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General Administration Jobs for Week Ending August 16, 2014

1.) Office Assistant JOB URL: http://bit.ly/1sl4yRG Accent Health Services Inc. - Vancouver, BC

Salary: $11.00 - $14.00/Hourly Job Type: Full-Time, Permanent Language: English Start Date of Employment (Approx.): As soon as possible Job Location(s) 2095 W45th Avenue Suite #1 Vancouver, British Columbia V6M 2H8 Canada Job Description Accent Health Services Inc. is currently looking for an office assistant to help out with general office duties including answering phone calls and managing files. We are looking for someone who is responsible, motivated, and passionate in serving others. Knowledge with accounting and QuickBooks, and a pleasant voice for the phones is preferred. Please be noted that salary would possibly rise with more years of related expertise/experiences. If you are fluent in English, have clean and great work ethics, and are not afraid of workplace challenges, send us your resume! We look forward to have you join us on the team! Office hours are 9:00am to 5:30pm, Monday to Friday. How to Apply Email: info[at]accenthealthservices.ca Webs ite: http://accenthealthservices.ca

2.) Assistant Front Office Manager JOB URL: http://bit.ly/1sFCE1k Delta Hotels and Resorts Burnaby, BC, CA EXPECT EVEN MORE Our commitment to our team members is simple: we will be an inclusive and healthy place to work because we know the way we interact with our team members is reflected in the way that they will interact with our guests. We’re especially proud of our commitment to leadership and development; we offer opportunities for advancement and each year team members succeed in developing their career. At Delta Burnaby Hotel and Conference Centre, our team members contribute to our success by participating and organizing hotel and community events. Team members at Delta Burnaby share a passion for making our hotel a place where guests prefer to stay, and team members choose to work. RESPONSIBILITIES:

To oversee, guide, and direct all tasks, which impact the Guest Arrival and Departure process. (Front Desk, Switchboard, Bell Desk, Night Audit and Signature Club).

Be a resource for all areas of the Front Office during need times, and being well versed in the standards of all aspects of the Front Office to maintain consistency.

Delivering a consistently outstanding level of guest service to both internal and external guests.

Auditing/Supervising/Coaching the team members to ensure our Community Codes are being used in each guest interaction.

Addressing any challenges as they arise, whether in the operation, or within the team, and providing follow-up communication regarding any situations of note.

Providing daily communication to the Front Office team members regarding all relevant information pertaining to the shift.

Maintaining a positive and professional demeanor, and inspiring the same in the Front Office team on a daily basis.

Participating in the recruiting, performance management, performance evaluation, scheduling, and month end processes.

Knowledge of financial, GSAT, and ESAT targets, and implementing proactive processes to improve results.

Actively promoting and participating in the Up-sell program.

Be a key resource in the recruitment, selection, training and motivation of employees.

Assist in scheduling, payroll, and development reviews.

Observe and follow the established Emergency Fire & Health & Safety procedures, and work in a prudent and safe manner.

Assist Front Office Manager in the conducting of monthly departmental meetings and one on ones.

Flexible to work various schedules including weekends, evenings and the overnight shift when required.

QUALIFICATIONS:

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Candidate must have 2-3 years of leadership experience in a Hotel Front Office.

Must have strong leadership and interpersonal skills.

Must have valid class 5 drivers license with no restrictions.

Experience with Opera property management system an asset.

Candidate must be a team player who has excellent communication skills.

Candidate must have proven guest service skills.

Must be extremely organized with outstanding attention to detail.

Successful candidate must have the desire to work in a Quality based environment.

Must be legally authorized to work in Canada. Please note that the hotel is unable to assist candidates in obtaining a Canadian work authorization.

_______________________________________________________________________________ Wage Range: $45,000 to $49,000 Delta Hotels has been awarded the “50 Best Companies to Work For in Canada” and the “Canada Award for Excellence, Healthy Workplace Award and Order of Excellence” Delta Hotels is committed to employment equity throughout all levels of the organization.

3.) Administrative Assistant 1 JOB URL : http://bit.ly/1r7ilXJ JOB TYPE: Healthcare and Medical Services JOB LOCATION: Vancouver, BC, Canada WORK SITE: Full Time Vancouver Coastal Health is world renowned for innovation and a focus on quality care and outcomes. The remarkable range of specialties places VCH at the forefront of career destinations for Nurses, Sonographers, Social Workers, Physiotherapists, Mental Health professionals and many other health care and allied professionals. Launch an exciting career with us where you can apply your skills and develop new ones alongside some of Canada's finest practitioners. Come for the job. Stay for the team.

Job Title: Administrative Assistant 1

Work Site: Employee Engagement

Status: Regular Full Time

Reference#: 068011-obr

JOB SUMMARY: Reporting to the Director, the Administrative Assistant 1 provides confidential administrative assistance and secretarial support to the designated Director and programs/services throughout the applicable Health Service Delivery Area (HSDA) or Corporate Department of Vancouver Coastal Health (VCH). Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director apprised of issues and activities. Interacts primarily with director/managers and their administrative support staff throughout the HSDA and across VCH to professionally represent the Director’s interests, share information, clarify details and answer questions. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. QUALIFICATIONS:

Graduation from a recognized administrative assistant/secretarial post-secondary program.

Three (3) years of senior administrative support experience.

Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

ROLE SPECIFIC EXPERTISE:

Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.

Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the Director’s interests.

Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.

Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.

Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.

Employs expertise in the use of desktop computer applications to create a variety of documents and presentations. This Role Description is intended to describe the general nature and level of work performed and is not necessarily an exhaustive list of

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responsibilities, duties and skills required. Qualified applicants only please submit a resume and covering letter quoting competition #068011-obr. Successful applicants may be required to complete a Criminal Records Review Check. Internal competition closes August 8th, 2014. Internal applications received after this date will be considered as late applications. Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply via the Internal Application Process. Current VCH staff who apply to this posting using this external

site will be considered with other external candidates. Seniority will not apply.*** 4.) Full Time Retail Sales Associate/Office Assistant JOB URL: http://bit.ly/1phd5mf Top Ten School Wear and Top Ten Regalia - Vancouver, BC Top Ten School Wear is a local school uniform supplier servicing Metro Vancouver since 1979. In addition to duties in the School Wear division, the successful candidate would also have the opportunity to work with local and international law enforcement agencies in our Regalia division. We are looking for hard working individuals to join our team on a full time basis. Here is a great opportunity to be part of a unique and dynamic company. Responsibilities:

Assist customers and provide them with an outstanding service experience

Operate point of sale computer to process customer transactions

Maintain store appearance, cleanliness and stock levels

Receive, process, review for quality control and tag merchandise

Provide administrative support for Regalia sales and marketing team as required Qualifications:

Trainability and a great attitude are a must

Retail or customer service experience an asset

Ability to prioritize and organize multiple duties

Exceptional interpersonal and communication skills

Ability to work independently and in a team environment Why you should apply:

Competitive wages

Consistent daytime shifts Mon-Sat

On-site access to management team ensures immediate and constant support

Unique blend of retail and administrative duties provides maximum opportunity to experience all aspects of daily operations Please submit cover letter and resume via email. While we appreciate your interest, only candidates selected for interviews will be contacted. Successful candidates will be required to submit a criminal record check.

5.) Administrative Assistant JOB URL: http://bit.ly/1oxc6ZX

Category : Administrative

Location/City : BC - Coquitlam

Salary Range : 18.00 - 20.00 per hour (Contract)

Recruiter Name : Tina Burke

Recruiter Email : tburke@dulayburke.com

Recruiter Phone : 6046922572

Because of volume, our Coquitlam client is looking to add an Administrative Assistant to their team. Reporting into the Manager, you will be responsible for the following:

Reception/Misc Administration

Reception

• Front Desk/Greeting visitors • Answer phones (involves transferring them to the appropriate person, taking messages and or looking for people as needed) • Mail and Couriers • Maintain Supplies (Office and Kitchen) • Daily Bank Deposit • Organizing company lunches and prepping for meetings • Maintain mail machine and postage funds

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• Distribute Company emails • Point of contact when dealing with landlord (general parking and building issues)

Account Support

• Maintain filing for Acct Dept. and Inventory Dept. • Data maintenance/ input into Spreadsheets and Accounting systems (bank info, inventory, FX rates, budgets, prices) • Invoicing • Report Distribution to operations staff • General Support and vacation backup

This long term contract has a high possibility of going permanent. Excellent working environment. You must have excellent communication and computer skills.

6.) Administrative Assistant - Tax, Burnaby, British Columbia

JOB URL: http://bit.ly/1uwjuuf

Auto req ID 12927BR

Job Function Administrative / Clerical

Location BC_Burnaby

Category Administrative Support

Job Description Position Summary ADMINISTRATIVE ASSISTANT – Tax The Client Administration function is a vital part of the firm’s National Shared Services. This highly skilled group of over 600 administration professionals in 33 offices supports the firm’s Tax, Audit and Advisory client service staff. Client Administration is focused on the increase of revenue, achieving client service excellence by delivering timely, high quality products, increasing time available for client service staff to focus on driving the business, and encouraging an environment that increases both the staff and client experience. This is achieved by building dynamic, lasting relationships, being sensitive to our client needs and collaborating as part of the client service team. What You Can Expect in this Role

Provide senior level administrative support to partners, senior managers, managers and client service teams.

Adherence to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.

Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.

Respond independently to basic client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.

Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.

Provide proactive billing and collection support and coordination using various KPMG systems.

Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups using Travelocity.

Coordinate meetings, conference calls, video conferences, net meetings, and events pertaining to a function or sub-function, etc., organize materials and take minutes.

Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

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What You Bring to KPMG

College diploma or an equivalent combination of education/experience in administrative assistant skill set. Minimum 5 years administration experience.

Exceptional time management skills

Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.

Proven ability to deal with sensitive materials with a high degree of tact and discretion

Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc.

Our Values, The KPMG Way

We lead by example | We work together | We respect the individual We seek the facts and provide insight | We are open and honest in our communication We are committed to our communities | Above all, we act with integrity KPMG is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals.

7.) Administrative Assistant

JOB URL: http://bit.ly/XNtggE Downtown Vancouver BIA

Canada-British Columbia-Vancouver

(downtown)Job #1291547

Company Information

The Downtown Vancouver Business Improvement Association (DVBIA) represents the interests of and advocates for the 8,000 businesses in its 90-block catchment area in the central business district and downtown south.

Job Description

WHO WE ARE The Downtown Vancouver Business Improvement Association was created by Vancouver City Council in 1990 at the request of downtown business people and property owners. It is funded by a special municipal levy that is paid by all commercial properties within the Association’s geographical boundaries. The entire levy is the operating budget of the Association. Comprising 90 square blocks of prime office, retail, entertainment and tourism properties, and representing more than 8,000 individual business members, the DVBIA is one of Canada’s largest business improvement associations. The DVBIA’s mission over the next five years is that by 2017, downtown Vancouver will provide an enriched urban experience that cannot be matched. In this context, the incumbent is challenged to be efficiently responsive to a high volume of inquiries from the membership, and from the public at large, in an office where the Administrative Assistant is the primary administrative support position. Communication with the members and the public requires a great deal of tact, discretion and empathy in that the Administrative Assistant is the first point of contact for individuals contacting the Association and, in many cases, may be the only point of contact. GENERAL ACCOUNTABILITY The Administrative Assistant is accountable for providing a courteous and efficient reception service to callers and visitors and administrative support to the Association's management. STRUCTURE The Administrative Assistant reports to the Vice President. SPECIFIC ACCOUNTABILITIES

Responds in a timely, complete and accurate manner to all member inquiries and requests for assistance and ensures that all communications to the membership are formatted professionally and are appropriately directed.

Provides courteous and efficient reception services to callers and visitors.

Receives mail, courier packages, print media etc. and ensures that they are appropriately distributed.

Coordinates invoices for payments, cheque processing and authorization, a Purchase Order book and system and accounting records.

Coordinates all venue and logistical arrangements relative to Board of Directors meetings, committee meetings and other meetings hosted by the Association.

Prepares and distributes communications and materials to the Board and its Committees (i.e. meeting notices, agenda, meeting packages, minutes, etc.).

Responsible for providing project administrative support.

Ensures that the offices of Association are clean, tidy and efficient in appearance, maintains the appropriate inventory level of office supplies, and ensures that office equipment and network services are maintained in good operating condition.

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Assists with updating and maintenance of the membership database and e-mail distribution list.

EDUCATION/EXPERIENCE

Completion of a post-secondary program in office administration and/or business or equivalent preferred;

Minimum of three years related administrative experience;

Knowledge of the functionality and role of a Board of Directors is preferred;

Experience/skill in Outlook, web interfaces, Google Documents, Adobe Acrobat, FTP, Excel, Word, Illustrator, Powerpoint, Paypal, Constant Contact, Simply Accounting, database management system, and office equipment such as mail stamp machines, photocopiers, multi-line phones would be an asset;

Ability to adapt to new systems and processes quickly and effectively;

Ability to balance multiple demands, including prioritizing and meeting deadlines;

Ability to work independently as well as in a cross-functional team environment;

Possesses strong planning and organizational skills;

Self-motivated and proactive;

Attention to detail is a must;

A high level of discretion, confidentiality, and reliability is essential;

Demonstrate strong initiative, a positive attitude and a willingness to work on a variety of projects/duties big or small; and

Excellent communication, written and interpersonal skills.

WE OFFER

A competitive compensation and benefits package

Free access to an in-house fitness facility

Friendly team atmosphere

Centrally located and accessible office location

A chance to work for a well-respected organization with its pulse on urban affairs that collaborates with business, government, tourism and other leading organizations.

APPLY To apply for this position, submit a resume along with a cover letter (Word or PDF format) to:dvbia@downtownvancouver.net by August 15. Subject line: Administrative Assistant Only those selected for an interview will be contacted.

Contact Information

Company Name:Downtown Vancouver BIAWeb Site Address:http://www.downtownvancouver.netOnline Profile Pages:

http://ca.linkedin.com/groups/Downtown-Vancouver-Business-Group-3896674

http://www.facebook/downtownvan

http://www.twitter.com/downtownvan

8.) Administrative Assistant/Receptionist JOB URL: http://bit.ly/1sl7yxm Ashton College 0 reviews Vancouver Ashton College - 2 days ago Company Description: Founded in 1998, Ashton College has since become a national and international force in the field of education. Located in the heart of beautiful Downtown Vancouver, we deliver an innovative, personalized, and fully comprehensive learning experience to both domestic and international students. Our standard of excellence is reflected by our outstanding faculty, our industry recognized programs and courses, and most of all the success of our graduates. Job Description: Sitting at our reception desk, this individual will be the first person to welcome potential students and visitors to our college. This individual will provide administrative support to our Manager, Program Advising and remote Program Advising team. This position is ideal for a customer service driven individual, who is meticulous, a critical and logical thinker with exceptional communication and administrative skills. Our ideal applicant is confident, professional, and passionate, self-motivated, and would like to continue their administrative career in an educational setting. RESPONSIBILITIES: Receives, responds to, and processes inquiries from prospective students Enters prospective student information into the Student Information System and Basecamp Assists Program Advisers in the completion of student applications

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Performs general administrative tasks and duties, as directed by the Manager, Program Advising DESIRED QUALIFICATIONS AND SKILL SET: Fluency in English Post-secondary degree in Administration (or in a related field) 2-5 years of experience working in an administrative and customer service role (or related experience) Excellent communicator (both written and verbal) Critical and logical problem solver Demonstrates a high level of attention to detail Thrives in a faced-paced environment (ability to work in a busy environment) Receptionist experience (an asset) This is a full-time permanent position (40 hours per week; Monday to Friday 8:00 a.m. - 5:00 p.m.). This position will begin as soon as the right candidate is found. To be considered for this position, please submit your cover letter and resume. Applications should be submitted immediately. Interviews will start as soon as suitable candidates are found for this position.

9.) Administrative Assistant, Human Resources JOB URL: http://bit.ly/1r0Gcgk BestJobs4Grads.com Vancouver BestJobs4Grads.com - 2 days ago Apply Now

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Job Description Our ideal applicant is passionate, confident, self-motivated, and willing to grow and learn in this position. This position is an entry level position within our Human Resources Department. If you are considering a future in Human Resources than this role, is meant for you. RESPONSIBILITIES: Assists in the development and marketing of job vacancies Triages email correspondence Creates employee documentation Maintains employee data and files Organizes and prints applicant packages Schedules interviews and meetings Develops applicant questionnaires and internal staff announcements Performs research and assists with special projects QUALIFICATIONS: Fluency in English Post-secondary degree in Administration (or in a related field) 2-5 years of experience working in an administrative/customer service role (or related experience) Excellent communicator (both written and verbal) Independent worker Critical and logical problem solver Organized Demonstrates a high level of attention to detail Thrives in a faced-paced environment This is a full-time permanent position (40 hours per week; Monday to Friday 8:30 a.m. 5:30 p.m.). This position will begin as soon as the right candidate is found. To be considered for this position, please submit your cover letter and resume immediately. Apply at http://bestjobs4grads.com

10.) PART TIME Medical Office Assistance (MOA) JOB URL: http://bit.ly/1muhtcD Mainland Hearing Vancouver Mainland Hearing - 2 days ago Apply Now

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Job Description Company Description: Job Description: Medical Office Assistant A rapidly expanding Retail Hearing Aid Clinic, located in Vancouver, is currently seeking a Medical Office Assistant to join their team for a part-time position. This position is from 1pm-5pm, Tuesday, Wednesday and Thursday.

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The responsibilities of the position include: Overseeing all front office operations Greeting clients and make them feel comfortable Keeping reception tidy File management by making appointments and keeping information up-to-date Answering telephone calls and performing follow-up calls Clean and check hearing aids, minor hearing aid repairs Inventory, Float, and Petty cash reports Invoicing for third party contracts (ie. VAC, WCB, NIHB) Help with local area marketing The ideal candidate will have: Access to a vehicle Minimum 2 year of experience as a Medical Office Assistant Technical skills in accuracy and dexterity Adaptability to change Ability to speak in a clear and concise manner due to hearing impaired clients Experience in a health care clinic Experience with social networking (Facebook, Twitter, etc.) Background in volunteering with seniors an asset Cantonese or Mandarin an asset You will be: Customer focused Great at organizational and communication skills Able to problem solve and come up with creative solutions Personable and professional Proficient in MS Word, Outlook and Excel. Knowledge of Office 365 would be an asset. Flexible to take on extra shifts when required (including occasional weekends) Please forward your cover letter, resume and salary expectations to the below email explaining why you feel that you are the right candidate for this opportunity. Please also indicate CCR Vancouver in your subject line. *Please note, due to the volume of the responses, only short listed candidates will be contacted.*