FY2015 CoC Program Grant Application Workshop · 2018. 4. 16. · 30 TH Promise House TLP III 59 6...
Transcript of FY2015 CoC Program Grant Application Workshop · 2018. 4. 16. · 30 TH Promise House TLP III 59 6...
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FY2015CoC Program Grant
Application Workshop
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FY2015CoC Program Grant
TX600 RFAhttp://www.mdhadallas.org/dallascollin‐county‐coc‐tx‐600/fy2015‐coc‐
competition/
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FY2015 Funds Available $19,422,758
• 15% of ARD for Bonus: $2.5 Million
• Only Bonus Chronic Homeless OR Rapid Re‐housing for households with children
• Reallocation of renewal funds allowed for New PSH CH, RRH Family, HMIS and Coordinated Assessment System
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Tier System Competetive CoC vs CoCTier 185% of Renewal = $14,355,952Tier 215% of Renewal $2,533,40315% Renewal Bonus $2,533,403 TOTAL FY15 = $19,422,758
Subject to high CoCapplication score.
Subject to high CoCapplication score AND project score
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Local Competition – Transparency and Fairness
• Any projects that are rejected in whole by the CoCmust be notified in writing with an explanation for the decision to reject the projects by November 4
• Complete CoC Application must be available for the community for inspection by EOB November 17 and posted 2 days before the submission deadline, November 18 accessible for persons with disabilities and persons with limited English proficiency.
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National CompetitionCoC Application Scoring Structure
Scoring is 200 points
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Point StructureBonus Points ‐ 3 points• Submit the Application on November 19
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Point StructureCoC Coordination & Engagement ‐ 49 points• 7 Inclusive Structure and Participation• 2 Commitment to Opening Doors• 8 Coordination with Con Plan, ESG and other Organizations
– 2 Coordinate with HOPWA RHY TANF Head Start, etc.– 6 Coordinate with Consolidated Plan cities/counties and ESG Consultation
• 3 Needs of DV• 3 PHA Coordination• 2 Discharge Planning• 3 Coordinated Assessment System• 6 Reduce Barriers to Housing (low barrier)• 2 Outreach• 2 Mainstream Benefits systematic• 1 Leveraging at least 150%
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Point StructureProject Ranking, Review and Capacity ‐ 26 points
• 16 Objective Criteria and Past Performance• 10 Written documentation of objective criteria to review rank and select
• 3 considered past performance in criteria• 3 served most vulnerable and highest service needs
• 3 Ranking and Selection Process publically announced process and documented in governance documents
• 4 Recipient Performance Monitoring• 1 Accuracy of GIW• 2 Accuracy of Project Submissions
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Point StructurePoint in Time ‐ 9 points• 3 HDX PIT and Annual PIT• 2 PIT methodology for counting sheltered HMIS• 2 PIT methodology for unsheltered• 2 2016 PIT Count
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Point StructureHMIS ‐ 18 points• 2 CoC Governance Charter• 3 HMIS Policies and Procedures• 1 HIC on time• 4 Bed Coverage 86%• 4 Data Quality• 4 HMIS reports ( including all AHAR)
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Point StructureSystem Performance ‐ 38 points• 9 Overall Reduction in Homelessness• 2 Reduction in First Time Homeless• 6 Length of Time Homeless• 8 Exits to Permanent Housing Exits at least 80% from CoCTH, RRH and 80% of PSH remain at least 12 months.
• 5 Reduce returns to homelessness and demonstrate evidence in HMIS
• 5 Jobs and Income Growth – employment and mainstream benefit
• 3 Thoroughness of Outreach
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Point StructurePerformance and Strategic Planning ‐ 60 points• 15 Ending Chronic Homelessness
– 2 Accomplished FY2013 goals– 6 CH prioritized in CoC beds (3 for CPD Notice Adoption, 3 points for 85%
– 2 Increase in PSH Beds 2014 HIC to 2015 HIC– 5 reducing CH homeless
• 15 Ending Homelessness Households with Children– 3 prioritize vulnerable families– 3 rapidly house families in 30 days– 5 Increase RRH beds in HIC – 2 ES don’t separate families/age – 2 reduce number of families PIT
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Point StructurePerformance and Strategic Planning• 15 Ending Youth Homelessness
– 5 Youth Needs– 5 improved street outreach (HMIS Data)– 3 increase funding for youth in CY2016– 1 Education collaboration to ID homeless children– 1 Educational cross training COC/ISDs
• 15 Ending Veteran Homelessness– 7 Decrease in Vet PIT – 3 75% reduction in Vet Homelessness 2010 to 2015 (58%)– 2 Refer Vets to VASH and SSVF– 3 Prioritize ineligible Vets
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Category Points Possible EXAMPLE
CoC Coordination and Engagement 49 41
Project Ranking, Review and Capacity 26 23
Point In Time 9 6
HMIS 18 12
System Performance 38 30
Performance and Strategic Planning 60 45
Bonus 3 3
TOTAL 200 160 (80%)
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Point Structure – Tier 2 ProjectsEach Tier 2 Individual Project is scored up to 100 points
60 – proportional to CoC Application Score60 x 80% = 48 points each
20 – CoC Project Ranking10 – Project Type
10 for New PSH RRH, Renewal Safe Haven, HMIS, CAS, TH for Youth3 for TH not dedicated to Youth
10 – Commitment to Priorities PH Housing First, TH that are low barrier w/ rapid rehousing model; HMIS and CAS
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Tier System Competetive CoC vs CoCTier 185% of Renewal = $14,355,952Tier 215% of Renewal $2,533,40315% Renewal Bonus $2,533,403 TOTAL FY15 = $19,422,758
Subject to high CoCapplication score.
Subject to high CoCapplication score AND project score
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IRC Baseline Ranking of Renewals
• The 85/15 split and Tier 1 Tier 2 funding line
GO TO Priority List
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Independent Review Committee Preliminary Ranking of CoC Renewal Projects ‐ FY2015 Competition
IRC Priority Ranking
Housing Type Project Name(s)
Self‐Assessment Totals as of 06_10_15
Financial Totals
Total Points
Maximum Score Possible
(Self Weighted Score (SA 80% FS 20%)
Renewal Grant Amount
Running Total
1 PSH LifeNet 15 72 5 77 79 85.4% $178,757 178,757
2 RRH Housing Crisis Center from TH to RRH 65 7 72 79 83.3% $501,598 680,355
3 PSH City of Irving S + C 61 8 69 79 81.8% $107,518 787,873
4 PSH LifeNet 160 68 5 73 79 81.4% $1,401,419 2,189,292
5 PSH Housing Crisis Center VHP Vets singles/families PSH 62 7 69 79 80.3% $578,589 2,767,881
6 PSH Dallas County TRAC PH 57 8 65 79 77.7% $261,072 3,028,953
7 PSH Family Gateway Community Housing PSH 18 57 8 65 79 77.7% $282,475 3,311,428
8 PSH ABC Apartments I 69 3 72 79 77.4% $416,873 3,728,301
9 PSH Housing Crisis Center ACE PSH Families 59 7 66 79 77.2% $351,407 4,079,708
10 PSH Housing Crisis Center PSH/singles 58 7 65 79 76.2% $360,781 4,440,489
11 PSH City of Dallas S + C 60 6 66 79 75.8% $1,449,970 5,890,459
12 PSH City of Dallas Hillcrest House S + C 60 6 66 79 75.8% $373,041 6,263,500
13 RRH City of Dallas My Residence Program 59 6 65 79 74.7% $467,500 6,731,000
14 PSH ABC Apartments II 65 3 68 79 73.3% $361,854 7,092,854
15 PSH Metrocare EASH 62 4 66 79 72.8% $847,454 7,940,308
16 RRH Nexus Reallocation from PSH to RRH / HCC 61 4 65 79 71.8% $438,015 8,378,323
17 PSH City of Dallas Gateway to PSH 56 6 62 79 71.7% $790,960 9,169,283
18 PSH ABC Homes 63 3 66 79 71.3% $61,727 9,231,010
19 PSH AIDS Services Hillcrest House SHP 60 4 64 79 70.8% $606,449 9,837,459
20 PSH DHA Shelter + Care 52 7 59 79 70.2% $158,522 9,995,981
21 PSH Metrocare Opportunity First 58 4 62 79 68.7% $347,166 10,343,147
22 PSH City of Dallas ORC S + C Vets 53 6 59 79 68.7% $93,248 10,436,395
23 PSH CitySquare DH 57 4 61 79 67.7% $1,565,228 12,001,623
24 PSH Metrocare POSH 57 4 61 79 67.7% $292,776 12,294,399
25 PSH Family Gateway FY2013 79 0.0% $414,011 12,708,410
26 PSH LifeNet 30 79 0.0% $341,185 13,049,595
27 PSH Metrocare Opportunity First II ‐ Vets 79 0.0% $87,529 13,137,124
28 SH Metrocare Safe Haven 50 4 54 79 60.6% $420,901 13,558,02529 TH CitySquare TRAC 63 4 67 78 74.6% $188,644 13,746,669
30 TH Promise House TLP III 59 6 65 78 75.5% $274,879 14,021,54831 TH Promise House Wesley Inn 59 6 65 78 75.5% $225,224 14,246,772 14,355,952$
32 TH Family Place Safe Campus 65 8 73 78 86.7% $999,931 15,246,703
33 TH Hope's Door TH Consolidated 60 8 68 78 81.5% $235,618 15,482,321
34 TH New Beginning Center Suburban Homeless Outreach 68 4 72 78 79.7% $196,712 15,679,033
35 TH Brighter Tomorrows Transitional Housing 60 4 64 78 71.5% $180,304 15,859,337
36 TH Interfaith Housing CoalitionTransitional Housing 64 8 72 78 85.6% $355,530 16,214,867
37 TH Family Gateway Apartments 62 8 70 78 83.6% $153,572 16,368,439
38 TH Family Gateway Center (22 BR) 56 8 64 78 77.4% $201,811 16,570,250
39 TH Family Gateway Center (8 BR) 51 8 59 78 72.3% $43,246 16,613,496
40 TH Shared Housing HomeShare 58 4 62 78 69.5% $95,172 16,708,668
41 HMIS MDHA HMIS $180,687 16,889,355$16,889,355
TIER TWO
New projects that have not completed a full year APR and Self Assessment in which to score.
Continuum of Care Committee of the Board Renewal Projects Base Line Ranking
TIER ONE
MDHA Tiering Example September 28, 2015
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Reallocation Decisions
• New PSH, RRH, HMIS and Coordinated Assessment System projects can be funded through Reallocation
• Reallocation is when the CoC Committee of the Board reduces in part OR completely eliminates a grant and allocates those funds to the new project
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Reallocation
Grants that are eliminated must receive notice by November 5. If applicable, these notices will be done on November 2 following the 9:00 am Special Meeting of the CoC /MDHA Board of Directors to accept the final ranking and funding report of the CoC Committee of the board. This is an open meeting
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CoC Project ApplicationsLocal Competition
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Preparations• Read the NOFA
https://www.hudexchange.info/resources/documents/Revised‐FY‐2015‐CoC‐Program‐NOFA.pdf
• Read the eSNAPS Instructional GuidesNEW Projects
https://www.hudexchange.info/resources/documents/New‐Project‐Application‐Instructional‐Guide.pdfRENEWAL Projects
https://www.hudexchange.info/resources/documents/Renewal‐Project‐Application‐Instructional‐Guide.pdfAll Projects BUDGET Guidehttps://www.hudexchange.info/resources/documents/Budgets‐Project‐Application‐Instructional‐Guide.pdf
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The RFA Parts
• Cover Sheet• eSNAPS Application COMPLETE • Narratives• Match and Leverage Commitment Letters• Renewals: last four HUD‐LOCCS payment summaries
• Eviction Prevention / Participant Termination Policy
• Housing First Commitment Check List (eSNAPS 3B 5.)
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Scoring• All projects are on a 50 point scale
15 points for Application Completeness 35 points for Application Narratives
• The scoring rubric to be used by the CoC Committee of the Board will be reviewed at the open training meeting on Monday, Oct. 26
• MDHA staff will score Application Completeness• MDHA staff will score the simple Y/N sections of the RFA
and the ranges of the renewal project unit utilization rate, and CoC Participation in advance of the Oct. 26 meeting
• CoC Committee of the Board will score the qualitative narratives examining the overall effectiveness of the project and how it addresses the policy priorities listed in the HUD NOFA
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Application Completion
• Everything on the Check List• Form HUD‐2880, Applicant/Recipient Disclosure/Update Report must be attached for each project. Form HUD‐2880 must include the correct $$ amount of HUD assistance requested and must be dated between July 1, 2015 and November 20, 2015
• Form HUD‐50070, Certification for a Drug‐Free Workplace dated no earlier than July 1, 2015.
• Form HUD‐2991 –MDHA will secure this
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Renewal Applications
• Budget line item totals CAN NOT change from the HUD approved Grant Inventory Work Sheet
• Even though you can charge up to 10% for admin in this cycle, you CAN NOT increase your set admin rate approved in the GIW
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RFA Walk Through
Go to the RFA pdf file
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eSNAPS Help
October 5 and 6 8‐11:00 amAt MDHA Offices
Application and RFA HelpStart with Cindy Crain and may forward to other MDHA [email protected]
Any immediate questions? USE GOTOWEBINAR CHAT