GEAR UP COMPETITIVE PRIORITY #3 DATA COLLECTION
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GEAR UP COMPETITIVE PRIORITY #3
DATA COLLECTIONKate Mahar, Ed.D.
Charlotte Curtis, Ed.D.
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QUALITY DATA COLLECTION Up to an additional three points will be
awarded to projects that are designed to collect, analyze and use:
High-quality and timely data, including data on
program participant outcomes
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DATA COLLECTION PRIORITY AREAS1) Improving instructional, practices, policies and student outcomes in elementary or secondary schools;
2) Improving postsecondary student outcomes relating to enrollment, persistence, and completion and leading to career success; and,
3) Providing reliable and comprehensive information on the implementation of U.S. Department of Education programs and participant outcomes in these programs.
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HOW ARE YOU USING DATA TO SUPPORT YOUR PROGRAM? Groupthink – chart data that you
currently collect in each of the priority areas 1, 2 and 3
Why are these elements important for your students? Your grant?
Report out
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SYSTEM FOR RECORDKEEPING Chart Inventory of Software and databases:
Large – Cobro, Excalibur, GoCollege, EPI’s system, etc. Medium – Pacific Research Associates, Cayen Systems, etc. Project developed – College Preparatory Data Management
System (NC), other states have done this too (WA, etc.) Platforms you can use: Excel, Microsoft Access, Oracle, SQL
Discuss benefits and barriers of each
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WHERE SHOULD RECORDS BE KEPT? Fiscal agent office Facility for current record storage Facility for archives Centralize or decentralized Database or other
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WHEN SHOULD COST SHARE RECORDS BE KEPT? Ongoing Timely Fashion – over the 6 or 7 year
term of grant System that is flexible Provide technical assistance to
subgrantees and contractors
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HOW TO KEEP RECORDS AND REPORT TO STAKEHOLDERS? Collection System Timeline Tools = Timelines & Forms Transparency Capacity for large volume Types of Reports
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IDEAS FROM A STATE GRANT GEAR UP Database – Pacific Research
Associates Data transfers from School Districts and
Colleges via Bighorn – state’s longitudinal, secure database
Reporting via External Evaluation Report Participation in the GEAR UP College and
Career Readiness Evaluation Consortium (CCREC)
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IDEAS FROM A PARTNERSHIP GRANT Cal PASS (longitudinal database) Data Quality Campaign, etc. Integrated database linking school-
based student information systems and GEAR UP outcomes
Value Added Information for partners
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NATIONAL STUDENT CLEARINGHOUSEPostsecondary Data Tracking• StudentTracker for High Schools answers the following questions:
Which of your high school graduates enrolled in college? Where did they enroll? Did they enroll where they applied? Was it their first choice? Did they graduate after six years?
• The National Student Clearinghouse’s database is the only nationwide collection of collegiate enrollment and degree data. These are actual student records provided to the Clearinghouse every 30-45 days by our more than 3,300 participating postsecondary institutions, which enroll over 92% of all U.S. higher education students.
• After StudentTracker matches your records against their database, you’ll receive a comprehensive report containing the information you need to better assess the college attendance, persistence and achievement of your graduates.
• See: http://www.studentclearinghouse.org/
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NATIONAL STUDENT CLEARINGHOUSEInterpreting National Student Clearinghouse Data and
setting up files with a unique identifier.