G-1 BEVERLY HILL

BEVERLYHILL

CITY OF BEVERLY HILLSPublic Works Department

345 Foothill RoadBeverly Hills, CA 90210

PUBLIC WORKS COMMISSIONSPECIAL MEETING SYNOPSIS

September 13, 20177:00 am.

MEETING CALLED TO ORDERDate/Time:

ROLL CALLCommissioners Present:Commissioners Absent:Staff Present:

Assistant City Manager George Chavez met at the facility location.

COMM UNICATIONS FROM THE AUDIENCESpeakers: None

APPROVAL OF THE AGENDABy order of the Chair, the Agenda was approved.

CONSENT CALENDARNo items.

REPORTS FROM PRIOIRTY AGENCIESNo items.

CONTINUED BUSINESSNo items.

1. SHUTTLE TOURThe Commission traveled via shuttle to the Athens Services Material Recovery Facilitylocated at 11121 Pendleton Street, Sun Valley, California, 91352.

PROJECT ITEMS & STATUS UPDATENo items.

COMMUNICATIONS FOR THE COMMISSIONNo comments.

COMMUNICATIONS FROM STAFFNo comments.

2. ADJOURNMENTDate/Time:

There was no recording of this meeting. For past meetings, go to www.beverlyhills.org to access those recordings.

September 13, 2017/7:08 a.m.

Commissioner Greer, Vice Chair Felsenthal, Chair WolfeCommissioners Aronberg & ShalowitzJames Burnley, Shana Epstein, Ilene Knebel

September 13,2017/11:45 am.

G- 1

BEVERLYHILL4

CITY OF BEVERLY HILLSRoom 280A

455 North Rexford DriveBeverly Hills, CA 90210

CHARITABLE SOLICITATIONS COMMISSION REGULAR MEETING

SYNOPSIS

Wednesday, September 13, 20179:00AM

September 13, 2017/9:O6AM

C


PLEDGE OF ALLEGIANCE

ROLL CALLCommissioners Present: Commissioners Fischer, Safier, Platt, Chair Schreiber, Vice-Chair

KraushaarCommissioners Absent: None.Staff Present: M. Rosen, E. Nica

COMMUNICATIONS FROM THE AUDIENCE

None.

APPROVAL OF AGENDA - TAB I

By Order of the Chair, the agenda was approved as presented.

CONSENT CALENDAR• Consideration of Minutes of the special meeting of July 12, 2017 — TAB 2

Motion: MOVED by Commissioner Fischer, SECONDED by Commissioner Platt to adoptthe minutes as amended (5-0).

AYES: Commissioners Safier, Platt, Fischer, Vice-Chair Kraushaar, Chair SchreiberNOES: None

CARRIED

REPORTS FROM PRIORITY AGENCIES

None.

NEW BUSINESS• 2017 Conflict of Interest Code — TAB 3

Recordings of the Charitable Solicitations Commission’s meetings are available online within three business days of the meeting.Visit www. beverlyhills. org to access those recordings.

Charitable Solicitations Commission Regular Meeting SynopsisSeptember 13, 2017

The 2017 Conflict of Interest Code was reviewed and it was found satisfactory.

Motion: MOVED by Commissioner Fischer, SECONDED by Commissioner Safier toadopt the Code as presented (5-0).


CARRI ED

CONTINUED BUSINESS• 20l7AnnualReport

o Memo from Chair Schreiber Regarding 2016 Annual Report — TAB 4

Chair Schreiber felt that the draft Annual Report was missing a discussion of what theCommission did during the year: ie. Review events, working with the HRC for grantapproval, improving performance by submitting changes to the BHMC.

Commissioner Fischer believed that this additional information was important to include.Some other minor comments were made on the wording of the memo and how thenumbers correlated to the tables.

o 2017 Annual Report, second draft — TAB 5

Chair Platt expressed the fact that she felt that the Annual Report should not be overtlynegative in tone, but should still hold organizations accountable.

A third draft will be made and brought to the next Commission meeting.

ACTION ITEMS• Due to the 15-day Filing Period, the Following Permit Requests were approved: Items are

501 (c)(3) organizations — TAB 6

Motion: MOVED by Commissioner Fischer, SECONDED by Commissioner Safier toapprove the permits as presented, with Commissioner Platt recusing herself fromvoting on Permit 2017-1 90 (5-0).


CARRIED

STATUS REPORTS — TAB 8Financial Statements (FS) of Completed Permits for Review

1. 2015-181 Generosity.org2. 2016-089 Peninsula Committee Children’s Hospital3. 2016-131 CLARE Foundation4. 2016-160 Associates for Breast & Prostate Cancer Studies5. 2016-193 Patient Care Foundation


6. 2016-195 GLSEN Inc7. 2016-204 Friendly Hand Foundation8. 2016-212 Crohn’s & Colitis Foundation

9. 2016-222 Venice Family Clinic10. 2016-224 Breast Cancer Research Foundation, Inc

11 2016-227 Partners in Care Foundation

12. 2016-236 The Jeffrey Foundation

13. 20 16-237 Los Angeles Chamber Orchestra Society, Inc

14. 2017-001 Friends of Robinson Gardens

15. 2017-002 Constitutional Rights Foundation

16. 2017-008 Family Equality Council

17. 2017-011 Otis College of Art and Design

18. 2017-018 The Colleagues

19. 2017-025 Girl Scouts of Greater Los Angeles

20, 201 7-029 Colleague Helper in Philanthropic Service

21. 2017-030 West Angeles Community Development Corporation

22. 2017-037 Concern Foundation

23. 2017-038 Cedars-Sinai Medical Center Sports Spectacular

24. 2017-040 Alliance for Children’s Rights

25. 201 7-042 Children’s Defense Fund

26. 201 7-051 Professional Dancers Society

27. 2017-055 Tower Cancer Research Foundation

28. 2017-056 Tower Cancer Research Foundation

29. 2017-057 Race to Erase MS

30. 2017-058 International Medical Corps

31. 2017-059 International Medical Corps

32. 201 7-060 Hamburger Home dba Aviva Family and Children’s Services

33. 201 7-065 JDRF

34. 201 7-068 Extraordinary Families

35. 2017-069 Mar Vista Family Center

36. 2017-070 Women’s Guild

37. 2017-071 Independent School Alliance

38. 2017-072 Jewish Family Service of Los Angeles

39. 2017-079 Simon Wiesenthal Center, Inc.

40. 2017-082 SHARE, Inc

41. 2017-084 Regents of the University of California Los Angeles

42. 2017-089 Harmony Project, Inc

43. 2017-091 Los Angeles Ballet

44. 2017-095 Ballet Theatre Foundation

45. 201 7-096 The Sarcoidosis Network Foundation Inc

46. 2017-097 Center for the Study of Young People in Groups Teen Line

47. 2017-1 05 Bel Air Presbyterian Church

48. 2017-115 Beverly Hills Theatre Guild

49. 2017-137 Israel Cancer Research Fund

50. 2017-139 University Kidney Research Organization


51. 2017-141 New Directions for Veterans52. 2017-143 Tower Cancer Research Foundation53. 2017-147 Los Angeles Sports Council Foundation54. 2017-153 BeitT’Shuvah55. 2017-170 Citizens Commission on Human Rights56. 2017-171 Magbit Foundation57. 2017-174 Magbit Foundation58. 2017-1 88 Los Angeles Sports Council Foundation

COMMUNICATIONS FROM THE COMMISSION• Chair’s Report

a) July 17, 2017 Mayor’s Cabinet Meeting

The format of the meetings had somewhat returned to its previous format;Commissioners can comment and discuss after each statement.

b) August 21, 2017 Mayor’s Cabinet Meeting

Mayor Bosse was excited about the BOLD initiative and the events that were a partof it.

c) September 5, 2017 City Council Study Session

The CSC’s proposed changes to the Municipal Code were well received by Council.Everything proposed was accepted.

• Comments from Commissioners

None.

• Other items, brief announcements, request for information, and brief reports on activities.

None.

COMMUNICATIONS FROM STAFF• Staff Report

Capt. Rosen introduced the Commission to the new vehicle burglary prevention campaignby BHPD called, Hide It. Take It. Lock It.” This is a reminder to residents and visitors to beaware of what is being left in plain view in their vehicles, which could attract a burglar tobreak into their vehicle.

• Reference Documents• List of Organizations That Have Net Proceeds Less Than 50% of Total Receipts from Their

Charitable Events — TAB A• Organizations Publicizing Fundraising Events in Beverly Hills Without a Permit — TAB B• 2016 Overdue Financial Statements - TAB C• 2017 Overdue Financial Statements - TAB 0• Financial Statement Log for 2016, numerical order — TAB E• Financial Statement Log for 2016, alphabetical order — TAB F


• Financial Statement Log for 2017, numerical order—TAB G• Financial Statement Log for 2017, alphabetical order—TAB H

ADJOURNMENTDate/Time: September 13, 2017!10:34AM

If there are any questions about this synopsis please contact Emma Nica Commission Secretaiy310-285-2109, solicitationpermitsbeverlyhills.org



PUBLIC WORKS COMMISSIONREGULAR MEETING SYNOPSIS

September 14, 20178:00 am,



ROLL CALLCommissioners Present:

Commissioners Absent:Staff Present:

September 14, 2017 /8:00 am.

Commissioners Greer, Shalowitz, Vice Chair Felsenthal,Chair WolfeCommissioner AronbergVincent Chee, Mark Cuneo, Vince Damasse, JosetteDescaizo, Shana Epstein, llene Knebel, Erick Lee, TrishRhay, Caitlin Sims

COMMUNICATIONS FROM THE AUDIENCEMembers of the public may address the Commission regarding any items not on the Agenda

that are within the subject matter jurisdiction of the Commission. By State law, the Commission

may not discuss or vote on items not on the Agenda.

Speakers: None

APPROVAL OF AGENDABy Order of the Chair, the agenda was approved as presented.

CONSENT CALENDAR1. Consideration of the Minutes of the regular meeting of August 10, 2017.

Motion:

AYES:

NOES:

CARRIED

MOVED by Commissioner Shalowitz, SECONDED byCommissioner Greer to approve the minutes as presented(4-0).

Commissioners Greer, Shalowitz, Vice Chair Felsenthal,Chair Wolfe

None

2. Consideration of the Minutes of the special meeting of August 30, 2017.

By verbal confirmation, the Commission approved the minutes for the specialmeeting of August 30, 2017.

Recordings of the Public Works Commissions meetings are available online within three business days of the meeting.

Visit www.beverIyhiIIs.org to access those recordings.

Public Works Commission Regular Meeting SynopsisSeptember 14, 2017

REPORTS FROM PRIORITY AGENCIESOperations Reports from City Departments, Consultants and Outside Agencies

• Metropolitan Water District (MWD) Directoro Dr. Wunderlich reported on the Bay Delta Tunnel Project.

Metropolitan Water District will be voting in October whether or notto participate. Dr. Wunderlich described the sources of water forSouthern California and the current environmental distress of theDelta. The tunnels will provide an alternate means of conveyance;the water would go under the Delta, not through it. The river flowswould not be distorted by the tunnels.

o Southern California imports about half its water from the StateWater Project and the Colorado River. Dr. Wunderlich presentedboth pros and cons for the overall venture.

o Dr. Wunderlich commented briefly on recent allegations ofmisappropriation of funds by some agricultural agencies.

o The timeline for the project can be up to twenty years.o Dr. Wunderlich also commented about climate change impacts on

our water supply, the cost of water per acre foot and suggested thecity diversify its water supply.

o This item will be presented at City Council on September 19, 2017.

CONTINUED BUSINESS3. Capital Improvement & Major ProjectsCity Engineer Mark Cuneo update the Commission on the following items in theCommission packet; the Maple Wells, Cabrillo Reservoir Project, La Brea Subarea —

Central Basin Development, RO Water Treatment Plant Rehabilitation, Pump Station No.8 Rehabilitation, North Santa Monica Boulevard Reconstruction, Purple Line SubwayExtension — Metro, Citywide Street Resurfacing, and Traffic Signal Modification and CurbRamp Replacement — W. Olympic Blvd. /Beveiwil Drive/Beverly Drive.

Commissioner comments:• Commission commented about the capacity of the Cabrillo Reservoir. Mr.

Cuneo relayed that this will be addressed in the technical memo currentlybeing prepared.

• The sidewalk maintenance project is no longer listed due to the next phaseof this project will be completed by the street maintenance crew. It is nolonger a Capital Project. The Commission will be apprised if there is furtherinformation to be updated.

• The Commission gave positive comments about the progression of theSanta Monica Boulevard Reconstruction and Metro Projects.

4. Grant UpdatePlanning and Research Analyst Michelle Tse gave an overview of grants that wereapplied for and their outcomes and future grant opportunities. In addition, shereviewed specific grant allocations, their criteria and eligibility requirements. Aconsultant will be hired to assist with securing grants

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Commissioner comments:• The Commission inquired if there were available grants for the current bike lane

project. Ms. Tse will report back to the Commission on its feasibility.

• The Commission requested a follow-up on what areas that the Department wouldhave the greatest chance to obtain grants and how this will be accomplished.

The Commission took a break at 9:37 am.The Commission reconvened at 9:50 a.m.

5. Hollywood Basin Wells Scale Pre-Treatment Testing UpdateWater Resources Manager Vince Damasse provided a brief overview of the testingprocess and the next steps.

Commissioner comments:• The Commission inquired about water quality. Staff responded that monthly

samples are being taken to be analyzed and levels are acceptable.

6. Water Enterprise Plan (WEP) Re-evaluationWater Resources Manager Vince Damasse reported on the re-evaluation of the WEP andthe best options moving forward. Mr. Damasse projected having a technical memogenerated by Psomas by the October Commission Meeting.

Commissioner comments:• As the WEP is re-evaluated, the Commission requested to see specific action

items that relate to our community included as well as check the projects alreadyidentified and continue to re-check the assumptions.

7. Sustainability Plan Update ReportEnvironmental Compliance and Sustainability Program Manager Josette Descalzoprovided an update on projects that have been implemented. For the future, he suggestedevaluating all programs and policies and to develop a reporting program, possibly focusedon Public Works.

Commissioner comments:• The Commission commented that many items contained in the plan is the norm

today and questioned if there is a need to continue updating.

Speaker: Steven Weinglass

The Commission agreed that any formal management of this plan should be done withCity Council direction.

8. Community Choice AggregationSenior Management Analyst Caitlin Sims gave an update about the program, the risksand benefits. Ms. Sims also addressed concerns City Council had after an overview waspresented. Anticipated rates were reviewed as well as bill comparisons with SonomaClean Power and Mann Clean Energy.

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Speakers: Interim Executive Director Bill Carnahan of Los AngelesCommunity Clean Energy (LACCE), Bob Wunderlich; GaryGero, Chief Sustainability Officer for Los Angeles County.

Motion: MOVED by Chair Wolfe that the Public Works Commissionrecommend to the City Council that the City of Beverly Hillsjoins the LACCE at this time (2-2).

AYES: Commissioners Greer, Chair Wolfe

NOES: Commissioner Shalowitz, Vice Chair Felsenthal

FAILED

9. Matrix Report ImplementationAssistant Director Trish Rhay provided an update for the implementation of the plan sincebeing presented to City Council.

Commissioner comments:• The Commission commented about various line items in the Matrix Report.

NEW BUSINESS10. Energy Leader Partnership Programiwestside Energy Partnership

• Information only. No discussion.

PROJECT UPDATES & STATUS ITEMS11. Water Conservation Update

• Information only. No discussion.

12. Moody’s Bond Rating• Information only. Commission commented about one item being a lower rating due

to being a smaller system

13. Specific Information and Department UpdateThis report transmits answers to questions that have been raised at previous Public WorksCommission meetings, information regarding upcoming items for the City Council meeting,an update on the Department’s Master Plans, an update on the collection of water capacityfees and water supply fees, and a financial statement for the Water Enterprise Fund forfiscal year 201 6-1 7.

• Information only. Commission requested an update on the tax credits receivedfrom the local CNG production on site and commented on the financial statementincluded in this item.

COMMUNICATIONS FROM THE COMMISSION14. Chair’s Report

• Comments from the Commissioners• Ad Hoc Subcommittee Updates

o No discussion.

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COMMUNICATIONS FROM STAFF15. Report from Director

• Public Works Director Shana Epstein reported that outreach for the proposedwater rate increase consists of a flyer being mailed, two Town Hall Meetings, othercommunity group meetings and attendance at every Commission Meeting toanswer any questions.

o Upcoming Events — Hazardous Waste Roundup will be held on Saturday,September 16.

o Meeting Dates

ADJOURNMENTDate/Time: September 14, 2017 / 12:20 p.m.

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FINE ART COMMISSIONSPECIAL MEETING SYNOPSIS

Monday, September 18, 20172:00pm

OPEN MEETINGDate/Time: September 18, 2017 /2:02pm

PLEDGE OF ALLEGIANCE Commissioner Hiller led the Pledge of Allegiance

CIVILITY STATEMENT Chair Smooke read the Civility Statement.

ROLL CALLCommissioners Present: Commissioner Kaye, Commissioner Hiller, Commissioner Vahn,

Vice Chair Rubins, Chair SmookeCommissioners Absent:Staff Present: Nancy Hunt-Coffey, Gisele Grable, Patty Acuña, Aida Thau

COMMUNICATIONS FROM THE AUDIENCEMembers of the public may address the Commission regarding any items not on the Agenda thatare within the subject matter jurisdiction of the Commission. By State law, the Commission maynot discuss or vote on items not on the Agenda.

None.

APPROVAL OF AGENDAWith the concurrence of the Commission, the Chair may choose to amend the order of the itemson the agenda.

By order of the Chair, the agenda was approved with the amended changes. Item 11. A.Introduction of Kristin Buhagiar, Recreation Services Manager, was moved ahead to Item I andItem 3, Bove moved ahead to Item 2.

CONSENT CALENDARI. Consideration of Minutes of the regular meeting of August 17, 2017.

MOTION by Hiller, SECONDED by Kaye to approve the Meeting Minutes. (5/0)

AYES: Kaye, Hiller, Vahn, Rubins, SmookeNOES: NoneABSENT: NonePASSED:

REPORTS FROM PRIORITY AGENCIESNone.

Recordings of the Fine Art Commission’s meetings are available online at www.beverlvhills.org

Fine Art Commission Special Meeting SynopsisSeptember 18, 2017

CONTINUED BUSINESS2. Kusama Update

Staff continues to be in contact with Ota Studios in Japan regarding the piece and isexploring options for refabricating or restoring the art. Staff is looking into the cost ofshipment from Japan as well as recreating the sculpture. A painted piece would need moteregular maintenance, which would include cleaning and waxing every six months. litheinfrastructure is changed to stainless steel, that would prevent rusting. The cost of bothoptions have been requested from Ota Studio.

3. Bove UpdateStaff reported on the Liaison Meeting that was held on August 28, 2017. There wasdiscussion on the disposition of the Bove piece but with the item now being a legal issue,it was brought to Closed Session with the City Council. The letters of support were readto the Liaison staff. The item is on the City Council agenda for September 19, 2017.

The Commission also discussed alternate locations for placement, which included aproposal for an area west of the elevator lobby of the City Hall side of the Crescent DriveParking Structure.

MOTION by Smooke, SECONDED by Rubins that the Fine Art Commissionadopt a resolution to inform City Council at the Tuesday, September 19, 2017Council Meeting that the Commission is in favor of the City completing thecontract to purchase the Bove and piece and then proceed with properconsideration to locate an alternate location on City property. (0/5)

AYES: NoneNOES: Kaye, Hiller, Vahn, Rubins, SmookeABSENT: NoneFAI LED:

MOTION by Kaye, SECONDED by Rubins move that the Fine Art Commissionmakes the following statement to the City Council at their Tuesday, September19, 2017 Council Meeting: The Fine Art Commission values the Carol Bove 10sculpture as an important part of the City’s collection and urges the City Councilto complete the purchase of the art. The Fine Art Commission is aware ofmaintenance costs of this piece and will endeavor to find a suitable alternativelocation for its placement. (5/0)


4. Developers Brochure UpdateThe Commission reviewed the draft; editing suggestions will be forwarded to staff.

5. Fine Art Ordinance ReviewThe Commission reviewed the Fine Art Ordinance:

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- Fine Art shall not be art objects that are mass-produced.- It is required to fulfill and satisfy all of the following criteria that are noted:

o That the established artist is a professional artist who derives his or her incomeprimarily from his or her work as an artists and is accepted and recognized inthe field of fine art.

o The appraisal needs to be completed by an independent qualified fine artappraiser or other evidence as noted.

o Documentation must be provided showing at least one piece of the same orcomparable medium size and condition that has been sold in the last five years.

- Is the Donor willing to cover all the costs or the installation as well as transportation?- A complete application must be submitted prior to consideration.

6. Process for Handling Donations/LoansThe Commission agreed to an Ad Hoc Committee to make sure that the criteria is met forsubmitted donations. Commissioners Vahn and Hiller agreed to be on the Ad Hoc.A check-list to be submitted to donors will be created by staff.

7. Proposal of Art Donation by Ringo Starr

The Commission thanks Mr. Starr for his generous offer but unfortunately the donationdid not meet the Fine Art criteria.

MOTION by Hiller, SECONDED by Rubins move that the Fine Art Commissiondoes not accept the art piece by Mr. Starr. (5/0)


8. Proposal of Art Donation by Mr. Brainwash

Chair Smooke recused himself.

MOTION by Rubins, SECONDED by Hiller move that the Fine Art Commissionpass on this particular donation and send a wonderful letter of appreciation.(4/0)

AYES: Kaye, Hiller, Vahn, RubinsNOES: NoneABSTAIN: SmookePASSED:

NEW BUSINESS IPUBLIC HEARINGS9. Proposal of Art Donation by Fletcher Benton

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The Commission reviewed the donation and requested information on the maintenance,if the piece needs restoration, costs and if the donor is interesting in paying for theinstallation.

MOTION by Hiller, SECONDED by Vahn move that the Fine Art Commissionmove ahead with the Fletcher Benton piece subject to finding out aboutrestoration, location and installation costs. (5/0)


10. Proposal of Art Donation by Prince Lorenzo de’ Medici

This donation is assigned to the ad hoc committee for further research and will be reviewedat the next meeting.

PROJECT UPDATES, STATUS REPORTS, STAFF REPORTS11. Director’s Report

• Information only items:

A. Introduction of Kristin Buhagiar, Recreation Services ManagerB. Fine Art Fund ReportC. Tom Friedman Commission

A letter was sent to the Gallery listing points not agreed upon.D. Lighting Update (Sisphus & WOHL)

Schedule being set.E. Cultural Arts

Details being reviewed.F. Marlene Louchheim Art Donation

Reviewed at the City Council Liaison meeting. The Liaisons felt that if theCommission could not support the donation for inclusion in the City’s fine artcollection then an offer of donation will not be extended.

COMMUNICATIONS FROM THE COMMISSION12. Chair’s Report

A. Mayor’s Cabinet MeetingThe Mayor’s Cabinet meetings are now recorded and can be viewed in the City’swebsite.

B. Ad Hoc Committees- Education Liaison (Rubins, Vahn)

Commissioner Vahn reported she and Commissioner Ru bins are workingwith the newspapers to educate the public about the City’s art collection andwill coordinate this effort with the City’s Art Show being held October 21 and22, 2017.

- Recreation and Parks Commission Liaisons (Hiller, Kaye)

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- Fine Art Program Development (Hiller, Smooke)- Donations and Loaned Art (Smooke, Vahn)- Big Picture Project (Kaye, Smooke)- Web Submission for Priority Exercise (Hiller, Rubins)- Burton Way Median (Rubins, Hiller) - Currently on hold

C. Other items brief announcements, request for information, and brief reports onactivities.

- Commissioner Kaye shared an article written about less than 8% of publicstatues are female; 9 out of 411 National Parks are dedicated to Women’shistory and there’s an international campaign going on to place statues ofwoman in public places

- Commissioner Kaye shared with the Commission images from sculpture KevinFrancis Grey who is represented by the Pace Gallery.

- Commissioner Vahn informed the Commission about an artist that is part ofthe Pacific Standard Time Exhibition that she plans to propose.

- Chair Smooke encouraged the public to participate in LA/LA’s PacificStandard Time Exhibit and pointed out there are works on the primary marketthat can be purchased as opposed to commissioning work.

13. Priority SettingInformation available in the packet.

COMMUNICATIONS FROM STAFF14. FAC Upcoming Meetings

Commission dates available in the packet and on the City’s website.

ADJOURNMENTDate I Time: September 18, 2017 I 3:42pm

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HEALTH AND SAFETY COMMISSION REGULAR MEETING

SYNOPSIS

Monday, September 25, 20174:00 p.m.

OPEN MEETINGDate/Time: September25, 2017 /4:02 p.m.


ROLL CALLCommissioners Present: Commissioner Schwartz, Vice Chair Demeter, Chair Nazarian,

Commissioners Lurie and RossStaff Present: Pamela Mottice Muller, Logan Phillippo, Lisa Karson


Speakers: None.

APPROVAL OF AGENDAThe agenda was approved with no changes.

CONSENT CALENDAR• Consideration of minutes from the Health and Safety Commission meeting on June 26,

2017.• Consideration of minutes from the Health and Safety Commission meeting on July 24,

2017.

Commissioner Lurie requested spelling corrections to the Minutes of the June 26, 2017 meetingunder Reports from Priority Agencies. The Minutes for both meetings were approved with thecorrections.

Recordings of the Health and Safety Commission’s meetings are available online within three business days of the meeting. Visitwww.beverlyhills.org to access those recordings.

Health and Safety Commission Regular Meeting SynopsisSeptember 25, 2017

REPORTS FROM PRIORITY AGENCIES• Beverly Hills School District — Board Member, Noah Matgo

Noah Margo updated the Commission on an audit of student immunization records, whichdetermined that all transitional Kindergarten (TK) and returning 7th grade students are fullyimmunized. The next task is to complete an audit of all the students in all other grades.The audit should be completed within a week.

• Beverly Hills Police Department — Lieutenant Elisabeth AlbaneseLt. Albanese presented crime prevention topics advertised on social media including anissue with break-ins to vehicles; common themes are vehicles left unlocked with valuablesleft in plain sight. Also highlighted was a reminder to diners to not leave purses unattended;purses are often hung over the back of chairs leaving them vulnerable to theft.

CONTINUED BUSINESS

1. Health and Safety Recognition Program — USC HillelBailey London, Executive Director of USC Hillel Center, along with members of the Board ofDirectors for the Wellness Center, Deborah Kallick and Sharona Nazarian, were presentedwith a certificate of recognition in honor of their work to engage and support all Jewishstudents at USC who are away from home for the first time in their lives making independentdecisions.

2. Smoke-Free Multi-Unit Housing Ordinance UpdateAn update of the Smoke-Free Multi-Unit Housing Ordinance, including a summary of plannedoutreach efforts over the next few months before key provisions take effect was provided.

3. Disaster Ready Partner — NoneThere was no Disaster Ready Partner this month.

4. Hepatitis APamela Mottice Muller, Director of Office of Resilience, provided information from the LosAngeles County Department of Public Health on the outbreak of Hepatitis A (HAV) in LosAngeles County.

5. CybersecurityChristopher Balassanian, Systems Integrator, and Andrew Fernando, Systems Integrator, ofthe Information Technology Department provided a cybersecurity presentation specificallyrelated to safeguarding information and disaster preparedness from a technology standpointin light of recent national disasters.

NEW BUSINESS

6. 2017 Conflict of Interest CodeThe 2017 Conflict of Interest Code was provided to the Commissioners for their review andapproval by Chair Nazarian.

7. Proposed Water Rate IncreasesInformation was provided on the proposed 5 years of water rate increases. Town Hallmeetings will be held on September 28 and October 2 to provide detailed information toresidents and the community and a public hearing is scheduled for November 7th•

Health and Safety Commission Regular Meeting SynopsisSeptember25, 2017

8. Metro Purple Line Extension Lane ClosuresAn update was provided on the seventeen weeks of lane closures related to the Metro PurpleLine Extension.

9. National Preparedness MonthA presentation was provided on the City’s activities and programs planned during NationalPreparedness Month in September.

10. Great ShakeOutMeena Janmohamed, Management Analyst, updated the Commission on the Great ShakeOuttaking place nationally on October 19th at 10:19 am.

PROJECT UPDATES• None

COMMUNICATIONS FROM THE COMMISSION

• Chair’s Report

• Health and Safety Commission Liaison ReportPamela Mottice Muller, Director of Office of Resilience reminded the Commission that it isWest Nile Virus season and precautions should be taken in regards to mosquitos.

• Other itemsCommissioner Lurie commended the City on the recent Hazardous Waste Roundup onthe efficiency and ease of participating. She stated she would like to see the City hold theevent more frequently.

COMMUNICATIONS FROM STAFF

• Director’s Report

• Upcoming events

• Information only itemsa) Commission Calendarb) Back-to-School: Brush Up Your Cybersecurityc) It’s Time to Talk About Sepsisd) Methicillin Resistant Staphylococcus Aureus (MRSA)e) West Nile Virus (WNV)f) Gonorrhea and STDs

ADJOURNMENT

Date / Time: September 25, 2017 /6:10 p.m.



RECREATION AND PARKS COMMISSIONREGULAR MEETING SYNOPSIS

Tuesday, September 26, 20172:00 p.m.

MEETING CALLED TO ORDERDate/Time: September 26, 2017 / 2:04 p.m.

PLEDGE OF ALLEGIANCEThe Pledge of Allegiance was led by Commissioner Bilak.

CIVILITY STATEMENTThe Civility Statement was read by Chair Rosoff.

ROLL CALLCommissioners Present: Javor, Roston, Bilak, Chair RosoffCommissioners Absent: FriedmanStaff Present: Nancy Hunt-Coffey, Pam Shinault, Stephanie Harris, Susan

Wineland, Linda Kyriazi

Vice Chair Friedman arrived at 2:35 p.m.


None.

APPROVAL OF AGENDAChair Rosoff approved the agenda as is.

1. CONSENT CALENDARConsideration of Minutes of the Regular Meeting from 7/25/2017.

MOTION by BILAK, SECONDED by ROSTON to approve the Meeting Minutes aspresented. (4/0)

AYES: Javor, Roston, Bilak, RosoffNOES: NoneABSENT: FriedmanABSTAIN: NoneCARRI ED

REPORTS FROM PRIORITY AGENCIESNone

Recordings of the Recreation and Parks Commissions meetings are available online at www.beverlyhills org

Recreation and Parks Commission Regular Meeting SynopsisSeptember26, 2017

CONTINUED BUSINESS2. Beverly Hills Community Dog Park — Community Outreach

On September 18, 2017, Chair Rosoff and Vice Chair Friedman met with City CouncilLiaisons Mayor Bosse and Councilmember Mitisch to review the progress of the BeverlyHills Community Dog Park following the completion of a full year of operation.

Management Analyst Stephanie Harris provided an overview of the Dog Park statisticsand the most recent survey results as of September 12, 2017. The total number ofregistered dogs has reached 1,475 and there has been over 27,255 recorded dog visitsaccording to the Ranger’s daily tracking sheets.

The following recommendations will be present to City Council during their Octobermeeting:

- Hours of Operation: to remain 8:00 a.m. — 8:00 p.m. seven days a week.- Restricting Park Access: Currently the park is open to Beverly Hills residents,

individuals who work in the City, both Beverly Hills hotel guests and residents’ guests.A recommendation for a 6-month trial period which would allow approximately 200-non-residents access to the park.

- Permit Process: Keep the registration process in place to insure dogs have currentshots. A key card entry is being researched.

- Ranger Presence: Currently a Ranger is present during all operation hours. It isrecommend to have a Ranger present during peak hours, High Holy Days andweekends.

3. Coldwater Canyon Park Playground Renovation Capital Improvement Project —

Presentation on Proposed Conceptual Design

City Architect Mandana Motahari and representatives from the architectural firm MarchStudios and playground equipment company Landscape Structure presented informationon the proposed conceptual design for Coldwater Canyon Park Playground.

Chair Rosoff thanked the representatives for the time and effort they put into the projectin addition to their responsiveness to the requirements that the Commission and theCommunity requested for this project.

MOTION by ROSOFF, SECONDED by JAVOR I move that the Commission recommendto City Council that it adopt the plan that has been presented to us today. (5/0)

AYES: Javor, Roston, Bilak, Friedman, RosoffNOES: NoneABSENT: NoneABSTAIN: NoneCARRI ED

The Coldwater Canyon Park playground renovation project will be presented to CityCouncil at an October meeting.

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NEW BUSINESS4. Conflict of Interest Code

State Law requires that each local agency review its Conflict of Interest Code ever year.

2017 Conflict of Interest Code. Exhibits A & BMoved by ROSOFF, seconded by FRIEDMAN to adopt the 2017 Conflict of Interest Code,Exhibits A & B for the City of Beverly Hills Recreation and Parks Commission aspresented:

Ayes: Javor, Roston, Friedman, RosoffNoes: NoneAbsent: BilakCarried

STATUS REPORTS5. Greystone Demonstration Garden Presentation

Ms. Barbara Linder, Beverly Hills resident and creator of the Greystone DemonstrationGarden, provided to the Commission an overview of the Garden and the service it providesto the community.

The Commission thanked Ms.Linder for all the work she had done for the City with theGarden, congratulated her on her sold out Master Gardener classes and agreed to herrequest of planning a field trip to the Greystone Demonstration Garden.

Chair Rosoff requested Ms.Linder provide staff with a wish-list of immediately priority sothe Commission has direction on what to review for this project.

6. Capital Improvement Projects Update

Director of Community Services Nancy Hunt-Coffey update the Commission on thefollowing:

- Greystone: Project repairs continue on at Greystone; the major project is restoring thelibrary room on the main floor and have it function as a museum. Proposals have beenrequested. Woodworking is ongoing.

- Beverly Gardens Restoration: Blocks 18, 19 & 20 have been completed, plants areestablished and those blocks are open to the public. Blocks 22 and 23 are nearcompletion.

- Coldwater Park and Playground Renovation — presentation was provide Tab. #3- La Cienega Community Center: HVAC improvements are completed. Fire Alarm

system upgrade being worked on.- La Cienega Tennis Center Court Resurfacing Project: Eight of the sixteen courts have

been completed and the additional ones are underway.

7. Introduction of Teen Advisory Committee Members

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Recreation Supervisor Jennifer Leuning informed the Commission that this year marks thej0th year of the Beverly Hills Teen Advisory Committee (TAO). The TAC was created toengage Beverly Hills youth in decisions about recreation programs.

The TAO is comprised of 6th — 10th graders from Beverly Hills Unified School District(BHUSD) or Beverly Hills residents attending private schools. This school year’s TeenAdvisory Committee members were in attendance to introduce themselves to theCommission.

Chair Rosoff thanked the students for their participation in the Teen Advisory Committeeand requested their return when they had an event to report to the Commission.

COMMUNICATIONS FROM THE COMMISSION8. Ad Hoc Committee Reports

a. City Council Liaison/Mayor’s Cabinet (Rosoff/Friedman)

b. Fine Arts (Bilak/Rosoff) - Commissioner Bilak attended a Fine Art Liaison Meeting andprovided an update on the Bove piece. Staff provided additional information on themaintenance of the Bove in addition to the Friedman piece.

c. Greystone Park (Friedman/Rosoff) - no additional report

d. La Cienega Master Plan (Bilak/Friedman) - no additional report

e. Street Tree Master Plan/Maintenance - (Bilak/Roston) Commissioner Roston reportedthat both she and Commissioner Bilak met with the City Arborist Ken Pfalzgraf to walkthe South Robertson streets. The discussion will be held at the October meeting.

f. Beverly Gardens Restoration (Rosoff/Javor) - no additional report

g. Off Leash Dog Area (Bilak/Friedman) - no additional report

h. Joint Powers Agreement (Bilak/Roston) - Staff provided an update.

i. Public Works Services Liaisons (Javor/Roston) - no additional report

j. Coldwater Canyon Park (Javor/Rosoff) - no additional report

k. Bicycle Riding (Roston/Friedman) - no additional report

I. Crescent Mini Park (Rosoff/Javor) - no additional report

m. The Peace Tree (Rosoff/Roston) — Chair Rosoff informed the Commission that it wasdecided not go forward with The Peace Tree what was presented to the Commission asthe City has their own Arbor Day event.

COMMUNICATIONS FROM STAFF9. Director’s Report

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- Commissioner Javor provide an update on being a judge for PickleFest that was heldat the Farmers’ Market on Sunday, August 6, 2017.

- A Commission Recruitment is open for the Recreation and Parks Commission.- The Event Calendar was reviewed. Woofstock is scheduled for Sunday, November 5,

2017 from llam—4pm.- Meeting Dates: The Commission agreed to reschedule the Regular December 26,

2017 meeting to December 12, 2017 as a Special Meeting.

PREPARATION OF NEXT MONTH’S AGENDA10. Priority Setting

The following updates were discussed:- Remove The Peace Tree Planting- Add the Greystone Demonstration Garden- Beverly Gardens Park budget- General Recreation and Parks budget

ADJOURNMENT

Date I Time: September 26, 2017 I 5:02 p.m.

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BEVERLYHILLS



HUMAN RELATIONS COMMISSIONSPECIAL MEETING SYNOPSIS

September28, 20179:00 a.m.



The Pledge of Allegiance was led by BHUSD Vice President Lisa Korbatov.




None.

APPROVAL OF AGENDAChair Friedman approved the agenda as presented.

CONSENT CALENDAR1. Consideration of Minutes of the Regular Meeting of August 17, 2017.

MOTION by Saleh, SECONDED by Popovich Levyn to approve the Meeting Minutes withnoted corrections. (5/0)

AYES:NOES:ABSENT:ABSTAIN:PASSED

REPORTS FROM PRIORITY AGENCIESBeverly Hills Unified School District

Recordings of the Human Relations Commission’s meetings are available online at www.beverlyhills.org

September 28, 2017/9:02 am.

Saleh, Popovich Levyn, Blumenfeld, Vice Chair Berman,Chair FriedmanNoneJames R. Latta, Rachel L. Evans, Linda Kyriazi

Saleh, Popovich Levyn, Blumenfeld, Berman, FriedmanNoneNoneNone

Human Relations Commission Special Meeting SynopsisSeptember28, 2017

BHUSD Vice President Lisa Korbatov provided an update.- The schools had successful openings.- The Ambassador program has done good work.- The schools are reviewing bullying prevention programs and will work with the

Commission on future projects.

Beverly Hills Police DepartmentNo representative was able to attend.

CONTINUED BUSINESS2. Tenant Landlord Forum

Human Services Administrator James R. Latta updated the Commission:* One complaint was submitted to Human Services and was resolved by Code

Enforcement.- Calls still come into Human Services and are either answered or routed to Community

Development for additional details.

3. Rent Stabilization Update

Director of Community Development Susan Healy Keene updated the Commission on thestatus of the Rent Stabilization Program. On June 13, 2017, City Council approved thecontents and format of the online rental registry form. At that time, the 30-day registrationperiod was scheduled to begin on July 24, 2017 and end on August 23, 2017. At the samemeeting, Council approved Pepperdine law professor Sukhsimranjit Singh of the StraussInstitute for Dispute Resolution to lead facilitated dialogue sessions with housing providersand tenants. The purpose of the sessions was to improve the communication betweenlandlords and tenants, identify areas of consensus, and to provide recommendations onpotential amendments for the implementation of the Rent Stabilization Program.

On August 8, 2017, Community Development provided a progress update to City Council onthe Rent Stabilization Program. The report included a proposed staffing plan, programcosts, and an implementation action plan for the Rent Stabilization Program. Councildecided at this meeting to allow Dr. Singh to complete his work with the community beforethey vote on the full Rent Stabilization Ordinance. The decision to wait for Dr. Singh’s reportresulted in Council extending the registration period from August 23, 2017 to September 23,2017.

Beverly Hills resident David Finkelstein spoke to the Commission on this subject.

4. Embrace Civility Award

The Commission reviewed and discussed the submitted nominations.

MOTION by Berman, SECONDED by Saleh move that #4 nomination be awarded the 2017Civility Award and nomination #2 be the second. (5/0)

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Human Relations Commission Special Meeting SynopsisSeptember 28, 2017

AYES: Saleh, Popovich Levyn, Blumenfeld, Berman, FriedmanNOES: NoneABSENT: NoneABSTAIN: NonePASSED

The congratulatory letters were reviewed and recommended changes will be made.

5. Bulling Prevention Video Contest

The Commission discussed if the deadline date should be extended for the BullyingPrevention Video Contest.

MOTION by Berman, SECONDED by Blumenfeld move that we close the Bullying PreventionVideo Contest as was advertised and we present our award in October as originally planned.(5/0)

AYES: Saleh, Popovich Levyn, Blumenfeld, Berman, FriedmanNOES: NoneABSENT: NoneABSTAIN: NonePASSED

Staff will email the submitted videos to the Commissioners and the cash prize will bediscussed.Commissioners Berman and Saleh volunteered to be the ad hoc to the School District if theVideo Contest is relaunched.

6. Random Acts of Kindness

Commissioners Saleh and Popovich Levyn presented some ideas they had researched to theCommission.It was agreed to keep Random Acts of Kindness agenized.

NEW BUSINESS7. 2017 Conflict of Interest Code

2017 Conflict of Interest Code, Exhibits A & BMOTION by Berman, SECONDED by Blumenfeld to adopt the 2017 Conflict of Interest Code,Exhibits A & B for the City of Beverly Hills Human Relations Commission as presented:

Ayes: Saleh, Popovich Levyn, Blumenfeld, Berman, FriedmanNoes: NoneAbsent: NoneCarried

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Human Relations Commission Special Meeting SynopsisSeptember28, 2017

STATUS REPORTS8. Beverly Hills Ambassador Program

During the month of August, the Ambassador Team was busy with tourism and manyunknown transients moving through the community. Another challenge proved to be theextra deployment of resources for the City’s BOLD program, which was extended throughJanuary 15, 2018. The BOLD program led to increasing the Ambassador staff from 21hours a day to 24 hours a day.

Public Works asked the Ambassador team for a quote on the cost of an additionalAmbassador for Rodeo Drive from 1:00 pm to 9:00 pm nightly.

COMMUNICATIONS FROM STAFF9. Administrator’s Report

Calendar for 2017 — 2018 Regular Meetings

Human Services Administrator James R. Latta updated the Commission on the followingitems:— September 5, 2017, Professor Singh presented findings before City Council who will

consider funding of the rent stabilization program.— Beverly Hills Open Later Days (BOLD) events finished August 31, 2017.— Rodeo Drive Bistro, component of BOLD, extended through January 15, 2018.— September 10, 2017, Barks and Breakfast - a Celebration of Beverly Hills Dog Park’s

First Anniversary.— September 11, 2017 - Senior Health Fair at Roxbury Community Senior Center.— September 18, 2017- Beverly Hills Ambassador Team Recognition and Training.— September 23, 2017- Next Night: A Night Block Party on South Beverly Drive.— September 27, 2017 — Evening with the Mayor

October 3, 2017 - City Council Meeting 7:00 pm, the Human Relations Commissionerswill introduce October as Civility month.

— Hepatitis A update — 12 cases in Los Angeles confirmed.— The 2017-2018 Commission meeting calendar was reviewed.

10 Overview of Current and Pending Agenda ItemsReviewed.

ADJOURNMENT

September 28, 2017 at 11:51 am.

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BLYHI uS

CITY OF BEVERLY HILLSCouncil Chamber


PLANNING COMMISSION SPECIAL MEETING

SYNOPSIS

October 2, 20177:00 PM


A moment of silence was held to pay respects to the victims of the horrific mass shooting in LasVegas, Nevada.





Speakers:

APPROVAL OF AGENDA

By Order of the Chair, the agenda was approved as presented.

CONSENT CALENDARNo items

Recordings of the Planning Commission’s meetings are available online at www.beverlyhills.org

October 2, 2017/7:02 PM

Commissioners Corman, Shooshani, Block, Vice Chair Licht, ChairGordonNoneRyan Gohlich, Masa Alkire, Andre Sahakian, Karen Myron, DavidSnow

Marc-Antoine Micaelli — comments were determined to be relatedto the project at 9200 Wilshire Boulevard; the speaker was askedto provide his comments during the public input portion of theproject’s hearing.

Planning Commission Special Meeting SynopsisOctober 2, 2017

REPORTS FROM PRIORITY AGENCIESNone

CONTINUED BUSINESS

1. 9200 WILSHIRE BOULEVARDSix Story Mixed Use Project (PLI 608023)Request for modifications to a previously approved Planned Development and VestingTentative Tract Map to allow a 6-story mixed-use project with 6,119 square feet of ground-floor retail and 54 residential condominium units with two levels of subterranean parking.Pursuant to the provisions set forth in the California Environmental Quality Act (CEQA), thePlanning Commission will also consider finding the revised project within the scope of apreviously certified Environmental Impact Report, such that no further environmental reviewis required. Continued item from the September 14, 2077 Planning Commission Heating.

Ex Pade Communications: Commissioner Corman disclosed a convetsation with SusanMischler and Allyson Wittnet tegatding some of the correspondence included in the agendapacket; Chair Gordon disclosed speaking with former Planning Commissioner and currentCity Treasurer Howard Fisher regarding potential economic impacts of the project. BothCommissioners advised they have not yet made any decisions on the project, and remainopen-minded.

Project Planner: Andre Sahakian, AICP, Senior PlannerProject Applicant: Dawson, Tilem & Gole, on behalf of New Pacific LLCPublic Input: Marc-Antoine Micaelli, DMC Technology; Philip Katz, Ph.D.; Ann

Markowitz; Magali Bergher; Manuel Bergher; Allyson Wittner; IlonaSherman; Jason Lewis; Simon Aftalion; Julia Joseph

The Commission took a recess at 8:12 PM.

The Commission reconvened at 8:77 PM.

The Commission took a recess at 8.52 PM.

The Commission reconvened at 9:02 PM.

Motion: MOVED by Commissioner Block, SECONDED by Vice Chair Lichtto direct staff to prepare a resolution approving the project basedon the parameters discussed at the hearing, and relying on both theoriginal 2007 Environmental Impact Report and the recentlyprepared addendum (4-1).

AYES: Commissioners Shooshani, Block, Vice Chair Licht, Chair GordonNOES: Commissioner Corman

CARRIED

The public hearing on this item remained open; the item will return to the PlanningCommission at the October 12, 2017 regular meeting.

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Planning Commission Special Meeting SynopsisOctober 2, 2017

PLANNING COMMISSION I BOARD OF ZONING ADJUSTMENTS I PLANNING AGENCYPUBLIC HEARINGS — NEW BUSINESSNo items

STUDY SESSIONNo items

COMMUNICATIONS FROM THE COMMISSIONNone

COMMUNICATIONS FROM STAFFNone

ADJOURNMENTDate / Time: October 2, 2017 / 9:15 PM

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G-1 BEVERLY HILL

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