George ThomasWorld Vision International

Lisa Miller, ACDI/VOCA

Dale KabatCatholic Relief Services

Bob Bell, CAREPANELISTS

Food Aid Availability versus LossesFood aid availability synonymous with reduced losses at all points of handling.

Food Aid Availability versus LossesLosses occur at every step- from the purchases to beneficiaries.The ability to reduce losses at all level of the supply chain provides resources to reach more people.Effective SystemsEfficient communicationsQualified staff Continuous TrainingMaintenance of assets Continuous learningOrganization presence at all levels

Food Aid Availability versus Losses

Food Aid Availability versus LossesDonor in most cases deliver food aid in an adequate and acceptable condition at least cost.Donor selections of transporters for delivering food aid to various countries along with a good system to manage reduced losses at receiving points.

Good packaging systemGood information flowGood involvementGood contract systemGood selection processGood rules and regulationsGood knowledge of field

Food Aid Availability versus Losses

Food Aid Availability versus LossesDonor in most cases deliver food aid in an adequate and acceptable condition at least cost.Donor selections of transporters for delivering food aid to various countries along with a good system to manage the same reduce the losses at receiving points.

Good use of limited funds.Experienced staff and systems lowers cost.Good surveys at all levelsDocuments processing on a timely basis.Evidence based selection of all third parties in the chain.

Food Aid Availability versus Losses

Food Aid Availability versus LossesEfforts to reduce losses must be matched by adequate transportation, storage, packaging and distribution.Good Warehouse.Good transport.Good storage practices.Good transport and delivery system.Good and manageable distribution system.Good Records and Reporting, including loss reporting

Food Aid Availability versus LossesSpoilage is less important in food aid than losses, due to transportation, storage and distribution.Good use of systems.Good contract clauses to make liable the responsible party on damages.Good storage practices.Good distribution mechanisms.Good documentation on all damages/losses.

Food Aid Availability versus Losses

Food Aid Availability versus LossesAs the donor provides good quality food to various programs, having a good packaging helps to eliminate the losses due to damages.Losses due to handling are always more than spoilage.

Good packaging for long and tough environment handling at many times.Suitable systems and procedures in place to pack and deliver to the remotest parts of the world.Monitoring mechanisms are in place and followed.

Food Aid Availability versus LossesExperience at ports of loading and discharge in food aid delivery indicates that sufficient attention needed on quality assurance and loss minimization.Good knowledge of port systems and procedures.CSs presence at all times in the port and warehouses. Good independent survey.Clear and complete documentation of total transactions for the total supply chain.

Food Aid Availability versus LossesA good system during the loading and discharge helps and reduces the losses at ports.

Use of systems at all levels in ports. Good communication before, during and after the port operation with all stakeholders. Good knowledge of port practices besides the established systems and procedures.

Food Aid Availability versus LossesEffective management of supply chain can reduce losses.

|Good Management by CSs country offices. Good commodity management.Good training to all at regular intervals. Good communication on all aspects of cargo handling at all times.Good understanding of challenges.Ownership and responsibility by CSs at all levels.

Food Aid Availability versus Losses

Chart2

0.0020156975

0.0010815973

0.0026288913

0.0015287179

0.0012390985

0.0005195534

0.0015222898

0.0022873903

% of loss against receipts

Sheet1

YearReceived Tonnage (MTs)-1000000Total Losses (Kgs)% of loss against receiptsTotal tonnage distributed in kgs% of loss against distiributed

2000360,000725,651.090.20%291,864,166.700.25%

2001392,000423,986.160.11%389,823,064.830.11%

2002430,0001,130,423.240.26%343,508,361.040.33%

2003720,0001,100,676.870.15%536,087,453.810.21%

2004820,0001,016,060.760.12%436,651,287.710.23%

2005743,000386,028.170.05%408,749,925.260.09%

2006620,000943,819.700.15%520,971,079.310.18%

2007403,511922,987.140.23%342,191,994.980.27%

Totals*4,488,5116,649,633.130.14%3269847333.625980.0020336219

Sheet1

Year

Received Tonnage (MTs)-1000000

WV Food Programmes 1998-2007

% of loss against receipts

World Vision Food Programmes: 1998 - Present

YearReceived Tonnage (MTs)Value (US$ millions)Benefici-ariesNo. of Coun-triesRelief %Dev %Moneti-zation MTMonetiza-tion % of Total MTTotal Losses (Kgs)% of loss against receiptsValue of losses (US$)Ocean losses in kgsInland losses in kgsTotal tonnage distributed in kgs% of loss against distiributedTotal Commodity losses -CerealsTotal Commodity losses - OilTotal Commodity losses -Pulses% of loss against Monetized qty

1998164,00045.01,474,00017514980,00049%

1999180,00054.01,528,000183367120,00067%

2000360,000131.03,399,000186040142,55540%725,651.090.20%264,056.37751,651.090.0291,864,166.700.25%

2001392,000152.03,967,000206139152,27539%423,986.160.11%164,402.80376,437.7047,548.46389,823,064.830.11%

2002430,000200.04,572,000246337160,53537%1,130,423.240.26%525,778.25365,772.42764,650.80343,508,361.040.33%

2003720,000315.06,920,000297921151,90021%1,100,676.870.15%481,546.13310,680.19789,996.68536,087,453.810.21%

2004820,000352.07,200,000337624196,00024%1,016,060.760.12%436,162.67646,411.81369,648.96436,651,287.710.23%

2005743,000349.911,686,000367426170,00023%386,028.170.05%181,791.7351,964.29334,063.88408,749,925.260.09%

2006620,000320.08,900,000368020104,00017%943,819.700.15%487,132.75304,214.00639,605.70520,971,079.310.18%

2007403,511216.79,252,78436604080,00020%922,987.140.23%495,677.4738,400.60884,586.54342,191,994.980.27%

Totals*4,832,5112,135.635,339,2704060401,357,26528%6,649,633.130.14%2,938,628.912,845,532.103,830,101.023,269,847,333.630.20%

* Some Totals are cumulative, but others are estimates as noted below:

- Beneficiaries: There are no hard figures, but FPMG estimates that approximately 40% of beneficiaires each year were the

same beneficiaires from the previous year, so 60% of the cumulative total is used.

- Countries: There are no records for exact countries for old project, but estimated total is about 40 countries

- Monetization: Tonnages are estimates as there are still some issues that need to be resolved in consolidating reports for these projects.

Food Aid Availability versus Losses

Chart5

0.002486263

0.0010876374

0.0032908172

0.0020531666

0.0023269387

0.0009444116

0.0018116547

0.0026972786

Received Tonnage (MTs)-1000000

Total Losses (Kgs)

% of loss against receipts

Total tonnage distributed in kgs

% of loss against distiributed

Sheet1

YearReceived Tonnage (MTs)-1000000Total Losses (Kgs)% of loss against receiptsTotal tonnage distributed in kgs% of loss against distiributed

2000360,000725,651.090.20%291,864,166.700.25%

2001392,000423,986.160.11%389,823,064.830.11%

2002430,0001,130,423.240.26%343,508,361.040.33%

2003720,0001,100,676.870.15%536,087,453.810.21%

2004820,0001,016,060.760.12%436,651,287.710.23%

2005743,000386,028.170.05%408,749,925.260.09%

2006620,000943,819.700.15%520,971,079.310.18%

2007403,511922,987.140.23%342,191,994.980.27%

Totals*4,488,5116,649,633.130.14%3269847333.625980.0020336219

Sheet1

2000

2001

2002

2003

2004

2005

2006

2007

Year

Received Tonnage (MTs)-1000000

WV Food Programmes 1998-2007

0.0020156975

0.0010815973

0.0026288913

0.0015287179

0.0012390985

0.0005195534

0.0015222898

0.0022873903

% of loss against receipts

Received Tonnage (MTs)-1000000

Total Losses (Kgs)

% of loss against receipts

Total tonnage distributed in kgs

% of loss against distiributed

World Vision Food Programmes: 1998 - Present

YearReceived Tonnage (MTs)Value (US$ millions)Benefici-ariesNo. of Coun-triesRelief %Dev %Moneti-zation MTMonetiza-tion % of Total MTTotal Losses (Kgs)% of loss against receiptsValue of losses (US$)Ocean losses in kgsInland losses in kgsTotal tonnage distributed in kgs% of loss against distiributedTotal Commodity losses -CerealsTotal Commodity losses - OilTotal Commodity losses -Pulses% of loss against Monetized qty

1998164,00045.01,474,00017514980,00049%

1999180,00054.01,528,000183367120,00067%

2000360,000131.03,399,000186040142,55540%725,651.090.20%264,056.37751,651.090.0291,864,166.700.25%

2001392,000152.03,967,000206139152,27539%423,986.160.11%164,402.80376,437.7047,548.46389,823,064.830.11%

2002430,000200.04,572,000246337160,53537%1,130,423.240.26%525,778.25365,772.42764,650.80343,508,361.040.33%

2003720,000315.06,920,000297921151,90021%1,100,676.870.15%481,546.13310,680.19789,996.68536,087,453.810.21%

2004820,000352.07,200,000337624196,00024%1,016,060.760.12%436,162.67646,411.81369,648.96436,651,287.710.23%

2005743,000349.911,686,000367426170,00023%386,028.170.05%181,791.7351,964.29334,063.88408,749,925.260.09%

2006620,000320.08,900,000368020104,00017%943,819.700.15%487,132.75304,214.00639,605.70520,971,079.310.18%

2007403,511216.79,252,78436604080,00020%922,987.140.23%495,677.4738,400.60884,586.54342,191,994.980.27%

Totals*4,832,5112,135.635,339,2704060401,357,26528%6,649,633.130.14%2,938,628.912,845,532.103,830,101.023,269,847,333.630.20%

* Some Totals are cumulative, but others are estimates as noted below:

- Beneficiaries: There are no hard figures, but FPMG estimates that approximately 40% of beneficiaires each year were the

same beneficiaires from the previous year, so 60% of the cumulative total is used.

- Countries: There are no records for exact countries for old project, but estimated total is about 40 countries

- Monetization: Tonnages are estimates as there are still some issues that need to be resolved in consolidating reports for these projects.

0.002486263

0.0010876374

0.0032908172

0.0020531666

0.0023269387

0.0009444116

0.0018116547

0.0026972786

Received Tonnage (MTs)-1000000

Total Losses (Kgs)

% of loss against receipts

Total tonnage distributed in kgs

% of loss against distiributed

Food Aid Availability versus LossesUSAID/USDAs noble charitable help, wemanage to save the lives of many people.

To our minds, it is the brightest evidence oflove to the people. Such acts bear kindfeelings and help peoples to have good relations

Thank you all.