Geller ET-6600 Quick Setup Guide

1

ETETETET----6600 6600 6600 6600

USER GUIDE

Hospitality / Retail Operations Guide

January 2006

2

ETETETET----6600 6600 6600 6600

Feature Guide

299 Departments

15000 PLUs

44mm Receipt & Journal Printers

50 Clerk Interrupt Holds With Auto Store After Pre Set Time Limit

PC Link for easy programming and advanced sales reporting

Scanning with Easy Programming, Price Check, PLU Delete and

re-ordering features

Menu Windows allowing more keyboard space

Modifiers allowing Half Pint and Double quantities

Scroll through large orders

Programmable Keyboard Layout

Drawer Alarm with programmable timer

Kitchen Printer and Bill printer availability

Link Multiple ECRs in an IRC network system

Euro Availability

Compulsory Cash Declaration

Training Mode

Customer Receipt Logo

Management Control

Management Reports

3

CONTENTS

Description Page

FEATURE GUIDE 2

GETTING STARTED PAPER ROLLS 5

Installing the Paper Rolls 5

Installing the Receipt Roll 6 Installing the Journal Roll 6

THE MAIN POWER SWITCH 7 THE COTROL LOCK 8 THE DISPLAY 9 THE CASH DRAWER 10

BASIC PROGRAMMING PROGRAMMING TIPS 11 PROGRAMMING THE DATE 12 PROGRAMMING THE TIME 13 Image Flat Programming Layout 14 Image Raised Programming Layout 15 PLU PRICE CHANGE 16 PLU NAME CHANGE 17

CASH REGISTER OPERATION GENERAL OPERATION Entering an Item 18 GENERAL OPERATION Entering Multiple Items 19 GENERAL OPERATION No Sale 20 GENERAL OPERATION Voiding the Last Item Entered 21 GENERAL OPERATION Voiding an Item Without a Transaction 22 GENERAL OPERATION Voiding an Item After Tendering 23 GENERAL OPERATION Cancel Transaction 24 GENERAL OPERATION Entering a Method of Payment 25 GENERAL OPERATION Printing a Receipt After Sale 26 GENERAL OPERATION Using Quick Menus 27 GENERAL OPERATION P2 Reset 28 HOSPITALITY OPERATION Clerk Interrupt 29 HOSPITALITY OPERATION Modifiers (Halves and Doubles) 30 HOSPITALITY OPERATION Opening/Storing Tables 31 HOSPITALITY OPERATION Scrolling Up/Down a Table 32 HOSPITALITY OPERATION Paying Off a Table 33 HOSPITALITY OPERATION Printing a Bill 34 HOSPITALITY OPERATION Understanding Bill Prints 35 HOSPITALITY OPERATION Transferring Tables 36 RETAIL Scanning an Item 37 RETAIL Manual Entry of Non-Scanned Items 38 RETAIL Price Override 39 RETAIL PLU Price Check 40 RETAIL Using the Hold Function 41 RETAIL SCANNING Adding a New Product 42 45 RETAIL SCANNING PLU Name Change for Scanned Items 46 RETAIL SCANNING PLU Price Change for Scanning 47 RETAIL SCANNING Checking Stock Levels 48 RETAIL SCANNING Adding Stock to an Existing Stock Item 49 RETAIL SCANNING Reducing Stock from an Existing Stock Item 50 RETAIL SCANNING Adding an Un-programmed Product During Registration 51 RETAIL SCANNING Adding to the Re-order List 52

4

RETAIL SCANNING Deleting a Redundant PLU 53

SETTING UP YOUR SYSTEM SETTING UP YOUR DEPARTMENTS 54 SETTING UP OPEN DEPARMENTS 55

CASH REGISTER REPORTS SETTING UP YOUR GROUPS 56 DEPARTMENT WORKSHEET 57 GROUP WORKSHEET 58 EXTRA WORKSHEET 59 SUPPLIER WORKSHEET 60 REPORT WORKSHEET 61 NEW ITEM WORKSHEET 62 TAKING REPORTS 63 AVAILABLE REPORTS 64 FULL DAILY SALES REPORT 65 PLU SALES PRODUCT REPORT 66 BEST / WORST SELLERS REPORT 67 PRINTING RE-ORDER LISTS 68 NON-MOVERS REPORT 69

GLOSSARY - 70 - 74

5

GETTING STARTED GETTING STARTED GETTING STARTED GETTING STARTED

Paper Rolls

Installing the Paper Rolls

Your cash register features 2 dot matrix printers which use two rolls of 44mm

standard bond paper; one roll (left side) is for the customer receipt and the other roll

is for the journal record (right side). If a customer receipt is not required, a paper

saving option is available by pressing the [REC ON/OFF] key on the keyboard.

Before installing the paper roll, be sure to do the following to avoid causing a

paper jam:

Orient the paper roll so that it rotates in a counter clockwise direction, as shown in

fig 1.

Fig 1

Note

1. As dot matrix paper is used, Please ensure that you install the paper roll as

shown above

2. Carefully avoid touching the paper cutter when removing the paper cover.

CAUTION: If a paper jam occurs or a paper roll is used up during print, please

install a new paper roll and press the [RLS] key to release.

6

Installing the Receipt Roll

1. Ensure the Control Lock is in the R (Register) position

2. Lift up the printer cover from the rear

3. Insert a new paper roll and sit it in the paper cradle

4. Push the paper through the open paper slot

5. If necessary press the RF button to advance the paper automatically

6. Replace the printer cover and tear off any excess paper

Installing the Journal Roll

1. Make sure the Control Lock is in the R (Register) position

2. Lift up the printer cover from the rear

3. Insert a new paper roll and sit it in the paper cradle panel

4. Push the paper through the open paper slot

5. If necessary press the JF button to advance the paper automatically

6. Using the journal take up spool, wrap around the journal roll to this device

7. Replace the printer cover

7

GETTING STARTEDGETTING STARTEDGETTING STARTEDGETTING STARTED

The Main Power Switch

The main power switch is located on the

right-hand side of the ET-6600.

The switch must be in the ON position

before the ECR is operational

8

The V position is used to void previously made

incorrect sales entries.

The L position locks the ECR


THE CONTROL LOCK

L

R

X1

V

Z1 X2

Z2

P2

P1

The ET-6600 should be used

to make sales with the key in the R position.

The P1 and P2 positions

give access to programming operations.

The X1 and X2 positions are used to read sales

reports. The Z1 and Z2 positions are used to read

and reset sales information

9


THE DISPLAY

By programmable option the control lock position

can be temporarily displayed and a warning tone

sounded each time the key position is changed

The customer display screen can be rotated

and lifted for the best viewing angle

10


THE CASH DRAWER

It is possible to program the ECR

so that it cannot be used for transactions

when the drawer is open

A delay can be set so that if the drawer is left open

for more than a designated number of seconds,

an alarm will sound

Whenever the ECR is not in use (i.e. at night),

the control lock should be turned to the L position

and the cash drawer emptied & left open

to avoid damage in the event of a break in

11

BASIC PROGRAMMINGBASIC PROGRAMMINGBASIC PROGRAMMINGBASIC PROGRAMMING

PROGRAMMING TIPS

Programming on the ET-6600 can be accessed through the P1 & P2 positions on the control lock.

We strongly recommend users not to access the P2 position unless trained by a suitable engineer. This function has been reserved for engineer features.

The P1 position will allow basic changes to the system, such as PLU price changes, Clerk name changes etc.

A separate overlay sheet may be required. This contains the relevant programming buttons required to program the cash register.

STRT = To choose a function

SLCT = To select an option from within a function

INPUT = To confirm a programming choice

DSGN = Go to a programming number

The programming overlay sheets (supplied with the ECR) or for reference can be viewed on pages 14 & 15

The following table shows how to print out various current programming data from the ECR.

Confirmation Type Procedure

PLU Names P1 - 3 - STRT - SLCT - SLCT - PRINT

PLU Prices P1 - 3 - STRT - SLCT - SLCT - SLCT - PRINT

Dept Names P1 - 2 - STRT - SLCT - PRINT

Clerk Names P1 - 8 - STRT - SLCT SLCT SLCT - PRINT

Clerk Pin Numbers P1 - 8 - STRT - SLCT - PRINT

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BASIC PROGRAMMING BASIC PROGRAMMING BASIC PROGRAMMING BASIC PROGRAMMING

PROGRAMMING THE DATE

Turn the key lock position

to P1

Enter the date using the numeric keyboard

following the format: YYYYMMDD

Example: 20061012 = 12th October 2006

Press the key

INPUT

The option for changing time

will be displayed next.

If you do not wish to alter the time

turn the key lock to the R mode

Press: followed by the or the button

3 5

REC

ON/OFF

START

13

BASIC PROGRBASIC PROGRBASIC PROGRBASIC PROGRAMMINGAMMINGAMMINGAMMING

PROGRAMMING THE TIME

Turn the key lock position

to P1

Enter the time using the numeric keyboard

following the format: HHMM

Example: 1800 = 6pm

Press the key

INPUT

Or the button

The display will show the message

Do not press any keys.

Turn the key

to the R mode to exit the programming

CSCN

Press followed by the 3

REC ON/OFF

START

6

or

14

BASIC ROGRAMMINGBASIC ROGRAMMINGBASIC ROGRAMMINGBASIC ROGRAMMING

FLAT PROGRAM LAYOUT

This is the programming layout for the ET-6600 Flat ECR

15


RAISED PROGRAM LAYOUT

This is the programming layout for the ET-6600 Raised ECR

16


PLU PRICE CHANGE

It is possible to change the Prices of the PLUs by using the Price change button. It can be used to change the prices of products on the keyboard, Modified products

ie halves and doubles and products that are used on different shift levels, ie Happy Hour products.

V Turn the key lock position to V mode

Press the key on the

keyboard

PRICE CHANGE

Enter the price

Note: Do not press the decimal key

Press the product button on the

keyboard. The price has been

changed

Press the key

and turn the key back to the R position

PRICE

CHANGE

Repeat until all price changes are complete

17


PLU NAME CHANGE

It is possible to change the Names of the PLUs by using the Name change button. It can be used to change the names of products on the keyboard.

V

Turn the key lock position to V mode

Press the key on the

keyboard

NAME CHANGE

Using the Alpha text on the programming

layout, type in the name of the product

followed by key

Press the product button on the

keyboard. The name has been changed

Press the key

and turn the key back to the R position

NAME

CHANGE

Repeat until all name changes are complete

00

18

CASH REGISTER OPERATIONCASH REGISTER OPERATIONCASH REGISTER OPERATIONCASH REGISTER OPERATION

GENERAL OPERATION

Entering an Item

To enter an item simply press the

appropriate button on the keyboard

For example BREAD ROLLS

The item name, and price

will appear on the display.

Further items can be entered in the same way

If required use the table function

to enter items in a restaurant application.

See page 31

Items can be numbered and listed on a

menu, for example a Wine List. To enter

the item, key in the desired menu number

and press the button on

the keyboard layout

WINE#

19


GENERAL OPERATION

Entering Multiple Items

If more than one item

of the same type is sold,

the quantity function can be used

Select an item

by pressing the

appropriate button

The value of the items

will register and be displayed

Key in the quantity to be sold followed by

the quantity button

For example

X 5

20


GENERAL OPERATION

No Sale

To make a No Sale,

(i.e. open the drawer to give change),

finalise the current transaction

and do the following:

Press:

NO SALE

The drawer will open

The operator will be identified

on the audit roll

and the No Sale counter will be

incremented and

shown on the X and Z reports

21


GENERAL OPERATION

Voiding The Last Item Entered

During a transaction, the most recently

entered item can be voided out

Immediately after entering the item,

Press the button ERROR

CORRECT

The item will be subtracted from the total

and will be shown as a voided item on

reports and the audit roll

22


GENERAL OPERATION

Voiding An Item Within A Transaction

The void function allows any item to be

voided from within the current transaction.

This function can be put under

management control if required

Before the transaction is finalised

press the button

VOID

Press the item button to be voided

The item will be subtracted from the total

and will be shown as a voided item on

reports and the audit roll

23


GENERAL OPERATION

Returning an Item after Tendering

If you need to refund an item after a

transaction has ended, turn the key lock to

the V position on the control lock

Void the item by pressing the appropriate

item button

Enter the method of payment the customer

used to purchase the item

for example or

CASH

CHEQUE

The drawer will open and the amount to be

returned to the customer will be displayed

as a minus figure. The item will be shown

as a voided item on reports and the audit

roll. The returned item will be added to the

stock levels

24


GENERAL OPERATION

Cancel Transaction

If multiple products have been entered

in a transaction and the whole transaction

needs to be voided,

it is possible to cancel the transaction

After the items have been entered, simply

press: CANCEL

The total amount that was cancelled

will be shown on all reports and audit roll.

Note: once a transaction is tendered,

it is not possible to cancel

the previous transaction

25


GENERAL OPERATION

Entering A Method Of Payment

Once all items have been entered

press the button.

The sub-total button

can be made compulsory if required

SUB TOTAL

If the exact money is tendered

press the appropriate method of payment

button.

For example

CASH

If the amount tendered is in excess

of the total. Key in the amount tendered

followed by the appropriate method of

payment button. This operation can be

made compulsory,

i.e. no split tendering by setting a flag

Any change due is shown on the display

Note: split tendering is possible by entering an amount followed by the method of payment button. The remaining total will be displayed and can be paid off by another payment source. I.e. credit card

26


GENERAL OPERATION

Printing A Receipt After Sale

It is possible to print out a duplicate receipt

after a transaction has been completed

After tendering

Press:

RECEIPT

A duplicate receipt will be printed.

The receipt will detail the items sold

during the last transaction,

the method of payment

and any change that was given

27


GENERAL OPERATION

Using Menus

These menus give fast, simple and logical entry of preset items. On the keyboard it is possible to have a mixture of fast one shot buttons for popular items such as beers and menu buttons for items sold in different types and / or sizes.

EXAMPLE

A whisky Menu button has been set up on the keyboard

Pressing the whisky button displays and scrolls through up to 6 whisky types ie Jack Daniels, Glenfiddich etc

Pressing the numbers 1-6 allocated to the products will sell the item

MULTIPLE MENUS

It is possible to sell products on the system as multiple menus. Example: Pressing the steak button will scroll through 6 types of steak. Once selected 6 cooking styles can be chosen. This is followed by side orders etc..

.

K MENU PRICE CHANGE

Note: There are 6 menus with 6 items linked to each menu. PLUs 1-99 must also be used when programming this function

28


GENERAL OPERATION

P2 Reset

Should a lock-up situation occur,

(where the ECR is rendered inoperable due

to mis-operation in either programming, or

registration

perform a P2 re-set

Turn the ECR OFF at

the main power switch and turn to the

P2 control lock position.

A flag may be set to allow this function in

the R position.

Wait for 10 seconds

Hold down the key and turn

the ET-6600 ON at the main power switch

RF

After five seconds

Release the RF

key

29


HOSPITALITY OPERATION

Clerk Interrupt

In a busy environment one clerk can interrupt another

by pressing his/her own clerk button.

The original clerk is automatically stored.

For example:

Clerk 1 (with the items vodka and Malibu stored)

& Clerk 2 ready for a new sale

VODKA

MALIBU 1

CLERK ID

2

CLERK ID

The newly signed on clerk can also be interrupted by

any subsequent clerk.

For example:

Clerk 2 is stored, & Clerk 4 is ready for a new sale

VODKA

MALIBU 2 CLERK ID

4

CLERK ID

Note: to store the same clerk, simply press the same

clerk button to store the sale

30



Modifiers (Halves & Doubles)

Note: The quantities will be calculated correctly Eg for a Half Pint the Note: The half or double function

Is often used in a

Hospitality situation

Press the button followed

by an item button.

For example

HALF

STELLA

The price and quantity of a half pint will be

displayed. The cost of the item will revert

to the pint price

after the item button has been pressed

The same procedure can be followed for

doubles, using the

button

DOUBLE

31

CASH REGISTER OPERATION CASH REGISTER OPERATION CASH REGISTER OPERATION CASH REGISTER OPERATION


Opening / Storing Tables

The Table is stored with the balance held in memory. It

After signing on a clerk, press the table

number. For example followed

by the button

TABLE

NUMBER

1

If necessary, enter the number of guests by

pressing the appropriate numeric button.

For example followed

by the button

COVERS

4

When the order is completed press

TABLE

START/STORE

Key in the required items

using the product buttons.

For example etc

STEAK

CHICKEN

32



Scrolling Up/Down a Table

You can scroll through all items listed on a

table (for example, in the event of a query)

Use the and

buttons to scroll through

the contents of a table

SCROLL

UP

SCROLL DOWN

Should you wish to void any item

on the table

Press the button when

the appropriate item is displayed

ERROR

CORRECT

Note: the scroll keys can also be used within a Clerk

Interrupt to view the items stored against that clerk

33



Paying Off a Table

A previously stored table can be re-opened in order to

add additional items, or to pay off the balance

Enter the number of the table followed by the

button

TABLE

Enter the amount tendered using

the numeric buttons followed by

the appropriate method of

payment button

For example:

CASH 5 0 0

If the exact money is tendered

press the appropriate method

of payment button

For example:

CASH

The drawer will open.

Any change given will be displayed

34



Printing A Bill

A bill can be produced without being finalised

(the bill can be amended at any time until it is

cashed off, using a method of payment)

Press the table number.

For example: followed by 2 BILL PRINT

The bill will print out

Note: The above can be done for both printing an invoice

or a table bill print

35



Understanding Bill Prints

36

CASH REGISTERCASH REGISTERCASH REGISTERCASH REGISTER OPERATION OPERATION OPERATION OPERATION


Transferring Tables

You can transfer items to a table from another location

such as the bar (Clerk Interrupt)

All items will be transferred to the appropriate table

All items will be transferred to the appropriate table

After signing on and entering some items, key in the table

number, followed by the transfer button.

For example:

FOSTERS

STELLA 1

TRANSFER SUB

TOTAL

It is possible to transfer the items from one table

to another table in the same way

For example:

TABLE APPLE

PIE

TRANSFER 2 1 SUB

TOTAL

37


RETAIL SCANNING AN ITEM

If necessary sign on to the ET-6600

by entering the clerk number

Items previously programmed into the ECR can be sold.

Hold the scanner over the bar code on the product you wish to scan

until a single bleep is heard. In the case of a damaged bar code,

the bar code number can be entered manually.

See Manual Entry of Non-scanned Items. See page 38

Items entered in this way will appear on reports as named items

within a department or, group. If an unprogrammed item is

scanned, the ET-6600 will prompt the user by displaying the word

Price?

When programmed items are scanned,

the price and description will appear on the display.

Note: Should you need to enter the barcode manually (unreadable

barcode), enter the barcode number on the keyboard

and press the PLU button

ITEM OPERATION

38


RETAIL - MANUAL ENTRY OF NON- SCANNED ITEMS

ITEM

4 5 STATIONERY

OPERATION

If necessary sign on to the ET-6600

by entering the clerk number

You can sell an item by keying in the price followed by the

relevant department key placed on the keyboard.

Note: this is a quick way of entering products for which

departmental only reporting is required

The price keyed in will register and appear on the display, when

the same item is subsequently scanned, it will be described as

stationery with a price of 45 pence

39

CASH REGISTER CASH REGISTER CASH REGISTER CASH REGISTER OPERATIONOPERATIONOPERATIONOPERATION

RETAIL - PRICE OVERRIDE

It is possible to sell an item at a price that is

different to the pre-programmed amount

Enter in the new (temporary price)

Press: PLU OVER-RIDE

Scan the item. The temporary price

will register and be displayed.

The next time the item is scanned,

it will revert to the original price

40


RETAIL - PLU PRICE CHECK

If you want to find out the price of a

scanned item, press

This function can be used within

a transaction

PRICE CHECK

Scan the item

The price of the item will be displayed but

will not register. Scanning the item again

will sell the item.

To cancel press the clear button

41


RETAIL - USING THE HOLD FUNCTION

IMPORTANT

The hold amount must be cashed off

before a Z1 report is produced

The hold facility will temporarily hold a sale in

the ECR. For example

Press the sale

is held in memory. Another transaction can be

started and finalised

Press HOLD

this recalls the previous sale of 1.50

more items can be added if required

1.50 STATIONERY

HOLD

42


RETAIL SCANNING

Adding A New Product

Turn the key lock position to P1

Press 2

O

2 7

RECEIPT ON/OFF

The display will show:

SCAN BAR CODE

Scan the bar code of the new item

43


RETAIL SCANNING

Adding A New Product Cont..

At the Enter Name prompt,

type in the name of the item

using the alpha numeric keypad

(see page 14 )

Press

on the keyboard layout

CASH

At the Enter Price prompt

enter the price of the item

For example 10.50 =

1 0 5 0

Press

On the keyboard layout

CASH

44

CASH REGISTER OPERATION

RETAIL SCANNING


At the prompt, key in the

number of the department (1-99) you wish

to link the new item to

ENTER DEPT NO.

Press: or the key on

the keyboard layout

INPUT CASH

At the prompt key

Enter in a four-digit number (first two digits is the

supplier, second two digits is the group number)

this information is used in reports

Note: if you wish to skip this step just press CASH

ENTER GROUP NO.

Press:


CASH

45


RETAIL SCANNING


I

At the prompt, key in the

number of items you have in stock, (if required)

STARTING STOCK

Press:

On the keyboard layout

CASH

The display will read Scan Bar Code.

If you have additional items to program,

repeat the previous procedures

If you have finished adding the products, turn the

key to the R position on the control lock

46


RETAIL SCANNING

PLU Name Change For Scanned Items

Turn the key to the P1 position

Press:

followed by or the

key on the keyboard layout

2 8

START

RECEIPT

ON/OFF

Scan the item

Enter the new Name

using the alpha-numeric keyboard

and press or the key


INPUT

CASH

47


RETAIL SCANNING

PLU Price Change For Scanning

Turn the key to the P1 position

Press:

followed by or the


2 9

START

RECEIPT

ON/OFF

Scan the item

Enter the new Price

using the alpha-numeric keyboard

and press or the key


INPUT

CASH

48


RETAIL SCANNING

Checking Stock Levels

The ET-6600 allows you to view

the current level of a product

Scanning the item automatically

displays the desired product

RECEIPT ON/OFF

3 0

ITEM

The product quantity and description are displayed

Note: no values are to be entered

49

CASH REGISTER OPERATION

RETAIL SCANNING

Adding Stock To An Existing Stock Item

When the stock level becomes low

it is possible to add additional stock to this product

Press:

followed by or the


START CASH

3 1

Scan the item that requires additional stock

Enter the quantity of the additional stock using the

numeric keyboard

Press: or the key on the

keyboard layout. Scan a new item

and repeat the above procedure if necessary

INPUT CASH

If you have entered incorrect stock

please see Reducing Stock on page 50

REC ON/OFF

50


RETAIL SCANNING

Reducing Stock From An Existing Stock Item

It is possible to reduce the stock level of a product.

Examples may be faulty goods, or the user has

entered too many stock items in error

Press:

followed by or the


START RECEIPT ON/OFF

3 2

Scan the item that requires reduced stock

Enter the quantity of the stock to be reduced using the

numeric keyboard

Press Input or the Cash key on the

keyboard layout. Scan a new item and repeat

INPUT CASH

If you have reduced the incorrect stock level please

see Adding Stock on page 49

51


RETAIL SCANNING

Adding An Un-programmed Product During Registration

If a product scanned at point of sale, has been

programmed - Price?, will be displayed.

It is possible to quickly add the product and

sell the item.

Note: if you do not want this feature, it is possible

to make the un-programmed product display

Not Programmed

At the prompt enter the price of

the product using the numeric keyboard

and press the button

PRICE?

PLU OVERRIDE

Will be displayed.

Press the appropriate department key on the keyboard

that links the product (Reporting purposes).

The product is sold.

Simply finalise the sale and take the payment

DEPT?

Note: the department name is used for the product. To update the details see pages 46-48

52


RETAIL SCANNING

Adding To The Re-Order List

There are two manager passwords This function can be used within a transaction

to add an item to the re-order list

Press:

RE-ORDER KEY

Scan the item you wish to re-order

The item will now appear on the Re-order List Report.

This will detail items to be re-ordered, leaving space

for the quantities to be written against the item.

The list can be grouped by supplier.

For reports see page 63

F

53

which are available for security measures.


RETAIL SCANNING

Deleting A Redundant PLU

To Program the X Manager Password

You can delete PLU items from the system if required.

All PLU sales data must be cleared first through the

Z1 and Z2 reports before deletion can occur

Turn the keylock position to the V position,

press

9 99

PLU DELETE

Confirm the delete mode by re-entering the

key sequence

9 9 PLU

DELETE

Scan the item to be deleted or alternatively

enter the bar code number,

followed by the

Bar code numbers are displayed on the

non-mover report

PLU NO.

The PLU is now deleted

54

SETTING UP YOUR SYSTEMSETTING UP YOUR SYSTEMSETTING UP YOUR SYSTEMSETTING UP YOUR SYSTEM

SETTING UP YOUR DEPARTMENTS

PLUs must be linked to departments.

The ET-6600 allows a maximum of 299 departments.

The name for each one should be relevant

to the PLUs linked to it.

This makes the reports easy to understand

Example:

PLUs

Salted crisps

Cheese + onion crisps

Bacon crisps

Milk chocolate bar

Plain chocolate bar

DEPTs

CRISPS

CHOCOLATE

Decide how many departments your stock

will be divided into, and what names

those departments will have.

A department worksheet is supplied.

See page 57 to help create your list

55

SETTING UP YOUR SYSTEMSETTING UP YOUR SYSTEMSETTING UP YOUR SYSTEMSETTING UP YOUR SYSTEM

SETTING UP OPEN DEPARTMENTS

Open buttons can be placed on your keyboard.

These will allow you to enter the price of an item

directly into a department.

Depending on your keyboard layout, up to 99

departments can be displayed as open buttons.

Example

CRISPS

This way of selling an item is useful for frequently sold

items, which are not bar coded and do not need to be

individually tracked in a report

Un-programmed items that are programmed in the

R position, (See page 51), use the department name

until they are updated at a later date.

The worksheet provided on page 63

can be used to make a note of un-programmed items

as they are sold. At the end of day the items

on the worksheet can be collected, scanned and

programmed into the ECR

56

CASH REGISTER REPORTSCASH REGISTER REPORTSCASH REGISTER REPORTSCASH REGISTER REPORTS

SETTING UP YOUR GROUPS

PLUs can also be linked to groups.

The ET-6800 allows a maximum of 99 groups.

The name for each one should be relevant

to the PLUs linked to it.

This makes the reports easier to understand.

Groups should only be configured

if the user requires them

Example:

PLUs

Salted crisps

Cheese + onion crisps

Bacon crisps

Milk chocolate bar

Plain chocolate bar

DEPTs

CRISPS

CHOCOLATE

GROUP

SNACKS

Groups cannot appear as buttons on the keyboard.

Decide how many groups your stock will be divided

into and name each group. Use the worksheet

provided on page 58 to list your groups

57

DEPARTMENT WORKSHEET

NO. DEPARTMENT NAME

NO. DEPARTMENT NAME

NO. DEPARTMENT NAME

1 26 51

2 27 52

3 28 53

4 29 54

5 30 55

6 31 56

7 32 57

8 33 58

9 34 59

10 35 60

11 36 61

12 37 62

13 38 63

14 39 64

15 40 65

16 41 66

17 42 67

18 43 68

19 44 69

20 45 70

21 46 71

22 47 72

23 48 73

24 49 74

25 50 75

Enter the Names of all Departments below Photocopy this sheet for your records

58

GROUP WORKSHEET

NO. GROUP NAME NO. GROUP NAME NO. GROUP NAME

1 26 51

2 27 52

3 28 53

4 29 54

5 30 55

6 31 56

7 32 57

8 33 58

9 34 59

10 35 60

11 36 61

12 37 62

13 38 63

14 39 64

15 40 65

16 41 66

17 42 67

18 43 68

19 44 69

20 45 70

21 46 71

22 47 72

23 48 73

24 49 74

25 50 75

Enter the Names of all Groups below Photocopy this sheet for your records

59

EXTRA WORKSHEET

NO. GROUP NAME NO. GROUP NAME NO. GROUP NAME

1 26 51

2 27 52

3 28 53

4 29 54

5 30 55

6 31 56

7 32 57

8 33 58

9 34 59

10 35 60

11 36 61

12 37 62

13 38 63

14 39 64

15 40 65

16 41 66

17 42 67

18 43 68

19 44 69

20 45 70

21 46 71

22 47 72

23 48 73

24 49 74

25 50 75

Enter the Names of all Groups below Photocopy this sheet for your records

60

SUPPLIER WORKSHEET

NO. SUPPLIER NAME

NO. SUPPLIER NAME

NO. SUPPLIER NAME

1 26 51

2 27 52

3 28 53

4 29 54

5 30 55

6 31 56

7 32 57

8 33 58

9 34 59

10 35 60

11 36 61

12 37 62

13 38 63

14 39 64

15 40 65

16 41 66

17 42 67

18 43 68

19 44 69

20 45 70

21 46 71

22 47 72

23 48 73

24 49 74

25 50 75

If you wish the re-order list to group items by supplier, list all Suppliers names on the table below.

Photocopy this sheet for your records

61

REPORT WORKSHEET

REPORT TYPE

AS PRESET BUTTON ON KEYBOARD

( )

Full Financial Report

*PLU Inventory

Report Best Sellers

Quantity Best Sellers (Price)

Worst Sellers

Quantity Worst Sellers (Price)

Non-movers

Re-order List

Clerk Report

Hourly Report

Full Sales Group Report

Total Sales Group

Report Cash in Drawer Report

If you wish to have report buttons on your keyboard and have a preference concerning their position, indicate these positions on the grid below. The

grid represents the top right-hand corner of the keyboard

*Access by Pressing the Cash Button in X or Z Mode

For Report Explanations see page 64

Tick each Report that you would like included as a pre-set button on your keyboard

62

NEW ITEM WORKSHEET

ITEM NAME PRICE DEPT NO.

GROUP

NO.

SUPPLIER NAME/NO.

QTY NEW STOCK

Enter the details of any new and un-programmed items as they are sold

63


TAKING REPORTS

The ET-6600 cash register offers a wide range of

standard and advanced reports.

For a list of the main types of reports see

Available Reports on page 64

The reports can be accessed in the

X1, X2, Z1 and Z2 positions.

ATTENTION

Z reports clear the sales data from the memory

of the ECR

Reports in Z1 are typically read at the end of each

sales day, clearing the data for that day. Z2 reports

accumulate sales data for longer periods and are

typically used at a week or month ending

It is possible to place reports as

one-touch keys on the keyboard

64


AVAILABLE REPORTS

The following reports are all available on the ET-6600 ECR

Full financial report

Reports on all sales grouped by departments includes voids, discounts, net sales, tax etc

PLU sales report

Reports on all sales of PLUs

PLU inventory

Inventory reports on all PLUs

Best sellers by quantity and price

Lists up to 50 of your best selling items

by quantity/price

PLU inventory report

Inventory reports on all PLUs

Individual supplier report

Prints number of items required to be re-ordered by

individual supplier

Worst sellers by quantity and price

Lists up to 50 of your best selling items by

quantity/price

Re-order list

Prints a list of items to re-order. This report can be grouped by

supplier

Clerk report

Reports on the total sales taken

by individual clerks

Hourly report

Reports on total sales per hour

Full sales group report

Lists all PLUs sold according

to group

Total sales group report

Lists all group totals only

Cash in-drawer report Reports on current cash

in drawer

65


FULL DAILY SALES REPORT

A full sales report will detail the sales of all

departments, including the quantity of items sold and

the amount of money taken

Turn the control lock to the Z1 position

Press: or

CASH FULL

REPORT

The report will print out and reset

66


PLU SALES PRODUCT REPORT

A PLU sales report will detail the sales of all PLUs,

including the quantity of individual items sold

and the amount of money taken

Turn the control lock to Z1 position

Press: PLU REPORT

The report will print and reset

67

CASH REGISTER REPORTS CASH REGISTER REPORTS CASH REGISTER REPORTS CASH REGISTER REPORTS

BEST/WORST SELLERS REPORT

The ET-6600 allows you to take best and worst seller

reports (by quantity and price)

These reports are individual to each ECR

and cannot be consolidated through

Inter Register Communication

All four reports use the X2 PLU sales data and must

be carried out before a Z2 of PLU sales

ATTENTION

A Z2 PLU sales report will zero all sales data

Turn the control lock to the X2 mode. Key in the

button sequence for the report type you want

See below

Best Sellers (Quantity)

Best Sellers (Price)

Worst Sellers (Quantity)

Worst Sellers (Price)

8 1

8 2

8 3

8 4

RECEIPT

ON/OFF

RECEIPT

ON/OFF

RECEIPT

ON/OFF

RECEIPT

ON/OFF

OR

OR

OR

OR

BEST SELLERS (QTY)

BEST SELLERS (PRICE)

WORST SELLERS (QTY)

WORST SELLERS (PRICE)

68


PRINTING RE-ORDER LIST

The ET-6600 allows you to print a list of items to be

re-ordered see Adding to the Re-Order List page 52

The items can be grouped by supplier.

Note: if the report groups items by supplier,

then only those items linked to a supplier

will appear on the Re-Order List

To print a list turn the control lock to X2

Press

Followed by

8 5 RECEIPT ON/OFF

Alternatively, turn to X2

Press:

REORDER LIST REPORT

The re-order list will print. A space will be provided

against each item so that the quantity of the items to

be re-ordered can be written manually on the list.

If you have entered an inventory to your stock,

the quantity remaining in stock, will appear

against each item

It is possible to print a re-order list and reset it by following the

above procedure in the Z2 position

69


NON-MOVERS REPORT

The ET-6600 cash register allows you to report

on items which have had no sales

This report can be aborted by

Pressing and holding down and

JF

A list of items with zero quantity sales will be printed.

Only named PLUs will be printed

This report uses the X2 PLU sales data and must be

carried out before a Z2 of PLU sales.

This report will zero all sales data

RF

Turn the control lock to the X2 mode

Press: followed by

Alternatively press a one touch preset key.

For example

8 6 RECEIPT ON/OFF

NON-MOVER

S

70

GLOSSARYGLOSSARYGLOSSARYGLOSSARY

The following list describes the ET-6600s general terms and explanations for the

functionality of the machine

DEPARTMENT

A department can be used for grouping purposes. When a product is sold,

it will report under the heading of the designated department that the

product is linked to ie Stationery. Departments can also be placed on the

keyboard for manual price entry. Key in the amount and press the

relevant Department key

PLU

PLU stands for Price Look Up. These are the actual products that are sold

on the cash registers ie Pen, Pencil. The PLU must be linked to a

Department category to function.

HALO

HALO stands for High Amount Lock Out. This allows the user to program a

limit for each PLU/DEPT. ie An amount of no more than 10.00 can be

entered or sold for a designated product

PRICE OVERIDE

The Price Override feature allows the user to override the pre-set price of a

product. Key in the amount and sell the desired PLU

CASH, CHEQUE AND CARD

After items have been registered, a method of payment can be selected.

The amount of money given by the customer can be entered and the

change given will be displayed

The totals report as cash in drawer, cheque in drawer and card in drawer.

These will all add up to the net total when a report is taken.

71

CLERK ID Each user (Clerk) can have their own unique password for operating the

Cash register. This is useful for security and for reporting purposes.

CLERK HOLD This will allow a clerk to hold their sale in the ECR while another Clerk

carries out a transaction.

Example:

Sign on the Clerk, register some items and press the Hold key. The sale is

stored in the cash register and the Display will show which clerks have

outstanding sales.

There are a maximum of 5 clerk holds on the Cash register.

# / ST The # key is the function for No Sale. This will open the drawer.

The ST key is the function for Sub Total. After registration of a few

products, the Sub total key when pressed will display the total amount due

and print on the receipt.

TOTAL The total key is used to display the total amount due including any add on

taxes.

72

X-TIME The X-Time key is used for multiplication.

Example:

2) (X/TIME) (1.00) (DPT 1) would register a sale of 2.00 in Dept 1.

The key is also used for displaying the current time on the display

FC The FC key is used for tendering in a foreign currency for example the

Euro. For further information to setting up this feature see page 27

RA The RA key is the function for Received on Account. An amount that is

entered into the RA key as cash will increase the cash in drawer. A popular

use for this function would be to pay in a float.

Example:

Enter Amount Press RA Press Cash

PO

The PO key is the function for Paid Out. An amount that is entered into the

PO key as cash will decrease the Cash in drawer. A popular use for this

function is a Float out system.

Example:

Enter Amount Press PO Press Cash

CANCEL

The Cancel key is used to Cancel the whole current transaction. All items

within the transaction will be voided automatically. Press Cancel at any

point during the current transaction

73

EC

The Error Correct key will void the last item that was registered. Simply

press the EC key to void the last item

VOID The Void key is used for voiding any item in the current transaction.

Example:

Press Void 1.00 DPT 1 or Press Void Press/Scan PLU

RETURN

The Return key is used for voiding any item that was registered in a

previous transaction.

Example:

Press Return 1.00 DPT 1 or Press Return Press/Scan PLU

DISCOUNT (- Key) The key is used to discount a whole amount from a transaction total.

For example a 50p Coupon.

Simply enter the amount to be discounted and press the key. The user

can pre-set the key if required.

% Discounts

The -% key is used to discount a percentage from either a single item or a

sub total of multiple items. The user can pre-set the -% key if required.

The +% key is used to add a percentage to either a single item or a sub

total of multiple items. The user can pre-set the +% key if required.

74

FLAGS

This is for the Engineers use. Flags are settings of the ET-6600 and can

change the way the machine works. Please do not alter these without

consulting your Geller dealer.

INITIALISE If in the unlikely event the ECR is in a Lock up situation i.e. not able to

produce a transaction or the machine is continuously bleeping then an

initialisation is required. Sometimes known as a P Loop reset.

Turn the Key to the P2 position on the control lock, power off the

ECR for 30 Seconds. Power on the ECR and turn the key back to the

R position. The error will be cleared.

SYSTEM CLEAR

IMPORTANT The system clear should only be carried out by a trained engineer. This

procedure will completely clear all of the memory and sales data of the

ECR.

Geller ET-6600 Quick Setup Guide

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Transcript of Geller ET-6600 Quick Setup Guide