GEAR UP 101 MYTHS AND TRUTHS COST SHARE/MATCH AND OTHER TIPS Charlotte Curtis, Ed.D., Facilitator...
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Transcript of GEAR UP 101 MYTHS AND TRUTHS COST SHARE/MATCH AND OTHER TIPS Charlotte Curtis, Ed.D., Facilitator...
GEAR UP 101 MYTHS AND
TRUTHSCOST SHARE/MATCH
AND OTHER TIPSCharlotte Curtis, Ed.D., FacilitatorNevada State GEAR UP Director
WHO ARE WE?
ONewbie to GEAR UPOFirst grant everOSecond grant, new staffOThird or more grants, new staffOExperienced staff
WHAT DO WE ALREADY KNOW RE: COST SHARE?
Cost Share Match
Who?
What?
Why?
When?
Partners?
How?
WHY IS GU COST SHARE GRANT?
O Bipartisan Congressional decision in 1999
O Brings partners to assist with college preparation
O Increases value of grant due to inkind services and goods
WHY IS COST SHARE MAJOR COMPONENT OF GU?
O Brings partners to advise and assistO USDE pays major attention to cost
shareO Internal practices and auditsO External auditsO Integrity/fidelity O Future grants
WHAT ARE CONSEQUENCES OF FAILURE TO MATCH $ FOR $?
OReduction of Federal award amount
OPotential refund of Federal funds to USDE
OPossible termination of grant
SYSTEM FOR RECORDKEEPING
OGroupthink – chart recordkeeping ideas and report out
WHERE SHOULD COST SHARE RECORDS BE KEPT?
O Fiscal agent officeO Facility for current record storageO Facility for archivesO Centralize or decentralizedO Database or excel
WHEN SHOULD COST SHARE RECORDS BE KEPT?
O OngoingO Timely Fashion – over the 6 or 7 year
term of grantO System that is flexibleO Provide technical assistance to
subgrantees and contractors
HOW TO KEEP RECORDS?
OSystemOExcelODatabaseOTools = Timelines & FormsOTransparencyOCapacityODigital records
MAJOR GU SOURCES OF NON FEDERAL MATCHO Financial assistance obligated to
studentsO Waivers of tuition, feesO Mentoring & counseling provided by
volunteers & partnersO Equipment, supplies, cash
contributions, discounts, grantsO Facility usageO Honor match commitments in
application
PARTNER DEVELOPMENT
OHow do you develop, keep and/or split up from partners?
OName some of your partners in your grant?
WHO ARE PARTNERS?
Interdependent relationships among:OEducatorsOCommunityOBusinessOParentsOSeniors
GEAR UP MATCH STAFF
O Teacher/counselor time should be after regular school day, that is, volunteer after school or weekends or holidays for planning and activities.
O Administrator/Professional Staff time should be kept per event, per month, etc.
PARTNER STAFFO Postsecondary education staff – put a
value on timeO Business and community – put a
value on timeO Major presenters – often give GU
discount from regular presentation price
TRAINING/PROFESSIONAL DEVELOPMENT
OWhat are some of the training/professional development opportunities you provide?
OHow often do you train GEAR UP professionals?
SUPPLEMENT RATHER THAN SUPPLANT
O Enhance beyond current educational funding
O Avoid replacing any funds that are paid from local and state sources
O Count match only once for one grantO Avoid overlapping services with TRIO
and CACG or other programs
OTHER TIPS
OEvaluation is a major component of grant
OFollow the same studentsOTrain and retain staff &
volunteersOPublic RelationsOAdvocacy should be information
onlyOProject Officer Technical
Assistance
OTHER TIPS – cont.O Project officer – questions, out of
state travel beyond NCCEP meetings, watches grant draws, matching amounts, data, activity progress and reads evaluation reports.
O Professional Development – USDE, NCCEP, state/regional college readiness & access conferences
O Relationship with other states
OTHER TIPS – cont.O Relationship with Partnership grants
in your stateO Tools and techniques – refine those
that have been developed
COST SHARE TABOOS
O Athletic ticketsO Antiques/fine artO Social eventsO Development of proposalsO Commencement expenseO FinesO FlowersO GiftsO PrizesO Lobbying
SOURCES FOR COST SHARE INFORMATIONO OMB
O A-102 for StatesO A-110 for PartnershipsO A-21 for IHEsO A-133 for everyone
O EDGAR, 34 CFR 74.23 and 80.24O GAGAS
QUESTIONS