GAWSWORTH COMMUNITY SHOP LIMITED

OPEN MEETING AND

ANNUAL GENERAL MEETING

SUNDAY 12 JUNE 2011

GAWSWORTH COMMUNITY SHOP LIMITED Agenda for open meeting

1. The story so far including a showing of the BBC video

2. How the business is run

3. Role of the volunteers

4. Review of the business to date

5. Question and Answers

Agenda for AGM

1. Appointment of Directors of the Board

2. Resolution to remove the need for an external audit for 2010

3. Resolution to approve draft accounts to 31 December 2010

4. Resolution to remove the need for an external audit for 2011

5. Any Other Business

How the business is run and regulated

A reminder of our legal structure Shareholders – one member one vote The Board – elected by the shareholders The Shop Manager – appointed by the Board The Shop Management Group – authorised by

the Board Volunteers

How the Industrial and Provident Society is run and regulated (cont)

The Industrial and Provident Society Acts The Financial Services Authority Requirement for Accounts The Tax Authorities

The role of Volunteers

Essential to our daily operation from a practical and financial perspective

Key to the success of the shop as a community hub

Vacancies still exist – both behind the counter and behind the scenes

The accounts

The accounts to 31/12/10

Total funds raised

How these funds have been spent

Funds raised The village Gawsworth Parish Council John Upton Charity Events Other grants Cheshire Peaks & Plains Housing Trust Plunkett Foundation Co-operative and Community Finance

(numbers rounded to nearest £1,000)

£

50,000

4,000

10,000

5,000

1,000

20,000

20,000

20,000

130,000

Use of funds Purchase of property and business Refurbishment and new equipment Stock Working capital, development and

contingency

.

Approximate

£

70,000

25,000

10,000

25,000

130,000

Review of the business to date

Trading performance for 4 months to 30.4.11: Turnover Gross Margin Overheads Result before tax Successes and set backs Current (April) balance sheet

Summary Profit and Loss account5 months to

31/12/104 months to

30/4/11

£ £ %

SALES - 33,880

Cost of sales - (26,257)

GROSS MARGIN - 7,623

GROSS MARGIN PERCENTAGE 22.5

Overheads (738) (7,374)

Depreciation (430)

TRADING LOSS BEFORE INTEREST (738) (181)

Fund raising – gifts and events 9,331 136

Industrial & Provident Society costs (450) -

Set up costs (1,971) (395)

Finance charges and interest 9 (778)

PROFIT / (LOSS) FOR PERIOD 6,181 (1,218)

Results by monthMonths PROFIT/(LOSS) FOR

PERIOD£

January - February (3,310)

March - April 2,092

TOTAL (1,218)

Top selling linesPercentage of cumulative

turnover

1. Newspapers and magazines 32.6

2. The Deli 21.1

3. Confectionery and soft drinks 13.6

4. Bread and grocery 12.5

5. Tobacco 9.5

6. Household goods 1.9

7. Raw meats 1.8

8. Cards and stationery 1.8

9. Fruit and veg 1.6

10. Stamps 1.3

The rest 2.3

100

Balance sheets31 December 2010 30 April 2011

£ £

Fixed Assets at Net Book Value - 95,298

Current assets: Stock and debtors 715 14,667

Cash 67,692 22,945

Current liabilities (566) (7,964)

Deferred income - grants (10,200) (40,446)

Long term liabilities (17,757)

NET ASSETS 57,641 66,743

Balanced by:

Share capital 51,460 61,780

Reserves at 31 December 2010 6,181 6,181

Loss for period to 30 April 2011 (1,218)

Shareholders funds 57,641 66,743

Further services and costs The role of the volunteers The role of the village Challenges

Future plans and the support we need

Q & A

Gawsworth Community Shop LimitedAnnual General Meeting

RESOLUTIONS TO BE PUT BEFORE THE MEETING

1. Appointment of Directors of the Board

2. Resolution to remove the need for an external audit for 2010

3. Resolution to approve draft accounts to 31 December 2010

4. Resolution to remove the need for an external audit for 2011

Any Other Business

Increase your basket size

YOUR fab new shop -use it or lose it!