FY15 FTFMS Guidance Review Webinar

John Spears (jspears@usaid.gov)Anne Swindale (aswindale@usaid.gov)Kate West (kate.west.ftf@gmail.com)

10/13/14

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Indicator

2011 2012 2013 2014

Actual Actual Actual Actual

Rural households benefiting directly from U.S. Government interventionsc 5,588,674 8,580,458 11,406,015 18,981,401

Value of incremental sales (collected at farm-level) attributed to Feed the Future implementation (USD)d

$38,080,821 $100,366,589 $174,302,362 $527,795,400

Farmers and others who have applied improved technologies or management practices as a result of U.S. Government assistance

1,226,119 5,248,659 6,525,677 6,747,874

Hectares under improved technologies or management practices as a result of U.S. Government assistance

2,397,456 3,241,549 3,747,065 3,179,252

Individuals who have received U.S. Government supported long-term agricultural sector productivity or food security training

905 932 928 1,300

Children under five reached by U.S. Government-supported nutrition programsf 8,814,584 12,038,528 12,699,186 12,585,960

Health facilities with established capacity to manage acute undernutritiong 85 1,141 848 2,029

People trained in child health and nutrition through U.S. Government-supported programs 9,865 221,962 566,242 1,441,042

Public-private partnerships formed as a result of Feed the Future assistance 442 544 1,149 2,208

Food security private enterprises (for-profit), producers organizations, water users associations, women's groups, trade and business associations, and community-based organizations receiving U.S. Government assistance

13,856 44,100 59,866 94,275

Number of micro-, small-, and medium-sized enterprises, including farmers, receiving U.S. Government assistance to access loans

6,740 205,991 332,489 876,675

Value of agricultural and rural loans (USD) $208,750,220 $121,925,081 $184,813,765 $673,852,969

Value of new private sector investment in the agriculture sector or food chain leveraged by Feed the Future implementation (USD)

$26,876,561 $115,301,742 $162,985,629 $152,525,140

New for FY2015 Reporting

• Very few changes to the system this year. Mostly small tweaks and fixes.

–These small fixes = improved experience–Great job by the FTFMS development team

• Kate West - new FTFMS manager• FY15 IMs now available

–Make sure you can find new IMs–Look for a TBD entry if you have trouble.

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Important Indicator Reminders

•Focus on indicators used in the Feed the Future Progress Report

•In FY16, all Progress Report indicators will become Required if Applicable

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4.5.2(13) Number of rural households benefiting directly from U.S. Government interventions

•Household has at least one member who is direct beneficiary •Member has direct, significant contact (e.g. not just brief attendance at a community sensitization meeting ) with goods or services provided with support from the activity

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Direct Beneficiaries…• include people trained through “cascade” and other peer-to-peer

training strategies• do not include “spill-over” or indirect beneficiaries, e.g.. those who

apply improved technologies based on observing a direct beneficiary neighbor or all the members of the households of a direct beneficiary

Deciding if direct or indirect:• Think about the service delivery mechanism• Think about being held accountable for changes in behaviors and

other outcomes

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4.5.2-23 Value of incremental sales (at farm level)

•Sales by small-holder producers only, not by other actors in value chain (e.g. traders, wholesalers, exporters)

•Farm level does not equal farm gate. Producer sales anywhere (e.g. on-farm, local market).

•Can use “Horticulture” category rather than disaggregating each product

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• Captures increase in sales “due” to our activities by factoring in what beneficiaries were selling before the activity started

• Cannot be calculated if value of baseline sales or number of baseline beneficiaries is missing– Baseline not available? Use reporting year sales

and number of beneficiaries from the first year as the baseline values.

• FTFMS adjusts incremental sales: – growth in the number of beneficiaries– baseline sales of new beneficiaries not reflected in

baseline sales value9

FTFMS calculates:

1. baseline sales ÷ # baseline beneficiaries =average baseline sales per beneficiary

2. average baseline sales per beneficiary X number of reporting year beneficiaries =adjusted baseline sales value

3. reporting year sales - adjusted baseline sales = adjusted incremental sales

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Unadjusted and Adjusted Incremental Sales

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4.5.2-5 Number of farmers & others applying improved technologies•Beneficiaries throughout the value chain•Count beneficiary once

– Regardless of number of technologies or practices applied– Regardless of number of production cycles, as long as improved technology or

practice was applied at least once

•Count if individually applied – Don’t count all group members if applied in a group– Only count if individual beneficiary applies on own land/to own animals

•Start reporting technology type disaggregate this year

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4.5.2-2 Number of hectares under improved technologies•All beneficiary producers applying land-based technologies•Non-land-based technologies excluded

– Animal genetics– Fishing gear/technique– Post-harvest handling and storage– Processing

•Count demonstration plots?– Yes, if cultivated by direct beneficiary farmer– No, if cultivated by researcher or extensionist

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If multiple crop cycles in the reporting year… # farmers and others applying improved technologies

– Count farmer once if s/he cultivated with an improved technology or management practice in any cycle during the reporting year

# hectares under improved technologies– Sum each time area is cultivated with an improved technology or

management practice during reporting year

Gross margin– Sum production, sales, input costs and area by commodity across cycles

each time area is cultivated during reporting year•Incremental sales

– Sum sales across all plots, all cycles during reporting year

If crop cycle straddles two reporting years… report results for the suite of related farm-level agricultural indicators in the year the production cycle ends (i.e. when the harvest and sales occur)

Report together

# farmers and others applying

improved technologies,

# hectares under improved

technologies,

gross margins,

incremental sales

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• Count only…– Cash loans

• Not in-kind– Loans disbursed during reporting year

• Not entire portfolio– Loans from registered financial institutions

• Not informal entities – e.g. Village Savings and Loan groups.

4.5.2(29) Value of Agricultural and Rural Loans

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• Not restricted to bank loans– Any financial institution, formal or informal– Includes in-kind lenders of equipment/inputs e.g.

inputs received on credit from agrodealers– Repayment in cash or in kind

• Include farmers if farmer hires labor

– Farmer MSME size based on # workers hired (permanent and/or seasonal) previous 12 months

– # workers does not have to be FTE

4.5.2(30) Number of MSMEs, including farmers, receiving USG assistance to access loans

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• Essential characteristics of PPPs – objective of agreement is to achieve a common good– private sector contribution goes beyond the partner's

immediate commercial interests– leverages additional private resources beyond “business-

as-usual”• Purchase agreements between a firm and a project's

beneficiaries, investments made by a firm in its own operations, and loans made under a USAID loan guarantee do not count as a private sector contribution to a PPP.

4.5.2(12) Number of public-private partnerships formed as a result of Feed the Future assistance

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4.5.2(38) Private sector investment leveraged

•Only private sector, for-profit, formal companies • not investments made by individuals, e.g. farmers

•Only capital investment• not investment in operating capital (e.g. inputs,

inventory)

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4.5.2(6) Number of individuals who have received USG supported long-term agricultural sector productivity or food security training

• Training must result in a degree

4.5.2(11) Number of food security private enterprises… producers organizations…etc…receiving USG assistance

• Assistance must be aimed at strengthening capacity of the organization itself

• Not being used solely as a “service delivery mechanism”

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3.1.9(15) Number of children under five reached by USG-assisted nutrition programs

• Count individual children, not number of contacts• Count each child once, regardless of number of

interventions received from the activity

3.1.9.2(2) Health facilities with established capacity to manage acute undernutrition

• Our only cumulative indicator 

3.1.9(1) People trained in child health and nutrition through USG-supported programs

• Counts number of participants in training• 4.5.2(7) short-term agricultural/food security

training counts individuals! 22

Other important indicators

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4.5(16,17,18) Gross margin per hectare, animal or cage

• Total production and total quantity (volume) of sales must be comparable: – Same Unit of Measure e.g. both in kg or both in mt– Same Product Form e.g. both unshelled, both on

cob• Enter Unit of Measure

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4.5.2.8(TBD3) Total quantity of targeted nutrient-rich value chain commodities set aside for home consumption

• “Set-aside” includes the amount consumed prior to or at harvest plus any amount stored with the intent of home consumption in the future. – Amount of each varies with characteristics of the

commodity and the timing of data collection.

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• Employment must be at least 30 consecutive days minimum– Most seasonal labor doesn’t qualify– Create custom indicator if you want to track seasonal

agricultural labor

• FTE = 12 months or 260 days

4.5(2) Number of jobs attributed to Feed the Future implementation

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 4.5.2(30) Number technologies in phases of development

• For research (R&D) activities only• Tracks development of technology until it is

ready to be disseminated• Do NOT use to track technologies actually

disseminated

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• Baseline = 2010 agricultural GDP in local currency

• Actual = reporting year agricultural GDP in constant 2010 local currency

• Country’s fiscal year and GDP data don’t correspond to USG fiscal year– FTFMS Indicator Note

4.5(3) Percent change in agricultural GDP

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FTF 01(): Estimated # and % of FTF beneficiaries holding 5 hectares or less of arable land or equivalent units of livestock (Smallholders)• Located in “High-level indicators” for Feed the Future focus

countries, “FTF Key Issue/Smallholders” for aligned – Please complete!

• Percentage of beneficiaries = % in each disaggregate category that are smallholders, not % of all smallholders that fall in each disaggregate category

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  Total Crops LivestockNumber of smallholders 1,000 800 200Percent that are small holders   75% 100%

NOTPercent that are small holders   80% 20% 30

If data are collected from a sample survey of direct beneficiaries…•…sample averages must be extrapolated to the total direct beneficiary population level before entering in FTFMS•Do not enter sample totals or averages

Extrapolation

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Baselines

Output IndicatorsCount things directly funded by Feed the Future

Baseline = 0

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Outcome IndicatorsCapture changes in conditions to which the activity contributes •Baseline reflects condition among direct beneficiaries prior to activity•“…as a result of USG assistance” refers to results achieved, not condition prior to activity start •Only enter 0 if what indicator is measuring was in fact 0

– e.g. no direct beneficiaries were cultivated any land with any of the promoted technologies before the activity started

– Exceptions: value of loans, value of private sector investment - BL = 0

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• Wait until beneficiary list has been developed. Use that list to collect baseline data

• If baseline sample survey is conducted before beneficiary list is available:– extrapolate by multiplying sample-weighted

estimates by estimated number of first year beneficiaries

Baseline Guidance - Timing

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Reminders • Missions: you must open each IM for data entry • Disaggregates required for RiA indicators, expected

for all indicators• Enter out-year targets to FY18

– Unless project ending– Except for Gross Margins/contextual indicators

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Training and Support• FY15 FTFMS Guidance

– Training Exercise & Screenshots• FTFMS Training Site (https://training.ftfms.net)• FTFMS Step-by-Step Recording

– Link on FTFMS homepage• Accounts and Passwords

– E-mail Lela Makbul at support@ftfms.net• System Questions:

– Kate West: kate.west.ftf@gmail.com

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BFS M&E Technical AdvisorsLindsey Anna lanna@usaid.gov

Brazil, Burma, Egypt, Georgia, Guatemala, Guinea, Honduras, India, Kyrgyzstan, Liberia, Timor-Leste, South Africa, Sierra Leone, Yemen

Jessica Cagley jcagley@usaid.gov

Nigeria

Salik Farooqi sfarooqi@usaid.gov

Bangladesh, Cambodia, Nepal

Madeleine Gauthier mgauthier@usaid.gov

Ghana, Haiti, Mali, Senegal

Lesley Perlman lperlman@usaid.gov

BFS, Regional Missions

Tatiana Pulido tpulido@usaid.gov

Rwanda, Tajikistan, Uganda

Farzana Ramzan framzan@usaid.gov

Democratic Republic of Congo, Ethiopia, Kenya, South Sudan, Tanzania

Sally Rey srey@usaid.gov

Sahel Regional

Anne Swindaleaswindale@usaid.gov

Malawi, Mozambique, Zambia, Zimbabwe

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Thank you!

Good luck with FTFMS this year

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