Page 36: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/36.jpg)
Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
![Page 37: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/37.jpg)
![Page 38: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/38.jpg)
![Page 39: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/39.jpg)
![Page 40: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/40.jpg)
![Page 41: GEPA, the collaborative print repository in Catalunya Kuopio 3, 29.10.2009.](https://reader036.fdocuments.net/reader036/viewer/2022062421/56649d595503460f94a39ae5/html5/thumbnails/41.jpg)
• Contact us at:Contact us at:Consorci de BibliotequesUniversitàries de Catalunya
Gran Capità 2-4, edifici Nexus08034 Barcelona (Spain)e-mail: [email protected] http://www.cbuc.es
Any question?