Gawryletz and Tom Milne 1.0 1.1 1 - WordPress.com · Absent: Brad Harding, Kimba McLean, Dennis...

BirchbankGolf–MinutesforBoardofDirectorsMeetingforJanuary31st,2017

KSCUBoardRoom,Trail,BCat4:30pm

Attendance:RobDrezdoff,MarkBrown,MarkLloyd,ForrestDrinnan,Tom

GawryletzandTomMilne

Absent:BradHarding,DennisBradley,MargoBradley,KimbaMcLeanandDerrick

Simister

1.0 MeetingcalledtoorderbyPresidentRobDrezdoffat4:30pm

1.1 ThankyoutoPastPresidentForrestDrinnan:RobDrezdoffthankedForrestforthepastfiveyearsofbeingPresidentoftheBirchbankGolf

Course.

1.2 WelcomenewBoardMembers:TheboardwelcomedTomGawryletz

andKimMcLeantotheBoardofDirectorsforthe2017season

2.0ApprovalofMinutes:

2.1ApprovalofminutesofmeetingheldonDecember6th,2016Approvedby:TomMilneandMarkBrown

2.0 Businessarisingfromtheminutes:Tobediscussedlaterinthemeeting

4.0OperationsReports

4.1DirectorofGolf’sreport:Seeattached

4.2CourseSuperintendent’sreport:Seeattached

4.3FoodandBeverageManager’sreport:SeeDirectorreport

5.0CommitteeReports

5.1Financecommittee:SeeattachedCondensedFinancialattachment

Markpointedoutmajorproblemswithourphoneline/internetusageandwhat

wearebeingcharged.Ourmonthlyplanhaschangedtogetinlinewithwhatwe

needandsavemoney.

ApprovedbyTomMilneandTomGawryletz.

2017budgetreviewedbyMarkBrownandapproved

ApprovedbyTomMilneandTomGawryletz.

5.2Matchcommittee: Nothingtoreport

5.3Buildingcommittee: Nothingtoreport

5.4Coursecommittee: Nothingtoreport

5.5Juniorcommittee: Nothingtoreport

5.6Handicapcommittee: Nothingtoreport

5.7Otherreports: None

6.0OldBusiness

6.1:MemorialBoard(TomMilne):Projecttostartinthespringbehind#18

green.

6.2:PaintingtheBistro(TM).Tobecompletedpriortoopeningday

6.3:Staircaseforwheelchairaccess(TM):Preliminarydrawingdone.

BuildingCommitteewillbegoingaftergrantstopayfortheproject.Acost

analysiswillbedonetobreakdownallassociatedcosts(supplies,Engineered

drawingsetc)priortoanyapprovals.

7.0NewBusiness

7.1RosslandEscapeGuide/KootenayGolfTrail:TheBoardagreednotto

sendrepresentativestoupcomingtradeshowsinVancouver,Edmontonor

Calgary.

7.2NewSocietyAct:MarkBrownandForrestDrinnanwillbediggingup

originaldocumentation,reviewingandrewritingourConstitution.Ourcurrent

onehasexpiredwithatwoyeargraceperiodtoupdateandsubmit.

7.3Watermainbreakattheclubhouse:Awaterlinebrokeoutsidethe

clubhouseduringourlengthycoldsnap.MarkLloydwithassistancefromseveral

otherswasabletolocateandfix.Wehopetherearenofurtherissues.

7.4DelegateindividualstoChairCommittee’s:

Finance:MarkBrown,Handicap:DerrickSimister,Building:TomMilne,Course:

BradHarding,Junior:PatPaterson,Match:DerrickSimister

7.5TheBirchbankgolfcoursewillonceagainbehosting“Jumpstart”golf

tournamentJune10th,1:00pmshotgun.JuneisJumpstartMonth.Opento

membersandguests.Detailstofollow.

7.6ManagementContractsattheBirchbankGolfCourse

FoodandBeverageManager:BoardagreedtoextendcontractofMargoBradley

forthe2017season.Alltermsandconditionsfrom2016applytothisyear.

DirectorofGolf/HeadPro:Boardagreednottoextendorrenewthecontractof

DennisBradley.HiscontractexpiresOctober31st,2017.TheBoardofDirectors

wishestothankDennisforhisdedicationandeffortsthepastfiveyearsandwish

himallthebestinhisfutureendeavours.

CourseSuperintendent:TheBoardagreedtonegotiateacontractextension

beyond2017withMarkLloyd.

8.0Director’scomments,concernsorqueries

8.1TomGawryletz:askedtheBoardtolookintothe“GolfNow”online

bookingsiteandinvestigatewhywearenotonthere.MarkandForrest

confirmedweareapartofthispromotionandtheremaybeanerror.Markto

lookintoit.

8.2MarkBrown/FinanceCommittee:BCGADues:TheBoarddiscussedthe

thePro’sandCon’sofcontinuingtopayBCGAdues.Thisyearwillbeover

$14,000.Nodecisionwasmadebuttherewasagreementtogetasmany

membersinputbeforemakingadecision.

9.0 InCameraSession:6:00pm

10.0 Adjournment:6:30pm

NextmeetingtobeheldFebruary28th2017at4:30pmatKSCU

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATDecember 31, 2016

CURRENT ASSETS 2017 2016Cash and Accounts Receivables $80,003 $93,056Inventory 79,292 98,025

159,295 191,081

PROPERTY AND EQUIPMENT 905,240 978,568Capital Lease 215,875

$1,280,410 $1,169,649

CURRENT LIABILITIESBank Indebtedness $295,264 $295,732Payables and other current liablilities 36,801 35,583

332,065 331,315LONG-TERM DEBTKSCU Mortgage 409,247 424,047Deferred Capital Contributions 16,750 20,000Capital Lease Obligation 197,323Other long term liabilities 104,277 123,030

727,597 567,077

NET ASSETS $220,748 $271,257

$1,280,410 $1,169,649

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDDecember 31, 2016

2017 2016REVENUEMembership Dues 335,550$ 352,357$ Green Fees 90 0Golf Services 44,974 50,635Other Revenue 13,370 13,420Proshop Gross Margin 50 1,725Bistro Net of Direct Expenses (537) (709)Gain on Sale of Assets 0 0Total Revenue 393,497 417,428

EXPENSESCourse operations (Schedule 3) 64,648 69,428Direct operating expenses-Pro Shop 1,245 2,110Direct operating expenses-Administration 2,397 2,001Amortization 13,000 13,000Bank and Interest Charges 11,813 11,796Other General, Repairs and Administrative 7,408 6,633Insurance 1,930 2,006Clubhouse Utilities 919 1,153Total Expenses 103,360 108,127

Net Revenue (Expense) 290,137 309,301

Director of Golf Report

First, I would like to say thank you for all the thoughts and prayers for my mom’s pasting.

Since I have been in Arizona, I have confirmed the orders from Taylor made, Acushnet golf, Miller golf, Callaway, Sun Mountain. Making sure we have coming in what has been selling down here, so we do not miss out on any sales in the 2017 season on all the hot items.

I have also done advertising with radio as they had a sale on in January that we are going to be able to us in the spring.

Also have made sure we got the credits from TMAG, Adidas and Acushnet Golf.

We also have been looking at resume for the kitchen and servers.

I have approved the logo for towels caps and divot tools.

I have done a couple of surveys for Highway 3 and CPGA, and Rossland Trail tourism.

I have been answering emails every day,

See you in March

Dennis

Agronomy Report For January 2017

Greens Winter on the course has been pretty good so far. Cooler than normal temperatures and quite a bit of snow through December and the first half of January were a perfect blanket for the turf below. Now we seem to be a bit more seasonal with the freeze thaw cycles each day. During my snow profile and greens checks I haven't seen any signs of definitive ice cover as of yet but it may happen if we stay in this temperature range. As of right now the snow is too wet, heavy and deep for even the tractor to make a path around the course. I will definitely be assessing whats going on underneath closely over the next few weeks in order to decide whether to snow blow the greens to help facilitate the melting process. Geese/Business Ladies The business ladies are looking at spending some money in the direction of the geese removal. There are a lot of products (decoys, lights, etc) on the market and I am researching the best option so that the money will be spent wisely and not wasted. Equipment Kendall from oak creek is confident he will be able to find a replacement heavier duty utility vehicle to replace the cushman for $7000 or less. I am still trying to track down a used core harvester. Calling All Wood stove Owners The superintendent in Terrace BC has been using wood ash and composted material as a disease suppressant for a couple years now. The wood ash has some sort of fungicidal properties in it that has been working to suppress his michrodochium patch during the season. If anybody has a wood stove and burns just clean wood, no garbage and they could save me there ash when they clean there stoves that would be great. Anybody can contact me at the shop as well if they have some ash to donate. 2017 Conference I will be attending our annual western turf conference February 14-17 and I look forward to learning new ideas and networking with other turf managers. Turf Care Blog I have started a blog for the turf care department and will be updating it regularly with information of what is happening on the course and why we do certain procedures. It can be viewed at birchbankturfcareblog.wordpress.com.

Birchbank Golf – Minutes for Board of Directors Meeting for February 28th, 2017

KSCU Board Room, Trail, BC at 4:30 pm

Attendance: Rob Drezdoff, Derrick Simister, Forrest Drinnan, Mark Brown, Mark Lloyd, Tom Gawryletz, Tom Milne

Absent: Brad Harding, Kimba McLean, Dennis Bradley, Margo Bradley, Pat Paterson

1.0 Meeting called to order by President Rob Drezdoff at 4:30 pm

2.0 Approval of Minutes:

2.1 Approval of minutes of the meeting held on January 31st, 2017 Noted: Pat Paterson’s name missing from attendance

2.0 Business arising from the minutes: To be discussed later in the meeting

4.0 Operations Reports

4.1 Director of Golf’s report: No report

4.2 Course Superintendent’s report: See attached

4.3 Food and Beverage Manager’s report: No report

5.0 Committee Reports

5.1 Finance committee: See condensed financials

Mark Brown met with Kootenay Savings to discuss our Mortgage. There is a big emphasis on our club to show a profit this year in order to get a long term deal and a lower interest rate.

Financial Report approved by: Derrick Simister. Second by Tom Milne

Revised 2017 Budget: Revised to reflect lower wages in the Pro Shop

Approved by: Tom Gawryletz. Second by Derrick Simister

5.2 Match committee: Nothing to report

5.3 Building committee: Nothing to report

5.4 Course committee: Nothing to report

5.5 Junior committee: Nothing to report

5.6 Handicap committee: Nothing to report

6.0 Old Business

6.1 Tom Milne Projects: Memorial Board, Wheel chair Ramp and Painting the Bistro. All projects are ongoing. Weather is hampering the start times

6.2 Mark Lloyd (Stump removal) To be completed once the snow melts

6.3 New Society Act (Mark Brown and Forrest Drinnan) Mark Brown has received our original Constitution documents. It will be compared and revised over the course of the 2017 season in preparation for roll out by the end of the year.

6.4 Delegate individuals to Chair Committee’s: (Review)

Finance: Mark Brown, Handicap: Derrick Simister, Building: Tom Milne, Course: Brad Harding, Junior: Pat Paterson, Match: Derrick Simister

Ty Langton and Michele Shankland have joined the Course Committee. Thank you.

6.5 Golf Now: It was confirmed that we are offline in the winter months to book tee times at our course. We will correct this for next winter which will allow guests to book. There will be restrictions. The event calendar needs to be in correspondence with Golf Now.

7.0 New Business

7.1 Timeline: (Management bringing back employee’s for the season.) The Board agreed to advise our Staff not to bring employees back early due to the weather. This will be a wait and see approach. The grounds crew weeks of service was discussed. We will be able to fit in

weeks of service even if we bring employees back in April as opposed to March.

7.2 Lance is moving on: Our Assistant Pro Lance Alexandrovich will be working at the Christina Lake Golf Course this year. The Board would like to thanks Lance for his efforts the past three years. We wish Lance and his family all the best.

7.3 Partnership with the Trail Smoke Eaters (Forrest/Rob) Rob and Forrest met with the Trail Smoke Eaters Director of Hockey Operations. Birchbank will now partner with the Smokies on their “Early Bird” passes. In exchange for free advertisement, Birchbank will give away 2 for 1 passes to all those who purchase this pass. The Board and the Smokies are also working on other marketing campaigns that will benefit both businesses.

7.4 Introduction of the Managerial Committee: Rob Drezdoff introduced this new Committee. Rob (chair) along with Brad Harding, Mark Brown and Tom Gawryletz will form this Committee. The job of this Committee is to deal with Managerial issues at the Birchbank Golf Course.

7.5 When are we opening? (Mark Lloyd) There is currently 17 inches of snow on the course. The 14 day weather forecast does not look promising. The chance of an early start to our golf season does not look promising.

7.6 Computer usage at Birchbank: After a lengthy investigation into our Data usage and extremely high monthly bills, the Board agreed that all employees access be restricted. “Live Streaming” ie Facebook, Netflix, U-tube and watching live sports on company computers is now prohibited. All of these contribute to using up a large amount of data each month that in turn cost us money as we exceed our monthly data allowance. A policy will be implemented and reviewed with each department. All employees will be signing off on this policy.

7.7 Kootenay Golf Trail: Tom Gawryletz has agreed to be our club rep for the 2017 season. Next meeting is March 1st, 2017.

7.8 Corporate Memberships: There have been requests from businesses to put multiple people on these memberships. A plan is being put forward to deal with this and a cost structure to follow. We will also have a page on our website that breaks down this membership.

7.9 Board agreed to the recommendation from the Finance Committee that the $65 green fee is now a day pass. Power carts, pull carts and club rentals are not included.

7.10 Board agreed that we need our golf specials on our web page as soon as Dennis gets back. Need to advertise for the 2017 season.

8.0 Director’s comments, concerns or queries

8.1 None

9.0 In Camera Session: 530 pm

10.0 Adjournment: 535pm

Next meeting to be held March 28th 2017 at 4:30 pm at KSCU

Agronomy Report For February 28, 2017

Greens February was a relatively snowy beginning with the start of the freeze thaw cycle towards the end. A thin layer of ice sits on most low lying areas of the greens covered by 17” of snow measured this morning. Warming, followed by drop in temperatures, has put about a 4” crust on top of snow pack. I was able to clear parts of the low areas on #13 by scoop shovel before the crust formed. I hope to borrow a larger snowblower from Derrick in hopes of removing some of the snow from the greens to help facilitate melting. This may prove to be difficult as the blower may not propel through the crust. It is worth a try at this time. I have also spoke to other superintendents about the use of black sand to melt snow and ice from the surfaces. I have spoke to my supplier regarding prices and may look at this option if the blower does not work. The sand could only be applied once I know we aren't going to receive further snowfall. Conference Highlights This years conference was based around the global warming and climate change and how it is going to affect the turf industry. This was interesting to learn about and who knows, whatever mother nature brings is what we have to deal with at that time. Another talk that I raced to get a seat in was goose management. I received some valuable information regarding geese in BC. Geese were never a part of the BC environment but were brought here from other provinces and therefore are a bit different than most species. Due to the fact that the geese didn't originate here they do not follow normal migratory habits and in turn are very difficult to eliminate. There is no one product that will get rid of our geese but the use of many different tactics can reduce the populations. Due to the fact that the geese are a bit of a hybrid species they become very familiar with detour ants very fast so management techniques must be changed regularly. I will be trying to set up a goose management plan so that I can better track populations, management techniques and habits of our geese. As I right this the geese are back on the snow covered course at a population of 10!!!

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATJanuary 31, 2017


145,447 169,583


$1,255,911 $1,141,651



726,423 565,970

NET ASSETS $191,342 $259,294

$1,255,911 $1,141,651

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDJanuary 31, 2017

2017 2016REVENUEMembership Dues 337,000$ 352,075$ Green Fees 90 0Golf Services 44,974 50,635Other Revenue 13,420 20,757Proshop Gross Margin 266 3,409Bistro Net of Direct Expenses (946) (986)Gain on Sale of Assets 0 0Total Revenue 394,804 425,890

EXPENSESCourse operations (Schedule 3) 79,386 75,190Direct operating expenses-Pro Shop 1,245 2,246Direct operating expenses-Administration 3,245 2,642Amortization 19,500 19,500Bank and Interest Charges 15,256 15,149Other General, Repairs and Administrative 10,263 8,782Insurance 2,894 3,009Clubhouse Utilities 2,287 2,035Total Expenses 134,076 128,553


Agronomy Report For February 28, 2017

Greens February was a relatively snowy beginning with the start of the freeze thaw cycle towards the end. A thin layer of ice sits on most low lying areas of the greens covered by 17” of snow measured this morning. Warming, followed by drop in temperatures, has put about a 4” crust on top of snow pack. I was able to clear parts of the low areas on #13 by scoop shovel before the crust formed. I hope to borrow a larger snowblower from Derrick in hopes of removing some of the snow from the greens to help facilitate melting. This may prove to be difficult as the blower may not propel through the crust. It is worth a try at this time. I have also spoke to other superintendents about the use of black sand to melt snow and ice from the surfaces. I have spoke to my supplier regarding prices and may look at this option if the blower does not work. The sand could only be applied once I know we aren't going to receive further snowfall. Conference Highlights This years conference was based around the global warming and climate change and how it is going to affect the turf industry. This was interesting to learn about and who knows, whatever mother nature brings is what we have to deal with at that time. Another talk that I raced to get a seat in was goose management. I received some valuable information regarding geese in BC. Geese were never a part of the BC environment but were brought here from other provinces and therefore are a bit different than most species. Due to the fact that the geese didn't originate here they do not follow normal migratory habits and in turn are very difficult to eliminate. There is no one product that will get rid of our geese but the use of many different tactics can reduce the populations. Due to the fact that the geese are a bit of a hybrid species they become very familiar with detour ants very fast so management techniques must be changed regularly. I will be trying to set up a goose management plan so that I can better track populations, management techniques and habits of our geese. As I right this the geese are back on the snow covered course at a population of 10!!!

Birchbank Golf – Minutes for “Board of Directors” Meeting for March 28th, 2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Kimba McLean, Tom Gawryletz, Pat Patterson, Tom Milne, Mark Lloyd, Derrick Simister, Dennis Bradley and Margo Bradley

Absent: Brad Harding

1.0 Meeting was called to order by President Rob Drezdoff at 4:30 pm


2.1 Approved the minutes of the meeting held on February 28th, 2017. Business arising from the minutes: To be discussed later in the meeting.


3.1 Director of Golf’s report: Dennis reported membership dues are coming in steady. He advised the Board that numerous members felt the “Early Bird” discount was not big enough to pay early. Inventory is arriving daily and the Pro Shop is ready to go. Chuck Lee, our “water testing rep” for our area has replaced our filtration pump. Tests are currently being conducted to conform to Interior Health regulations. Dennis has filed all necessary paperwork to the Ministry of Health on behalf of Birchbank. Lastly, Dennis advised us the driving range will open April 1st. Come on out!

3.2 Course Superintendent’s report: Mark is giving the go ahead to open the range this weekend. The course is not ready but he will evaluate it early next week. Mark had a busy March snow blowing greens and removing ice. Due to the harsh winter, there is winter kill on the fairways, particularly on the back 9. Sunshine and heat will be the cure. Please be patient! Members will see a stump grinding machine on the course in the

next couple weeks. We will be removing most stumps from around the course and tidying up.

3.3 Food and Beverage Manager’s report: Margo’s bar has received a facelift. The glass washer has been removed and the front of the bar has been refinished. Thanks to Dave Orlando and Ron Wilson. Also, there will be a second computer terminal to pay for food and beverages. Thanks to Dan Horan for wiring our booth. Pat Patterson put a coat of paint on the wall that divides the dining room and the Kitchen. Thank you Pat. The menu is ready for 2017 with some new options from our supplier “Sysco”. Cooks and Servers are ready to come back. Margo is looking for another cook and a few servers. If you know anyone who would like to work in the Bistro this summer, have them drop a resume off to Margo. Lastly, we will be doing our annual spring cleaning of the Bistro next week. Carpets shampooed etc.



Mark Brown reported that our lender (KSCU) has agreed to reduce our mortgage rate by over one full percent. Great news for our club!

Financial Report approved by: Tom Milne. Second by Pat Patterson


4.3 Building committee: Dave Orlando and Ron Wilson agreed to join committee.




5.0 Old Business

5.1 Corporate Memberships: The Trail Smoke Eaters are interested in a multi Corporate membership deal. Dennis will be meeting with the Smokies Brass to iron out a deal in the near future.

5.2 Society Act update: Mark Brown is in the process of a thorough review of our bylaws/Constitution and comparing them to the updated standards. Tom Milne has agreed to assist Mark with the task. If there are any member(s) who are familiar with “Society Acts” and would like to help out, please leave your name and phone number with Brenda or Dennis.

5.3 Mark Brown reviewed our new policy for book keeping. It is rolled out immediately for all management to adhere to.

5.4 Computer usage at Birchbank: This policy was passed to advise employees the do’s and do not’s when using a company computer. All staff will sign off on it.

6.0 New Business

6.1 A fee will be charged in 2018 to all authorized debit’s (Monthly Membership payments) that do not clear. A penalty of $25 will be charged to each member that does not have sufficient funds to cover their membership payment. This charge will be enforced each time a payment does not clear.

6.2 Employees start coming back April 1st in the Pro Shop. The grounds crew will be April 3rd. Bistro TBA.

6.3 Demo Day: Move to weekend for all members? (Michele Shankland): Dennis looked into this and unfortunately, the Golf Reps have a pre-determined schedule this year as they incorporate us and Castlegar into their trip. We will look into this in the off season and work with Castlegar.

6.4 Kootenay Golf Trail: Tom Gawryletz has agreed to be our club rep for the 2017 season. Meeting was held March 1st, 2017. Next meeting TBA. Tom advised us that there is $10,000 in grant money left to spend. Money has to be spent soon or we lose it. We are now part of the

“Northwest Golf Trail”. We are advertising throughout Washington State, Oregan and Idaho. The link is on our web page.

6.5 Jumpstart update: Rob reported that the tournament will be held June 10th. All hole in one sponsors are confirmed including Birchabnk. Sign up will be in the Pro Shop soon.

6.6 Discount green fees for Veterans, Emergency response etc. Discussion was had but a decision was not made on how much of a discount if any to offer people from these categories.

6.7 Thanks to Perry Hyson for plowing snow at Birchbank during the winter months

6.8 Review Power Cart Lease Policy: As is states now, a member who leases a power cart for the season may use a cart once a day. If they wish to use a cart for another round on the same day, one would have to pay. The Board agreed for an additional $250, a member may use their lease cart unlimited for the duration of the year.

6.9 Board agreed to move all weekly club events back one week due to the late start. All clubs will start the week of April 17th now. Rob Drezdoff to advise.


7.1 Tom Milne ordered new lights for the Bistro.

8.0 In Camera Session: 5:55 pm

9.0 Adjournment: 6:15 pm

Next meeting to be held April 25th 2017 at 4:30 pm at KSCU

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATFebruary 28, 2017


152,365 154,648


$1,252,177 $1,120,216



725,244 564,858

NET ASSETS $140,611 $230,479

$1,252,177 $1,120,216

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDFebruary 28, 2017

2017 2016REVENUEMembership Dues 337,000$ 351,794$ Green Fees 90 875Golf Services 44,974 51,010Other Revenue 13,420 20,757Proshop Gross Margin 204 3,409Bistro Net of Direct Expenses (1,209) (1,526)Gain on Sale of Assets 0 0Total Revenue 394,479 426,319



BirchbankGolf–Minutesfor“BoardofDirectors”MeetingforApril25th,2017


Attendance:RobDrezdoff,MarkBrown,BradHarding,TomMilne,KimbaMcLean,PatPatterson,MarkLloydandDennisBradley

Absent:TomGawryletz,ForrestDrinnan,MargoBradleyandDerrickSimister

1.0 MeetingcalledtoorderbyPresidentRobDrezdoffat4:30pm

2.0ApprovalofMinutes:

2.1ApprovedtheminutesofthemeetingheldonMarch28th,2017.Businessarisingfromtheminutes:Tobediscussedlaterinthemeeting. Approvedbyall

3.0OperationsReports

3.1DirectorofGolf’sreport:Seeattached

3.2CourseSuperintendent’sreport:Seeattached

3.3FoodandBeverageManager’sreport:Seeattached

4.0CommitteeReports

4.1Financecommittee:Seecondensedfinancials

FinancialReportapprovedby:BradHardingSecondby:TomMilne

MarkBrownreportedthatmembershipduesarestilldown.Ourcashflowisdownfromlastyearduetothelatestartandpoorweather.AllManagementhavebeenaskedtowatchtheirspending.Thereisdiscussionaboutmakingatiersystemfornewmemberstoencouragethemtostaypastoneyear.The“NewMember”discountmaybecomeaone-timeoffer.Exceptionsmaybemadetothosewhomoveawayforworkpurposes.Decisionswillbemadeatthenextmeeting.Lastly,theFinanceCommitteewillbemovingawayfromTuesdaystoaccommodatethoseonthecommitteewhoplayBusinessLadies.

4.2Matchcommittee:Toreviewrule18.2fornextBoardMeeting

4.3Buildingcommittee:Seeattached

4.4Coursecommittee:BradHardingandMarkLloydwillsitdownanddiscussdrainageissueson#6and#9.

4.5Juniorcommittee:PatandDennisannouncedourannualJuniorClinicwillcommencethefirstMondayinMay.SeeDennisfordetails

4.6Handicapcommittee:Nothingtoreport

5.0OldBusiness

5.1SocietyActupdate:MarkBrownandTomMilne.ThisisanongoingprocessthatwillbecompletedforourAGM2017.

5.2$25surchargeswillbeimplementedtothosewhofailtohavesufficientfundstocoverthecostofmonthlymembershipduesdebitedfromtheiraccount.ThisalsoappliestoNSFcheques.

Approvedby:MarkBrown.Secondby:BradHarding

5.3CartLease:Additional$250chargewasapprovedtothosewholeasecartsandwishtouseitmorethanonceaday.Thisgivesyouunlimiteduseofapowercartfortheseason.Costwillgofrom$750to$999

ApprovedbyMarkBrown.Secondby:TomMilne

6.0NewBusiness

6.1RangeopenedMarch31st,2017.CourseopenedApril7th,2017

6.2KootenayGolfTrail:ThenextmeetingisinearlyMay.WehavereceivedemaillistsfromthetradeshowsinSpokane,EdmontonandCalgary.Databaseshavebeencreatedwithspecialratesandpromotionsthatwillbeemailedtothesepeople.

6.3Jumpstartupdate:Sponsorshipisstrongtodate.Therearefourholeinoneprizes.SignupintheProShop

6.5Sweeper:ManythankstotheCityofTrailforloaningustheirsweepertocleanourparkinglotandentrancearea.

6.6Effectiveimmediately,allBirchbankmemberswillrequiretheir2017membershipcardstoreceiveyour10%discountatCanadianTire.SeeDennisintheProShopforyourcard.

6.7TheBoardhasagreedforthe2018seasontomoveBoardMeetingstoeitherMonday’sorThursday’s.OurhopeistotryandenticemorefemalememberstojointheBoard.

6.8TheBoardagreedthatthe“Bistro”willbeopenonehourafterthefirstteetime.Thiswillbemodifiedtoaccommodatespecialeventsie.shotgunstarts.

6.9TheBoardagreedthatthe“BeverageCart”willbeoutonthecourseasitisneeded.Thesalesmustjustifyitsusage.ToeachClub,ifyouwantthecartoutforyourday,supportit!

6.10TheBoardagreedtosellsignageonourcartfleet.Wearelookingintosignageandpotentialbusinesses.Wearealsolookingintolabellingourrangeballsnextyearwithalocalbusinesstoraisefunds.

7.0Director’scomments,concernsorqueries

7.1BradHardingraisedconcernsoverthefactwearethe“RosslandTrailCountryClub”still.Wearelookingat“re-branding”ournametotheTrailGolfCourse.BradfeelsweneedtobeapartoftheCityofTrail.

7.2PatPattersonfeltmoremarketingneedstobedonetoincludeourgolfcourseandthecommunityofTrailasawhole.WewillbecontactingtheChamberofCommerceandliningupameetingtoputtogetherapackagetoattracttouristsandgreenfeeplayers.

8.0 InCameraSession:5:30pm

9.0 Adjournment:6:10pm

NextmeetingtobeheldMay30th2017at4:30pmatKSCU


We are having a very slow start, but we can’t control the weather. We are down in green fees, so I have put out a couple of specials for the weekends.

We had to put in a new propane tank last Thursday. Terry Kruger did the pipe fitting for us. The old one was very old and could not be refilled anymore. The cost for a new tank is 3000.00 and the cost for a rental is 150.00 per year. We have rented it.

The first week of leagues started but the retiree did not play due to the rain, ladies moved they opening to next Tuesday, Men’s night went they had 53 players.

We are doing more advertising on the radio, newspaper trying to get some play. We need to put a big special on weekends after noon, maybe 1/2 price for green fees and cart. Friday night should be member mixer night with dinner.

Junior circuit is going to be played on June 25 at Birchbank, it is the last one and we hope that we can get a couple more players.

The junior lesson will start the first Monday of May, for the whole month and it will be free to all juniors.

Demo Day will be May 24 from 11-4.This is open to all players men’s and ladies.

TaylorMade, Callaway, and Titleist we be here help sell the products.

Kyle Mace won the membership last year and he had open heart surgery and he would like to give the membership to his Dad?

Dennis

Agronomy Report For April 25, 2017

Greens The course wintered pretty good with most of the spots on greens coming from the very wet fall that we went through. Weather so far this spring has been less than ideal but the course is standing up to traffic well. Most of the fairways have perked up quite a bit since the snow left and the damage that I thought would in sue didn't really materialize to much. As most have noticed #16 tee was pretty beat up from the winter hence the mat use on the forward tee. Once soil temperatures get into a warmer range the tee may need a bit of TLC to get it back into shape. Equipment We were able to find a used cushman and used core harvester that will fill our equipment voids for the time being. Ed Motz and I took a trip to Calgary to pick up the equipment as shipping for two larger items was a bit difficult. Stump Grinding The stump grinder is hopefully coming the week of April 24-28. Due to the late spring he had a hard time scheduling enough work in the area to warrant him making the trek. I am not sure what the carnage is going to look like after grinding so I ask members and guests to be patient with cleanup efforts. Most stumps are in outer treed areas so they will not affect play too much. Burn Pile A big thanks to Rob Drezdoff for his work in bringing a loader to clean up the area left of #8 green. Although there are still piles there the plan is to try and dump down in the hole, and burn the piles up top so we can start fresh with burning our branches each year. It looks much better than it did over there and due to the buildup of material from years past Rob did the best he could.

Building Committee Report

April 2017

The new lights have been installed and do give a different appearance to the area.

Thanks to Al Doherty and Jim Rommerdahl, for installing the lights, also thanks to Dave Orlando and Ron Wilson for getting up and cleaning the fans.

I would also thank Jim Van Horn ( Chinook Scaffolds Systems Ltd. ) for the use of their equipment. Made the job easier and safe.

The door for the record room should be here on the 25th. Will be installed asap.

I will be away from May 1 to May 6. When I return I will get started on the Memorial Monument.

Tom Milne

Building Committee Chair.

ROSSLAND-TRAILCOUNTRYCLUBCONDENSEDBALANCESHEETASAT

31-Mar-17

CURRENTASSETS 2017 2016CashandAccountsReceivables $49,230 $49,885Inventory 173,839 184,264

223,069 234,149

PROPERTYANDEQUIPMENT 886,352 959,068CapitalLease 203,421

$1,312,842 $1,193,217

CURRENTLIABILITIESBankIndebtedness $286,187 $187,195Payablesandothercurrentliablilities 151,476 157,471

437,663 344,666LONG-TERMDEBTKSCUMortgage 405,693 420,438DeferredCapitalContributions 16,750 20,000CapitalLeaseObligation 197,323Otherlongtermliabilities 104,277 123,030

724,043 563,468

NETASSETS $151,137 $285,083

$1,312,842 $1,193,217

ROSSLAND-TRAILCOUNTRYCLUBCONDENSEDSTATEMENTOFOPERATIONSFORTHEYEARTODATEPERIODENDED

31-Mar-172017 2016

REVENUEMembershipDues $375,692 $435,390GreenFees 90 17,620GolfServices 56,061 73,861OtherRevenue 17,287 24,140ProshopGrossMargin 1,480 5,873BistroNetofDirectExpenses -3,941 -7,064GainonSaleofAssets 0 0TotalRevenue 446,669 549,820

EXPENSESCourseoperations(Schedule3) 89,724 95,243Directoperatingexpenses-ProShop 8,340 14,876Directoperatingexpenses-Administration 5,080 5,322Amortization 53,257 32,500BankandInterestCharges 21,254 21,122OtherGeneral,RepairsandAdministrative 36,646 47,755Insurance 5,674 5,903ClubhouseUtilities 6,166 3,979TotalExpenses 226,141 226,700

NetRevenue(Expense) 220,528 323,120

FoodandBeverageReportApril25,2017

Ithasbeenslowduetoalltherain,butIhavehadtobringinpeopletotrainthemsowearereadywhenthingsgetstarted.

Wehave2newcooksinthekitchenand3newstaffintherestaurantandonthebeveragecart.

Wehavehadafewthingsthatneededtobefixedinthekitchen.

1.Dishwasherhadacrackedpipewhichwasreplaced

2.Themotorforoneoftheoverheadexhaustfanshastobereplaced.

3.ThedigginginofthelinesforthepropanetankmeantwewerenotabletoopenthekitchenonThursday20th.Thebarwasopenfordrinksandsandwiches,soupandhotdogs.

4.ThankstoDaveOrlandoforreplacingthedoorknobinthepoproom

EasterBrunchwentwellweserved50guests.

Thisweekwehave3eventshappening.

Margo

BirchbankGolf–Minutesfor“BoardofDirectors”MeetingforMay30th,2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Tom Milne, Brad Harding, Derrick Simister, Kimba McLean, Tom Gawryletz, Pat Paterson, Mark Lloyd and Dennis Bradley

Absent: Margo Bradley

1.0 Meeting was called to order by President Rob Drezdoff at 4:30 pm 1.1 Members Carmin Angerelli and Rick Georgetti attended the meeting and asked to speak on behalf of a petition that has been circulated. The petition recommended the Board of Directors negotiate a contract with current Director of Golf Dennis Bradley. The petition contained 76 signatures from members and friends of the Birchbank Golf Course. Both Mr. Angerelli and Mr. Georgetti spoke on behalf of the petition and in support of our current Director of Golf Dennis Bradley. The petition was accepted by the Board of Directors. It was agreed to give it consideration and review the December 6th motion not to re-hire or negotiate with Dennis Bradley.


2.1 Approved the minutes of the meeting held on April 25th, 2017. Business arising from the minutes: To be discussed later in the meeting.


3.1 Director of Golf report: See attached

3.2 Course Superintendent report: See attached

3.3 Food and Beverage Manager report: See attached



Financial Report approved by: Tom Milne Second: Brad Harding

Mark Brown asked Dennis to do an evaluation of the members who have not signed up yet. It was determined many had health issues and others could not afford or chose not to pay more than the new member fee.

4.2 Match committee: Local Rule 18.2: It was determined that each club choose whether or not to accept this rule. The adoption of a local rule was denied.

4.3 Building committee: Door to be installed to the records room for security purposes.

4.4 Course committee: Meeting held May 25th. Discussions were held about the over use of the combo tees and the wear and tear it is doing to the course. There are suggestions to modify the tee placements to save our tee boxes. Course beautification was a hot topic. Flower beds, parking lots and tee markers were all identified as areas that need to be addressed. Tree removal on #11 tee, a new cart path from #7 to #8 and drainage on #6 and #9 are being considered. Lastly, Grounds crew workers and when they wear their hard hats was also brought up. A risk assessment is being conducted with a follow up between the Board and the Union to come to an agreement

4.5 Junior committee: Junior Clinic ended last week. Kids had a great time!


5.0 Old Business

5.1 Update re: RV park in North end of property: Rob met with Robin Valentine to discuss the ability to put a road in to the north end of the property behind #4. It was agreed to fill out an application with the Ministry of Highways to see the cost associated.

5.2 Chamber of Commerce meeting: Rob met with Doug Jones (President of the Chamber of Commerce). Agreement to meet in June to discuss several options to promote both our course and all Trail has to offer.

5.3 Review Bistro hours/Beverage cart: Margo presented the Board via email, busy times for both the Bistro and the Beverage cart. The beverage cart will not be running Tuesdays or Thursdays due to minimal income coming in.

6.0 New Business

6.1 Canada Day Promo (Mark Brown). Was agreed to have a Promotional green fee offer June 30th-July 4th complete with specials in the Pro Shop and Bistro.

6.2 Agreed to leave the 7:30 am tee time start until the middle of June after recommendations from the pro shop.


7.1 Kimba McLean asked the club to look into Canada Day benches. We will follow thru and maybe buy from the City of Trail if available.

7.2 Confirmations were made by Dennis that we do have a 10 day cart rental punch pass and that guests receive 25% off when playing with a member



Next meeting to be held June 27th 2017 at 4:30 pm at KSCU.

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATApril 30, 2017


228,493 240,927

PROPERTY AND EQUIPMENT 885,175 952,568Capital Lease 199,269 249,087

$1,312,937 $1,442,582


415,428 335,268LONG-TERM DEBTKSCU Mortgage 404,375 419,153Deferred Capital Contributions 17,352 20,000Capital Lease Obligation 197,323 237,160Other long term liabilities 104,277 123,030

723,327 799,343

NET ASSETS $174,183 $307,971

$1,312,937 $1,442,582

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDApril 30, 2017

2017 2016REVENUEMembership Dues 422,126$ 468,097$ Green Fees 15,364 41,321Golf Services 77,766 86,996Other Revenue 19,382 25,024Proshop Gross Margin 6,712 14,243Bistro Net of Direct Expenses (7,035) (1,034)Gain on Sale of Assets 0 0Total Revenue 534,315 634,647




With the weather finally getting better, we have started with specials on Green fees on the slow times, the weekend special is 48.75 included is a seat on the power cart. I am looking at starting a Tuesday special from 11-1.

We have a couple of social groups this week and I have started to call the ones from the last couple of years.

We are doing adverting on the radio and the newspaper, also the go and do.

Demo day was great successes again thank you to the members who have supported in the past and this week.

We have a staff change already Russel has moved on and I have hired Ryan Dixon in his place.

Membership numbers are down and I have done some research on way and the major reason is health and some cash flow.

We are doing our best to keep the cost down and the major way is staffing.

We are looking at having a member mixer on Friday nights; I will start adverting this week.

Dennis

Agronomy Report for May 2017

Greens The greens were aerated at the beginning of the month and the process went very well with excellent results. They are now healed from this process and performing well. With most of may being moist and wet we have not had to use the irrigation system at all up until I am writing this. There is an abundance of water flowing through Murphy creek at this time so water shortages should not not be an issue this year. The ash treatments on greens this spring as a replacement of fungicides have shown some results. Chemicals have still been applied but disease severity seems to be a bit less so I plan to continue with this program to further my understanding of why it works. Cart Paths Many of our cart paths have been invaded by roots and are very bumpy. I plan to try and remove some asphalt in these areas and replace it with gravel to smooth some of the poor areas out. Re routing of cart paths at #7 and 8 tee has come up in discussion. This is a bit more of major undertaking as excavation would need to take place followed by gravelling. This may have to be budgeted for in the near future as it may not be just a quick fix. Trees In a tour with Kelly Schultz, we determined that we will focus on safety tree removal again this season. I had originally wanted to tackle some of the shade issues but safety comes first and we will be focusing our efforts on removing some dead and rotten trees first. Irrigation Upgrades The continuing issue of updating the irrigation satellite controllers may be a bit easier of a task moving forward. Until now we would have had to replace the satellites on the course and have an updated central control at the shop in order to run the satellites. Now the new satellites have control at the station and could be used like the existing ones. This may be a good thing as we could use small grants to update satellite by satellite and then put the central in when money is available. I will be looking into all grant options this winter as I still believe this is a very important upgrade due to the consequences of any freak lightning events on the course.

May 25, 2017

F & B Report

The paper work is finished and sent in for the driving range licenses.

This process will take several months to complete.

We are having events in the Bistro to create more revenue.

We are having a breakfast special on Sundays with advertising in Paper

We are having music on the deck on the 9th

And putting on a wine and painting night in June.

There will all so be a golf mixer on Fridays with specials in the Bistro after golf.

If there are any suggestions for events just contact me

The Beverage cart will no longer run on Tuesdays and Thursdays due to poor members support on those days.

We have 11 events in June as of now .

Margo

Birchbank Golf – Minutes for “Board of Directors” Meeting for June 27th, 2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Derrick Simister, Brad Harding, Kimba McLean, Tom Gawryletz, Pat Paterson, Tom Milne, Dennis Bradley and Mark Lloyd

Absent: Margo Bradley



2.1 Approve the minutes of the meeting held on May 30th, 2017. Business arising from the minutes: To be discussed later in the meeting.



At the conclusion of the report, the Board is asking all members to be respectful of faster players. If you are having difficulty keeping up to the group in front of you, please let faster groups thru.



Dennis announced there will be another “Empty Canvas party” July 24th. See Margo for details.



Financial Report approved by: Brad Harding Second: Tom Milne

Other Financial notes: We have 362 members to date. The telus bill is way down from last year. Mark Brown did a cost analysis on potential costs associated with minimum wage going up.


4.3 Building committee: #4 bathroom received a coat of paint. The Board agreed to have our Custodian spend more time each week cleaning this area.

4.4 Course committee: Bunkers on #5 and #7 re-shaped

4.5 Junior committee: Zone event hosted June 24th. Thanks to Pat Paterson and Dennis for helping out


5.0 Old Business

5.1 Canada Day Promo July 1st-4th: Celebrating 150 years. Weekend special: $15 for nine holes and $30 for 18 holes. Same for carts. There are specials in the pro shop, Bistro and on the Beverage Cart. Bring a friend out!

5.2 Tee time starts for July 1/2017. Due to minimal play, we will stay at 7:30 am. The Pro shop will let those out early once they are set up and ready to go.

5.3 Chamber of Commerce: Meet in September to plan for 2018. Everyone is too busy during the summer months.

6.0 New Business

6.1 #4 Washroom and cleanliness (Letter from Michele Shankland) Thanks to Mark Lloyd for painting the women’s bathroom. We will continue to monitor and improve on existing conditions.

6.2 Ladies Zone competition. May 26-27, 2018. We will be hosting.

6.3 Members cell phone wrecked in a cart. Console full of water: Board has agreed to talk to the individual and try and work out an agreement.


7.1 Derrick/Growler: move the tees more often to save our tee boxes

7.2 Mark Brown: stressed the need to keep our website updated

8.0 In Camera Session: 545 pm

9.0 Adjournment: 615 pm

Next meeting to be held July 25th 2017 at 4:30 pm at KSCU.

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATMay 31, 2017


258,244 241,650


$1,333,557 $1,432,653



721,905 769,354

NET ASSETS $151,609 $276,903

$1,333,557 $1,432,653

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDMay 31, 2017

2017 2016REVENUEMembership Dues 438,091$ 475,040$ Green Fees 37,025 60,206Golf Services 90,543 98,820Other Revenue 20,727 18,199Proshop Gross Margin 17,035 27,461Bistro Net of Direct Expenses 1,423 7,692Gain on Sale of Assets 0 0Total Revenue 604,844 687,418




Green fees are picking up on the weekend with the 48.75 for 18 holes and a seat on a cart. Plus we have added 50% off green fees for walking as it is slow on the weekend and we still have to have staff here, so 50 % is better than 0. We did a great number of green fees on father’s day week end. We did the 48.75 this weekend June 24-25 and so far it has been good also.

We are slow in the morning after the first couple of member’s time; every day except Thursday is when the retiree starts at 7:30.Molly Palmason group would like it to go back to 7:00 start so her group could play before the retirees. Remember if we start teeing off at 7 the staff for the proshop will have to start answering the phone at 6:30 and start work at 6:00. It is only an hour more at but the cost ads up and I was told to save as much as possible. This was a board decision to start at 7:30 and to review it this month.

I have had three complaints about one group not letting faster groups through; the scorecard says keep up to the group in front of you. Allow faster groups to play through. What are we doing about this problem?

The Birchbank Open has 29 players register and mixed has 1 team.

We had the Junior circuit on Sunday and Thank you to Pat for helping.

Dennis

Agronomy Report For June 2017

Greens With a real mixed bag of weather through most of the spring until now the greens are performing very well at the moment. As with most things this spring the plants responses are a bit later than normal with the annual bluegrass going to seed right now. The greens tend to get a bit puffy with seed heads on them but plant growth regulators help to keep surfaces rolling smoother during these times. The plant will now need some extra attention in order to prepare it for the summer stresses it will face. Soil Reports and Moss After receiving my soil analysis from my supplier I can understand why #12 green has succumb to so much moss. The organic matter content (which hold nutrient in the soil) is very low and nutrient levels show deficient levels across the board. All these factors were probably initiated during the reconstruction of the green and it hasn't built up a solid root zone to hold the nutrients it receives. I am looking into some ways to help build a stronger root zone in this green. The moss populations are decreasing with the selective herbicide applications. Bunker Renovations Bunker renovations have been completed on #7 and started on #5 in order to reestablish a good edge and better quality turf around the green. When bunkers are edged year after year the bunkers soon become larger then they were constructed and edges are inconsistent and unsightly. If time permits we hope to do some work on #18 green side bunkers as well this season. Risk Assessment The risk assessment for the turf care department is well on its way to being complete, at which time it will be reviewed with staff and course committee for any additions or changes.

Bistro Report June Board meeting 2017

The Bistro has seen an increase of people for the specials on Sunday Morning’s.

We all so have western burger and a beer on Fridays all summer long for $13.95

We have been a bit behind this year due to bad weather, we had 3 events canceled.

We are having music on the deck 2 more times and wine and painting will run once a month.

We all so have specials running for the Canada day weekend.

$1 .00 off pints and 4 beer for $15.00 on the cart.

$1.50 for coffee and a muffin

I have been having problems with the day Ladies (Joan Allegretto ) She secluded golf and a brunch with a modified shotgun . There were 40 ladies for her event

Because she did not collect the money in advance she wanted the ladies to be able to pay on their accounts. I told her we charged it to the ladies account as we talked about it earlier. She was not happy about this and while I was cooking she walked into the kitchen to talk to me about it and that it is not acceptable again. Due to the confusion, the ladies were upset with the bistro even though it was not the Bistro’s fault.

On the Ladies challenge for their event we were told there were 39 players for the buffet but when the ladies came in after the round there were 43 players so we had to set an extra table. This is not a big deal except again it looks like the Bistro is not prepared.

We need to have better communication when the numbers change and have to be paid for by the clubs just like the men’s and retirees.

Margo

Birchbank Golf – Minutes for “Board of Directors” Meeting for July 25th, 2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Derrick Simister, Tom Gawryletz, Tom Milne, Pat Paterson, Mark Lloyd and Dennis Bradley.

Absent: Brad Harding, Kimba McLean and Margo Bradley



2.1 Approve the minutes of the meeting held on June 27th, 2017. Business arising from the minutes: To be discussed later in the meeting.



The Board agreed to contact the family of Terry Panton and discuss what we can do in memory of Terry. Terry and his wife Betty are both long time members. The board also agreed to allow the $48.75 golf special from 10:00am daily





Financial Report approved by: Pat Paterson Second: Tom Milne

The Board agreed to a $1099 new member rate for next year. Dennis will begin advertising immediately. 2018 rates will be finalized at the August meeting. It was also discussed the high number of unpaid pro shop accounts. To date, Members collectively owe over $30,000 to the pro shop. This is unacceptable. Members need to pay their accounts off. All members will receive an email in the near

future. The board will be enforcing a mandatory credit card to be kept on file if you wish to have billing privilege’s.


4.3 Building committee: Nothing to report

4.4 Course committee: Next meeting will be August 3rd, 2017. Brad Harding has been in contact with Golf Canada and discussed how far one can move permanent tee markers before our rating changes. Brad is away on holidays but will present his findings to the Course Committee and then to the Board. The reasoning behind this is to try and preserve numerous tee boxes that are receiving excessive wear and tear: ie #5, #11 and #13. Lastly, Members are NOT permitted to move tee markers. Please leave them where they are put out by the grounds crew.

4.5 Junior committee: Tom Milne won the iron raffle from Junior Golf. Extra money from this will go to regripping junior clubs for the driving range.


5.0 Old Business

5.1 Nothing to report

6.0 New Business

6.1 The Board wishes to announce Mark Lloyd (Course Superintendent) has been signed to a four year contract extension.

6.2 Bob McKay paving will be in to fix potholes on the entrance road to the clubhouse

6.3 Congrats to Dennis, he has qualified for the Canadian Senior PGA tournament in August. Tourney to be held in Ontario.


7.1 Nothing to report



Next meeting to be held Aug 29th 2017 at 4:30 pm at KSCU.

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATJune 30, 2017


242,751 231,923


$1,309,359 $1,412,950



713,806 761,476

NET ASSETS $90,046 $213,266

$1,309,359 $1,412,950

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDJune 30, 2017

2017 2016REVENUEMembership Dues 442,991$ 479,890$ Green Fees 66,649 86,139Golf Services 104,227 111,985Other Revenue 22,324 19,002Proshop Gross Margin 22,105 34,597Bistro Net of Direct Expenses (2,725) 7,073Gain on Sale of Assets 0 11,927Total Revenue 655,571 750,613




Green fees are going ok but only when we have the 48.75 deal with a seat on a cart; put the special on every day for a couple of weeks.

KBRH was sold out largest field ever.

Club Championship was on we had 34 in the Men’s and we had 27 in the ladies.

Mixed Open is August 5-6 still have room for teams.

The Open is starting to get entries.

Nathan McKay has moved on to doing some firefighting, Cole is back working part time until school starts in September.

Redstone is doing a free round of golf with a power cart rental; we should do that in the afternoon from 1-3 on the weekends and Thursday as that is the slowest time and we still have to be open and we have a fixed cost of $50.00 per hour.

We have some members leave letters for the deferral program:

Kathy & Jim King – Bad back and has deferral

Cheryl Kirby- Broken leg has deferral

Dave Stadler- Family illness does not have deferral

Dwayne Keus Back and illness has deferral

I will bring the letters to the meeting in case anyone wishes to read them.

The club may want to about doing something for the remembrance of Terry Panton.

Dennis

Agronomy Report For July 2017

Greens/fwys

A beautiful kootenay summer has kicked into high gear and definitely no shortage of heat and stresses for the turf. Everything is hanging in there pretty good so far. The greens have shown very minimal stress so far but the usual suspects of surrounds and fairway spots are starting to show. In a trial on #16 fwy with our aerator we found that during these long stretches without rainfall and higher temperatures that the turf forms a layer on top that stays moist while below this thatch layer a hard layer forms and water will not penetrate it. The aerator was able to break up this hard pan a bit but I will be looking into a demo fairway aerator in the fall to see if we can go a bit deeper than our pull behind in order to shake up the root zone a bit better. When the fairways start to go a bit south what happens is the water sits in that thatch layer on top and creates the perfect environment for disease and wilt.

Magnation

When water flows through pipes and hoses the particles become bound up and harder for plants to uptake them. I have put a magnet on my hand watering hose for better infiltration during hand watering. The results were instant with dry spots recovering faster, weak areas greening up a bit and turf health overall on hand watering areas much better. I have also gone 7 weeks in between wetting agent applications on greens where as before I would only make 3. The water is more rain like and will reduce water usage, chemical use and wetting agent frequency. I like what I see so far and will be monitoring more to see how the magnets works.

#5 Tee

The trial of having separate red, white and blue tee markers on #5 was not a success. Someone has been pairing them up and even moving the red and whites off and putting the combos back on. The combos will be staying on now and wherever the tees are for that day is what people will play.

Cart Paths

We have repaired many of the bumpy spots on paths so far with good success. The thought is is to remove the asphalt around roots, remove roots and replace with gravel. This is the least disruptive way to make the paths a bit smoother. I encourage everyone to break there old habits of going around these areas and try and drive on the paths now.

BOARD MEETING

We have 6 events this month and we also have 1 cancelation.

The hospital BBQ has been moved to September.

The K B R H went very well at 154 people for supper.

A limited menu was offered at lunch with Chicken, Beef or pork on a buffet.

All so Salads and cold sandwiches and soup.

Everyone was very happy with the menu and it went very smooth.

I all so want to thank our members for being so understanding that we would not be able to offer a menu for them at that time for over 160 people

The club championship went well with 34 men for steak supper

Sunday the ladies had 27 for a salmon and chicken supper.

Monday night is the wine and painting night.

We are now gearing up for the Retirees lunch and mixed open.

Birchbank Golf – Minutes for “Board of Directors” Meeting for August 29th, 2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Pat Patterson, Brad Harding, Kimba McLean, Tom Milne, Tom Gawryletz and Mark Lloyd

Absent: Derrick Simister, Dennis and Margo Bradley



2.1 Approve the minutes of the meeting held on July 25th, 2017. Business arising from the minutes: To be discussed later in the meeting.


3.1 Director of Golf report: See attached. At the end of Dennis’ report, it was agreed by the Board to sit down with Dennis and discuss an inventory reduction plan in the Pro shop for the balance of the 2017 season.

3.2 Course Superintendent report: See attached. At the end of Mark’s report, it was agreed by the Board to move the driving range tees to the mats after the Ladies Closing scramble. We will be on mats October 2nd thru the balance of the year. Also, due to the hot weather, Mark postponed aeration. He will slice the greens instead. They will be able to putt on right away.

3.3 Food and Beverage Manager report: See attached. At the end of Margo’s report, the Board denied the Bistro closing October 7th for the time being. It will be assessed closer to October while giving Margo enough time to lay off employees and run out the cooler. The Bistro liqueur licence will be updated next month to include new directors.



Financial Report approved by: Tom Milne Second: Pat Patterson

The Board approved the 2018 dues. They will be on line and in the Pro shop. The Board also approved a tier system for new members. There will be a rate break for the second year before paying full dues in the third.

Approval of Dues: Tom Milne and Brad Harding

Our Constitution and Bylaws are almost updated. The plan is to vote on them at the September meeting and mail out to the members in mid October. A formal vote will take place at the AGM by the society.

4.2 Match committee: Meeting will be held late September to layout calendar for 2018.

4.3 Building committee: The water well needed repairs the weekend of the RTO. See Dennis report for details

4.4 Course committee: Met on August 3rd.

Mark Lloyd will continue tree removal this month. More wood posts are going up to keep members and guests away from trouble areas. #18 bunker beside the green will be edged manpower permitting.

Michele Shankland commented that flower beds are getting cleaned up via the Ladies club. There is concern over the wear and tear of par three tee boxes. People need to replace their divots and fill in with sand. The fairway on #12 will be widened at the 100 yard mark. Mark will look at the fringe areas around the greens as they have been deemed difficult to play from.

Ty Langton commented on trying to improve the cart path from #7 to #8 to improve play and for safety reasons.

Dennis Bradley wants to see signage improved between #11, #12 and #13

Brad Harding confirmed the maximum allowable distances to move tees is 22 yards or less per hole. This will help save our par three tee boxes. Brad is also looking at getting away from the pin rotation we use to improve variety.


4.6 Handicap committee: Scores were checked by the Men’s Club following the Club Championship and compared to what was entered in the computer. Many missing the T for tournament.

5.0 Old Business

5.1 Terry Panton memorial update: See Mark’s report

6.0 New Business

6.1 Congrats to Dennis on winning a Pro event in Cranbrook

6.2 Reminding members and guests that workers have the right of way on the course. Need to wait to be waived on. Please respect workers on the course. Signage will be improved.

6.3 Layoffs: We are starting our year end layoff program. Services will be reduced in every department.

6.4 Ray Masleck Letter: See attached. The Board is asking all golfers to be respectful of other players and not have music blaring while playing golf. Please use common sense and have course etiquette. The Board will monitor the situation for the balance of the season.

6.5 Nominating Committee: The Board wishes to announce Kimba McLean and Brad Harding have put their names forward for another term. The Board also wishes to announce we may have finally after four years, have representation from the Ladies Club. Stay tuned.

6.6 Smoke Eaters Season ticket push. 750 (2 for 1 passes) handed out to season ticket holders.

6.7 Columbia Valley Golf Trail Pamphlet: Wayne Schubert: Wayne asked Rob why we were not more visible in this advertising pamphlet as other courses in our area are? The Board agreed to get a price to include a more substantial logo and in turn create a more effective form of advertising.


7.1 Brad Harding: Canadian flag needs to be replaced. Mark Lloyd will do so.

8.0 In Camera Session: 6:00pm

9.0 Adjournment: 6:15pm

Next meeting to be held Sept. 26th 2017 at 4:30 pm at KSCU.

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATJuly 31, 2017


235,544 222,654


$1,293,020 $1,393,029



705,627 753,500

NET ASSETS $37,025 $167,542

$1,293,020 $1,393,030

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDJuly 31, 2017

2017 2016REVENUEMembership Dues 444,416$ 479,890$ Green Fees 91,424 112,180Golf Services 116,206 124,272Other Revenue 23,426 21,816Proshop Gross Margin 28,037 40,647Bistro Net of Direct Expenses (1,277) 7,463Gain on Sale of Assets 0 11,927Total Revenue 702,232 798,195




August was a very busy start, with the mixed open 68 players; the open was the next weekend with 106 players.

Thank you to the Black Rooster for sponsoring the mixed open.

Thank you to the men’s club for making the Open a success again. I have called everyone that had won a prize and Derick is taking them to Spokane,

We also had the problem with the well on Saturday of the open, Terry Kruger was called in at 6:30am and he could not fix the problem he said to call Wolfgang the pump expertise and he came out by 10:00 am. After a very in depth consult Wolfgang said it was the pump was very likely the problem and we had to dig out the area. He has done the well and pump at a very fair price of 7500.00.We need a new tank and that will be put in this weekend at a cost of 1500.00.Thank you to Mark L team, proshop team and help from Brad Harding for digging out the last little bit. Big Thank you to Tom Milne and Pat Paterson for filling in the hole after the well was fixed.

The smokies hockey tournament is sold out for sept 16.

We have a couple of Teck events in Sept

We have had a few new members join for the 2018 season.

The GT carwash will be a go as GT is sponsoring it again. I will start adverting soon as we have been sold out last year.

We will start the early bird membership drive soon so people can start paying over time.

Ryan Dixon has gone back to school, so we are short staff for the rest of the year.

I will be blowing out the demos at 40% off .

Dennis

Agronomy Report For August 2017

Greens There has been no letting off the gas when it comes to keeping the course in shape this summer. The course has weathered extremely well with extended heat and drought conditions. To date we have had a mere 8mm rain in the past 75 days and 55 of those days rose to above 30 degrees. Watering has been the number one priority with approximately 11 hours of water going down most days including overnight watering and two employees watering through out the day. Looks like the mercury is due to rise again before we get into fall times. Aeration Planning our fall aeration has been quite challenging as it can become very damaging to the turf if we complete this process in high temperatures. We were scheduled to aerate the third or last week of August but due to the weather we have been forced to hold off. With a busy tournament schedule coming in September I am looking into a less aggressive form of aeration that would heal very quickly and we may be able to complete the tasks without closing 9 holes of the golf course. This in turn would keep the revenues flowing during aeration time. This type of aeration of course is not ideal to perform each fall but due to the circumstances may have to happen this year. I will be continually watching the forecast to try and plan these events soon. Driving Range Tee I would like to go off of the grass tee at the end of September this season so it can start to heal before it is reopened next May. The grass tee gets a huge number of divots through out the season and requires time off to heal so it can be in good shape next season. We have very good mats that can be used during cooler shoulder seasons.

Murphy Creek Murphy creek levels are extremely low now but there is water still flowing to the intake and we continue to pump. Monitoring of the creek levels happens once a week now to make sure we can continue to pump from the stream. Danger Tree Assessment The turf care staff and I have been carrying out a danger tree assessment through out the course to identify damaged, diseased and dangerous trees through out the property. Many trees are coming to the

end of there life span and many are becoming infected with carpenter ants. We have been flagging these dangerous trees in order to inform golfers that they have become a hazard and are on the removal list. Kelly is back cutting and we are focusing on these hazardous trees. We will also be borrowing a tree bore kit to look into a few trees that show small signs of health issues. Terry Panton Memorial Randy Panton has been in contact with Dennis and I regarding a memorial tree to be placed on the course for Terry. We are looking at possibly an area on the driving range tee as that is where Terry spent many hours. Layoffs Seasonal layoffs of the turf care staff will start at the beginning of September and continue through until the end of the season. Educational Videos This season I started a blog in order to inform members and guests about activities on the course. In my research I am going to go away from this and post such items directly to the website as most members are on it regularly to book t times. Next season I am going to be making videos to inform members and guests activities they can perform to help help keep the course in the best condition it can be. I have a list of topics set out that I will cover and post through out the season.

August 25, 2017

F & B Report

We have had one staff quit, one staff very sick off for three weeks and one going back to university, so we are operating with very low staff. I have hired one new girl and she has started.

We had the compressor go in the walk in cooler, we replaced it and it is up and operational.

We are one step closer to the new licence for the driving range; we will have a fiscal inspection in the next couple of weeks. The area that we can get licence is the hitting area and the practice green area, not the whole range area.

Our liquor licence does not allow us to be open unless we have a FULL menu, which means not just sandwiches and hotdogs. We must have full meals burgers, fries, salads or soup. Our second licence for the beer cart allows us to sell sandwiches and beer from the beer cart even when the kitchen is not opened.

It is NOT worth being open upstairs after the first weekend in October; we lose money on a daily basis.

After the GT Carwash tournament the kitchen will be cleaned out, then it takes 3 or 4 days clean everything out.

We have 12 events in sept booked very busy.

All so I would like to inform the Board that I will retire after this season. I would highly recommend Kalea for my position, I have been working with her for the past year, she has done billing, ordering, scheduling, and with having her brother Kody our head cook in the kitchen it makes a great team.

I would like to say thank you to the Birchbank Golf Club for making my five years memorable.

Margo

Board Chair & DirectorsRossland Trail Country Club

August 14, 2017

RE: Music on course

Dear Chairman & Directors:

An unfortunate behaviour that I first noticed at United States golf courses has begun to appear at Birchbank, that being the playing of music while playing golf. I thought this was something that was restricted to younger adult players, but tonight — an otherwise lovely, tranquil evening on the course — two advanced-age baby boomers drove by on an adjacent fairway with unwelcome sounds emanating from their mobile music box.

As some of you may know, I am an active promoter of music in our community, but there is a time and a place for everything, and I do not believe the golf course is the place for people to be playing music. Besides being rude, this is totally unnecessary given ubiquitous technology that allows anyone to plug in their earphones and listen to anything they want without disturbing anyone else.

I therefore request that the board ban the playing of audible music on the course and make this known to power-cart renters. (I have never seen a walking golfer with a bag slung over one shoulder and a ghetto blaster over the other.)

Thank you for your consideration of this matter and for your continuing efforts on behalf of RTCC members and all golfers in our area.

Regards,

Raymond Masleck

Birchbank Golf – Minutes for “Board of Directors” Meeting for Sept. 26th, 2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Tom Milne, Derrick Simister, Brad Harding, Pat Paterson, Tom Gawryletz, Margo Bradley, Mark Lloyd

Absent: Dennis Bradley and Kimba McLean



2.1 Approve the minutes of the meeting held on August 29th, 2017. Business arising from the minutes: To be discussed later in the meeting.


3.1 Director of Golf report: See attached. At the conclusion of the Director of Golf report, it was announced that Betty Panton will be made a “Lifetime Member”. Betty recently had her husband pass away and has been a long time member of the course. The Board wishes to recognise Terry and Betty for decades of support. Congratulations Betty!

3.2 Course Superintendent report: See attached.

3.3 Food and Beverage Manager report: See attached. At the conclusion of the Bistro report, it was determined that due to new Liqeur Licencing laws, the Bistro will be closed October 14th 2017, for the season. However, the Beverage cart which is on a separate licence will be parked at the clubhouse to provide members and guests with beer, pop and sandwiches. Members and guests can still use the upstairs Bistro to sit, relax and watch sports on TV. Lastly, with the new Liqeur laws, the Board will have to develop a policy for discipline to those who bring their own alcohol on the course. The fines and consequences are quite heavy. Thanks to Kalea for attending the seminar in Nelson hosted by the Liqeur Board.



Financial Report approved by: Brad Harding Second: Derrick Simister

It is encouraged that all members sign their receipts when charging merchandise to their accounts to avoid headaches in the future. Also, MEMBERS NEED TO PAY OFF THEIR ACCOUNTS IN THE PRO SHOP!

4.2 Match committee: Meeting will be held September 28th to layout calendar for 2018.

4.3 Building committee: A “Preventative Maintenance” program will be implemented in the off season to look after our equipment around the clubhouse. This will increase its life span and efficiency. Tom Milne to follow thru.




5.0 Old Business

5.1 Constitution and Bylaws: These are now complete and will be emailed to members in early November. Approved by Brad Harding. Second: Tom Milne.

Thanks Mark Brown for all your efforts!!!!

5.2 RV Park North end- Rob. This project has been cancelled. We are looking at selling the property at the north end of the property. Tom Gawryletz to look into matter.

5.3 Bistro closing date: October 14th, 2017.

6.0 New Business

6.1 Bathrooms on #3/#4: There have been several complaints about cleanliness of these bathrooms. We will be talking to our Janitor….again.

6.2 Nominating Committee. Brad Harding to Chair

6.3 October Board Meeting moved to the 24th

6.4 AGM meeting will be December 10th, 2017 at 1:00 pm at the Clubhouse


7.1 None



Next meeting to be held Oct. 24th 2017 at 4:30 pm at KSCU.

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATAugust 31, 2017


184,326 170,818


$1,239,847 $1,330,542



697,441 745,693

NET ASSETS -$4,901 $111,888

$1,239,847 $1,330,542

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDAugust 31, 2017

2017 2016REVENUEMembership Dues 443,929$ 479,890$ Green Fees 116,673 133,170Golf Services 132,140 137,987Other Revenue 23,247 22,511Proshop Gross Margin 34,465 46,737Bistro Net of Direct Expenses 9,078 13,995Gain on Sale of Assets 0 11,927Total Revenue 759,532 846,217




We have had a good month with events; the membership is a little slow coming in.The 48.75 special still running and bringing in customers.

We still have the closing for the Men’s and Ladies and the GT Carwash Membership giveaway.

Paul Ferro was in and asked if he could do the same as Tony Veccicho and pay for the one time he played and use his deferral until next season. Tony moved out of town. Paul had kidney stones and a bad hip.

Norm McKinnon also wants to use his deferral as he has medical. Norm heard we gave someone a half year for his family being sick.

Susan Hermanson got a letter also and her hip was replaced.

Jim Cossarri had hernia surgery and he is on medical.

Terry Panton passed away and he did not have deferral what are we doing about that. Any thought on the tree that the family asked Mark L and me about.

This is the time of year that people start bringing the notes from the Doctors so I will keep a file on all of them as we always do.

The past six years here have been fun and enjoyable, I am honouring my contract until Oct 31, I will be taking my holiday the last week of Oct. Pat and Forrest will be doing the inventory with Dave and me before I go on vacation. On the Oct 22 is when we will be doing the count. I have honoured my contract and I hope the Club will also.

I would like to thank all the members for a great time here and I will miss them.

I would like to wish Birchbank golf all the best in the future

Dennis

Agronomy Report For September 26, 2017

Greens The greens have made it through the heat of summer very well. It is now time to start supplying the plant with essential nutrients to prepare it for winter. Fall disease management is also under way with ash treatments and also fall fungicide treatments being applied to the greens. Final weather record show we only received 11mm of rain in the past 100 days and 75 of those days rose to over 30 degrees. The extremes are more extreme and seasons are definitely showing there true colours so plant health through the season is most important. Fall Aeration Fall aeration was a different approach this season with vertical mowing, topdressing and cross tining the greens taking place. Lots of courses are completing this process every month of the growing season as it relieves compaction, allows for better air and water movements in rootzone and dilutes thatch in the upper layers. Putting is not really effected by the process as after a couple rolls the greens putt very well. In looking deeper into the rootzone of a few of the greens a black layer is beginning to form which can lead to problems if not assessed. Deeper, more aggressive tines may need to become a part of the program to alleviate this layer. Murphy Creek We made it through the pumping season without running out of water. Murphy creek is now off. Our panel that controls the murphy creek system has had some issues as the touch screen has gone black and we are unable to see the commands. We are looking into a back light kit for repair of this system as it is vital to setting the pump controls. We will be teaming up with the Trail Wildlife Society again this fall as they are looking at doing some work on the spawning channel. Our intake area will need to be dredged out again next spring as this springs runoff filled the area with sand and silt. I will be budgeting for this next spring and maybe between Rob and I we can come up with someone who has a larger excavator that could do the job for cheap or golf passes.

F & B REPORT September 2017

September has been a challenge we have had 2 staff quit and one has been off sick.

Since I have been off for my surgery we have been operating with just 2 staff out front it has been a struggle but Kalea has done a wonderful job.

1. The liquor license for the driving range is all finished. We have received the revised map for the golf course.

2. End of year

We have a few options for end of the year. We must have a full menu to operate the Bistro. This means and Appetizer, lunch and main. We can redo the menu. Have appetizers listed as fries and rings. Lunch as sandwiches and soup Main as burgers, chicken, salad. That being said your food waste will be very high.

Second option.

The cart can sell coffee, sandwiches, chips, bars and muffins And can be parked by the shed on the driving range on the way

To the first hole. And can be accessed again when coming off 9. Now that people can drink on the driving range we will also get that business People can bring the food and alcohol in to the Bistro after their round if they would like.

This way you can close the kitchen and cut staff and save money.

3. The yearend tournament can still go as planned. This will not affect if we stay open or closed.

4. I have moved the hood vent cleaning to the October 28th

That must be the last day for Kitchen.

Cost of staffing.

Last year staffing for October was $13,743.08 for the Bistro This year if the Bistro stays open till Oct 28th with kitchen open It will be an extra $1550.00 If we operate just from the cart cost will be 1440.00 Without the extra food costs and waste

I think we would have more sales since the cart is more accessible. We still have 4 events in the Bistro the first week of October.

We had a few things we had to fix this month. The belts on the overhead fans needed to be replaced

The Toaster motor is going so you will need to get one next year.

I have booked a wedding for next year August 25 for 100 people.They have asked if they can take their wedding photos on the putting green.

Kalea attended the Liquor control meeting in Nelson on Tuesday 12th. This is an information meeting for all licences for 2017 and 2018.

Topics

1 .People bringing their own liquor on to the golf course

The rule is the cart person or staff will let them know this is not permitted and they must discard it .If they do not the rules are we are to fill out an incident report that we have printed in the Bistro and send it to the board .The board is responsible for the action. Which is to send a letter out with rules and consequences?

2. Selling alcohol under the minimum allowed cost.

3. having an alcohol hole at a tournament not allowed.

4. Not chequing for Id for underage drinkers.

5. Liquor primary staying open with no kitchen open.

The consequences for any of the above are fines and or suspension of licence.

I just want to let the board know that after receiving the email from Rob that I can leave earlier then the end of the season and the end of my contract I will be finished on October 14th.

That being said the bonuses would also be only till the 14th positive or negative. I will have inventory finished on the Saturday and given to Brenda along with the cash box and float.

I have made out an opening list and closing list for the Bistro with a list of suppliers and businesses we need to call and book.

I would like to take this opportunity to thank the board for their support for the last 5 years

Margo Bradley

! "!!!

Nomination for Director on the Board of Directors !!!Our constitution provides than any two (2) active members may file with the Secretary in writing, the nomination of any other member of the Society for the position of Director. All nominations must be received seven (7) days prior to the Annual General Meeting. (Normally held the second Sunday of December at 1 pm) !All active members are entitled to: - file their nomination for the position of Director, and - to (1) vote. !There shall be no proxy votes. !!_________________________________________ (Name of Nominating Member #1) !!_________________________________________ (Name of Nominating Member #2) !!being members of Birchbank Golf, hereby nominate: !!_________________________________________ (Name of Nominee) !!for the position of Director on the Birchbank Board of Directors. !!Nominations are to be turned into the Birchbank Office, received by mail or via email no later than seven (7) days prior to the Annual General Meeting.

!DATE RECEIVED BY OFFICE:________________________________________ !!

www.birchbankgolf.com"

Office Phone: 250-693-2366 Fax: 250-693-2360 Pro Shop Phone: 250-693-2255"

Mailing Address: PO Box 250, Trail, BC V1R 4L5"

Located on Hwy 22 between Trail and Castlegar, BC"!

This form must be completed by hand; if you wish to use your computerplease use the Email Version found on the website.

http://www.birchbankgolf.com

Birchbank Golf – Minutes for “Board of Directors” Meeting for Oct. 24th, 2017


Attendance: Rob Drezdoff, Forrest Drinnan, Mark Brown, Derrick Simister, Brad Harding, Kimba McLean, Pat Paterson and Mark Lloyd

Absent: Tom Milne and Tom Gawryletz.

1.0 Meeting was called to order by President Rob Drezdoff at 4:30 pm.


2.1 Approve the minutes of the meeting held on September 26th, 2017. Business arising from the minutes: To be discussed later in the meeting.


3.1 Director of Golf report: No report submitted. It was noted that the Pro Shop inventory to date was $79,000. The new Director of Golf will be announced in early November.

3.2 Course Superintendent report: See attached. The Board wishes to announce Mark has received a four year contract extension this summer. Keep up the good work Mr. Lloyd!

3.3 Food and Beverage Manager report: No report submitted. The Board would like to announce Kalea Garrett will assume the role of Bistro Manager for the 2018 Golf season. Please join us in welcoming Kalea to her new role.



Financial Report approved by: Pat Paterson Second: Derrick Simister

Mark Brown and Brenda Hyson will be reviewing the benefits package we have and will be looking at competitors for better deals. Don Szalagi, Mark Brown and Jeri Santarossa will be looking after the year end financials. Early bird memberships are strong to date and accounts receivables are being paid off.

4.2 Match committee: Meeting was held September 28th to layout the calendar for 2018. Check online for tournament dates. Brenda to complete once the 2017 year end is over. It will be ready for the AGM.

4.3 Building committee: A “Preventative Maintenance” program will be implemented in the off season to look after our equipment around the clubhouse. This will increase its life span and efficiency. Tom Milne will complete the task and set up a program.

4.4 Course committee: Danger and Disturbance Licence application accepted October 16th. Mark Lloyd and member Arnold Pertile will spearhead the project to remove unwanted animals from our course.



5.0 Old Business

5.1 AGM meeting will be December 10th, 2017 at 1:00 pm at the Clubhouse.

5.2 Nominating Committee. Form on our website to download for members wishing to join the Board of Directors. Committee Chair Brad Harding announced Kimba McLean and Himself will both put forward their names for another term.

6.0 New Business

6.1 We had a break in at the Clubhouse the week of October 9th. Nothing was stolen

6.2 Rob has been busy getting in touch with all vendors/suppliers for Pro Shop merchandise. A Committee will be formed to order product for 2018.

6.3 Advertisement at the new Trail Airport Terminal: The Board reviewed all information pertaining to putting up ad’s here. It was agreed not to follow thru with this and put money elsewhere for promotions


7.1 Derrick Simister commented on the Pro Shop inventory. He believes we carry too much over the off season and this needs to come down dramatically.

7.2 Kimba McLean stressed the need to increase social media to increase revenue for our course. Kalea Garrett will be working on our web page and Facebook accounts.

7.3 Pat Paterson has decided to step down from the Board one year early.



Next meeting to be held Dec 5th 2017 at 4:30 pm at KSCU.

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED BALANCE SHEET AS ATSeptember 30, 2017


151,064 177,807


$1,197,454 $1,326,880



689,213 737,846

NET ASSETS -$51,395 $79,887

$1,197,454 $1,326,880

ROSSLAND-TRAIL COUNTRY CLUBCONDENSED STATEMENT OF OPERATIONSFOR THE YEAR TO DATE PERIOD ENDEDSeptember 30, 2017

2017 2016REVENUEMembership Dues 443,929$ 479,890$ Green Fees 134,478 149,469Golf Services 141,973 150,010Other Revenue 23,935 23,024Proshop Gross Margin 39,098 50,618Bistro Net of Direct Expenses 13,362 28,933Gain on Sale of Assets 0 11,927Total Revenue 796,775 893,871



Agronomy Report For October 2017

Turf Summary Despite another different year for weather it was a great year to grow strong healthy turf. Areas are still dry due to minimal fall precipitation but heavy rains are on the way. More frost than years past so far is a positive thing for the plants as it slows growth rates and prepares the plants for winter. Winter nutrition has been applied and winter fungicides will be applied at the end of the season. I will be trying a new product on the market this year for snow mould control as I understand finances are very important right now and this product was lower in price. I am happy with the turf performance this year and will be continuing to tweak my nutrition program for optimal performance of all playing surfaces. Irrigation/Murphy Creek Summary The irrigation system ran very well this season, even with large amounts of water being pumped out each day. We had minimal lightning events which is a great thing for our control system as it can be crippled after another major lightning storm. I will be looking into any grants possible this winter to at least try and start switching over the old satellite system. Murphy creek ran flawlessly again with efficient pumping and now major glitches. We are still looking into solutions for the control screen at Murphy creek and will need to dig out the intake area before next season. The trail wildlife association and I are looking into permitting to complete this work. Tree Removal Summary We continued the tree removal strategy this season with danger trees first and foremost followed by playability and shade issue trees. We have started to flag possible danger trees so members and guests are aware and we have bored into trees to see the extent of danger from the inside. A big thanks to Kelly Schultz again for his help in removing dangerous trees on the course. Goose Management Summary A goose management plan was put together this spring in order to monitor populations better and asses management strategy effectiveness. Dog decoys and swan decoys were the arsenal this season against the geese with what seems like minimal success. To date we have approximately 70 Canada geese and one white goose residing on the property daily. Damage or danger bird permits have been applied for and we will wait to see if we receive permitting to further control our populations on the course. Staff Summary The turf care team exceeds my expectations each week, by putting forth a great product with a smaller team. Working in the dark with headlamps or working through lunch to maximize how much they get done in a day in order to put the best product out there for our members and guests. Comments on the course were very positive this year. I would like to thank all departments for another great season. Change in our management team next season is upon us and I am excited to build a strong management team to take the club into the future. I have compiled some ideas (orientations,team meetings, course tours) that will help unite a strong management team at the Birchbank Golf Club.

Winter Time Once the white days of winter come the plan is to hopefully tackle burning some of our burn piles so we can start fresh. As I said earlier I will be looking into grant ideas for our irrigation upgrades. Each winter I try and keep our golf course accessories in working order (rakes, benches, stakes etc) and this year I am going to try and look at an economical way to possibly build new tee markers as ours are becoming quite dated and unsightly.

! "!!!

Nomination for Director on the Board of Directors !!!Our constitution provides than any two (2) active members may file with the Secretary in writing, the nomination of any other member of the Society for the position of Director. All nominations must be received seven (7) days prior to the Annual General Meeting. (Normally held the second Sunday of December at 1 pm) !All active members are entitled to: - file their nomination for the position of Director, and - to (1) vote. !There shall be no proxy votes. !!_________________________________________ (Name of Nominating Member #1) !!_________________________________________ (Name of Nominating Member #2) !!being members of Birchbank Golf, hereby nominate: !!_________________________________________ (Name of Nominee) !!for the position of Director on the Birchbank Board of Directors. !!Nominations are to be turned into the Birchbank Office, received by mail or via email no later than seven (7) days prior to the Annual General Meeting.

!DATE RECEIVED BY OFFICE:________________________________________ !!

www.birchbankgolf.com"

Office Phone: 250-693-2366 Fax: 250-693-2360 Pro Shop Phone: 250-693-2255"

Mailing Address: PO Box 250, Trail, BC V1R 4L5"

Located on Hwy 22 between Trail and Castlegar, BC"!

This form must be completed by hand; if you wish to use your computerplease use the Email Version found on the website.

http://www.birchbankgolf.com

Birchbank Golf – Minutes for “Board of Directors” Meeting for Dec. 5th, 2017


Attendance: Rob Drezdoff, Mark Brown, Tom Milne, Tom Gawryletz and Mark Lloyd.

Absent: Forrest Drinnan, Derrick Simister, Brad Harding and Kimba McLean

1.0 Meeting was called to order by President Rob Drezdoff at 4:30 pm. Quorum not met to hold an official meeting. A minimum of five Board members is required. No motions can be passed.


2.1 Approve the minutes of the meeting held on October 24th, 2017. Business arising from the minutes: To be discussed later in the meeting. Not approved


3.1 Director of Golf report: No report submitted.


3.3 Food and Beverage Manager report: No report submitted.


4.1 Finance committee: See condensed/Year end financials

Financial Report not approved nor released

4.2 Match committee: 2018 Calendar is online

4.3 Building committee: N/A

4.4 Course committee: N/A

4.5 Junior committee: N/A

4.6 Handicap committee: N/A

5.0 Old Business

5.1 AGM meeting will be December 10th, 2017 at 1:00 pm at the Clubhouse.

6.0 New Business

6.1 Jeff Papilion will assume the role of Director of Golf in 2018

6.2 Board meetings will move to Thursday’s in 2018

6.3 Kootenay Golf Trail: in or out? Recommendation not to rejoin based on minimal return. Recommend returning to the Spokane Trade show in February and additional advertising throughout Southern BC and into Alberta

6.4 Management KM allowance. Recommend 52 cents per km to all management while using their own vehicle for work purposes

6.5 Policy for Financials from each Club: To be revisited in the new year with input from each club and the remaining Board members

6.6 Christmas Store at the Pro Shop: We will be open December 9th and 10th and the 16th and 17th from 10:00 am to 4:00 pm. Check out the advertisement in the Trail Times. There will be Christmas membership deals as well. Check on our web page or call the Pro Shop during hours listed.

6.7 Nominating Committee: Brad Harding and Kimba McLean have accepted a second term. Jeri Santarossa will fill the vacancy of Forrest Drinnan. Ken Swanson to fill the one year vacancy left by Pat Paterson.


7.1 None



Next meeting to be held Jan 25th 2018 at 4:30 pm at KSCU.

Agronomy Report For Dec 2017

Winter Course Preparations A two week blast of early winter was thrown at us early November and all superintendents including myself were rushed to put down final chemical applications and get the course ready for winter. Since then the month has been pretty good weather wise and the course will enter real winter clean and ready. Like most years I question the efficacy of fairway and tee chemical applications as we have had lots of rain and wet weather since application but will have to see how they winter. The greens were treated one last time last week as an extra precaution against any regrowth of new turf through November. Burn Piles/Branches The two branch piles visible from #8 have now been burned. We were also able to burn most of many years of branches in the pit below. We may need to get a larger loader in to clean up the pit area so we can dump branches down there and burn each year. The early snowfall has brought a tremendous amount of branches down from trees and left many hanging in trees. An assessment of these areas will have to be done in the spring to ensure the trees are safe. Murphy Creek Panel A huge thanks to Jim Rommerdahl for finding us a new panel to run the Murphy creek pump. Jim will be doing the programming with the computer system and also teaching Motzie and I about the programming so we can do it in the future. BCGSA Meeting We will be hosting a kootenay chapter meeting for superintendents from the east and west kootenay regions. The event consists of a bcgsa meeting, two guest speakers, lunch and golf. Planning is currently taking place with Jeff, Kalea and myself.

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