General Manager’s Report - City of Ryde · General Manager’s Report Page 3 General Manager’s...

General Manager’s Report

NO. 01/09

Meeting Date: Tuesday, 10 February 2009 Location: Council Chambers, Sixth Floor,

Civic Centre, 1 Devlin Street, Ryde Time: 7.30pm

NOTICE OF BUSINESS Item REGISTERS - Power of Attorney and Common Seal .................................................. 2 2 COUNCILLOR WORKSHOPS ..................................................................................... 4 3 EPPING CHATSWOOD RAIL LINK TO OPEN ON 22 FEBRUARY 2009.................. 5 4 DRAFT SHRIMPTONS CREEK PARKLANDS MASTER PLAN AND PLAN OF

MANAGEMENT – Recommendation for Adoption ..................................................... 12 5 GLADESVILLE TOWN CENTRE – Public Domain Upgrade ..................................... 24 6 COUNCIL’S PLANT & FLEET – Mayoral Vehicle Alternatives................................... 36 7 LIGHTING OF LOCAL SPORTSFIELDS –Audit and upgrade costs ......................... 39 8 GRANNY SMITH PARTICIPATION............................................................................ 62

CONFIDENTIAL ITEMS

9 ADVICE ON COURT ACTIONS ................................................................................. 78

PRECIS OF CORRESPONDENCE FOR CONSIDERATION

1 LETTER FROM LOCAL GOVERNMENT ASSOCIATION OF NSW, DATED 20 JANUARY 2009, RE: MOTION AT 2008 LGA CONFERENCE................................... 1

NOTICES OF MOTION

1 FACILITIES FOR MAYOR & OTHER COUNCILLORS – Councillor Maggio.............. 1 2 STRATEGIES TO ASSIST IN PREPARATION OF BUSINESS PLANS – Councillor

Salvestro-Martin ............................................................................................................ 1 3 ACTIVITY FOR INTERNATIONAL WOMEN’S DAY 2009: COMMUNITY SEW-IN TO

SUPPORT SHARE PROJECT - KENYA AID – Councillor Campbell .......................... 1

NOTICES OF RESCISSION

There were no Notices of Rescission..................................................................................... 1


General Manager’s Report No. 01/09, dated 06 February 2009, submitted to Council on 10 February 2009. General Manager Mayor

1 REGISTERS - Power of Attorney and Common Seal Report prepared by: Executive Assistant to General Manager Report dated: 03 February 2009 File No.

Report Summary Power of Attorney

Date Particulars Registered By Council Notified

8/12/2008 COR-RFT 11/08 Ryde Park Construction of Café and Amenities Building November 2008

Angela Steinke 10/2/09

15/12/2008

Deeds of Agreement between Atlantis Group of Companies Pty Ltd and the City of Ryde Provision of Minor Works 2008/2009 Contract No COR-RFT 04-08


7/1/2009 Deed of Agreement between Bevillesta and the City of Ryde – Top Ryde Shopping Centre


16/1/2009 Authorisation to ANZ to obtain documents Angela Steinke 10/2/09

20/1/2009 Licence agreement Eastwood Senior Citizens Club Angela Steinke 10/2/09

3/2/2009

Agreement between Truscott Street Public School and City of Ryde Council - Vacation care


3/2/2009

Deeds of agreement between Streetscape Project (Aust) P/L and City of Ryde Council Quotation for the supply and delivery of MFP for Macquarie Park Railway Station Contract No COR-RFT 13/08




Common Seal Date Seal Approved

Date Seal Affixed Particulars Seal

Affixed by

9/12/2008 13/1/2009 Subdivision plan for compulsory acquisition of Part of 2 Ida Street, Putney

Angela Steinke

RECOMMENDATION: That the report of the Executive Assistant to the General Manager, dated 3 February 2009 on the Power of Attorney and Common Seal registers be received and noted. Report by Angela Steinke Executive Assistant to the General Manager Approved by Michael Whittaker General Manager



2 COUNCILLOR WORKSHOPS Report prepared by: Acting Manager, Councillor Services Report dated: 03 February 2009

Report Summary In accordance with Council's resolution of 26 June 2001, I wish to report on the Councillor Workshops held since the previous Council meeting. Date: 9 December 2008, 6.00pm

Subject: Presentation by Beville Group on Top Ryde City Development

Present: The Mayor, Councillor Tagg and Councillors Butterworth, Campbell,

Etmekdjian, Maggio, O’Donnell, Perram, Pickering, Salvestro-Martin and Yedelian OAM.

Apology: Staff Present: General Manager, Group Manager – Community Life, Group Manager

– Corporate Services, Acting Group Manager – Environment & Planning, Group Manager - Public Works, Media & Community Relations Officer, Manager Library Services, Manager Major Projects, Corporate Planning Co-ordinator and General Counsel.

Summary: Presentation by Mr Mitchell Corn, Defined Developments, on the Top Ryde City Development - history and current status of the project.

RECOMMENDATION: That the report of the Acting Manager Councillor Services, dated 3 February 2009 on the Councillor Workshops, be received and noted. Report by Nichole McLachlan Acting Manager - Councillor Services Approved by Roy Newsome Group Manager Corporate Services



3 EPPING CHATSWOOD RAIL LINK TO OPEN ON 22 FEBRUARY 2009

Report prepared by: Place Manager Major Centres Report dated: 2 February 2009 File No. S9634-02

Report Summary On 30 January 2009 the Minister for Transport announced that the Epping Chatswood Rail Link (ECRL) will open on Sunday 22 February 2009. The ECRL includes three new stations to service Macquarie Park, which is expected to become the 4th largest business district in Australia by 2031. The ECRL is a critical item of infrastructure to support sustainable growth in Macquarie Park. This Report describes work being done by the City of Ryde (CoR) in collaboration with the State Government to prepare for the ECRL opening. It compliments Status Reports prepared by Public Works for Council on 4 July and 24 November 2008. RailCorp advise that a “low key” ECRL launch is expected on 22 February 2009. Further briefings will be provided when launch arrangements are confirmed by the State Government. Background The ECRL has been under construction by the State Government for over 6 years. It runs 14 km underground from Chatswood to Epping, via three new stations at North Ryde, Macquarie Park and Macquarie University. Costing $2.3 billion, it is the largest public infrastructure project currently underway in NSW. Construction of the ECRL has been the catalyst for a major strategic planning program by the State Government and City of Ryde (CoR) to support Macquarie Park’s transition to a vibrant, sustainable, public transport and pedestrian orientated business centre. This planning work is preparing the ground for public and private sector investment of several $billion in commercial development, retail, infrastructure and community facilities in Macquarie Park. In the past 18 months, CoR has also been undertaking a range of public domain works around the three stations costing an estimated $3.25 million. The works include granite paving around the three stations and installation of multi-function light poles, as detailed below. Status Reports about these public domain works were prepared for Council on 4th July and 28th November 2008.



ITEM 3 (continued) Report The opening of the ECRL is a significant event for CoR and its successful operation is fundamental to the achievement of a sustainable future for Macquarie Park. Each day thousands of Macquarie Park workers and Ryde residents will be able to use a “state of the art” link to the metropolitan rail network and (in due course) will enjoy improved access to the metropolitan bus network. This will alleviate pressure on the grossly congested arterial roads in Macquarie Park and achieve significant social, environmental and economic outcomes in the short to long term for Ryde residents, workers, students and businesses. Initially the ECRL will carry a shuttle service with trains running from Chatswood to Epping (and return) every 15 minutes until 9.30pm each evening and during weekends. RailCorp advise that the trip from Epping to Chatswood will take 17 minutes. The shuttle service will close overnight until approx. 6am to allow contractors to finalise tunnel noise abatement and other works. RailCorp are aiming to commence a fully integrated train service from Hornsby to the City (and return) via the ECRL and North Shore line from October 2009. “Station Ready” Group In October CoR and RailCorp jointly convened a “Station Ready” Group to coordinate some aspects of the ECRL opening. The Group consists of senior representatives from TIDC, RailCorp, CoR, RTA, STA, MoT (Ministry of Transport) and Macquarie University. The Group compliments and is helping to finalise several $million of civil works and related activities. It is aiming to ensure that, as far as practicable, final preparations are undertaken in a collegiate fashion involving all necessary stakeholders in a successful “whole of Government” approach. The Group has successfully resolved some quite challenging issues eg compliance with disability legislation requirements outside the stations and has developed some new joint approaches to issues such as pedestrian management ( eg barrier fencing, directional signage) and targeted communications to potential train customers. The group has also established a solid foundation for addressing some of the substantial transport and public domain challenges facing Macquarie Park in the future eg resolving pedestrian/vehicular conflict, enhancing public transport integration and active transport opportunities. CoR “station ready” activities CoR is responsible for some aspects of the station opening and is partnering with RailCorp and other agencies on other aspects. “station opening” activities which CoR is principally responsible for include:- • Installation of granite pavers around the three stations. • Coordination of installation of multi function poles and under-grounding of cables. • Minor improvements eg fixing up some footpaths, relocating telegraph poles.



ITEM 3 (continued) • Access improvements eg installation of a pedestrian crossing on Giffnock Ave. • Signage eg Kiss and Ride, directional signage next to the stations. • Coordination of some transport and pedestrian works eg bus stops, fencing. • Local publicity eg articles in City Views. As advised in the Reports to Council dated 4 July and 27 November 2008, due to a range of external factors beyond Council’s control, it has not been possible for Council to complete certain road way and paving works outside North Ryde and Macquarie Park stations before 22 February 2009. A principal reason for the delay has been the difficulties experienced by the RTA in having cables and water pipes relocated by utilities to allow for construction of a new bus lane up Lane Cove into Waterloo Road. RTA advise that the bus lane is likely to be completed at the end of 2009, at which time Council will complete the granite paving and install the remaining multi-purpose light poles. RTA advise that Delhi Road works should be completed by June 2009. Other “station opening” activities which CoR is providing input to include:- • Ensuring compliance with disabled access requirements outside the stations. • Targeted information programs for business groups, employees and students. • Coordination of public domain planning, works and activities to maximise public

access to train and bus facilities over the short to long term. • Briefings for local media and key local stakeholder groups. • Improved integration of bus and train facilities and timetables in Macquarie Park. • Strategic planning and stakeholder consultation to facilitate Macquarie Park’s

transition to a pedestrian and public transport orientated place in the long term. Official opening of the ECRL Advice from RailCorp to date indicates that the State Government does not intend organising a “high profile” ECRL opening event on Sunday 22 February 2009. This is mostly because a relatively limited shuttle service will run on the ECRL for the first 10 months, until the ECRL is fully integrated into the newly City Rail timetable. It is possible that a formal launch will mark commencement of the fully integrated service. The State Government may organise a “low key” launch event to mark the opening of the shuttle service on 22 February 2009. Briefings will be provided to Council once launch arrangements have been confirmed by the State Government. Consultation Internal Council business units consulted include:- • Public Works – Access, Operations (Capital Works) • Community Life – Community Relations and Events



ITEM 3 (continued) Internal Workshops held:- • Regular meetings of relevant staff have been held to inform CoR’s contribution to

the “station ready” group. City of Ryde Advisory Committees consulted include:- • Macquarie Park Landowners Forum

External public consultation has included:- • Weekly communication since October 2008 with agency representatives on the

“station ready” group eg TIDC, RTA, RailCorp, STA, MoT, University.

Comments On 4 September 2008 RailCorp and the CoR briefed the Macquarie Park Landowners Forum about the anticipated opening of the ECRL during 2009. This presentation provided the impetus for the establishment of the “station ready” group, which has been meeting almost every fortnight since then. This intensive inter-agency collaboration has helped to resolve a number of quite contentious outstanding issues through a “whole of Government” approach and has resulted in some additional joint activities to enhance public domain and pedestrian facilities and improve “station readiness” in general terms. Critical Dates The following deadlines are required to be met by CoR prior to station opening:-

• A variety of public domain works need to be finalised by CoR by the opening date

of 22 February 2009 eg granite paving around the 3 stations (except some sections next to Lane Cove Road and along Delhi Road), installation of 8 directional signs, relocation of telegraph pole outside Macquarie Park Station.

In addition, various station access works/activities need to be completed by the “station ready” group prior to the full integration of the train service in October 2009. This includes proper integration of bus and rail timetables, construction of a bus lane along Lane Cove Road, widening of Waterloo Road for a short distance etc. Management Plan Budget / Linkages This project is listed on page No. 35 of the Management Plan 2008-2012 (section 3 - major projects and initiatives). This project forms part of the 2008/2009 Operational Budget for Public Works (Access, Operations) and Environment and Planning (Urban Planning Unit).



ITEM 3 (continued) Relationship to Key Outcome Areas

People This project meets the following key outcomes for People (set out on page 46 of the Management Plan 2008-2012):

P1 A vibrant city that is economically strong and engages its community through

cultural and social activities. The opening of the ECRL is a very significant step towards the achievement of a sustainable future for Macquarie Park, as it will encourage many thousands of Macquarie Park workers to get out of their cars and on to buses and trains every day. The CoR is establishing planning controls and other incentives to generate vibrant, well designed, pedestrian friendly town centres around each of the three new stations. These will provide a range of social and cultural activities to compliment Macquarie Park’s role as a commercial hub of national significance.

Assets This project meets the following key outcomes for Assets (set out on page 56 of the Management Plan 2008-2012):

A1 Well designed streets and paths where motorists, cyclists and pedestrians feel

safe. A2 Well designed places and spaces that minimise personal harm and where people

interact with each other. A3 A high standard of visual appearance for our infrastructure, built environment and

public areas. As described above, CoR is implementing a range of public domain works and related activities to enhance the quality and design of the public spaces around the three new stations and improve pedestrian access to them. This includes installation of new granite paving around each of the 3 stations, installation of up to 30 multi-function poles, directional signage, improved pedestrian links, enhanced street lighting and street safety improvements for pedestrians and public transport users.

Environment This project meets the following key outcomes for Environment (set out on page 67 of the Management Plan 2008-2012):

E1 Clean air through better integrated transport systems. E5 A leafy City through parks, gardens, trees and the built environment. E6 Sustainable practices in buildings, waste management, transport, energy systems

and water use.



ITEM 3 (continued) Delivery of the ECRL and the implementation of associated pedestrian access, public domain and bus interchange improvements around the three new rail stations will greatly enhance the public transport potential in Macquarie Park. This will enable many thousand’s of Macquarie Park workers to use public transport as an alternative means of getting to and from work each day, with subsequent improvements in environmental quality and health. Financial impact As described above, Environment and Planning Division costs associated with this project are being funded from the Planning Unit’s branch budget. CoR Signage costs in the region of $70,000 are being funded by TIDC. The costs to Council of the main public domain works (paving, installation of multi-function light poles etc) are estimated to be in the region of $3,250,000. Detailed progress reports were submitted to Council on 4 July and 27 November 2008. Policy Implications There are no policy implications through adoption of the policy recommendation. Other Options CoR is responsible for the construction and maintenance of appropriate public domain in the vicinity of the three new ECRL stations eg street paving, lighting, directional signs. The “station ready” group is relying on CoR to complete these works/activities (as much as practicable) prior to the ECRL opening on 22 February. There are no other mechanisms to complete the works/activities on time. Conclusion The CoR is an important partner in “whole of Government” efforts to achieve a successful opening of the ECRL on 22 February. Through its joint facilitation with RailCorp of the “station ready” group, CoR has helped ensure that as far as practicable, the final preparations for the ECRL opening will be undertaken in a consistent and collegiate fashion, involving all the necessary stakeholders in a successful “whole of Government” approach. The “station ready” group has also established a solid foundation for on-going joint stakeholder consultation and activity to address some of the substantial transport and public domain challenges facing Macquarie Park in the future. RECOMMENDATION: That the report by the Place Manager Major Centres, dated 2 February 2009, on the anticipated opening of the Epping Chatswood Rail Link on 22 February be received and noted.



ITEM 3 (continued) Report prepared by: Nick Chapman Place Manager Major Centres Report approved by: Dominic Johnston Group Manager Environment and Planning



4 DRAFT SHRIMPTONS CREEK PARKLANDS MASTER PLAN AND PLAN OF MANAGEMENT – Recommendation for Adoption

Report prepared by: Landscape Architect – Parks Assets Report dated: 3 February 2009 File No. COR2007/740

Report Summary A draft Shrimptons Creek Master Plan and Plan of Management is CIRCULATED UNDER SEPARATE COVER for Council’s consideration. This Plan provides guidance for the future planning and management of the seven (7) parks that comprise the Shrimptons Creek Parklands. The Plan identifies the values associated with the park and addresses current and future issues affecting the park. It also identifies actions to address how the Shrimptons Creek Parklands can be improved, used, managed and maintained in the future. This report also follows on from the results of additional Community Consultation for a dog leash free area. The findings of this consultation are included in the draft Plan of Management and are discussed in this report. The recommendation is for the endorsement of the draft Master Plan and Plan of Management to go on Public Exhibition. Background Parks on Track for People 2025 recommended a Plan of Management be written on the parkland either side of Shrimptons Creek. Parks on Track for People 2025 was adopted by Council 5 December 2006 at the Committee of the Whole Meeting (18/06). The aim of the Plan of Management is to investigate and provide guidelines toward the management of the parkland along Shrimptons Creek from a mainly recreational and environmental perspective. As part of this process a Master Plan will be provided to provide the vision for the parklands. Pursuant to Section 36 of the Local Government Act 1993, this project will look at these parks as a whole as well as addressing the individual issues pertaining to their current and future management. The parks that comprise Shrimptons Creek Parklands are:

• Santa Rosa Park; • Flinders Park; • Tindarra Reserve; • Greenwood Park; • ELS Hall Park; • Booth Reserve; and • Wilga Park



ITEM 4 (continued) At its Committee of the Whole Meeting of 14 October 2008 (14/08) Council resolved: (a) That the report of the Landscape Architect – Parks dated 7 October 2008 on the

Shrimptons Creek Parklands Master Plan and Plan of Management – Results of Community Consultation be received and noted.

(b) That a draft Plan of Management and draft Master Plan be documented from the information gathered to date, including stakeholder and community feedback, and submitted to Council prior to public exhibition

(c) That further community consultation be undertaken on two possible locations for an unfenced dog leash free area at ELS Hall Park.

This report summarises the content of the draft Master Plan and draft Plan of Management and details the findings of the additional community consultation undertaken regarding the two options for a dog leash free area at ELS Hall Park. Report Shrimptons Creek Parklands Draft Master Plan And Draft Plan Of Management – Current Status Shrimptons Creek Parklands provide an important continual link of open space from the centre of the City of Ryde to its extremities. Shrimptons Creek and a well utilised shared access path provide additional significance to the parks and parklands as a whole. A draft Master Plan and draft Plan of Management has been produced and is CIRCULATED UNDER SEPARATE COVER. The aim of these documents is to reinforce the significance of the recreational and environmental spine that these parks currently provide. In doing the above the draft Plan of Management has provided a vision statement which is as follows: ‘The vision for Shrimptons Creek Parklands would be to recognise the importance of this creek line as an environmental and recreational ‘spine’ located wholly within the City of Ryde. As such this corridor of parkland should be maintained and appreciated as a natural area with safe recreational access and act as a buffer to the creek from adjacent urban areas. The parklands shall provide clear connections to adjacent environments without compromising their natural character. Due consideration should be given to both environmental and recreational aims in the design, upgrade and maintenance of these parks.’ This vision and overall aim reinforces the results of the Community Consultation. The draft Master Plan and draft Plan of Management address the priorities and issues raised through the consultation process as follows:



ITEM 4 (continued) • Natural areas, like bushland: Reinforcing the amount of bushland, particularly

endangered plant communities and watercourse remediation works; • Trees: Augmenting the existing tree canopy with additional planting, where

appropriate. The additional tree canopy should be eco-sourced wherever possible from the existing endangered plant communities.

• Cleanliness and lack of litter: Continual maintenance of parks to ensure tidiness. This would include rubbish removal, weed removal, mowing and general park maintenance;

• Sports facilities: Retaining and upgrading existing sports facilities within ELS Hall Park and Santa Rosa Park. Providing loop paths within these two parks to provide informal recreational opportunities.

• Children’s Playground: Upgrading playgrounds within ELS Hall Park, Santa Rosa Park and Flinders Park.

• Dog Walking / Leash free areas: Provision of a fenced dog leash free area within ELS Hall Park near Adelphi Road;

• More bushcare / weed removal around creeks: Continue volunteer bush care works in Greenwood Park and continue use of specialised contractors to carry out staged weed removal within parks as part of a continuing program of bush regeneration;

• Safety along paths / tracks: Provision of lighting along existing shared access path, particularly in areas of highest usage, such as Wilga Park. Ensure parks follow ‘Safer by Design’ guidelines.

In addition, the draft Master Plan and Plan of Management aims to: • Management:

- Provide continuity of natural environment, trails and upgrades so that Shrimptons Creek Parklands can be read as a whole.

- Continued upgrade of facilities to provide high quality playgrounds, sports fields and the like

• Recreation: - Upgrade sporting facilities, improve passive recreation and informal recreation

opportunities • Natural and Landscape:

- Continued protection and enhancement of existing tree canopy and natural landscape.

- Minimise impacts of localised flooding. - Investigate water re-usage in Parklands.

• Cultural: Reinforce connectivity to Shrimptons Creek to provide a greater awareness of

this environmental asset. This connectivity includes viewing areas, bridge crossings, environmental education opportunities, public art and interpretation opportunities.



ITEM 4 (continued)

• Access and linkages: - Provide linkages to facilities within parks, such as ELS Hall Park; - Reinforce entry points and provide wayfinding signage to orientate the park user.

Dog Leash Free Area – Results Of Additional Community Consultation: Additional Community Consultation on Dog Leash Free Area options occurred in December 2008 as per Council’s resolution of 14 October 2008. 200 survey questionnaires were letterbox dropped to residents local to ELS Hall Park. A copy of the questionnaire is at ATTACHMENT 1. In this questionnaire two (2) locations within ELS Hall Park were identified as opportunities for a dog leash free area: • Option 1 was located near Adelphi Road. • Option 2 was located near Scott Street. An additional question was asked regarding whether the dog leash free area should be fenced or unfenced. Of the 200 residents surveyed, 37 responses were received. 51% of respondents indicated a preference for Option 1, 32% of respondents indicated a preference for Option 2, and 16% were undecided. The majority of responses indicated support for a fenced dog leash free area (59%), as apposed to an unfenced area (24), with 16% undecided. See ATTACHMENT 2 for survey results and submission comments. The outcome of this consultation has been incorporated in the draft Master Plan and Plan of Management, namely a fenced dog leash free area off Adelphi Road with additional parking to cater for any additional demand for parking. Consultation – Internal and External Internal Council business units consulted included: • Parks • Planning • Access • Property • Catchments & Assets. City of Ryde Advisory Committees consulted included:- • Not referred for initial round of community consultation, the Bushland and Environs

Committee, Bicycle Advisory Committee and Sports Council will be asked for comments on the draft Master Plan and Plan of Management.



ITEM 4 (continued) External public consultation included:- • A survey was sent out to over 1,800 households with the survey also available on

City of Ryde’s website. Information regarding this survey was advertised in City of Ryde’s CityView Newsletter.

• A Stakeholder workshop was held Wednesday, 9 July 2008 to elicit additional information.

• Additional survey on dog leash free area options was sent out to 200 households surrounding ELS Hall Park to elicit response on preferred option.

Critical Dates The following deadlines are proposed:

Description of deadline Proposed date for completion Report Draft Plan of Management and Master Plan to COW

February 2009 (amended from December 2008)

Public Exhibition of Draft Plan of Management

February 2009

Finalisation of Plan of Management April 2009 Management Plan Budget / Linkages This project is from the Management Plan, listed on page No.5 of the Management Plan 2008-2012. This project forms part of the 2008/2009 Operational Budget for the Action Plan Group. Relationship to Key Outcome Areas


P1 A vibrant city that is economically strong and engages its community through cultural and social activities.

P2 A city that plans for people by involving them in decision making to improve their quality of life.

P3 A harmonious community through a culturally enriched and respectful society. This project achieves P1 of the Management Plan 2008-2012 by recognising the recreational significance of the bike path and parks themselves, as well as a cultural appreciation of the bushland within these reserves and suggesting ways of enriching these experiences in these parks by the community. This project achieves P2 of the Management Plan 2008-2012 as it has included community consultation to determine the values and issues relating to the parks beside Shrimptons Creek.



ITEM 4 (continued) This project achieves P3 of the Management Plan 2008-2012 by recognising the immense value to the public amenity that Shrimptons Creek Parklands provides for the local community.


A1 Well designed streets and paths where motorists, cyclists and pedestrians feel safe.

A2 Well designed places and spaces that minimise personal harm and where people interact with each other.

A3 A high standard of visual appearance for our infrastructure, built environment and public areas.

This project indirectly achieves A1 of the Management Plan 2008-2012 by acknowledging and enhancing the connectivity of the central area of the City of Ryde through the Shrimptons Creek Parklands. This project achieves A2 of the Management Plan 2008-2012 by striving to enhance a well used community asset and to continue to manage for safety of use and maintain well designed community spaces. This project achieves A3 of the Management Plan 2008-2012 by including management objective for upgrading and maintaining the visual amenity of Shrimptons Creek’s parks.


E1 Clean air through better integrated transport systems. E3 Preserved natural ecological systems and areas. E5 A leafy City through parks, gardens, trees and the built environment. This project achieves E1 through providing improvements to linkages and access within Shrimptons Creek’s parks. This project achieves E3 of the Management Plan 2008-2012 by recognising the environmental significance of Shrimptons Creek and its surrounds, suggesting protection and interpretation measures. This project achieves E5 of the Management Plan 2008-2012 by aiming to enhance the current parkland environment beside Shrimptons Creek and managing this parkland to remain as a leafy, treed environment.



ITEM 4 (continued)

Governance This project meets the following key outcomes for Governance (set out on page 75 of the Management Plan 2008-2012):

G2 Members of the community are engaged in democratic decision making. G3 Review of best practice approaches on Governance to enhance the delivery of

services to the community. G5 Compliance with all legislative requirements and statutory obligations. This project achieves G2 of the Management Plan 2008-2012 through the community park survey and stakeholder workshop meeting which have taken place to allow the community to raise any concerns with the Shrimptons Creek Parklands and to allow for the establishment of community values, which shall be applied in this Plan of Management. This project achieves G3 of the Management Plan 2008-2012 by using Council’s procurement policies to obtain the appropriate consultants to carry out the Pilot Creek Assessment. This project achieves G5 of the Management Plan 2008-2012 by referring to: • Environmental Planning and Assessment Act 1979 • Local Government Act 1993 Financial Impact It is estimated that the total cost of the Plan of Management project is $20,000. This project has been funded in the 2008/2009 capital works program. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Not applicable. Conclusion The Shrimptons Creek Parklands draft Master Plan and draft Plan of Management is a tool to be utilised in the management of the parklands either side of Shrimptons Creek. It aims to look at these parks in a holistic manner, reinforcing the existing recreational and environmental elements that help make these parks significant.



ITEM 4 (continued) This report outlines information included in the draft Master Plan and draft Plan of Management. In particular, the report details the overall aims of reinforcing the environmental and recreational connectivity within these parks. The issues and priorities raised through previous Community Consultation have been addressed in these documents. This report also reports on the findings of additional consultation regarding the preferred option for a dog leash free area, this being for a fenced area at the end of Adelphi Road. This option has been incorporated into the draft Master Plan and Plan of Management. RECOMMENDATION: (a) That the report of the Landscape Architect – Parks Assets dated 3 February 2009

on the Draft Shrimptons Creek Parklands Master Plan and Plan of Management Recommendation for Adoption, be received and noted.

(b) That the results of the dog leash free area survey be noted and the preferred

option of a fenced dog leash free area at the end of Adelphi Road be endorsed to be included in the draft Master Plan and draft Plan of Management.

(c) That the draft Master Plan and draft Plan of Management be endorsed by

Council for Public Exhibition, subject to part (b) above. (d) That, following public exhibition, a further report be submitted to Council. Report prepared by: Elizabeth Read Landscape Architect – Parks Assets Peter Hickman Manager – Parks Report approved by: Kim Woodbury Group Manager - Public Works



ITEM 4 (continued) ATTACHMENT 1

ELS Hall Park, North Ryde – Dog Leash Free Area Options

SURVEY QUESTIONAIRE

Name:

(print) Address:

(print)

City of Ryde is proposing upgrades to ELS Hall Park, North Ryde in 2009/2010. These upgrades are part of an overall Master Plan and Plan of Management for the parks along Shrimptons Creek, which is currently being developed. Following initial community consultation for the project, Council would like to include an unfenced dog leash free area in ELS Hall Park. The ATTACHED plan shows two dog leash free area options for ELS Hall Park: Option 1 –An unfenced area on the future county road with an entry point off Adelphi Road cul-de-sac. Included in this area would be proposed future cycleway, planting, seating and formalised entry point from Adelphi Road; Option 2 – An unfenced area on the future county road with entry point off Scott Street cul-de-sac. Included in this area would be proposed future cycleway, formalised car parking, seating, pedestrian path and formalised entry point from Scott Street. Sketches for each option are attached. Please indicate your preference by ticking the appropriate box below and forwarding to the reply address below, by Friday 12 December 2008. If you have any queries on this matter, please contact Elizabeth Read on 9952-8131. Question 1: Please note that you must only tick one (1) box. a). Support option 1 –An unfenced area with entry point off Adelphi

Road cul-de-sac; b). Support option 2 – An unfenced area with entry point off

Scott Street cul-de-sac.;

c). Undecided;



ITEM 4 (continued) ATTACHMENT 1 Question 2: Please chose one (1) answer only: I would prefer the dog leash free area to be: Unfenced Fenced (as proposed) Comments: Reply to: Park Assets Section or By Facsimile: Parks Assets Section City of Ryde Fax No: 9952 8110 Locked Bag 2069 Email:[email protected] NORTH RYDE NSW 1670




ELS Hall Park Dog Leash Free Area Options – Survey Results Question 1: OPTION DESCRIPTION RESPONSES Option One: Adelphi Road location 19 (51%) Option Two: Scott Street location 12 (32%) Undecided 6 (16%) No.: of responses 37 (100%) Question 2: RESPONSES FENCED UNFENCED UNDECIDED Total: 37 (100%) 22 (59%) 9 (24%) 6 (16%) COMMENTS: Is this going to be regulated? There are always unleashed dogs in the park! There are too many roads around – I myself have had a near miss with dogs running out several times. Walkway from Dora Street to Scott Street is used by locals to access the park and by school children to go to KRPS. They should not have to traverse and unleashed dog area. Neither site is really suitable. Comment next to Option 2: Definitely not near car parking and entry to oval. Our street went through a lengthy process to attain a parking restriction for weekly parking. This does not offer any parking for Adelphi which would not be considerate of our previous time and energy spent surveying our residents. Either area fine, provided near by residents are not inconvenienced or unduly disturbed. Scott Street cannot sustain any greater traffic load than currently. It is already under stress from sporting participants / spectators. I live opposite ELS Hall and I have a cat who has a right to enjoy our front yard without being chased by dogs off leash in unfenced area.



5 GLADESVILLE TOWN CENTRE – Public Domain Upgrade Report prepared by: Manager Operations & City Landscape Architect Report dated: 3rd February 2009 File No. 2008-09 Management Plan ___________________________________________________________________ Report Summary This report discusses the community consultation that took place for Stage 1 of the Gladesville Town Centre public domain upgrade, and seeks endorsement to proceed with detailed design and construction. Background Council endorsed the concept plan for community consultation at the Public Facilities and Services meeting of 14 October 2008. This plan illustrates proposals for a public domain upgrade at Victoria Road, between Jordan Street and Trim Place. See ATTACHMENT 1 plan showing Stage 1. The plan features grey granite paving, street trees and shrub planting, decorative balustrading and street furniture. All finishes are high quality and similar to those recently completed along Blaxland Road and Five Ways shopping centre. Report Community Consultation Meeting A stakeholders’ meeting was held on 17 November 2008 at the Ryde Civic Centre. In attendance were 3 local residents, 2 representatives of the Gladesville Chamber of Commerce, and 4 Councillors. Following a previous briefing by Ryde Council officers with officers of Hunter’s Hill Council, a senior staff member from Hunter’s Hill Council was also in attendance. At the meeting Council staff explained the proposed upgrade, which was followed by detailed discussion. Comments and responses are included in the table below. Prior to the meeting, a face-to-face consultation with shop owners/tenants was carried out. On the Ryde side of Victoria Road, every shop between Meriton Street and the Jordan Street intersection was visited. On the Hunter’s Hill side, every shop between Pittwater Road and Cowell Street was visited. Each shopkeeper was given a copy of the concept plan, an explanation of what is proposed, and an invitation to the meeting. In summary, the result of the community consultation process indicates that everyone consulted was in favour of the proposed upgrade. The following is a summary of the comments at the meeting and responses.



ITEM 5 (continued)

Item Comment Response 1) Linsley Street

Is Linsley Street to remain two-way? Is it possible to simply close Linsley Street?

It is currently only one way and will remain as such. This would need RTA approval which is highly unlikely due to the impact on other intersections along Victoria Road, particularly Jordan Street / Victoria Road / Pittwater Road intersection. For this reason, Council’s Traffic staff do not support the closure of Linsley Street.

2) Coulter Street Will there be any upgrade of Coulter Street?

This will be done in a future stage, including the addition of street trees and landscaping. However, service access will need to be maintained to the rear of some properties.

3) Stage 2 When will stage 2 (as indicated on plan) construction take place?

Over the next several years, as funding becomes available.

4) Undergrounding of powerlines

Will Council need to rip up paving in order to carry out their undergrounding at a later date? Given the power connections crossing the road, is it the case that City of Ryde can’t complete undergrounding works unless such work is carried out by Hunter’s Hill Council also?

Conduit will be installed as the first item of the works ensuring undergrounding of cables can be done at a later date with minimal interruption to the pavement. It would be ideal if Hunters Hill Council could agree to underground power connections work at the same time. However, ways of doing City of Ryde’s undergrounding without the Hunters Hill Council part of the works to be considered.

5) Hunter’s Hill Council

Does Hunters Hill Council intend using the same paving finishes?

Hunters Hill Council Public Domain Specification is not yet at that level of detail – but will come down to available funding.

6) Co-ordination between councils

Will works be co-ordinated between the councils?

Hunters Hill Council’s programming of these works will come down to available funding. City of Ryde will be looking at this in further detail in future stages.

7) Banners on multifunction poles.

Banners on multifunction poles (continued)

Is it possible to have a structure included in the works from which banners and the like can be flown for festivals etc? Would the Chamber of Commerce need to pay to fly banners on the multifunction poles?

When the multifunction poles are erected in future stages, banners can be flown from them. This would have to be discussed with the appropriate section of Council, however, this would be encouraged.



ITEM 5 (continued)

Item Comment Response 8) Pedestrian

safety Where Linsley Street crosses Western Crescent, there is a pedestrian danger (pedestrians crossing to the Council car park). Is it possible to have a pedestrian crossing at this location and pull up the concrete causing the danger?

The proposed re-aligned kerb line at this location should allow the rectification of this dangerous situation.

This carpark is highlighted for possible future development potential.

Ryde Traffic Committee can investigate this issue.

9) Proposed granite pavers

Given the numerous food outlets in Gladesville, are the pavers which are being proposed easy to clean?

The high quality granite proposed is generally not absorbent. In addition, this will be sealed and subject to periodic cleaning.

10) Disruption during construction

How disruptive will the works be to local businesses? How is this likely to impact restaurants?

Works will be let as a lump sum contract and it will be stipulated that most of the works are to be carried out at night time. Council will work to minimise impacts on restaurants, with works being carried out for the most part after business hours. During these works temporary access will be maintained and works will be carried out small sections at a time reducing the duration of impact to each business.

11) Vegetation Is it possible to also see some vegetation and softening further west along Victoria Rd?

At this point, stage 1 has been selected as it is the busiest part of Gladesville. It is possible that works further west will possibly be done by developers as these areas re-develop.

12) Planter beds Where are planter beds to be located and why?

Planter beds will be placed where they will not impact on parking, bus movements, pedestrian movement, etc.

13) Parking Will there be loss of parking?

No. All existing car parking spaces are proposed to be retained.

14) Outdoor dining Are restaurants likely to get footpath dining?

Any applications will be considered in accordance with the City of Ryde Outdoor Dining Policy.



ITEM 5 (continued) Generally, the response to the proposed upgrade was very positive, and the Chamber of Commerce representatives stated that they were very glad to see some amenity upgrade in Gladesville. At the end of the meeting, everyone present was asked if they had any concerns with what is proposed. There were no negative responses or further concerns. Community Responses: The proposed upgrades were advertised in the Ryde CityView on 12 November 2008, and also in the Mayoral Column and the Councillor Information Bulletin. A Meeting Invitation, together with Plan of the works, was displayed in the Gladesville Library, in the Foyer of the City of Ryde Council Chambers and was also placed on Council’s Website from 3 November 2008. No community responses were subsequently received, at this stage. Subsequent to the above consultation process a letter dated 10 January 2009, was received from Hunter’s Hill Council (ATTACHMENT 2), which advises that Hunter’s Hill Council has adopted a Municipality-wide Urban Design Strategy that is applicable to their area of the Gladesville precinct (North/East side of Victoria Rd). Their strategy varies from the City of Ryde’s proposal in that it specifies asphalt footpath paving with flagstone banding, seating with timber slats and a range of tree species different to the ‘lollipop’ standards selected to suit the main road conditions. Although acknowledging that, ideally, Gladesville Town Centre should have similar treatments on each side of Victoria Rd, Hunter’s Hill Council also advises that they are not in a position to carry out any public domain works at this time. Hunters Hill Council has requested that the City of Ryde’s proposed works be deferred for further consideration in conjunction with the Draft LEP and DCP for Gladesville, which is currently on public exhibition. The City of Ryde’s Public Domain Manual has been developed using high quality finishes such as full width granite paved footpaths which has now been well accepted in recent shopping centre upgrades at Fiveways and Top Ryde. These high quality finishes are now setting the standard for the City of Ryde in areas such as the Macquarie Park precinct. Both Draft DCPs for Gladesville (Ryde and Hunters Hill Council) stipulate continuous granite paving for the full footpath width (ATTACHMENT 3). This standard was established after earlier less successful experiences in West Ryde (Graff Ave) and Meadowbank (Water Point Development), where asphalt pavement with granite banding had been specified. The asphalt surface in these locations has generally not been well received by businesses and the public, and is considered an inferior finish. Also the nature of the less durable asphalt surface requires ongoing maintenance and repairs as a result of damage from point loads (tables, chairs, stiletto heels, etc) and also spills/stains, etc. In general the asphalt surface is not a viable, long term paving option under these circumstances.



ITEM 5 (continued) Critical Dates There are no critical deadlines with this project. The works are proposed to commence in the last quarter of the financial year and continue into 2009-2010, to suit funding levels. Management Plan Budget / Linkages This project is from the Management Plan (Capital Works Budget) listed on page No. A-9 of the Management Plan 2008-2012. Relationship to Key Outcome Areas


P2 A city that plans for people by involving them in decision making to improve their

quality of life. Shopkeepers, shop owners and local residents have had the opportunity to comment on the plans, and all suggestions will be taken into account at the detailed design stage.


A1 Well designed streets and paths where motorists, cyclists and pedestrians feel

safe. A2 Well designed places and spaces that minimise personal harm and where people

interact with each other. A3 A high standard of visual appearance for our infrastructure, built environment and

public areas. The new landscaping works will be of high quality, will meet the relevant Australian standards, and will improve safety through the installation of new pavers. The works will have a high standard of visual appearance and will include attractive balustrading, tree and shrub planting, and new street furniture.


E5 A leafy City through parks, gardens, trees and the built environment.



ITEM 5 (continued) Victoria Road will be made more attractive than it is at present. Links to the past will be strengthened by distinctive sandstone banding within the new granite paving at the intersection adjacent to the old churches. The new landscaping works will include trees and shrubs to increase the leafy character of the city.


G1 Improved communication with the community and increased awareness and understanding of Council’s decisions by the community.

G2 Members of the community are engaged through involvement in democratic decision making and the promotion of active citizenship.

The stakeholders’ meeting has helped to increase awareness and understanding of Council’s decisions by the community. There has been engagement through involvement in democratic decision making. Financial Impact It is proposed to undertake the public domain upgrade of Gladesville Town Centre in stages. The first stage proposed is the upgrade of Victoria Road between Trim Place and Jordan Street. This would comprise the installation of conduits for the future undergrounding of power, granite paving, soft landscaping and street furniture. The preliminary estimate for Stage 1 is $1.5 Million. Council’s Management Plan 2008–2012 makes provision in the capital works program 2008 – 2009 of $500,000 and subsequently $500,000 in 2009–2010. Further stages will be undertaken as funds become available or as developers undertake the public domain works as Conditions of Development. Policy Implications There are no policy implications through adoption of the recommendation. Conclusion Victoria Road is in need of an upgrade. The old concrete pavers and asphalt are looking tired, especially when compared to Trim Place and other Council upgrades such as those at Blaxland Road and at Fiveways shopping centre. During the community consultation process, the concept plan has been discussed by interested members of the community, with a positive response received. Their concerns outlined in this report will be taken into account during detailed design.



ITEM 5 (continued) The subsequent concerns expressed by Hunter’s Hill Council are acknowledged, however, the request to defer the City Of Ryde’s works is not considered justified following the amount of community support for the proposed upgrade. RECOMMENDATION: (a) That the report of the Manager Operations and City Landscape Architect dated 26

November 2008 on Gladesville Town Centre – Public Domain Upgrades be received and noted.

(b) That Council endorse the Concept Design for Victoria Road, including continuous,

full width granite footpath paving, and that detailed designs be finalised. (c) That Council thank Hunter’s Hill Council for their comments and that they are

advised of Council’s decision. (d) That comments from Council’s Traffic Committee be sought in relation to the

detailed design. Report prepared by: Nadine Croker City Landscape Architect Barry Hodge Manager - Operations Report approved by: Dominic Johnson Group Manager Environment & Planning Kim Woodbury Group Manager – Public Works.



6 COUNCIL’S PLANT & FLEET – Mayoral Vehicle Alternatives Report prepared by: Co-ordinator – Plant & Fleet Management Report dated: 2 February 2009 File No. COR 2006/500

Report Summary This report provides Council with alternatives available in respect to the Mayoral motor vehicle. Background Prior to 2005, the Mayoral vehicle had been a Holden Caprice (6 cylinder engine) or Ford LTD (8 cylinder engine). These vehicles are categorised as luxury vehicles. At its meeting on 25 November 2005, Council resolved: “That the Motor Vehicle Policy be amended to specify that 6-cylinder/V6 engines be the maximum engine capacity used in Council’s passenger vehicle fleet. “ Since then, the Mayoral vehicle has been the Holden Caprice. On 11 November 2008, Council resolved: “That the General Manager report to Council on the alternatives available in respect of the Mayoral motor vehicle, giving particular consideration to economic performance and environmental impact issues and also taking into account the status of the position of Mayor.” Report The list below outlines possible alternatives, taking into account the status of the position of Mayor and the vehicle’s economic and environmental impacts. These vehicles are luxury vehicles with better green house ratings, fuel efficiency and purchase costs, and are in a similar price range.

Vehicle

Price (Ex. GST)

Engine Size Options

Green Rating

Fuel economy L/100km

Whole of Life Cost/ Week (1 year turn

over)


over) Mercedes-Benz C320 Sedan

$90,909 3.0Lt/V6 Luxury 4.5 9.4 $890 $633

Audi A4 Quattro Sedan

$82,273 3.2Lt/V6 Luxury 4.5 9 $842 $601

Holden Caprice

$71,233 3.6Lt/V6 Luxury 3 16.5 $850 $600

Lexus GS450h Hybrid Sedan

$93,402 3.6Lt /V6 Luxury 4.5 7.9 $759 $586



ITEM 6 (continued)

Vehicle

Price (Ex. GST)

Engine Size Options

Green Rating

Fuel economy L/100km


over)


over) Lexus GS300 Sports Luxury

$79,858 3.0Lt/6cy Luxury 3 9.8 $572 $461

Lexus RX400h Hybrid SUV

$71,730 3.3Lt /V6 Luxury 4.5 8.1 $389 $361

Honda Accord V6 Luxury

$42,718 3.5Lt/V6 Luxury 4 10 $411 $306

Ford G6E $35,048 4 Lt/6cy Luxury 3 10.2 $259 $214

From the above list, it is recommended that the following vehicles would be suitable as alternatives for the Mayoral vehicle, taking into account the status of the position of the Mayor, economic performance and environmental impacts: • Lexus GS300 Sports Luxury • Lexus RX400h Hybrid SUV • Honda Accord V6 Luxury Management Plan Budget / Linkages The cost of vehicle provision is from the Management Plan Annual Capital Works Program listed on page No. A15 of the Management Plan 2008-2012. Relationship to Key Outcome Areas

People This matter, if adopted, will continue to present to the community the appropriate status of the Mayor as a Community Leader.


A3 A high standard of visual appearance for our assets.


E1 Clean air through better integrated transport systems. E6 Sustainable practices in buildings, waste management, transport, energy systems

and water use.



ITEM 6 (continued) Replacing the Mayoral vehicle with a vehicle with high environmental credentials will help meet the Council’s key outcomes of reducing air pollution and green house gas emissions by motor vehicles.

Governance This matter, if adopted, will reduce Council’s whole of life costs on the Mayoral vehicle accordingly.

ITEM # (continued) Financial Impact This program forms part of the 2008/2009 Budget for Waste & Fleet which includes replacement & maintenance. Conclusion Replacing the Mayoral vehicle with a more environmentally friendly vehicle will give better economic and environmental outcomes for Council. This will help meet the Council’s key outcomes of reducing air pollution and green house gas emissions by motor vehicles and will demonstrate to the public Council’s commitment towards these goals. RECOMMENDATION: (a) That the report of the Group Manager – Public Works, dated 2 February 2009 on

Council’s Plant & Fleet – Mayoral Vehicle Alternatives, be received and noted. (b) That the Vehicle Policy be amended to include the vehicles listed below as options

for the Mayoral vehicle:

• Lexus GS300 Sports Luxury • Lexus RX400h Hybrid SUV • Honda Accord V6 Luxury

Report prepared by: Kim Woodbury Group Manager Public Works



7 LIGHTING OF LOCAL SPORTSFIELDS –Audit and upgrade costs Report prepared by: Landscape Assets Consultant and the Recreation Coordinator Report dated: 3 February 2009 File No. PRK/07/4/1/2/1

Report Summary An audit of existing lighting at local sports fields has now been completed. The audit has identified that many of the existing floodlit sports fields in the City of Ryde currently do not comply with the requirements as set out in the Australian Standard. In the 2008/12 Management Plan, Council has allocated funds for a staged floodlighting upgrade program. This report recommends that this program should continue to: • Ensure safety through compliance with relevant Australian Standards AS 2560.23; • Investigate opportunities to intensify the use of playing fields within their sustainable

capacity in accordance with Parks On Track For People 2025. • Reduce environmental impacts by taking advantage of improved technologies to

reduce energy consumption; and • Be mindful that increased lighting (lux) levels will result in increased power

consumption and carbon emissions. This report outlines the findings of the audit and includes an Upgrading Cost & Usage Matrix for Council to take into account when allocating funds under the Playing Field Lighting Upgrade program, which has been initiated in the current Management Plan (2008-2012). The report recommends public exhibition of the information contained in this Report, and receipt of feedback from the sporting clubs and associations, residents and the public, prior to Council considering further development of the program. Background Parks in Track “Parks on Track for People 2025”, which was adopted by the Council at the Committee of the Whole Meeting No 18/06, held on 5 December 2006, identified the following key objectives in relation to the upgrade of parks and open spaces and improvement to sportsgrounds: • The redevelopment of parks and open spaces should be done through the principles

of sustainable development with consideration of recycling possibilities, water sourcing and use, power options and carbon issues; and

• Opportunities to intensify the use of playing fields within their sustainable capacity should be investigated.



ITEM 7 (continued) In accordance with the strategies outlined in the Parks on Track document an audit of all sports lighting was carried to: • Review and quantify existing lighting levels at all floodlit facilities; • Recommend technology to improve management, meet compliance standards, and

reduce environmental impact and costs to Council; and • Identify currently unlit sports fields which will support conforming sports lighting

designs Existing Sports Lighting The majority of the City of Ryde’s sports floodlighting were installed between 1970 and 1990. There are currently 96 sports fields in the City of Ryde, of which twenty-three (23) are floodlit facilities, and of these, currently five (5) comply with the recommended standard with regard to brightness (lux) and uniformity (no darker and brighter areas). In 2002, the Australian Standard AS 2560.2.3 Sports Lighting for Football (All Codes), Criteria for Amateur and Semi-Professional Ball and Physical Training was released which outlines a requirement that sports floodlighting should have a minimum average lighting level of 50 lux and a level of uniformity of 0.3 for amateur and semi-professional level training. The provision of this level of lighting is consistent with Council’s adopted Park Strategy, “Parks On Track For People 2025”, which aims to provide suitable facilities for community level sport. In 2006, the NSW Parliament Legislative Assembly Standing Committee on Public Works released a report titled “Inquiry into Sportsground Management in NSW”, which recommends that where there are budget constraints, upgrading of existing lighting should take priority over the provision of new lighting. Club Assistance in Lighting Provision The City of Ryde’s Sporting Clubs and Associations have assisted Council in the past with financial assistance to upgrade Sports Floodlighting, often utilising State and Federal Government grants. The three (3) ovals located at ELS Hall Park have all had floodlighting upgrades through funding from local sporting clubs & association. The Ryde Eastwood Leagues Baseball Club with internal fund raising and a grant from the Department of Sport & Recreation did a major upgrade of the floodlighting on the number 2 Soccer/Baseball oval. North Ryde Junior Rugby Leagues Club funded the upgrade of the number 1 fields floodlighting. The Australian Rules oval 3 was upgraded by the North Ryde Dockers Australian Rules Football Club. Eastwood Ryde Netball Association assisted in the upgrade of Brush Farm Park’s all weather netball court’s floodlighting.



ITEM 7 (continued) North Ryde Soccer Club obtained development approval to install compliant sports lighting tower at Magdala Park. To date, one (1) floodlighting tower has been installed. The club did all the community consultation, including speaking individually with all affected residents of the area. Previous Council Resolutions There are two (2) previous Council resolutions in relation to the subject matter. Council, on 12 December 2007 (Item 4) resolved: “That the General Manager submit a further report to Council on alternative measures for the metering of electricity consumption by sporting clubs.” Council, on 8 July 2008 (Item 4) resolved: “That the General Manager provide a report detailing the planned upgrade of lighting and public amenities at local Sports Fields - including a schedule of when this will occur.” Report Automated Metering of Electrical Consumption In 2008, Council installed an automated system to enable remote access of all flood lights and irrigation systems. The system is now operational as of 1 January 2009, and hirers are now charged on actual hours of consumption, rather than booked hours. The implementation of remote access and control has eliminated the need for ongoing cost and reliability issues with manual timers. This system provides access to all flood lights by computer and short message service (SMS) on mobile phone enabling Council staff to monitor and control floodlighting. The system also has the capacity to monitor irrigation water flow, security and amenities lighting at each site, and sends out an alert if any problems with the lighting or irrigation system are experienced. The system also enables hirers to be empowered to turn floodlights on and off according to need within their stipulated hire period, giving them greater control over their costs with the introduction of user pays floodlighting. This practice also reduces costs to Council and encourages frugal energy usage. This system has been implemented with the majority of summer users and will be fully implemented for the start of the winter session. Public Amenities at Local Sports Fields A draft program of future upgrades to the Amenities/Toilet Blocks (2009/2013) was presented at a Councillor workshop in late 2008. It is the intention to finalise a four year program as part of the development of the 2009/13 Management Plan process that will be finalised in June 2009.



ITEM 7 (continued) Lighting Audit and Cost of Upgrades The audit was undertaken by an external lighting consultant who assessed the current lux and uniformity of each facility, and identified opportunities to implement best practice processes and new technologies. The audit also includes detailed specifications (lighting plans) and estimated costs for upgrading existing and unlit sports fields where practicable. A copy of the Technical Audit Report from the lighting consultant is ON FILE. This report includes audits of existing lighting and lighting plans to meet compliance standards. Summary Audit Results Sheets are at ATTACHMENT 1. Three key issues identified are discussed below. Safety and Compliance Standards - In keeping with the recommendation provided by the NSW Parliament Inquiry, the first proposed priority is to meet current compliance standards across all currently floodlit facilities. It was identified that to comply with this standard, sports floodlighting should: • Meet the recommended average lux level for amateur/semi-professional training (50

lux); and • Meet the required uniformity lighting level across the field of 0.3 (i.e. the darkest area

is not less than one third of the brightest area). Minimising Environmental Impacts - A majority of the sports lighting infrastructure within the City of Ryde is more than twenty years old. Recent technical advancements provide an opportunity to improve safety standards and minimise the environmental impact of sports lighting concurrently. Examples are more energy-efficient globes, improved reflectors, providing better focus, reduced spill and switching controls for improved functionality. Sustainable Use of Council’s Sportsgrounds - Improvements to floodlighting will promote more sustainable usage of existing floodlit sportsgrounds. A poorly lit sportsground results in areas of concentrated usage, whilst an effectively lit sportsground enables the user to allocate training across the whole field and avoid intensive use of well lit or high use areas (such as goalmouths etc). This needs to be balanced against additional energy consumption due to the higher standards. The NSW Government’s Inner North Sub Region – Draft Sub regional Strategy estimates that the City of Ryde population will increase by almost 17,000 plus an additional working population of 21,000 by 2031. Much of this population increase will be housed in apartments, thereby placing further demand on open space for both formal and informal physical activity. “Parks on Track for People 2025” requires the investigation of opportunities to intensify the use of playing fields within their sustainable capacity (p.59).



ITEM 7 (continued) There is little likelihood of additional open space in an urban area such as Ryde; therefore, Council needs to investigate methods of achieving greater sustainable use of existing sportsgrounds. Floodlighting of currently unlit sportsgrounds is one strategy to increase sustainable usage. During the winter season, floodlit sportsgrounds in the City of Ryde are hired up to fifty (50) hours per week against an industry recommended 20 hours per week for a good standard natural turf field. The currently available sportsgrounds are fully utilised to cater for the weekend demand for organised sport, however, midweek demand for sportsgrounds in the winter season greatly exceeds the capacity of the floodlit facilities available. Notwithstanding the increased need for improved sports floodlighting, there is often considerable local opposition to new installations, however, the improved lighting technologies and increased compliance requirements can often result in a greatly reduced impacts on the immediate local area. Upgrading Existing Sports Lighting Vs Lighting of Currently Unlit Fields It is stated in the 2006 NSW Parliamentary Inquiry that the upgrade of existing facilities should take priority over the installation of new floodlit facilities. Given the large number of grounds requiring upgrade, it is evident that a staged approach to this project is appropriate. It is recommended that the sports lighting upgrade be undertaken in two phases. Phase Actions Outcomes Phase 1 – Upgrade of existing sports floodlighting

Upgrade of all existing floodlit facilities to meet the recommended training standard of 50 lux and 0.3 uniformity.

• Improved safety to users • Improved sustainability of

sportsgrounds • Reduced liability for Council

Phase 2 – Identification of appropriate sportsgrounds for installation of new sports floodlighting

Identification and installation of floodlighting at suitable sportsgrounds

• Increase in the number of sports fields with floodlights in the Ryde area

• Ability to sustainably manage increasing demand for floodlit sportsgrounds

It is also recommended that ongoing research into the latest available technology in sports floodlighting be continually undertaken to ensure that all relevant safety and compliance requirements are met and that environmentally sustainable and cost effective practices are identified and implemented.



ITEM 7 (continued) Upgrading Cost & Usage Matrix: A Cost & Usage Matrix has been developed (ATTACHMENT 2). The following information is listed for each existing lighting facility; • Current lighting levels (lux) • Uniformity of lighting • Current compliance • The main type of sports played • Current Sports Usage for Winter and Summer sessions (hours per week) • Current lighting (hours per week) • Visitations per year • Cost to upgrade. The minimum average lux level for a sports field to meet the Standard is 50 lux. Uniformity of light is the quality or evenness of light over a sports field. The Standard requires a uniformity measure for sports fields of 0.3 or greater (ie the minimum divided by maximum light level >0.3). Sports usage is provided, as it is the main reason sport fields exist. The high use, in term of hours per week of a sports field indicates it popularity, which ultimately contributes to its wear potential from over use. Another factor not included on the Matrix, but needs to be considered, is the upgrading program for other elements in the Park. For instance Eastwood Park and Ryde Park are currently having major upgrades to their sporting fields and passive areas. It makes good sense to upgrade the sports lighting at the same time if it doesn’t currently comply with the lighting standards. It is recommended that Council consider the Matrix, the proposed “Park Upgrade” and “Sports Field Upgrade” programs and any external financial contribution, when determining which Sports Lighting Field Upgrades should be funded for a particular year. The time to do this is part of the Management Plan process. Costs and Options for Upgrading Costing estimates have been developed for current floodlit facilities as well as the non-floodlit facilities identified in the audit report. The cost estimates include; • Geotechnical reports that document footing and pole installation requirements • Removal of existing light towers and footings (where required) • Installation of footings • Pole purchase • Electricals, including floodlights, cabling, switchboard upgrades • Labour/installation



ITEM 7 (continued) It is estimated that the total cost of Phase 1 is $1,096,000. The cost to complete the program over a 10 year period is $109,600 per year. Phase 2 (New Sports Field Lighting) has been estimated at a cost of $1,455,000. Whilst Council has committed to a program to upgrade sports lighting upgrading through the current Management Plan, it is appropriate that the costs should be shared with the major beneficiaries of the lighting. It is proposed that a 50:50 funding arrangement with the relevant sporting club or association should be implemented for all capital upgrades to sports lighting, via one of three mechanisms: • Direct capital contribution; • Increase in recurrent lighting fees over 20 years; or • A hybrid of the two above. The upgrading of sports lighting will generally result in increases in electricity costs that will need to be fully paid for by the relevant sporting club or association. For example, if the number of lights on a particular sporting field was doubled, it is estimated that the current hourly rate to cover power costs and maintenance costs would increase by 90%. Recent Request for New Sports Lighting There have been discussions with the following organisations regarding the installation of new floodlighting at City of Ryde sportsgrounds: • Eastwood Ryde Netball Association have discussed and documented to Council

their request for the floodlighting of the all weather netball courts at Meadowbank Park.

• Ryde Saints United Soccer Club have discussed and documented their desire for floodlighting at Pidding Park.

• Macquarie Saints Soccer Club and Flying Disc NSW have both discussed the possibility of floodlighting at Waterloo Park.

• When discussing the option of a move to Gannan Park, Ryde Rugby enquired as to the potential for floodlighting the facility.

Consultation Internal Council business units consulted included:- • Catchments and Assets; • Parks Internal Workshops held:- • Not Applicable.



ITEM 7 (continued) City of Ryde Advisory Committees consulted included:- • Sports Council have been briefed on the project status and will be notified further

pending Council’s resolution on this matter. External public consultation included:- o Nil to date, and it is recommended that Council now public exhibit the results of the

sports lighting audit and lighting plans. Stakeholders such as the sporting clubs and associations as well as neighbouring residents should be given the opportunity to comment future plans for each sporting facility and the funding mechanisms proposed.

Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project is from the Management Plan (Eg. Key Action Plan/Capital Works Etc) listed on page No. A-12 of the Management Plan 2008-2012. Relationship to Key Outcome Areas


P1 A vibrant city that is economically strong and engages its community through cultural and social activities.

P2 A city that plans for people by involving them in decision making to improve their quality of life.

This project will promote physical activity and enhance the safety of users of floodlit facilities in the City of Ryde.


A2 Well designed places and spaces that minimise personal harm and where people interact with each other.

This project will enable Council to effectively monitor and manage its sports lighting assets, to meet existing compliance standards and improve the long term sustainability of sportsgrounds.


E6 Sustainable practices in buildings, waste management, transport, energy systems and water use.



ITEM 7 (continued) The project will enable Council to improve energy efficiency and minimise environmental impacts. Increased lighting levels will however increase electricity usage.


G3 Review of best practice approaches on Governance to enhance the delivery of services to the community.

G5 Compliance with all legislative requirements and statutory obligations. Community and stakeholder comment on the audit and lighting plans will improve transparency and help refine future implementations plans for spots lighting. Financial Impact It is estimated that the total cost of Phase 1 (currently lit fields) is $1,096,000. The cost to complete the program over a 10 year period is $109,600 per year. Phase 2 (currently unlit fields) has been estimated at a cost of $1,455,000. The Upgrading of Sports Lighting program is provided for in the current 2008-09 budget and appears in the 2008/12 Management Plan. Currently there is $100,000 proposed for each year in the Management Plan. $17,376 has been expended to date in undertaking the audit and developing compliant lighting plans for Council’s sporting facilities. Policy Implications This project is consistent with “Parks on Track for People 2025”. Other Options Council allocates funds for sports floodlighting within the City of Ryde through the Management Plan process, The audit, lighting plans and Upgrading Cost & Usage Matrix provide Council assistance in determining the size of the task in achieving current lighting standards, and a method to help assess priorities for the future, once feedback is received from the users and the neighbouring residents. Conclusion The recent installation of automated access to all floodlit sporting facilities should minimise environmental impact and costs to both users and Council for the current configuration of sports lighting. An audit has identified that of the twenty-three (23) currently lit flood lit sports fields, currently five (5) sports fields comply with the recommended training standard of 50 lux average lighting, and 0.3 uniformity and light spread.



ITEM 7 (continued) It is proposed that the upgrading of sports lighting be implemented in two phases, which would involve: • Phase 1 – the upgrading of currently floodlit facilities to meet the minimum

Australian Standard for community level sport be undertaken over a 10 year period; and

• Phase 2 – the identification and installation of new floodlighting at suitable sportsgrounds according to identified needs.

It is estimated that the total cost of Phase 1 is $1,096,000. The cost to complete the program over a 10 year period is $109,600 per year. Phase 2 has been estimated at a cost of $1,455,000. It is proposed that a 50:50 funding arrangement with the relevant sporting club or association should be implemented for all capital upgrades to sports lighting, via one of three mechanisms: • Direct capital contribution; • Increase in recurrent lighting fees over 20 years; or • A hybrid of the two above. It is also recommended that ongoing research into the latest sports lighting technology be undertaken on a regular basis to ensure compliance with the sports lighting requirements. RECOMMENDATION: (a) That the report of the Landscape Assets Consultant and Recreation Coordinator

dated 3 February 2009 concerning Lighting at Local Sports Fields – Audit and Upgrading Cost, be received and noted.

(b) That the audit report, lighting plans, Upgrading Cost & Usage Matrix and this

Report be placed on Public Exhibition, and seek stakeholders and residents comments.

(c) That a further report be submitted to the Committee of the Whole following

stakeholders and residents comments on the audit report and lighting plans. Report prepared by: Karl Cotter Peter Montague Landscape Assets Consultant Recreation Coordinator Report approved by: Kim Woodbury Group Manager – Public Works



8 GRANNY SMITH PARTICIPATION Report prepared by: Manager Community Relations and Events

Report dated: 5 February 2009 File No. COR2008/86 Report Summary On 11 November 2008 Council resolved for a report to be prepared on a review of the Granny Smith Festival including the expenditure and income levels, number of participants, breakdown of stallholder participation and the process in the allocation of sites. Background The Granny Smith Festival celebrated its 23rd Anniversary in 2008 and is regarded as one of Sydney’s largest community street festivals attracting audiences in excess of 80,000 people on the day. The event is open to the entire community to participate in a variety of manners. Report The Granny Smith Festival is the largest festival within the City of Ryde, and is regarded as one of Sydney’s largest community street festivals. The festival is promoted widely to the community and participation from local community groups, schools, churches and business is promoted. There is a wide variety of activities for groups to participate in, such as entry in the popular street parade, performance on one of the six stages or conducting a stall. Number of Participants The following participants were involved in the 2008 Granny Smith Festival:

• Street Parade – 41 entries being 22 community based, 13 sport/recreational and 6 business

• Stage Performances – there were six stages with 46 performance groups and over 900 performers, of this 41 community based organisations participated

• Street Stalls – there were 237 stalls, this was made up of the following: - 44 Local Community groups (Schools, Churches, Sporting, Service groups

etc) - 18 Local retailers - 22 Local business (outside Eastwood retail area) - 8 Community groups (outside City of Ryde) - 140 Commercial stalls, this includes food outlets - 5 City of Ryde

Table 1 at ATTACHMENT 1 details the number of participants from individual organisation/community groups.



ITEM 8 (continued) Stallholder Participation and Allocation of Stallholder Sites There were 237 stalls allocated to local community groups, community groups (located outside of the City of Ryde), local retailers, local businesses (located outside of Eastwood), commercial organisations and City of Ryde. Priority in allocating stalls is based on the following criteria:

• attendees from previous years • local community groups • local business • commercial groups located outside of the City of Ryde.

Whilst there is general selection criteria being followed in the selection of participants for stalls, there are no formalised written procedures. The method of allocation gives priority to those who have participated in the previous years, with other available sites being allocated to new participants. Each year stallholders from the previous year are invited to participate, those wishing to participate are allocated the same site as they previously occupied. Local retailers are all given a Participation Form directly, or through the Chamber of Commerce. Local retailers are allocated sites alongside their premises. Local community groups and service clubs are invited to participate and the event is advertised for stallholders through publications and Councils’ website. Consideration is taken to ensure there is a variety of commercial stalls and community information available. Last year there were 32 sites available that were not taken by stallholders from the previous year these were allocated to 6 local community groups, 4 local retailers, 4 local businesses, 2 community groups located outside the City of Ryde, and 16 commercial organisations. All local community group participants were allocated a stall. Given the number of commercial stallholders seeking to have a stall at the festival an Expression of Interest is posted on Council’s website. People submitting an Expression of Interest are advised they will be notified if successful by a due date. Table 2 at ATTACHMENT 2 provides details on stallholder participants, the fee charged, and the allocation of site status (same as 2007, new, etc.). A map of the event site is at ATTACHMENT 3 which details the individual site numbers. There are a number of organisations who receive stall/space free of charge (FOC), these include service groups who provide volunteers to assist with the set up of stalls, St. John Ambulance, SES and Police who assist on the day with services and sponsors who have the provision of stall space provided for in their sponsorship agreement.



ITEM 8 (continued) As is evident from Table 2 local retailer stall holders received a reduced/discounted fee than what was prescribed in the Council’s Management Plan 2008-2012. This has historically been the process which was instigated since the festivals inception to encourage local retail participation, as the festival was seen by retailers to effect their normal trading as the festival layout has attendees walking down the middle of the road and not on footpaths outside shop fronts. Consultation and Involvement In addition to the extensive involvement from the community on the festival day, activities in the lead up to the celebration to enhance the community element include educational visits to primary schools focussing on the history of Granny Smith and the benefits of healthy eating, give-a-ways at local train stations, visits to shopping centres and the delivery of apples to local nursing homes. Traditionally there has been a ‘community based committee” comprising of council staff and representatives from various organisations such as Eastwood Chamber of Commerce, Eastwood police, Eastwood Korean Chamber of Commerce, local media and community members. Outcomes of Internal Review An internal review has been undertaken and the initial results have identified a number of areas for improvement, as follows:

• Policies and procedures for the Granny Smith Festival need to be documented • Review of the stall holder site allocation process to ensure that the allocation of

sites process is transparent and documented • Reduced fee for local retailer stall holders to be considered by Council in the

development of the 2009- 1013 Management Plan Fees and Charges. Given the significance of this festival it is also recommended that a structured working party be implemented for the future promotion, management and monitoring of the Granny Smith Festival. The Working Party would report through to the Eastwood Events and Promotions Committee and include interested Councillors, relevant stakeholders from community organisations, community members and Council staff. One of the key responsibilities of the Working Party would be to assist in the development of procedures and policies for the organisation of the event. Consultation Internal Council business units consulted included:- • Finance • Procurement + Auditing



ITEM 8 (continued) Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Not Applicable Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project is from the Management Plan (E.g. Key Action Plan/Capital Works Etc) listed on page No.54 of the Management Plan 2008-2012. This project forms part of the 2008/2009 Operational Budget for Community Relations and Events. Relationship to Key Outcome Areas


P1 A vibrant city that is economically strong and engages its community through

cultural and social activities. P2 A city that plans for people by involving them in decision making to improve their

quality of life. P3 A harmonious community through a culturally enriched and respectful society. The Granny Smith Festival provides a unique opportunity for the community to come together and celebrate. It also provides opportunities for people of all ages and backgrounds to participate in performances and promotions. The festival integrates the general community, business and community groups.

Assets This matter has no direct relationship to this key outcome area.


E4 Strong links to the past through protection, conservation and interpretation of our heritage.



ITEM 8 (continued) The Granny Smith Festival celebrates the life of one of our City’s earliest pioneers and is promoted through our local schools.

Governance This matter has no direct relationship to this key outcome area.

Financial Impact Financial Information 2008/09 Budget YTD Actual Income ($65,000) ($53,584) Expenses $79,500 $88,387 Net Result $14,500 $34,803 Income generated for the Granny Smith Festival was $53,584 YTD this is made up of sponsorship $11,500, stallholder fees $36,829 and contribution from ride operators $5,255. Additional funding of $2,300 is to be received through $2,000 in sponsorship and $300 in rides commission, giving a total of $55,884. The Net Result YTD variance is a result of internal costs for ordinary salaries and wages and plant hire of $9,312 not estimated in original budget, and reduction in estimated level of sponsorship. Advertising is placed for Expressions of Interest for sponsorship of the event and Community Relations and Events seek sponsors. Last year the sponsors for the event were as follows:

• Batlow Fruit Co-operative - $2,000 plus in kind support to the value of $4,000 this included staffing for promotion of the festival and the supply of apples for give-a-ways

• Macquarie Shopping Centre - $6,000 • Macquarie Community College - $2,000 • Quest Apartments - $2,000 • Ayam Foods - $1,500 plus in kind support to the value of $500 for prizes for

participants on the day. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Not applicable



ITEM 8 (continued) Conclusion The Granny Smith Festival gives the opportunity for the community to come together in a variety of manners to celebrate our local history. An internal review of the Festival has identified a number of improvements which shall be implemented to ensure the ongoing successful management of this event. RECOMMENDATION: (a) That the report of the Manager Community Relations and Events, dated 5

February 2009 on Granny Smith Participation, be received and noted. (b) A further report be provided to Council on the Review of the Terms of Reference

for the Eastwood Events and Promotions Committee. The Terms of Reference to reflect the establishment of a Granny Smith Working Party.

Report prepared by: Derek McCarthy Manager Community Relations and Events Report approved by: Louise Gee Group Manager Community Life




Table 1 – Number of Participants Group Total Participants –

1196 Community – 22 Bennelong and Surrounds Residents for Reconciliation 12 Chinese & Australian Baptist Church – West Ryde 50 Church of the Good Shepherd 40 City of Ryde 3 Eastwood – Epping Branch of the Country Womens Association 12 Eastwood Chinese Senior Citizens Club 20 Eastwood Fire Station 5 Eastwood Public School 40 Eastwood Uniting Church 20 Falun Gong 80 Festival Queen 10 Marist College Eastwood 60 Metropolitan Community Church Good Shepherd Granville 15 NSW Department of Corrective Services Band 35 Ryde Rainbow Alliance 30 Ryde SES 5 Scout Groups of the City of Ryde 100 Sydney Korean Women’s Association 25 The Shack Youth Outreach 20 Top Ryder 15 Tzu Chi Foundation Australia 70 Vintage Cars - Community Representatives 15 Sport and Recreational - 13 1st/15th Royal NSW Lancers Band 25 AJH Sport and RG Music 10 Australian Air League 45 Bike North Inc. 6 Castle Hill RSL Pipe Band 12 Dance First Academy 35 Dance Sensation 72 Epping Rugby and Netball Club 15 Ermights Marching Band 50 Girl Guides 50 Gladesville/Ryde Physical Culture Club 30 Jennys Dance Centre - Jdance 60 Marching Koalas 55 Ryde Rugby 15 Business - 6 Holmans Retravision 5 Lady Anne Funerals Sydney 4 Northern District Times 5 Ryde X Services 2





1196 Silk Caravan 14 Sydney Olympic Park Authority 4 Community - 41 1/15 Royal NSW Lancer Band 20 Allemanda School of Music 7 Australian Colonial & Folk Dancers 10 Castle Hill RSL Pipe Band 20 Centrestage Academy Dancers 40 Chinese & Australian Baptist Church - Flavour of Nassau 10 Chinese Culture Dance And Falun Gong Meditation Demonstration 12 Clan Macleod Pipe Band 18 Dance First Academy 30 Dance Studio Pirouette Spanish and Mexican Dance 10 Denistone East Public School Performing Band 30 Eastwood Heights Public School Concert Band 50 Epping Avenue Jazz 5 Epping North Public School Concert Band 30 Epping North Public School Senior Band 30 Epping West Primary School Band 32 Epping West Public School Year 2 Dance Group 24 Gladesville Ryde Physical Culture Club 20 Jenni B 3 Jenny's Dance Centre 99 Jin Wu Koon Academy 15 Latin Rhythm 4 Mail Worship Dance Team 10 Marist College Eastwood 20 Marist College Eastwood/My Guitar School 14 McMahon School of Irish Dancing 20 NSW Department of Corrective Services Band 40 Old Scool 4 Primarily Brass Inc. 25 Ryde City Concert Band 40 Sign Eyed 4 Soulfood Acapella 30 Southern Star Performing Arts - Chinese Dance 25 Special Olympic Dancers - Monday Group 10 St Anthony’s Parish Children's Choir 20 St Kevin's Primary School Training & Concert Band 80 Sweet - Hip Hop Dance Crew 11 Sydneysiders Men's Express Chorus 30 Tap Tap Tap Dance 15 The Edge Ballet Academy 20





1196 Tzu Chi Australia - Sign Language Song Performance 20 Professional - 5 75 Elton John Experience 5 Guy Dutton 11 Outlier 3 The Marching Koalas 55 The Rhymer From Ryde 1



CONFIDENTIAL ITEMS 9 ADVICE ON COURT ACTIONS Confidential This item is classified CONFIDENTIAL under Section 10A(2)(g) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (g) advice concerning litigation or advice that would be privileged from production in

legal proceedings on the ground of legal professional privilege. This matter is classified confidential because it contains advice concerning legal matters that are:- (a) substantial issues relating to a matter to which the Council is involved. (b) clearly identified in the advice, and (c) fully discussed in that advice. It is not in the public interest to reveal all details of this matter as it would prejudice Council’s position in any court proceedings.

Report prepared by: General Counsel Report dated: 03 February 2009

Précis of Correspondence Page 1

Précis of Correspondence, submitted to Council on 10 February 2009.

PRECIS OF CORRESPONDENCE FOR CONSIDERATION 1 LETTER FROM LOCAL GOVERNMENT ASSOCIATION OF NSW,

DATED 20 JANUARY 2009, RE: MOTION AT 2008 LGA CONFERENCE



RECOMMENDATION: Submitted for Council's information/consideration

Notices of Motion Page 1

Notice of Motion submitted to Council on 10 February 2009.

NOTICES OF MOTION 1 FACILITIES FOR MAYOR & OTHER COUNCILLORS – Councillor

Maggio Motion: "That the City of Ryde provides no alcohol to Councillors before any Council meeting or at any Council sponsored event where Councillors are interacting with the Community in an Official Capacity." 2 STRATEGIES TO ASSIST IN PREPARATION OF BUSINESS

PLANS – Councillor Salvestro-Martin Motion: “That in the light of the global financial crisis the General Manager provide a report on potential strategies for Council to assist local businesses in the preparation of business plans/models to support Ryde’s local employment and economy.” 3 ACTIVITY FOR INTERNATIONAL WOMEN’S DAY 2009:

COMMUNITY SEW-IN TO SUPPORT SHARE PROJECT - KENYA AID – Councillor Campbell

Motion: "That as one activity to celebrate International Women’s Day (8 March 2009) Ryde Council organises a community ‘Sew-In’ (similar to the ABC's annual "Knit-In"). The purpose of the "Sew-In" being to support the SHARE Project run by Kenya Aid which provides young women currently enrolled in primary or secondary school in rural communities with access to fabric pads to help them achieve their dreams of educated, just and dignified lives.”

Notices of Rescission Page 1

Notice of Rescission submitted to Council on 10 February 2009.

NOTICES OF RESCISSION There were no Notices of Rescission.

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