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GDOT PowerPoint Template - 2015 Meeting Documents/GD… · UOC Plan Revision Process Area Office...
Transcript of GDOT PowerPoint Template - 2015 Meeting Documents/GD… · UOC Plan Revision Process Area Office...
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Outline
• Problem identification
• Solution
• Steps taken toward implementation
• Next steps
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• Necessary to resolve design issues noted during construction
• Time needed to issue UOC’s depends on…
– complexity of changes
– environmental permit modifications
– coordination of offices involved
• Contractors’ schedules can be impacted by UOC’s
– Including overhead costs in time ext. requests
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• Laurens County (Blackshear Ferry Rd. over Oconee R.)
• Pile driving & foundation revision
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Problem Identification (II)
• Bartow County (“Cloverleaf” Interchange)• Stage I detour design incomplete
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Problem Identification (III)
• Clinch and Ware Counties (US 84/SR 38)• Raise profile grade through wetlands
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Problem Identification: UOC Plan Revision Process
Area OfficeOffice of Program Delivery
Design Office/
Consultants
Office of Program Delivery
Office of Enviro.
Services
Office of Program Delivery
Area Office
Process lacks ACCOUNTABILITY and VISIBILITY
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Solution
• Develop tracking system for UOC revisions
– Manage
– Monitor
– Measure
• “Remedy” identified as best option
– Previous use by Office of Environmental Services
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Steps Taken Toward Implementation
• Presented to Division Directors
– Useful feedback and input
– Support to move forward
• Submitted request to IT
– Request to modify Remedy software to track UOC’s
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• Define workflow
• Identify responsible parties
• Provide IT with workflow and expectations
• Refine workflow as needed
• Develop and distribute educational materials
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To Make GDOT:
• Faster
• Better
• More efficient
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Vehicle Usage Report (DOT 9497)
Fuel Card Purchase Log (DOT 1738)
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All of these programs have replaced paper forms.
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• GDOT Can Save Almost $500,000 Per Year
• There Were no Legal Impediments to Electronic Records
• Not Doing Repetitive Work Would Improve Employee Morale
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1. Supply/ Storage Cost Savings
2. Labor Cost Savings
3. Intangibles
– Employee Morale
– Giving People Their Time Back
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• Electronic records
• Keeps equipment information centralized
• Official equipment usage record
• Information entered on paper 9497 Forms is already captured in GAMS
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• Can be replaced with Wright Express Data from GDOT fuel cards
• Simple Reconciliation of Receipts by Driver
• No Paper Forms to Sign
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• Affected Division Directors and Office Heads were in attendance
• Received comments and buy in to move project forward
• Found a champion in Jeff Hill, Director of Information Technology
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• On August 25, 2017, Deputy Commissioner Mike Dover implemented this as official GDOT policy
• GDOT has used this new policy throughout September 2017 without incident
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• Improve efficiency
• Eliminate paper redundancy
• Use existing IT resources
• All without adding new work
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Highway AvengersKyle Copeland
D5 Construction
Frank FlandersDesign Policy &Support
David JaredResearch
Jason JoseyOperations - HERO
Wesley KennedyD3 Maintenance
Caleb LordD2 Construction
Karen OaksProcurement
Lisa WesleyD6 Construction
The HiveMehdi Bashirian
Roadway Design
William EastinPlanning
Damon FrostD2 Construction
Bob O’DanielsBridge Maintenance
Olufemi OloweEngineering Services
Helen Pinkston-PopeLegal Services
Jeremy ScottD6 Construction
Kevin VanHoutenProgram Delivery
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